[00:00:03]
[Items 1 & 2]
TO ORDER AT 7:00 PM AT ST.THE NOTICE OF THE REGULAR MEETING WAS DULY POSTED.
THERE WILL NOT BE A ROLL CALL CITY COUNCIL.
AS I CALL YOUR NAME, PLEASE STATE THAT.
IF YOU'RE HERE, MAYOR FUCKER, PRESENT COUNCIL MEMBER ADWERX COUNCIL MEMBER CLOUSER PRESENT.
REMEMBER STERLING COUNCIL MEMBER BONEY.
FIND A MEETING PRESENTERS, UH, AS I CALL YOUR NAME, PLEASE STATE THAT.
IF YOU'RE HERE TO CITY MANAGER, OLDEST JONES, PRESIDENT ASSISTANT CITY MANAGER, BILL PRESENT, CITY ATTORNEY JOYCE CITY, SECRETARY MARIA JACKSON, COMMUNICATIONS, COMMUNICATION SAFETY MARKER, ASSISTANT DIRECTOR OF PARKS AND RECREATION T UH, SEGMENT GW ACTING FIRE CHIEF MARIO MARTINO EMERGENCY MANAGEMENT COORDINATOR.
FOR ME, COUSIN, CHARLOTTE SISSON, DIRECTOR OF PUBLIC WORKS, CLIFF RHUBARB, HIS MANAGER, TODD GORE, ATTORNEY JOSEPH QUINTO, COMMUNITY DEVELOPMENT COORDINATOR.
AMY MOORE, DIRECTOR OF PUBLIC WORKS AND CITY ENGINEER SHASHI KUMAR, DIRECTOR OF FINANCIAL SERVICES.
SERGEANT TRACY COX YOU'RE HERE OUTSIDE REPRESENTATIVES THAT ARE, ARE WE'LL BE PRESENTING.
UM, ROBINSON BERGEN, MS. ROBINSON, UH, GILBERT MARTINEZ.
AND WE DO HAVE A PUBLIC COMMENT REQUESTS BY EARLY BIRD.
UM, ANYONE PRESENT, UH, WHOSE NAME WAS NOT CALLED AS A REMINDER, PLEASE ANNOUNCE YOURSELF, PLEASE.
I THINK I GOT, I GOT IN RIGHT AFTER.
AND WHAT ELSE? TW DYKEMAN ASSISTANT DIRECTOR OF PARKS AND RECREATION.
I DON'T REMEMBER TOO, IS THE PLEDGE OF ALLEGIANCE, UH, ASSISTANT DIRECTOR OF PARKS AND RECREATION.
TW DYKEMAN WILL LEAD THE PLEDGE OF ALLEGIANCE.
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL.
ITEM NUMBER, PLACE PRESENTATION.
[00:05:01]
AND RECOGNITION ON THIS AGENDA.[4. PUBLIC COMMENTS]
ITEM NUMBER FOUR, PUBLIC COMMENTS, PUBLIC COMMENTS IS AN OPPORTUNITY FOR PUBLIC TO ADDRESS THE CITY COUNCIL ON AGENDA ITEMS OR CONCERNS, NOT ON THE AGENDA, THOSE WISHING TO SPEAK MONTH'S A MINUTE PUBLIC COMMENT REQUEST FORM TO THE SECRETARY PRIOR TO THE BEGINNING OF THIS MEETING AND OBSERVED IN THREE MINUTES TIME LIMIT.SO WE HAVE ARE ONLY ONE PERSON THAT SIGNED UP.
CAN YOU HEAR ME? OKAY, SO IT'S NOT TIME THAT I CAN GO AHEAD AND ADDRESS MY CONCERNS.
WELL, FIRST LET ME JUST SAY GOOD EVENING, EVERYONE AND HAPPY NEW YEAR AND CONGRATULATIONS ALL OUR NEW ELECTED OFFICIALS.
UM, BASICALLY WANTING MY CONCERNS OR TO, UH, SEEK ASSISTANCE WHEN HUNTERS GLEN SECTIONS ONE AND TWO, IT'S AN OLDER COMMUNITY.
IT'S AT LEAST 60 TO 70% OLDER PEOPLE HERE AND WE'RE STARTING TO HAVE AN TREMENDOUS AMOUNT OF CITY ORDINANCE VIOLATIONS AND WE'RE DOING SEECLICKFIX AND COLLEEN POLICE.
SO WE MADE SOME HELP WITH THAT.
AND WE'RE ALSO, UM, ASKING TO SEE IF WE CAN ASK FOR ASSISTANCE WITH GETTING THE, UH, BUSINESSES ALONG TEXAS PARKWAY AT KEN FOREST REVITALIZE IN SOME TYPE OF MANNER AND, UH, SEE IF THEY CAN, YOU KNOW, RECEIVE SOME TYPE OF, UH, FUNDINGS, MAYBE SOME TEARS MONEY OR SOMETHING TO HELP THEM REVITALIZE IT.
IT'S VERY DISTRESSFUL LOOKING AT THIS POINT WHEN YOU'RE LEAVING CITY COUNCIL DURING THE DAYTIME, JUST LOOK ACROSS THE STREET IS VERY THEY'RE DISTRESSFUL LOOKING.
AND, UM, UM, I THINK THIS, UH, OUR, OUR COUNCIL MEMBER, UH, MR. STERLING FOR HAVING A MEETING EARLIER, UH, THIS, UH, UH, WELL, NOT EARLIER THIS YEAR, BUT LAST YEAR DURING THE PANDEMIC, WE ADDRESSED SOME OF THE CONCERNS.
THEN THERE WAS SOME MINOR CHANGES, BUT YOU KNOW, IT'S STILL LOOKING PRETTY DISTILLED DISTRESS.
WE CALL WITH OLDEST JONES, ALSO CITY MANAGER ABOUT THE DIFFERENT ISSUES THAT WE'RE HAVING IN HUNTER'S GLEN ONE AND TWO.
SO BASICALLY MY CONCERN IS THAT I'M SEEKING ASSISTANCE FOR OUR OLDER COMMUNITY BECAUSE IT'S GOING DOWN AND DOWN AND IT'S JUST SO MUCH THAT WE CAN DO TO HELP, YOU KNOW, OUT, YOU KNOW? AND SO THAT'S BASICALLY MY BADER CONCERN.
AND ONE OF THE CONCERNS THAT I'VE SEEN A LOT THIS PAST HOLIDAY SEASON, THIS IS A COMMENT, NOT A, IT IS A CONCERNING COMMENT.
UH, THIS HOLIDAY SEASON, I'M SURE THE POLICE DEPARTMENT WAS OVERWHELMED WITH THE AMOUNT OF COWS THEY RECEIVED WITHOUT A GUNFIRE AND THE FIREWORKS GOING.
AND I'M JUST ASKING THAT CITY, UM, UH, THE CITY AND COUNCIL WILL IN THE UPCOMING HOLIDAYS OR POST SOME TYPE OF STUFF, SIGNAGE THAT WILL LET THE COMMUNITY KNOW IT'S AGAINST THE LAW.
AND MOST OF THEM PROBABLY DO, BUT YOU KNOW, AT LEAST IF THEY KNOW THAT SOMEONE'S WATCHING AND PAYING ATTENTION, THEY MAY NOT BE AS RUDE AS THEY WERE THIS SEASON.
IN FACT, I EVEN HAD FIREWORKS LAST NIGHT AND SO WE'RE WAY PAST THE NEW YEAR.
ASK THEM FOR HELP FOR HUNDREDS OF MAN ONE AND TWO, UH, REVITALIZING THAT, UM, SHOPPING STRIP AT TEXAS PARKWAY AND CAN FOR US AND HELPING US WITH THE, UH, UH, ORDINANCES THAT ARE VIOLATIONS.
UM, WE WILL DEFINITELY LOOK INTO THOSE CONSIDERATIONS THAT YOU TALKED ABOUT AND, UM, WE WILL REACH OUT BACK TO YOU.
[5. STAFF REPORTS]
STAFF REPORTS.UM, WE DO HAVE ONE ITEM FIVE WAY.
UM, COVID-19 UPDATE FROM ACTING FIRE, CHIEF, MARIO OR SHEENA MAYOR COUNCIL.
I'M JOINED THIS EVENING AGAIN BY, UH, WITH MY TAMIKA JEWETT, OUR EMERGENCY MANAGER FOR THE CITY, AND WE WANT TO GET A BRIEF UPDATE ON STATISTICS WITHIN MISSOURI CITY.
AND COVID-19, UH, ALSO SHARE OUR PROGRESS ON THE EMPLOYEE VACCINATION PHASES.
AND THEN, UH, MS. JEWETT HAS AN UPDATE ON VACCINATIONS FOR SENIORS.
UM, TODAY I'D LIKE TO THAT THE ACTIVE CASES IN MISSOURI CITY, UH, AS OF
[00:10:01]
TODAY, ONE, FOUR 20 IS AT 652.UH, THAT'S A 200, UM, THAT'S AN INCREASE OF 202 SINCE OUR LAST REPORT, UH, JUST BEFORE CHRISTMAS.
SO THERE'VE BEEN 200 MORE CASES SINCE THEN.
UH, WE ALSO HAD AN INCREASE OF 10 DEATHS SINCE THAT DATE.
UM, WE'LL CONTINUE TO REPORT THESE NUMBERS AND TRACK THE TRENDS.
LET'S SEE IF IT CHANGES OR HOW IT CHANGES OR THE NOTE THE HOLIDAYS HAVE PASSED.
UM, THE SECOND PART IS I WANTED TO REPORT IS ON THE EMPLOYEE VACCINATION PHASE.
UH, THAT STARTED AT THE END OF DECEMBER, UH, THE FIREFIGHTERS AND EMS WHO RESPOND TO EMS CALLS WHERE THE FIRST PHASE ONE, UH, VACCINATION PLAN ALONG WITH OTHER MEDICAL CARE, UH, WORKER, UM, 90% COMPLETE ON VACCINATING, ALL THOSE FIRE EMS EMPLOYEES.
UM, WE SHOULD BE COMPLETED BY THIS WEDNESDAY, UH, AND THEN POLICE WILL BE NEXT.
UH, THEY'RE STARTING DURING THE PERIOD BETWEEN THE ONE PHASE ONE, A AND ONE B, AND ALSO THEY'LL START ADDRESSING OTHER PUBLIC SAFETY EMPLOYEES.
UM, MISS JEWITT, UH, I'LL TURN IT OVER TO HER NEXT.
SHE'S GOING TO UPDATE YOU ON THE VACCINATIONS FOR SENIORS AND THE REPORT FROM THE COUNTY FOR OUR SENIOR POPULATION.
UM, THE STATE HAS RECENTLY APPROVED PHASE ONE B TO BE APPROVED.
WHAT THAT MEANS FOR EVERYONE IS PHASE ONE VIA CITIZEN FOR PEOPLE OVER 65 YEARS OF AGE OR OLDER OR PEOPLE THAT ARE 16 AND OLDER WITH AT LEAST ONE CHRONIC CHRONIC MEDICAL CONDITION AT INCREASED RISK.
SO ANYONE WITHIN THAT PHASE CAN GO SIGN UP TO RECEIVE VACCINATIONS, UM, FOR OUR HOSPITAL VACCINATIONS THAT ARE MAN DISTRIBUTED, FIVE HOSPITALS AND SUGAR LAND HAVE RECEIVED VACCINATIONS IN WEEK THREE DISTRIBUTION.
IN ADDITION TO THAT FOR OUR SENIOR CARE FACILITIES, THE STATE HAS SET UP A, THE FEDERAL GOVERNMENT HAS SET UP A FEDERAL PHARMACY VACCINATION PROGRAM.
A LOT OF OUR SENIOR CARE FACILITIES ARE WORKING DIRECTLY WITH THE FEDERAL GOVERNMENT AND WITH LARGER CHAINS, WHICH INCLUDES CVS TO ADMINISTER THE VACCINATION.
THERE ARE CURRENTLY FIVE OF OUR OWN TERM CARE FACILITIES HAVE SIGNED UP FOR THIS PROGRAM AND ARE ON SCHEDULE TO RECEIVE VACCINATIONS FROM, UM, CVS OR, UM, THE OTHER ONE THAN THE OTHER PROVIDERS AT THIS TIME, WHICH IS, UM, UM, YES, ONE OF THE BIGGER PROVIDERS AT THIS TIME, IN ADDITION TO, FOR OUR SAVIOR, FOR US, IN A SENSE, UM, THE ONES WHO ARE A PART OF MEALS ON WHEELS ON JANUARY 20TH, WE'LL BE PARTNERING WITH THEM TO
SO SOME OF OUR SENIOR FACILITY CITIZENS AS A PART OF OUR PPE DISTRIBUTION PROGRAM FOR SAINTS.
THIS WAS CONSTABLE IN MEMORY OF THESE, ARE THEY, UH, WITH THE, UH, ONE SHOT OR TWO SHOT APPLICATION MOST, UH, THEY'RE BUMPED WITH TWO SHOTS.
SO THERE'S A FOLLOW-UP UM, FOR EACH OF THEM THAT ARE, THAT ARE SCHEDULED ABOUT, UM, SOMEWHERE IN THE 26 TO 28 DAY WINDOW.
MY QUESTION, MY QUESTION IS WHAT DO WE, WHAT DO WE HAVE IN PLACE TO, UH, TRY TO, UH, ENSURE THAT, UH, UH, THE FOLKS THAT ARE REQUIRED TO, UH, FOR THE, UH, VACCINATION TO BE EFFECTIVE MUST TAKE THAT SECOND SHOT.
WHAT, UH, WHAT PLANS DO WE HAVE OR WHAT ARE WE, UH, ATTEMPTING TO DO TO MAKE SURE THAT, UH, THESE FOLKS JUST DON'T USE ONE, UH, ONE SHOT AND, UH, UH, BYPASS THE SECOND SHOT, RIGHT? UM, I'LL ANSWER IT.
ONE IS FROM THE EMPLOYEE STANDPOINT, AND THEN ONE'S FROM THE, UH, FROM THE BUSINESS OR THE COMMUNITY, THE, THE EMPLOYEES, UH, THEY'RE GIVEN A SECOND, THEY'RE AUTOMATICALLY GIVEN THE SECOND APPOINTMENT, UH, TO RETURN.
UH, AND IF THEY MISS THAT APPOINTMENT, THEN THEY HAVE TO RESTART THE CYCLE.
AGAIN, THEY HAVE TO START WITH W ONE AGAIN, UH, TAMIKA, MAYBE, UH, YOU CAN ANSWER HOW THE CLINICS ARE GOING TO DO THIS FOR SENIORS.
UM, AS FAR AS RESCHEDULING FOR THE SECOND APPOINTMENT, WELL, FOR THE SENIOR LONG-TERM CARE FACILITIES, THEY ALREADY HAVE THREE BATES, UM, SCHEDULED INSTEAD OF THEY CAN GO OUT AND ENSURE BOTH THE STAFF AND THE RESIDENTS ARE ALL GETTING THEIR FIRST AND SECOND VACCINATION.
THE STATE ALSO HAS A TRACKING SOFTWARE, ANYONE WHO GETS THE VACCINE AND THE STATE OF EXCESS, IT IS BEING TRACKED, ENSURE THAT THEY KNOW ONE WHICH VACCINE THEY RECEIVED
[00:15:01]
AND ALSO WHAT DATE THEY'VE TAKEN IT.AND ONCE YOU GET YOUR VACCINE, YOU SHOULD ALSO GET A CARD THAT SHOULD REMIND YOU ALSO, IN ADDITION TO WHEN IT COME BACK FOR YOUR APPOINTMENT.
SO THERE'S, UM, THERE'S SOME DIFFERENT MECHANISMS THAT ARE IN PLACE TO TRY TO ENCOURAGE PEOPLE TO COME BACK FOR THAT SECOND VACCINATION AND WAYS OF TRACKING IT.
MY, MY, THIS IS COUNSELING EMORY.
MY CONCERN IS IN THE, UH, UH, SENIOR LIVING CENTERS, UH, YOU KNOW, TO BE MAKE, YOU KNOW, THOSE FOLKS ARE PRETTY MUCH RELYING ON, UH, UH, I GUESS THE STAFF.
SO SOMEHOW WE NEED TO MAKE SURE THAT, UH, THEY DON'T, UH, THEY DON'T MISS THAT, UH, REQUIREMENT FOR THAT SECOND SHOT.
SO YESTERDAY THIS, THIS IS COUNCIL MEMBER BONEY.
UH, IS THERE A WAY THAT WE CAN, UH, CAUSE I NOTICED FOR BEN HEALTH AND HUMAN SERVICES, I'VE GOTTEN QUITE A FEW CALLS FROM RESIDENTS WHO WANT TO KNOW HOW THEY CAN, UH, GET THE VACCINE.
AND I NOTICED THAT, UH, THEY HAVE A PRE-REGISTER FOR YOUR COVID VACCINE WEBSITE AND A PHONE NUMBER.
IS THERE, IS THERE ANY PLANS FOR US TO DISSEMINATE THIS INFORMATION TO OUR CITIZENS? WE DIDN'T HAVE THAT ACCESS TO THE INFORMATION AND SEE IF WE CAN GET THAT.
ANY MORE QUESTIONS, IF NOT, THANK YOU.
UM, I THINK FIRE CHIEF, MARIO PATRUDA AND THE EMERGENCY MANAGEMENT COORDINATOR OR MONICA FOR YOUR PRESENTATION, APPRECIATE YOUR TIME.
[6. CONSENT AGENDA]
NUMBER SIX, CONSENT AGENDA.IS THERE A MOTION TO APPROVE THE CONSENT CONSENT AGENDA AS RECOMMENDED BY CITY STAFF? JEFFREY SECOND MEMORY.
OKAY, SO WE DO HAVE A MOTION BY COUNCIL MEMBER MORNING AND SECOND BY COUNCIL MEMBER EMORY.
UM, AND I'LL NOT CONDUCT A WRONG CALL TO MAKE SURE THAT YOUR LOGS WERE IN A MIRROR PART NUMBER EDWARDS BROWSER.
REMEMBER BONEY REMEMBER EMORY? YES, YES FOR ME.
[7. PUBLIC HEARINGS AND RELATED ACTIONS]
SEVEN PUBLIC HEARING AND RELATED ACTION.UH, SEVEN, EIGHT ZONING PUBLIC HEARING AND ORDINANCE.
THERE ARE NO IS ONLY PUBLIC HEARING AND ORDINANCE ON THIS AGENDA.
ITEM SEVEN B ONE, A PUBLIC HEARING AND RELATED ACTIONS.
NUMBER ONE, PUBLIC HEARING ON THE COMMUNITY DEVELOPMENT BLOCK GRANT CDBG PROGRAM YEAR 2020 ACTION PLAN CONSIDER APPROVAL SUBJECT TO A 30 DAY COMMENT PERIOD OF SUCH PLAN AND CONSIDER IT FORWARDING CENTER PLAN AND TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT HOTTER FOR FINAL REVIEW AND APPROVAL.
WE DO HAVE IT, UH, PRESENTATION, UH, BY THE BBG COORDINATOR.
THIS IS THE FINAL HEARING FOR THE CDBG, UH, PROJECT, YOUR TONY 2010 PLAN.
UM, JUST TO RECAP, NEXT SLIDE.
UM, HERE'S A LITTLE BIT OF BACKGROUND ON THE CDB G GRANT.
UH, THESE ARE SOME OF THE ACTIVITIES THAT WE MUST MEET ON THE NATIONAL OBJECTIVES FOR HUD.
THESE ARE SOME OF THE EXAMPLES OF ELIGIBLE CDBG ACTIVITIES.
[00:20:01]
THAT WE ARE NOT ALLOWED TO USE THE CDBG FUNDS FOR NEXT SLIDE, PLEASE.THESE ARE OUR TARGET AREAS BASED ON THE PREVIOUS YEAR CENSUS.
AND JUST TO RECAP, THIS IS THE PROPOSED USE OF THE FUNDS FOR PROGRAM YEAR 2020 FOR CDBG $13,000 TO POST-SECONDARY SCHOLARSHIPS FOR COLLEGE AND TECHNICAL SCHOOL STUDENTS, $15,746 AND 28 CENTS TO FORT BEN SENIORS MEALS ON WHEELS, $15,746 AND 28 CENTS TO EDISON ARTS, $103,264 TO OWNER OCCUPIED HOUSING REHABILITATION.
$38,000 TO NON-PUBLIC SERVICE ACTIVITY ARE FIRST-TIME HOME BUYER PROGRAM AT $27,000 IN OUR RESIDENTIAL PAINT PROJECT AT $11,000, WE HAVE $51,537 TO CODE ENFORCEMENT, $41,440 TO SALARY AND BENEFITS, $10,083 AND 40 CENTS TO PROFESSIONAL SERVICES AND CONSULTING $4,300 TO TRAVEL AND TRAINING $1,100 TO DUES AND SUBSCRIPTIONS $1,400 TO PUBLICATION IN DELIVERY COST AND $1,000 TO FAIR HOUSING ACTIVITIES FOR A TOTAL OF $286,617.
ARE THERE ANY QUESTIONS? YEAH, NO QUESTIONS.
UH, LIKE TO GET A MOTION TO OPEN THE PUBLIC HEARING, COUNCILMAN EMORY MOTION TO OPEN PUBLIC MEETING.
SO WE DON'T HAVE A MOTION FROM HOUSE NUMBER EMORY AND A SECOND FROM COUNCIL MEMBER STERLING.
SO THE MOTION PASSES, NO PUBLIC COMMENTS REQUESTS.
IS THERE A MOTION TO CALL THE PUBLIC HEARING HEARING MR. AND THE SECOND WAS THAT, SO WE DON'T HAVE A MOTION FOR A CROSSOVER AT EMORY AND A SECOND PENTHOUSE COUNCIL, MR. LANE.
IS THERE ANY DISCUSSION IF THERE ARE NO DISCUSSION I'M NOT HEARING ANY, SO THEN WE'LL CONDUCT A ROLL CALL TO TAKE THE VOTE, OR I HAVE A QUESTION.
UM, HOW, HOW DO RESIDENTS GAIN ACCESS? LET'S SAY FOR THE HOME BUYER FIRST TIME HOME BUYER PROGRAM, WHAT IS THE PROCESS THAT THEY NEED TO GO THROUGH, UM, TO GAIN ACCESS TO THOSE FUNDS? SO THE FIRST TIME HOME BUYERS PROGRAM IS BRAND NEW AND WE'RE GETTING READY.
I'VE ACTUALLY, I JUST COMPILED A LIST TODAY OF ALL OF THE REALTORS IN MISSOURI CITY.
SO WE CAN HOST A WEBINAR FOR INFORMATION.
AND THEN PART OF THE APPLICATION, IF THEY HAVE TO BE ITALIAN A FIRST TIME HOME BUYER SCREENING, WHICH THERE IS A VOUCHER CODE PROVIDED TO US BY THE ORGANIZATION THAT DOES IT FOR THEM TO DO THE TRAINING FOR FREE.
UM, THEY HAVE TO FALL WITHIN THE 80% OF THE AMI FOR OUR AREA.
UM, THE STANDARD CDBG GUIDELINES FOR EVERYTHING.
AND THEN THEY HAVE A MAXIMUM AMOUNT OF THE PURCHASE HOME OF THE PURCHASE PRICE OF THE HOME FOR $180,000.
UM, AND ONCE THEY GO IT'S ON A FIRST COME FIRST SERVE BASIS.
SO AS LONG AS THEY ARE QUALIFIED, UM, WHEN THEY GO TO SIGNING, THERE IS A WIRE
[00:25:01]
TRANSFER SENT DIRECTLY OVER TO THE TITLE COMPANY AND THERE IS A LIEN PLACED ON THE HOME FOR THE FIRST FIVE YEARS.AND THEN AFTER FIVE YEARS IT'S, UM, IF IT'S A FORGIVABLE LOAN.
AND, UM, WHAT ABOUT THE HOUSING REHAB FUNDING? THE HOUSING REHAB.
WE HAVE A, WE OPEN APPLICATIONS UP IN JUNE AND WE RECEIVE APPLICATIONS, UM, THROUGHOUT JUNE AND THEN JULY.
AND THEN THE APPLICATION PERIOD IS CLOSED.
THERE ARE SOME EXCEPTIONS MADE ON EMERGENCY BASIS, UH, THAT ARE USUALLY, UM, VOTED ON.
UM, BUT ONCE WE RECEIVED THE HOUSING REHABILITATION APPLICATION THERE, UM, RE EVERYTHING IS REVIEWED AS FAR AS INCOME REQUIREMENTS AND WHETHER OR NOT THEY OWN THE HOME AND OCCUPY THE HOME.
AND THEN THEY ARE PLACED ON A LIST.
UM, RIGHT NOW WE ARE ABOUT THREE YEARS BEHIND AND WE ARE PLAYING CATCH UP.
UM, AND COVID-19 HAS DERAILED A LOT OF THAT.
AND, UM, BECAUSE MAJORITY OF THE PEOPLE WE ARE HELPING ARE OLDER AND, UH, AT RISK, SO THEY DON'T WANT TO RISK HAVING PEOPLE IN AND OUT OF THEIR HOMES RIGHT NOW.
UM, THE NEXT STEP IS THERE THEY'RE CONTACTED AND THEY ARE KEPT UP TO DATE WITH A YEARLY CERTIFICATION OF THEIR INCOME TO MAKE SURE THEY'RE STILL WITHIN THE GUIDELINES.
AND THEN, UM, THE NEXT PROCESS IS ONCE WE GET, THEY GO INTO A QUEUE AND ONCE WE GET TO THEM IN THE QUEUE, WE WILL START THE PROCESS OF OUR ENVIRONMENTAL REVIEWS AND WE MYSELF.
AND ONE OF THE BUILDING INSPECTORS FROM THE CITY WILL GO OUT TO VIEW THEIR HOME, TO SEE WHAT ALL NEEDS TO BE DONE, TO BRING THE HOME UP TO CODE.
AND THEN THAT INFORMATION IS THEN GIVEN TO ONE OF OUR SUBCONTRACTORS WE'LL, THEN GO AND VIEW THE HOME TO GIVE US A PRICE POINT.
THANK YOU FOR THAT INFORMATION.
I WOULD LIKE TO RETRACK ONE THING I SAID, I SAID THAT THE APPLICATION OPENS UP IN JUNE.
IT OPENS UP IN THE SPRING FOR HOUSING.
WHAT HAPPENED? I JUST WANT TO CORRECT THAT.
THIS IS COUNCIL WOMAN, PROBABLY AGAIN, THE LIST OF REALTORS THAT YOU SAID YOU'VE COMPILED.
WHERE ARE YOU GETTING THAT LIST FROM? UH, THE TEXAS REAL ESTATE, UH, T R E C I THINK IS WHAT THEY'RE CALLED.
I HAD CONTACTED, UM, THE HOUSTON AREA REALTORS FIRST AND, UM, THE TEXAS REALTOR LICENSING, UH, TRACK IS WHAT THEY'RE CALLED, UM, WAS, WHO WAS ABLE TO PROVIDE ME WITH THE LIST.
WHAT I MEAN? SO IF THERE ARE NO OTHER, CAUSE THERE ARE NO FURTHER DISCUSSION.
THIS IS THE LAST OF THE HEARING FINAL HEARING I WILL GO IN.
AND, UM, CARL EDWARDS ON SOME OF THE STERLING CALL TO REMEMBER VOTING.
YES, BECAUSE REMEMBER EMORY HAS HE ASKED FOR ME MOTION, UH,
[8. APPOINTMENTS]
ITEM NUMBER EIGHT APPOINTMENT EIGHT DAYS CONSIDER APPOINTING MEMBERS TO THE BOARD OF DIRECTORS FOR EACH TAX INCREMENT REINVESTMENT.SO YOU DO HAVE A PRESENTATION BY DETECTIVE SHIMMERY, JACKSON, AARON COUNSEL.
UM, I'M GOING TO PROVIDE YOU WITH AN UPDATE FROM THE LAST COUNCIL MEETING, WHERE COUNCIL RECEIVED AN UPDATE ON THE STANDING OF EACH MEMBER.
WHO'S TURN WILL BE EXPIRING OR EXPIRED ON DECEMBER 31ST OF 2020 ON IT.
WILL THEY AGREE TO SERVING ON THE TERMS? NUMBER ONE, BOARD UNITS, WRITER, OR VIEWING AND FERRIS OF BOONIE, ALL AGREE TO SERVING SHUT COUNCIL WISH TO REAPPOINT THEM.
IT'S ALSO AN OPPORTUNITY FOR COUNCIL TO ELECT THE CHAIRPERSON FOR EACH TERM.
[00:30:04]
WE HAVE ONE NEW APPLICATION FROM DR.DIANE JEMISON, POLLARD, WHO IS INTERESTED IN SERVING THE TERMS. NUMBER ONE BOARD, NEXT SLIDE.
THIS IS A TWO 2019 ATTENDANCE LIST FOR THE TERMS. NUMBER ONE, NEXT SLIDE.
THIS IS THE 2020 MEMBER ATTENDANCE LIFTS FOR THE TERMS. NUMBER ONE BOARD.
NUMBER TWO, BOARD KINGSLEY
AND FOR THE TERMS, NUMBER TWO BOARD FRANK CASTER HAS SERVED AS CHAIRMAN FROM 2015 TO 2020, AND COUNCIL CAN ALSO APPOINT A CHAIRPERSON TO THIS BOARD AS WELL.
NEXT SLIDE
WE HAVE FOUR NEW CANDIDATES WHO ARE INTERESTED IN SERVING MS. KAREN OVER 10.
SHE CURRENTLY SERVES ON THE TERMS NUMBER ONE BOARD AS A PRISON AND SERVED AS A POSITION THREE MEMBER.
HOWEVER, HOWEVER SHE REQUESTED THAT COUNCIL CONSIDER APPOINTING HER TO THE TOURIST.
NUMBER TWO IN NUMBER THREE BOARD, UM, MS. MS. OVERTON STATED THAT SHE FEELS THAT THE PERSON NUMBER TWO AND NUMBER THREE BOARD WOULD BE A BETTER FIT FOR HER.
AND SHE SAID SHE WOULD RESIGN FROM THE TERM NUMBER ONE BOARD, OR SHOULD SHE BE APPOINTED TO THE TASK NUMBER TWO OR TERM NUMBER THREE? UH, JAMES DAVIDSON, ROSLYN THOMAS AND MARY ROSS ARE ALL AVAILABLE AND, UH, ABLE TO SERVE A TERM NUMBER TWO BOARD AS NEW CANDIDATES SHOULD COUNCIL WISH TO APPOINT THEM.
THIS IS A 2019 MEMBER ATTENDANCE LIST FOR THE TURF TO BOARD.
THIS IS THE 2020 MEMBER ATTENDANCE LIST FOR THE TOURIST TO BOARD.
AND HERE WE HAVE A TURKISH NUMBER THREE, UH, MEMBERS WHO, UM, IN THEIR POSITION, REGGIE, ABRAHAM, RAGEY, ABRAHAM AND JOE WORKMAN, BOTH AGREE TO CONTINUE SERVING SHOULD COUNCIL WISH TO REAPPOINT THEM.
MR. PAULA CAMP, UH, AGREED TO CONTINUE SERVING.
HOWEVER SHE WOULD PREFER TO SERVE THE CHURCH.
NUMBER TWO BOARD AND FOR POSITION NUMBER 10, UH, THIS WAS, UH, PREVIOUSLY HELD BY HCC REPRESENTATIVE.
HOWEVER, HCC REP IS NO LONGER NEEDED FOR THE CHURCH.
NUMBER THREE BOARD, I ASKED COUNCIL CAN EITHER CHOOSE TO REAPPOINT.
UM, AND IF HE, HE HASN'T RESPONDED, I ASKED HIM IF HE WOULD BE INTERESTED TO CONTINUE SERVING THE BOARD, HE HAS NOT RESPONDED.
SO THIS IS COUNSELED OPPORTUNITY TO APPOINT SOMEONE NEW TO THIS BOARD, UH, FOR POSITION NUMBER 10.
UM, AND ALSO FOR THE CHAIRPERSON FOR THE CHURCH.
NUMBER THREE BOARD, JOE WORKMAN HAS SERVED AS CHAIRMAN FROM 2015 TO 2020, AND COUNCIL CAN SELECT ANY PERSON, UH, SO OF SERVICE CHAIRMAN, NEXT SLIDE, UH, FOR THE TERM NUMBER THREE BOARD, WE HAVE ONE NEW CANDIDATE APPLICATION FROM MS. KAREN OVERTON.
IS IT THE 2019 MEMBER ATTENDANCE LIST FOR THE TERM THREE BOARD? NEXT SLIDE.
THIS IS A 2020 MEMBER ATTENDANCE LIST FOR THE FIRST THREE BOARD NEXT LINE.
AND THIS IS JUST A MAP OF, OF THE THREE ZONES IN MISSOURI CITY.
THIS IS A COUNCIL MEMBER MARULA.
SO I'D LIKE TO GO AHEAD AND GRANT MS. OVERTON'S REQUEST OF MOVING HER FROM ONE, UH, OVER TO, UH, TERM NUMBER THREE, POSITION FOUR.
AND THEN, UM, FOR THE BACKUP POSITION ON TERMS THREE, THE HCC REP, UM, I'D LIKE TO RECOMMEND MR. DAVIDSON TAKE THAT POSITION.
SO I KIND OF SHORES UP THE TERSE THREE ROSTER AND MARIA.
UM, I HAVE A QUESTION FOR YOU WHERE YOU HAVE THESE RECOMMENDATIONS THAT ARE THIS AUTOMATIC RENEWAL THAT CAME FORWARD.
HAS THIS BEEN DISCUSSED WITH CITY COUNCIL? THE COUNSEL WAS PROVIDED WITH AN UPDATE DURING THE DECEMBER 7TH SPECIAL COUNCIL MEETING.
SO KIND OF OVER HERE, RIGHT? RIGHT.
SO I LIKE TO ASK THE BODY OF COUNCIL TO GET THAT OPPORTUNITY FOR MYSELF.
AND I'M NOT SPEAKING FOR COUNCIL MEMBER PFIZER, BUT FOR MYSELF TO REVIEW SOME OF THESE CANDIDATES AND LOOK, LOOK AT THIS
[00:35:01]
BEFORE WE MOVE THIS ITEM OVER.I, I AGREE, MAYOR, THIS IS COUNCIL WOMAN KLAUSER.
I WAS WONDERING IF WE CONTINUED WORK PRETTY MUCH KIND OF FIGURE OUT WHERE THEIR MINDSET IS THAT THEY'RE FIT TO ACTUALLY SERVE.
ACTUALLY ALL THESE CANDIDATES WERE INTERVIEWED.
THERE'S NO NEW CANDIDATES THAT HAVE APPLIED.
HAVEN'T BEEN ALREADY INTERVIEWED.
I KNOW THEY HAVEN'T BEEN INTERVIEWED BY THE CURRENT MAYOR AND COUNCIL WOMAN, BUT THESE INDIVIDUALS HAD COME BEFORE US.
AND SO WE WANT TO JUST MAKE SURE THAT WE'RE AWARE VOTING, BUT IDEAS CAN CHANGE PEOPLE.
IF I'M GOING TO VOTE FOR SOMEONE, I WOULD LIKE TO SEE IF THEY STILL FIT.
THEY UNDERSTAND THE ROLES OF THE POSITION CONSIDER.
WE ACTUALLY ASKED, UM, A LONG SITTING CHAIRWOMAN, DID SHE UNDERSTAND THE ROLES OF THE CON THE POSITION THAT SHE WAS ACTUALLY APPLYING FOR? AND SHE DIDN'T.
SO, UM, TO MAKE SURE THAT I'M DOING MY DUE DILIGENCE, I WOULD LIKE TO MAKE SURE THAT I INTERVIEW MARIA, THE TERMS HAVE EXPIRED.
OBVIOUSLY WE WERE TO MAKE THIS DECISION IN DECEMBER.
UM, HOW DOES THAT WORK OUT? YOU CAN QUITE ME IF I'M WRONG, BUT I BELIEVE THAT THEY CURRENTLY SIT IN THE SAME POSITIONS UNTIL NEW MEMBERS ARE APPOINTED.
THIS IS COUNCILWOMAN STERLING.
I'D LIKE TO, I CONCUR WITH, UM, UH, COUNCIL MEMBER.
MARILLAS IF WE CAN MOVE KAREN OVERTON FROM TEARS, ONE TO TWO TO THREE DR.
STERLING, DO YOU ALSO AGREE WITH THE DAVISON CONSIDERING THAT THE DECISION WAS TO BE MADE ON DECEMBER 31ST, 2020 BEFORE THAT TIMEFRAME NOMINATED? I'M NOT STILL NOT CLEAR.
I HAVE A MOTION AND A SECOND FOR MAYOR PRO TEM AND MERLE LIST AND A SECOND BY COUNCIL MEMBER, SARAH LANE, TO A POINT KAREN, OVER 10 TO THE TERS THREE BOARD POSITION OF FOUR DOUGLAS, THE PREVIOUS THREE.
SO, SO, SO I SEE FOUR PEOPLE OVER THERE THAT THE SLIDE THAT YOU HAD BEFORE.
SO THESE ARE NEW APPLICATIONS, THE CITY RECEIVED FROM THESE RESIDENTS WHO ARE INTERESTED IN SERVING THE TERS NUMBER TWO BOARD.
SO ALMOST ALL OF THEM, ALL FOUR ARE NEW.
THESE ARE NEW CANDIDATE APPLICATIONS.
SO THIS IS WHAT MADE THE MOTION TO MOVE FORWARD AND COUNCIL MEMBER FELLING.
SECOND, FROM WHAT I UNDERSTAND, TELL ME IF I'M WRONG.
YOUR EMOTION WAS TO APPOINT KAREN OVER 10 TO THE FIRST THREE BOARD POSITION FOR
[00:40:03]
JAMES DATE.AND THEN ALL THE OTHERS WHO AGREED TO SERVE, REMAIN.
SO YOUR MOTION WAS TO APPOINT KAREN, JUST TO RECAP, TO APPOINT AARON OVERTON TO THE FIRST THREE BOARD POSITIONS FOR JAMES DAVIDSON TO THE THREE BOARD, UH, EIGHT, UH, POSITION 10 AND TO REAPPOINT ALL OF THE MEMBERS.
WHO'S A GREAT TO CONTINUE SERVING.
UM, I THINK YOUR ORIGINAL MOTION WAS ALWAYS, YOU APPROVED TWO POSITION THREE OR POSITION FOUR AND MR. DAVIS.
SO IF YOU WOULD LIKE TO COME BACK AFTER THIS MOTION IN A SECOND, IF YOU WOULD LIKE TO COME BACK AFTER THIS VOTE TO APPROVE THE REST OF THE ROSTER AS PRESENTED BY STAFF, THEN YOU CAN CERTAINLY DO THAT WITH A SEPARATE MOTION.
ANY OTHER DISCUSSION WE'LL FOR A VOTE IS KAREN OVERTON AND JAMES DAVIDSON ABOUT CURRENT? YES, YES, YES, YES, YES, YES, YES.
ALSO REMEMBER EMERY COUNCIL MEMBER, EMORY MOTION PASSES SIX TO ONE.
NOW, NOW WE GOT TO GO BACK TO KNOWLEDGE.
SO THAT WAS THE, THAT WAS THE FIRST THAT PASSED, WHICH WAS TO MOVE KAREN.
UM, I MEAN, HELP ME OUT HERE, MARIA, ARE THERE ANY OTHER MOTION? ARE THERE ANY OTHER MOTIONS? YEAH, JUST, JUST BEFORE WE MOVE ON, I WANT TO MAKE SURE THAT COUNCIL MEMBER EMORY VOTED.
DID HE, DID HE STAY? I DID NOT HEAR FROM HIM.
SO THE NEXT MOTION FOR TERSE THREE ROSTER IS TO APPOINT THE OTHER CANDIDATES WHO HAVE AGREED TO MOVE, UH, TO SERVE AGAIN.
AND I BELIEVE THAT IS REGGIE ABRAHAM, JOE WORKMAN, DAVID
I DON'T SEE THAT MARIA DAVID ON THREE BOARD, RAGEY ABRAHAM AND JOE WORKMAN.
WE NEED TO CONTINUE SERVING COUNSEL.
WE'LL ALSO NEED TO APPOINT A CHAIRPERSON FOR EACH CHARGE BOARD, FINANCE SINCERITY, ONLY THE, THE BOARD, UH, REGGIE ABRAHAM'S POSITION TO ISSUE THREE, AND THEN COUNCIL WOULD HAVE TO APPOINT 10 PERSON.
SO MY MOTION IS FOR REGGIE, ABRAHAM AND WORKMAN TO CONTINUE SERVING ON TERMS THREE MIRROR.
I JUST WANT TO MAKE NOTE AND STAND FOR THE RECORD THAT I DO BELIEVE IT'S IMPORTANT THAT WE CONTINUE TO SPEAK WITH THESE CANDIDATES PRIOR TO OUR REAPPOINTMENT, UM, JUST TO MAKE SURE THEY'RE STILL FIT TO SERVE IN THESE POSITIONS.
AND THAT'S WHAT, IN MY EXPERIENCE THAT I'VE SPOKEN WITH,
[00:45:01]
UM, CHAIR, WOMAN, OR WOMEN, AND BASICALLY THEY DID NOT UNDERSTAND THAT THE TACTICS OF THE DUTIES OF THEIR JOB.SO JUST WANT TO MAKE IT CLEAR THAT WE ARE REAPPOINTING INDIVIDUALS THAT WE HAVE NOT SPOKEN WITH TO SEE HOW THEY'VE ACTUALLY BEEN DOING IT IN THE POSITION OTHER THAN CHECKING THEIR ATTENDANCE AND THIS COUNSELOR, COUNCILMAN BONIA.
UH, MARIA, CAN YOU REMIND ME WHEN THE LAST, UH, WHEN WE INTERVIEWED THESE CANDIDATES LAST? CAUSE I KNOW IT WAS, UH, HERE FAIRLY RECENTLY.
IT WASN'T, UH, WELL OVER A YEAR AGO WAS WITHIN THE MOST RECENT OF LATER THIRD OR FOURTH QUARTER.
DO YOU REMEMBER, DO YOU HAVE THOSE DATES? WE HAD, LIKE, I THINK WE HAD A FULL WEEK OR THREE DAYS WORTH OF INTERVIEW TWO DAYS OR THREE DAYS WORTH THE INTERVIEWS.
SO I'M CURRENTLY IN THE PROCESS OF LOOKING THROUGH THE AGENDAS, UM, FROM WHAT I CAN RECALL THE LAST TIME THAT CANDIDATES WERE INTERVIEWED, UH, LET ME SEE.
I WOULD SAY IT'S DECEMBER IS TAKING MY COMPUTER A LITTLE, A LITTLE WHILE TO LOAD.
UM, I THINK IT'S DECEMBER 5TH, 2019 WHEN THE TERS CANDIDATES WERE INTERVIEWED, I THINK YOU'RE RIGHT.
IT WAS ALMOST GOING A YEAR AGO, DECEMBER 5TH, 29TH.
WE JUST HAD, UM, NO, THAT, THAT CAN'T BE CORRECT BECAUSE THERE'VE BEEN SEVERAL INDIVIDUALS WHO INTERVIEW.
WE HAD A, ANOTHER, CAN YOU LOOK UP THE LAST TIME WE INTERVIEWED THESE CANDIDATES? UH, BECAUSE I KNOW SOME OF THESE NEWER CANDIDATES, UH, WE JUST INTERVIEWED FOR P AND Z AND VARIOUS OTHER THINGS THAT I KNOW THAT THEY INDICATED THAT TERMS WAS OF INTEREST TO THEM AS WELL.
SO THEY WANT TO SERVE ON VARIOUS COMMITTEES, INCLUDING TERMS. SO I JUST WANTED TO MAKE SURE THAT, YOU KNOW, SOME OF THESE FOLKS THAT, YOU KNOW, WE, WE, WE, WE DID INTERVIEW WITH, UH, REGULARLY, I'LL HAVE TO GO BACK AND PULL THE, PULL THE NOTES FOR THAT.
UM, I'LL I, I DON'T REMEMBER THE TOP OF MY HEAD WHEN EXACTLY THEY WERE INTERVIEWED, BUT USUALLY IT'S BEEN COUNSELED OUT FOR THE LAST FEW YEARS OR SO.
COUNSEL HAS INTERVIEWED THE TERMS MEMBERS AND THAT, THAT THE OTHER BOARD COMMITTEES AND COMMISSIONS WHOSE TERMS EXPIRE AT THE END OF JUNE.
AND THERE WAS, I'M JUST TRYING TO LOOK THROUGH.
SO JUNE 8TH WAS WHEN OTHER CANDIDATES WERE INTERVIEWED 2019.
IT'S JUST, LIKE I SAID, IT'S, IT'S BEEN QUITE A FEW YEARS FOR THE LAST FEW YEARS WHERE COUNCILS THAT'S OKAY.
AND THEN SOMETIME IN JUNE, IF YOU DON'T HAVE THAT INFORMATION, THAT'S FINE.
I LOST CONTACT, UH, WITH THE, UH, THE WIFE'S VOTE, UH, ON I GUESS THREE.
AND, UM, I'M NOT SURE IF THERE WAS A MOTION MADE, UH, TO APPOINT, UH, THE CHAIR FOR CHURCH THREE.
AND IF, UH, IF NOT, I'D LIKE TO MAKE A MOTION AS LONG AS IT'S NOT OUT OF SEQUENCE, UH, TO, UH, POINT, UH, JOE WORKMAN AS A CHAIR.
IF I MAY COUNCIL MEMBER, THERE IS CURRENTLY A MOTION ON THE FLOOR, TWO APPOINTMENTS OR A MOTION AND A SECOND ITEM, IF YOU WOULD LIKE TO THEN MAKE A MOTION TO APPOINT A SHARE, YOU MAY YOU FEEL AFTER THE BOAT IS TAKEN ON THE CURRENT ITEMS, COUNCIL MEMBER MEROLA LISTED YOUR MOTION INCLUDE JOE WORKMEN AS A CHAIR.
I BELIEVE MARIA ANSWERED THE QUESTION.
SO RIGHT NOW THE MOTION ON THE TABLE IS TO REAPPOINT A NUMBER THREE POSITION TO REGGIE ABRAHAM AND POSITION NUMBER SIX, JOE WORKS.
AND THAT WAS, UH, OCEAN PUT FORTH BY MARIPOSA, MARULA AND SECONDED BY COUNCIL MEMBER.
IS THERE ANY OTHER DISCUSSION IF NOT WE'LL VOTE? YES.
[00:50:02]
REMEMBER AD-WORDS COST NUMBER CLOUDS ARE FAIRLY CALM.REMEMBER BOLDING, REMEMBER? AND SO YOU ASKED FOR ME, MOTION, MASTERS WAS SIX TO, THIS IS COUNCILMAN EMORY CONCERT.
I'D LIKE TO MAKE A MOTION TO APPOINT, UH, JOE WORKMAN AS THE, UH, CHAIRMAN ON, UH, THURS NUMBER THREE.
IS THERE A SECOND, SECOND BY MARILLAS.
WE HAVE A, UH, WE HAVE A MOTION BY COPPER AMARIE CHOKE POINT A POSITION, NUMBER SEVEN, JOE WORKMAN AS A CHAIR.
AND
SO WE'LL GO OUT AND VOTE
AND THAT'S A, YOU ASKED FOR ME MOTION PASSES BY SIX TO ONE.
UH, MAYOR, I WOULD LIKE TO AS COUNCILMAN VOTING, I WOULD LIKE TO, UH, GO AHEAD AS WELL BY ACCLAMATION, UH, OR BY VOTE, UH, VIA, UH, MOODIER AND GILBERT TO SERVE ON THE TOES TO ROSCOE.
UH, MARIA, CAN YOU PLEASE MOVE THE SLIDE TO WHERE IT COMES FROM? RAMONA BONNIE WAS TALKING SO I CAN SEE.
SO WE HAVE A MOTION BY KHAN FROM MEMBER BONEY FOUR TURNS NUMBER TWO TO POSITION.
NUMBER TWO, CAME BLEED AND POSITION NUMBER FOUR, ROY, TO BE MOVED FORWARD.
AND THAT IS NOT THE MOTION GUNS OVER BOY.
I WANT TO ALLOW KINSLEY AT A MOODIER AND WADE GILBERT CONTINUE SERVING, UH, UH, TERRORIST NUMBER TWO, THIS EMORY I SECOND THAT, SO WE HAVE A MOTION BY
IS THERE ANY WAY OF, UM, MAYBE ASKING, UH, THAT, UH, WE, UH, WE APPOINT, UH, FRANK FESTER CHAIRMAN AS PART OF THIS QUESTION, I WOULD MAKE THAT MOTION, BUT THE MOTION I THINK WAS ORIGINALLY BY COSMIN BOUNTY.
SO I GUESS HE WOULD HAVE TO AGREE TO THAT.
I DIDN'T KNOW THAT WE WERE, UM, ALSO DOING CHAIR FOR THIS PARTICULAR.
UH, SO I'M ASSUMING MARIA FOR EVERY TURN WE'RE DOING CHEER AS WELL, CORRECT? YES, SIR.
I HAVE NO PROBLEM AMENDING MY MOTION AND ALLOWING FRANK HESTER TO CONTINUE AS CHAIRMAN OF TERRORIST TO,
[00:55:16]
I BELIEVE I SECOND THAT, SO, UH, I, UH, ALSO IN SECOND WITH THE AMENDMENT.SO WE HAVE A MOTION BY CUSTOMER VOTING AND A SECOND BY CONSEQUENCE, EMORY DISCUSSION.
ONE OF THE DISCUSSION I HAVE, UM, UH, EMORY, ARE WE, UM, AND BALONEY? UM, DO WE KNOW THAT IF, UM, MR. HAFTAR IS WILLING TO SERVE AS THE CHAIR? OKAY.
ANY OTHER DISCUSSION? I WAS JUST GOING TO SAY, MR. HESTER HAS ALWAYS BEEN VERY ACTIVE, UM, BEFORE COVID OF COURSE HE WAS EXTREMELY ACTIVE ATTENDING ALL OF OUR SPECIAL COUNCIL MEETINGS, UH, AND ALSO THE REGULAR COUNCIL MEETINGS ALWAYS ENGAGED.
AND SO HE'S BEEN, UH, A GREAT PUBLIC SERVANT, UH, FOR THE CITY AND HAS SERVED WELL IN THIS POSITION ALSO.
ANY OTHER DISCUSSION? WE'LL GO AHEAD AND VOTE.
UM, SO THERE'S A MOTION BY NUMBER BONEY, WHICH IS TO MOVE FORWARD WITH THE REAPPOINTMENT OF THIRD NUMBER TWO POSITION TO ANGLAIS MALIA, AS WELL AS POSITION NUMBER FOUR, ROWING GILBERT, ALONG WITH THE CHAIRPERSON, UH, FRANK HESTER AND SECONDED BY EMORY.
THERE ARE NO OTHER DISCUSSION.
WE'LL GO AHEAD AND CALL ALCOHOL FOR BOTH MAYOR PRO TEM.
SCOTT EDWARDS, CAUSE NUMBER MORNING, CUSTOMER FOR EMERY
I WOULD LIKE TO NOMINATE ROSALIND THOMAS TO SERVE IN THAT POSITION THAT HAS BEEN VACATED WITH A MOVE THAT'S POSITION, THREE, MOVING KAREN OVERTON TO TERMS THREE.
AND I WOULD LIKE TO, UH, ALLOW YOU THIS RIDER TO REMAIN A CHAIR, UH, ASHLEY MUNIS RIDER TO REMAIN CHAIR.
I'M SORRY, GO AHEAD, COUNCILWOMAN.
COUNCIL MEMBER, JUST TO BE CLEAR, I SAID THERE WAS A MOTION ON THE FLOOR TO APPOINT GEORGE UN TO POSITION FOR BERNIE TO POSITION FIG AND THOMAS TO POSITION THREE.
OKAY, SO THERE'S BEEN A MOTION AND A SECOND BY COUNSELOR.
[01:00:06]
HEARING ANY OF THE DISCUSSION THEN WE'LL GO AHEAD AND CALL FOR MARIPOSA.REMEMBER STERLING? YES, YES, YES, YES.
FOR ME FOR THE MOTION PASSES, UH, THE ONE I AM LOOKING AND GOING BACK AND FORTH, SO, ALL RIGHT.
[9. AUTHORIZATIONS]
CONSIDER AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO AN EXISTING CONTRACT FOR REMEDIATION AND ONGOING MAINTENANCE PLAN, LIFE AND WATER QUALITY AND CITY LAKES AND WATERWAYS.WE DO HAVE A PRESENTATION BY ASSISTANT DIRECTOR OF PARKS AND RECREATION.
CAN YOU HEAR ME OKAY? YES, SIR.
WE READ THE BACKGROUND AND SYNOPSIS FROM THE AGENDA ITEM COVER MENTO ON MARCH 5TH, 2018 CONTRACT WAS APPROVED FOR REMEDIATION AND ONGOING MAINTENANCE OF PLANT LIFE AND WATER QUALITY IN CITY LAKES AND WATERWAYS DUE TO AN INCREASED NUMBER OF TREATMENTS.
AND THEY NEED TO CHANGE TO A MORE COSTLY PRODUCT TO COMBATANT AN INFESTATION OF A SPECIFIC WEED.
THE YEARLY COST IS INCREASED TO $30,000 PER YEAR WITH THE FIRST TWO YEARS, TOTAL OF $50,000.
AND THE INCREASE TO THIS YEAR OF $30, A FIVE-YEAR TOTAL WILL BE $140,000 FOR MISSOURI SWEATY PROCUREMENT POLICY, SECTION SIX DASH ONE ZERO SIX.
ANY CONTRACT INCREASE GREATER THAN 25% REQUIRES COUNCIL AUTHORIZATION.
THIS CONTRACT WILL ALSO EXCEED THE $50,000 STAFF APPROVAL THRESHOLD AND WILL REQUIRE COUNCIL AUTHORIZATION.
SO TONIGHT STAFF REQUESTS AUTHORIZATION FOR THE CITY TO MODIFY AND AMEND THE CURRENT CITY CONTRACT NUMBER 18 DASH ONE FIVE TWO WITH LAKE MANAGEMENT SERVICES TO INCLUDE AN INCREASE IN YEARLY SPENDING TO $30,000.
THAT CONCLUDES MY PRESENTATION.
I'M HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.
I MAKE A MOTION TO AUTHORIZE THE CITY MANAGER TO EXECUTE THAT AMENDMENT.
WE DO HAVE A
IS THERE ANY DISCUSSION? YES, MAYOR, THIS IS ANTHONY.
SO TW IS THIS BASICALLY WATER CABBAGE AND JUST THAT KIND OF GROWTH IN OUR LAKES? IS THAT WHAT WE'RE TALKING ABOUT? YES, SIR.
IN PARTICULAR, WE'VE HAD IT, WE'VE HAD A, UH, A FIGHT WITH A PLANT CALLED FLOATING HEART.
SO THEY'RE LILY PADS OF FLOUR, RIGHT? BASICALLY WHAT HAPPENS IS, UH, IT DAMAGES THE AQUATIC ENVIRONMENT BECAUSE IT SHADES OUT NATIVE PLANTS.
IT DECREASES THE LEVEL OF OXYGEN IN THE WATER, AND IT ALSO CREATES LIKE A STAGNANT WATER HABITAT, WHICH IS RIGHT FOR MOSQUITOES TO GROW.
ALSO, IT MAKES FISHING AND SWIMMING MORE DIFFICULT.
SO THIS IS JUST HELPING US FIGHT THE BATTLE THAT WE ALREADY HAVE STARTED.
SO THIS MAY BE A QUESTION MORE FOR BILL ATKINSON OR, OR THE CITY MANAGER.
UM, I I'VE BEEN WORKING WITH, UH, FORMER ASSISTANT CITY MANAGER, SCOTT ELMER ABOUT INCLUDING SOME OTHER LAKES, UM, IN A NEIGHBORHOOD THAT'S DIRECTLY ACROSS THE STREET FROM THE POLICE DEPARTMENT.
UM, I GUESS WHAT I KNOW WE'RE TALKING ABOUT CITY LAKES AND WATERWAYS, BUT THAT WAS ONE LAKE THAT WE WERE CONSIDERING TO FALL UNDER THIS CATEGORY.
SO THE QUESTION IS, ARE WE INCLUDING THAT? AND THOSE ARE NOT AT THIS POINT IN TIME, THAT IS STILL UNDER THE OFFICES OF THE SUSPICION.
[01:05:03]
NO DISCUSSION.UM, WE'LL GO AHEAD AND, UM, CALL PROMOTES MAY REPORT TOMORROW.
ITEM NINE B CONSIDER AUTHORIZED IN AMERICAN SIGN AND ACCEPT ON BEHALF OF THE CITY AND, AND COMMANDERS FROM FORT BEND COUNTY MUNICIPAL UTILITY DISTRICT, NUMBER 26 FOR THE MUSTANG TRAILS PUMP STATION.
WE DO HAVE A PRESENTATION BY THE CITY ATTORNEY, JOSEPH
MAYOR AND COUNCIL AND HAPPY NEW YEAR.
UM, MR. AGENDA ITEM CALLED FOR THE ACCEPTANCE OR THE STAFF IS REQUESTING THAT A CITY COUNCIL AUTHORIZE AND EX UH, EXCEPT THE CONVEYANCE OF THE DRAINAGE FACILITIES OF, UH, AT, UH, THAT SERVED THE MUSTANG TRAILS SUBDIVISION, UH, TO THAT INCLUDES THE PUMP STATION OR DETENTION POND.
UH, THERE ARE TWO INSTRUMENTS THAT ARE BEING CONSIDERED TONIGHT.
UH, ONE IS A DEED FOR A PORTION OF THE LAND, WHICH THE PUMP STATION SITS.
AND THE OTHER INSTRUMENT IS A CONVEYANCE OF, UH, FACILITIES, THE PUMP STATION ATTENTION POND, UH, FROM, UH, THIS, THIS CONVEYANCE WOULD BE FROM, UH, A COUNTY MUNICIPAL UTILITY DISTRICT, UH, NUMBER 26 FOR THE CITY.
AND THAT IS ALL PURSUANT TO A MANAGEMENT, UH, AGREEMENT THAT THE CITY, UH, ENTERED INTO WITH MUD 26 BACK ON AUGUST 28.
UM, THAT CONCLUDES MY PRESENTATION.
IF YOU HAVE ANY QUESTIONS, I'M HAPPY TO ANSWER.
THIS COUNCILMAN EMORY, I MAKE A MOTION TO AUTHORIZE A MEREDITH SIGN EXCEPT, UH, THE DATE AND CONVEYANCE ON THAT FACILITIES.
THIS IS COUNCIL MEMBER CLOWNS OR A SECOND.
SO WE DO HAVE A MOTION BY COME FROM HER AMARIE, UH, AND SECOND BY COUNCIL MEMBER FILES.
OR IS THERE ANY DISCUSSION? YEAH, I DON'T KNOW IF THIS COUNSELOR, I DON'T KNOW IF THIS IS A QUESTION FOR SASHI OR IF YOU COULD ANSWER THIS JOSEPH, BUT THINKING MAYBE A SHASTA QUESTION.
REMEMBER WE WERE HAVING SOME CONCERNS FROM SOME OF THE RESIDENTS, PARTICULARLY OVER IN THAT AREA, UH, NEXT TO THE WOODS.
UH, AND I KNOW WE HAVE, UH, UH, WE HAD THE ISSUE WHERE WE WERE TRYING TO GET THE DEVELOPER TO TAKE CARE OF THE REQUIRED DETENTION SITUATION THAT THEY HAD OVER THERE.
WE HAD THAT MEETING, WHERE DO WE STAND ON THAT? AND HOW DID THIS ADDRESS THE ISSUE THAT THOSE INDIVIDUALS HAD CONCERNS WITH BEFORE COUNCIL MEMBER? I'M GOING TO DEFER TO SHAWSHEE IF HE'S AVAILABLE.
UM, UH, GOOD EVENING, MAYOR AND COUNCIL DOES THIS, UH, SHASHI KUMAR.
UH, JUST A LITTLE BACKGROUND, THIS, UH, DETENTION POND AND PUMP STATION WAS BUILT AS PART OF THE MUSTANG TRAILS DEVELOPMENT AND THE REASON THE CITY IS TAKING THIS OVER IS IT ALSO SERVES THE PURPOSE OUTSIDE THE MUD BOUNDARIES, MUCH 26 BOUNDARIES.
AND ONE OF THE THINGS THAT WAS ACCOMMODATED DURING THE DESIGN AND CONSTRUCTION OF THIS POND WAS TO ACCOMMODATE THE DRAINAGE OUTFALL COMING OUT OF THE WOODSTOCK DOCUMENT.
THERE IS A, A PIPE OR AN OUTLET COMING FROM THE DETENTION POND THAT SERVES THE ROAD.
UH, IT WAS IN A POOR CONDITION, UH, AS PART OF THIS, UH, PUMP STATION AND DETENTION PROJECT THAT OUR FALL WAS UPGRADED.
AND, UH, THE, UH, RUNOFF COMING FROM THE, UH, DEVELOPMENT WAS ACCOMMODATED IN THIS REGIONAL DETENTION POND.
SO TO ANSWER YOUR QUESTION, COUNCIL MEMBER BONEY, THAT WAS ADDRESSED AS PART OF THIS, UH, EXPANSION.
SO THIS, THIS WILL ADDRESS ALL OF THOSE CONCERNS IN ANY POTENTIAL ISSUES FROM A DRAINAGE, UH, AND OR FLOODING STANDARD.
WELL, WELL, IT DOES EXTEND THE CONCERN ABOUT REGIONAL DRAINAGE, BUT THE WOODS DOES HAVE AN INTERNAL KIND OF DETENTION POND AND PUMP STATION THAT IS THE RESPONSIBILITY OF THAT DEVELOPMENT
[01:10:01]
TO MAINTAIN.BUT THERE WAS ALSO A CONCERN THAT THE OUTFALL COMING FROM THIS DEVELOPMENT WAS IMPORT SHAPE AND IT NEEDED TO BE ADDRESSED TO THAT EXTENT.
UH, THIS PROJECT DID ADDRESS THE ISSUE.
I HOPE I CLARIFIED THE ISSUE FOR YOU.
SO WE DO HAVE, UH, ANY OTHER DISCUSSIONS ABOUT MOTION BY COUNCIL MEMBER EMORY AND SECOND BY COUNCIL MEMBER? CLOUSER THERE ARE NO OTHER FURTHER DISCUSSIONS WE CAN GO IN AND VOTE THERE PROBABLY TOMORROW.
REMEMBER BONING? YES, YES, YES.
FOR ME A MOTION TO PASS BY SEVEN.
CONSIDER AUTHORIZING THE REIMBURSEMENT TO THE BELTWAY AME CONNECTOR PROJECT ECONOMIC DOCUMENT AGREEMENT.
UH, THERE WAS A PRESENTATION BY DIRECTOR OF FINANCIAL SERVICES OF INTERCOURSE.
GOOD EVENING, MAYOR AND CITY COUNCIL ON DECEMBER 21ST, 2018, THE CITY COUNCIL AUTHORIZE THE EXECUTION OF AN ECONOMIC DEVELOPMENT INCENTIVE AGREEMENT WITH CITY PARK.
AND THIS WILL ASSIST, THIS IS THE CONSTRUCTION OF CERTAIN TRANSPORTATION AND DRAINAGE INFRASTRUCTURE LOCATED BETWEEN CRAVENS ROAD AND BELTWAY EIGHT.
THE CITY RECEIVED A LETTER FROM A DEVELOPER DATED OCTOBER 23RD, 2020 REQUESTING REIMBURSEMENT ASSOCIATED WITH THIS AGREEMENT INSIDE THE AGREEMENT, THERE IS A REQUIREMENT TO HAVE A CPA FIRM CERTIFIED THE AMOUNT DUE TO THE DEVELOPER, UH, VIA AN AGREED UPON PROCEDURES REPORT, WHICH IS ATTACHED TO THIS AGENDA ITEM.
THIS, UH, AGREEMENT DID NOT INCLUDE INTEREST.
THE REIMBURSEMENT TO THE DEVELOPER IS LIMITED TO THE ALLOCATION PROVIDED BY FORT BEND COUNTY FOR THEIR PORTION OF THE IMPROVEMENTS WITHIN FORT BEND COUNTY.
THIS AGREEMENT WITH FORT BEND COUNTY LIMITS THE REIMBURSEMENT TO THE LESSER OF 50% OF ELIGIBLE PROJECT COSTS ARE 970,000.
THE TOTAL PROJECT COST WERE APPROXIMATELY 2.2 MILLION.
SO THIS PAYMENT IS LIMITED TO $970,000.
AND STAFF IS REQUESTING AUTHORIZATION TO MAKE THIS PAYMENT TO CITY PARK.
I'M AVAILABLE FOR ANY QUESTIONS YOU MAY HAVE.
CAN I GET A MOTION, COUNCILMAN? OKAY.
WE DO HAVE A MOTION FOR A COUNCIL MEMBER STERLING AND A SECOND BY COUNCILMAN EDWARD.
IS THERE ANY DISCUSSION? YES, YES, YES, YES, YES.
FOR ME, MOTION PASSES SEVEN ZERO ITEM NUMBER, CONSIDER AUTHORIZING AN EXTENSION PERIOD AND SNOWING THROUGH MARCH 30TH, TWO 21
WE DO HAVE A PRESENTATION BY THE MANAGER.
UH, MARIN COUNCIL ON DECEMBER 28, 2020, THE FEDERAL GOVERNMENT PROVIDED THE EXTENSION PERIOD FOR CARES FUNDING.
THIS EXTENSION CURRENTLY LINCOLNS, THE PERIOD TO SPEND, UH, CURES FUNDING FOR THE RENTAL MORTGAGE UTILITIES AND THE SMALL BUSINESS ASSISTANCE PROGRAMS UNDER THE CARES ACT AND OTHER EXPENDITURES THAT OCCURRED IN OCTOBER,
[01:15:01]
NOVEMBER AND DECEMBER OF 2020.THIS ALLOWS US SEE TO HELP MORE FAMILIES AND SMALL BUSINESS OWNERS IN MISSOURI SAVES APPLICATIONS WERE MISSING OR PART DOCUMENTATION OR THEIR PHYCO INFORMATION, OR PART MORE TIME THAN THE CITY.
HEART'S HARD STOP THAT WE HAD THAT WAS PROVIDED TO US BY FORT BEND COUNTY ON DECEMBER 30TH, 2020, AND A NEW DEADLINE FOR REQUESTING THE REIMBURSEMENT FROM FORT BEND COUNTY IS MARCH 30TH, 2021 FOR EXPENDITURES THAT OCCURRED AGAIN FOR OCTOBER, NOVEMBER AND DECEMBER OF 2020.
IN ADDITION TO THIS EXTENSION, THE COUNTY HAS REQUESTED DATA FROM THE CITY THAT INCLUDES AVERAGES FOR MONTHLY ALLOCATIONS FOR BOTH THE RMU AND THE SMALL BUSINESS ASSISTANCE PROGRAMS, SO THAT IT CAN BE PRESENTED AT THE COMMISSIONER'S CORE TO REQUEST THE CONTINUE AVAILABILITY OF CARE.
FIRST MINIATURES THAT WERE CARVED BEYOND DECEMBER 30TH, 2020 FOR THE PURPOSE TO CONSIDER CONTINUING THE ASSISTANCE PROGRAM TO CITY RESIDENTS THAT HAD QUALIFIED THIS INFORMATION AGAIN, WILL BE PRESENTED TO YOU AT THE NEXT COUNCIL MEETING ON JANUARY 19TH FOR AUTHORIZATION TO SEND TO THE COUNTY.
AND, UH, AGAIN, AS THE MAYOR HAS, UH, MENTIONED STAFF IS RECOMMENDING AUTHORIZATION, UH, AN EXTENSION OF THE PERIOD CONTINUING THROUGH MARCH 30TH, 2021 FOR THE EXPENDITURE CORONAVIRUS, UH, RELIEF ECONOMIC, UH, ACT FUNDS, UH, UH, ALLOCATED BY CORBIN COUNTY FOR APPLICANTS PROGRAMS USING CARE'S BONDS.
WHEN SUCH APPLICANTS WERE APPROVED PRIOR TO THE DECEMBER 20TH, UH, 30TH, 20, 20 DEADLINE, AND AUTHORIZING STAFF TO TAKE FURTHER ACTION ACTIONS.
AND I DO WANT TO LET YOU KNOW THAT AS FAR AS YOUR ROBINSON AND GILBERT MARTINEZ WITH IMPACT GROUP WHO ARE MANAGING THIS PROGRAM ARE ON THE LINE.
UM, IS THERE ANY QUESTIONS, BUT I WOULD ASK REAL QUICK IF I CAN HAVE THEM UPDATE YOU, UH, AS TO THE NUMBER OF, UH, APPLICATIONS THAT THIS AFFECTS ON THE SMALL BUSINESS PROGRAM AND ALSO ON THE, UH, RMU PROGRAM.
AND FINALLY, THE EFFORTS THEY'RE TAKING RIGHT NOW TO REACH OUT TO THOSE, UH, APPLICANTS THAT WERE, UH, IF YOU GET THIS APPROVED THAT WE'RE MORE GOING TO BE WORKING WITH TO GET THE EXTENSION INFORMATION BACK FROM THEM.
SO AS YOU HEAR THE LOUD, UH, UH, SERGEANT OR, UH, GILBERT, COULD YOU PLEASE LET US KNOW THOSE, THAT INFORMATION? UH, THIS IS ROBINSON WITH IMPACT.
I WILL LET GILBERT START TO SEE GILBERT YOU'RE ONLINE.
I'M ASSUMING YOU DON'T HAVE THE DATA TO PROVIDE YOU ON THE CURRENT PERFORMANCE OF THE PROGRAM.
AND THEN I'LL FOLLOW UP AFTER, YOU KNOW, WITH SOME OF THE THINGS WE'RE DOING OPERATIONALLY.
UM, SO THE POTENTIAL APPLICANTS THAT COULD BENEFIT FROM THE EXTENSION OF THIS DEADLINE, UM, WOULD INCLUDE APPROXIMATELY UP TO 229 RESIDENTIAL APPLICANTS WHOSE OUR APPLICATIONS ARE CURRENTLY PENDING, WHETHER THAT BE FOR ADDITIONAL INFORMATION OR, UM, AN ABILITY TO BE ABLE TO CONTACT THOSE APPLICANTS.
ON THE SMALL BUSINESS SIDE, WE HAVE TWO PROGRAM ACTIVITIES.
UH, THE FIRST ONE IS A COMMERCIAL LEASE AND MORTGAGE PROGRAM.
AND OF THOSE WE COULD POTENTIALLY ASSIST, UH, 42 APPLICANTS.
UH, THOSE ARE 42 SMALL BUSINESSES.
AND THEN, UM, FOR THE PAYROLL REIMBURSEMENT PROGRAM THAT WOULD ALLOW FOR US TO ASSIST UP TO 82, UM, APPLICANTS THAT ARE STILL PENDING AND I'LL RETURN IT BACK TO SPURGEON.
AND SO WITH THOSE APPLICATIONS IN PROGRESS, UH, UH, THAT WILL ALLOW THOSE, UM, BOTH RESIDENTS AND BUSINESS OWNERS TO CONTINUE TO GO THROUGH THE PROCESS OF SUBMITTING THE APPLICATION, ANY DOCUMENTS, UH, BECAUSE OF THE TIMELINE THAT WAS INITIALLY IMPOSED BY FORT WAYNE COUNTY.
BUT NOW THE FACT THAT THE CARE SITE HAS BEEN EXTENDED, IT GIVES THEM A LITTLE MORE TIME TO GET THEIR INFORMATION IN, UH, THAT THEY NEED, UH, IN CASE I HAD ANY ISSUES AT THE END OF THE YEAR, TRYING TO GET THEIR INFORMATION TO US, UH, BASED ON THOSE INITIAL TIMELINES.
SO WE'RE ENCOURAGING THE CITY TO, UM, EXTEND THIS TIMELINE SO THAT THOSE RESIDENTS CAN HAVE A, A GREAT OPPORTUNITY TO BE SERVED.
ONCE AGAIN, IT IS FOR THOSE ACTIVITIES DUE DECEMBER 30TH.
UM, AND THERE'S NO BEARING ON FUTURE, UH, CARES ACT.
THEY MAY COME THROUGH, UH, UH, LATER ON THAT'S COMING THROUGH LEGISLATION, AS OF NOW, UH, WITH THAT OUR TEAM IS FOCUSED ON MAKING SURE THAT WE ARE, UM, UH, AS RESPONSIVE TO THESE APPLICANTS AS POSSIBLE.
UH, WE BEAT UP OUR STAFF TO ENSURE THAT WE'RE ADDRESSING PHONE CALLS AND EMAILS ARE COMING THROUGH A LOT OF RUSH BECAUSE AT THE END OF THE YEAR AND A TIGHT TIMELINE, THIS, UH, HOPEFULLY GIVES THEM, UH, AN OPPORTUNITY, UM, THAT THEY HAVE ANOTHER LITERALLY 60 DAYS TO GET SOME INFORMATION INTO US TO GET THOSE PAYMENTS OUT TO
[01:20:01]
THEM AND, UH, CONTINUE TO PROVIDE THIS SERVICE, UH, FOR THE CARES ACT.IS THIS COUNSEL MS. SHIRLEY, THE MOTION THAT WE AUTHORIZE AN EXTENSION FOR THE CARES ACT TO BE EXTENDED THROUGH MARCH 30, 2021.
AND JUST HER COUNCILWOMAN CLOUDS OR I SECOND IT, OKAY.
WE DO HAVE A MOTION BY CUSTOMERS FAIRLY AND SECOND BY COUNCIL MEMBER KLAUSER.
IS THERE A DISCUSSION? YES, THIS IS COUNCILWOMAN CLOUDS OR, UM, GILBERT, JUST FOR CLARIFICATION.
I KNOW YOU SAID THAT THE PAYROLL, THE SMALL BUSINESS PAYROLL, UM, PROGRAM IS FOR, UH, APPLICANTS WILL HAVE APPLICATIONS STILL PENDING IS THE BUSINESS.
I MEAN, AS THE COMMERCIAL LEASE AND MORTGAGE PROGRAM FOR THE 42 BUSINESSES THAT, UM, THAT ALREADY HAVE APPLICATIONS, ARE THOSE FOR NEW APPLICATIONS.
THOSE ARE FOR APPLICANTS WHO ALREADY HAVE, UH, AN APPLICATION FOR THE PROGRAM.
AND, UM, AND I WANTED TO JUST MAKE A COMMENT, UM, MR. ROBINSON, THANK YOU SO MUCH.
YOU SAID YOU BEEFED UP THE, UM, STAFF TO ENSURE THAT YOU GUYS CAN ACCOMMODATE.
I KNOW THAT WAS A CONCERN BEFORE, SO I JUST WANTED TO SAY THANK YOU SO MUCH FOR DOING THAT, BECAUSE I KNOW THAT THAT WAS NEEDED FOR OUR RESIDENTS THAT WANTED TO TAKE PART IN THIS PROGRAM.
WE, LIKE I SAID, WE'RE TRYING TO DO OUR VERY BEST TO REPRESENT EITHER CITY AND WE WANT TO ALLEVIATE YOU FROM HAVING THOSE CALLS.
AND SO IT'S VERY IMPORTANT FOR US TO ACHIEVE THE CUSTOMER SERVICE LEVELS THAT YOU EXPECT.
SO WE WORK ONE TEAM, UM, UH, THERE, AND WE'VE BEEN, YOU KNOW, THANKFUL FOR THE FACT THAT Y'ALL HAVE ALSO WORKED WITH US TO GET THIS DONE.
WE TRYING TO GET THIS DONE AND MAKE SURE HE SAYS, YOU SEE THE MANAGER JONES, THIS IS ANTHONY
UM, HAS THERE BEEN ANY FURTHER DISCUSSION ON PERHAPS HAVING A REPRESENTATIVE FROM IMPACT, UH, OFFICE AT CITY HALL, SO THAT ARE SMOOTH TRANSITIONS AND HANDOFFS FOR WHEN SOME OF THESE APPLICATIONS ARE PROCESSED? YES, SIR.
CUSTOMER MEMORIAL WAS FROM A LEFT, UH, ADDRESS DECK AS HE WAS WORKING ON THAT TODAY.
SO, YES, I, UH, WE SPOKE ABOUT THAT AND AS MR. ROBINSON MENTIONED, UH, THEY ARE ADDING A STAFF TO WORK WITH THOSE TWO THAT MADE APPLICATION PREVIOUSLY AND STILL LACK SOME OF THAT INFORMATION.
AND THERE'LL BE THE CASEWORKER IS WORKING SPECIFICALLY WITH THEM.
THEY'RE, UH, INDIVIDUALS ARE THE INDIVIDUALS THAT ARE WORKING FOR US, UH, THROUGH IMPACT OUR HOUSE HERE AT CITY HALL ALREADY.
AND THAT, THAT WOULD INCLUDE THAT NEW PERSON AS WELL.
AND THEN THE LAST QUESTION I HAVE IS WILL THERE BE A WEEKLY TRACKER ON WHERE WE STAND ON THE APPLICATIONS WE'RE WORKING ON AND IF THERE'S ANY HELP NEEDED WHEN YOU GUYS BE REACHING OUT TO COUNCIL? YES.
ARE WE, UH, WE'LL CONTINUE TO FRY.
IN FACT, WE GOT THE LATEST ONE TODAY AND WE WERE REVIEWING IT THIS AFTERNOON AND IT SHOULD BE IN YOUR DROPBOX AND THE WEEKLY REPORTS WILL CONTINUE TO BE SENT TO YOU DURING THIS PERIOD, THIS EXTENDED PERIOD.
ISN'T THE CITY MANAGER DON'T WANT TO SAY MANAGER.
WHAT BILL SAID TOO IS WE'VE ALSO TO HAVE BEEN, BEEN NOTIFIED THAT, UH, WE PROBABLY WON'T BE GETTING AS A PART OF THIS NEW BILL THAT WAS PASSED BY CONGRESS AND ADDITIONAL ALLOCATION THAT WE'LL BETA GET THROUGH THE COUNTY.
UH, IT PROBABLY WON'T START UNTIL FEBRUARY AND GO, UH, THROUGHOUT THE END OF THIS YEAR.
BUT WHEN WE DO GET SOME LV REQUESTS AND THE COUNCIL TO TAKE A LOOK AT IT AS A CRITERIA TO SEE IF WE CAN GET ADDITIONAL FLEXIBILITY, THAT NEW ROUND OF FUNDING BASED COUNCIL MEMBER RULE WAS OF, OF, OF OUR CONVERSATION AND ALSO TO WHAT OTHER COUNCIL MEMBERS.
BUT I JUST THINK THAT THAT PROBABLY WOULD BE IMPORTANT TO JUST REVISIT THAT, YEAH, THIS IS A COUNCILMAN MEMORY.
DO WE HAVE, UH, REALLY BE ABLE TO RECEIVE ANY ACCOUNTING AS TO, UH, THE, UH, THESE, UM, APPLICANTS THAT, UH, WILL COME IN UNDERNEATH THIS, UH, EXTENSION AND, UH, HOW MUCH, UH, WE HAVE NOT SPENT, UM, FROM THE ALLOCATION THAT CAME FROM, UH, FROM, UH, THE, THE COUNTY.
SO THAT'S A DATA QUESTION DEAL.
I KNOW YOU GUYS ARE PULLING TOGETHER DATA TOGETHER, BUT WE WILL BE CONTINUING TO PROVIDE YOU WITH UPDATES,
[01:25:01]
BUT WEEKLY UPDATES WITH REGARD TO THE APPLICATIONS AND THOSE THAT ARE IN PROCESS, THOSE HAVE BEEN, UH, PAID, ARE BEING PAID OUT AND HOW MUCH AGAINST THE AMOUNT THAT WAS BUDGETED FOR EACH TYPE OF EXPENDITURE OR PROGRAM.AND ADDITIONALLY, TO, TO, UH, THAT SECOND PART OF THE QUESTION YOU HAD ASKED, WE'RE MONITORING, UH, OUR AMOUNT OF EXPENDITURE TO THE BUSTED AMOUNT, AND POTENTIALLY WE'LL BE HAVING TO MOVE 90 FROM ONE PROGRAM TO THE OTHER DEPENDENT ON, UH, THE POPULARITY OF ONE PROGRAM OVER THE OTHER, BUT WE'RE CONTINUING TO MONITOR THAT.
I LOOK FORWARD TO SEEING THAT, BECAUSE I THINK IF, AS WE TALKED ABOUT, OR SOMEONE MENTIONED THAT THERE MAY BE SOME ADDITIONAL FUNDING COMING DOWN FROM, UH, UH, SOME OF THE MOST RECENT LEGISLATION THERE'LL BE COMING TO THE COUNTY.
AND, UH, IF WE, UH, I THINK WE NEED TO BE IN A POSITION TO SHOW THAT WE UTILIZE EFFECTIVELY, UH, ALL OF THE DOLLARS OR MOST OF THE DOLLARS THAT WERE PROVIDED TO US BY THE, FROM FORT BEN, SO THAT WE'VE GOT A GOOD TRACK RECORD.
AND, UH, UH, WE, WE SHOW THAT, UH, WE EFFECTIVELY USED THOSE GRANT DOLLARS WHEN THEY WERE GIVEN TO US ON THE HEAD.
THAT'S EXACTLY WHAT THE COUNTY IS REQUESTING FROM US TO PROVIDE THEM.
AND WE'LL PRESENT AT THE JANUARY 19TH MEETING FOR A SUBMISSION TO THEM IN COURT, CORRECT.
OUR COUNCIL MEETING ON THE 19TH, AND THEN THEY ARE GOING TO BE CONSIDERING AN FEBRUARY 3RD MEETING.
I JUST WANTED TO REMIND, UH, CAUSE I KNOW THE LAST CONVERSATION WE HAD ABOUT THIS AT A PREVIOUS MEETING, UH, SURROUNDED THE FACT THAT THERE WERE INDIVIDUALS THAT HAD FALLEN SHORT AND THEY HAD DONE SO BECAUSE OF THE CREDIT SCORE OR FICA SCHOOL SITUATION.
AND, UH, I THOUGHT THAT, UH, WE WERE GOING TO HAVE THE FOLLOW-UP AS TO LOOKING AT, UM, OUR ASSESSMENT OF THOSE APPLICANTS AND, YOU KNOW, MAKING SURE THAT THOSE INDIVIDUALS WHO'VE BEEN AROUND, UH, AND SERVICING OUR CITIZENS FOR SOME TIME, BUT HAVE BEEN IMPACTED BY COVID STILL HAD AN OPPORTUNITY TO RECEIVE THESE IMPORTANT DOLLARS SO THAT THEY CAN CONTINUE TO SERVE OUR CITIZENS, BUT THEY THERE'S MORE THAN, UM, A CREDIT SCORE OR A FICO SCORE THAT WOULD VALIDATE THEM AS A LEGITIMATE BUSINESS IN MISSOURI CITY.
AND I DEFINITELY WANT TO SPEAK FOR THEM AS WELL.
A LOT OF PEOPLE GO THROUGH CREDIT CHALLENGES AND SITUATIONS, AND THAT SHOULD NOT DETER THEM OR HINDER THEM FROM BEING ABLE TO CONTINUE TO SERVE OUR RESIDENTS AND BE IN BUSINESS.
SO I JUST WANT TO MAKE SURE, UH, WE HAVEN'T LOST SIGHT OF THAT AND I DEFINITELY WANT TO HEAR BACK SOMETHING ABOUT US HAVING DISCUSSIONS, UH, ABOUT, ABOUT THOSE BUSINESSES AS WELL THAT HAVE APPLIED.
SO THIS IS STILL, I CONSIDER THEM NOT ONE OF THE THINGS THAT WE'RE GOING TO TALK TO THE COUNTY ABOUT WITH THE INFORMATION WE SEND TO THEM IS THAT NEED FOR A POSSIBLE POSSIBILITY OF BEING ABLE TO CHANGE THOSE, UH, GUIDELINES AND, UH, TO MEET THOSE NEEDS OF THOSE BUSINESSES.
AND WE WEREN'T ABLE TO SERVICE AT THAT'D BE PART OF OUR REQUEST TO THEM WHEN WE SEND THEM THAT INFORMATION IN JANUARY FOR THEIR CONSIDERATION OF FEBRUARY OF NEW ROUND DOLLARS.
I THINK SPURGEON MENTIONED THIS AT OUR LAST MEETING THAT WE CONTROL THOSE ASPECTS OR THAT ASPECT OF, OF CONSIDERATION AND THAT THE COUNTY AND, OR THE FEDERAL GOVERNMENT DOESN'T HAVE, OR WON'T HAVE A SAY INTO HOW WE GOVERN IN THAT REGARD AS FAR AS DISTRIBUTING THE DOLLARS.
IS THAT NOT CORRECT? SPURGE? THAT'S CORRECT.
BUT THE COUNTY, I DON'T THINK THEY'RE GOING TO DO ANYTHING DIFFERENT AND IT SHOULD BE HAD WITH THE VENDOR.
WE HAVE, WE, YOU KNOW, I TOOK OFF OUR FIRST ONE, LOOK AT THAT ONE TO SEE WHAT WE COULD DO, AND WE ALWAYS HAVE AN APPEAL PROCESS BY THE WAY.
SO, UM, YOU KNOW, UH, RESOLVED, WE WERE AN APPEAL JUST TO LET YOU KNOW THAT TWO COMES FROM A BONE.
IF I DIDN'T FOLLOW UP WITH YOU ABOUT THAT, IT DID GET RESOLVED THROUGH THE APPEAL PROCESS AND, UH, WE MOVED FORWARD WITH IT.
SO, UM, THERE ARE DIFFERENT WAYS IN WHICH WE GET ADDRESS IT.
BUT I THINK, YOU KNOW, AS THE CITY MANAGERS HAD MENTIONED, UM, WHEN WE DO THE NEXT ROUND, UH, JUST TO MAKE SURE WE HAVE A QUALITATIVE LOOK AT THE CRITERIA BECAUSE WE WANT TO MAKE SURE BENDING FOND APPROPRIATELY AND ACCORDING TO OTHER GUIDELINES.
SO IN CASE OF AN AUDIT, THE FEDERAL GOVERNMENT IS OKAY WITH WHAT WE'RE DOING AND THAT'S ALL THAT'S IMPORTANT, BUT, UM, YOU KNOW, PER YOUR ISSUE, I AGREE WITH YOU.
UH, WE HAVE AN APPEALS PROCESS, WE PUT THAT IN PLACE, UH, BUT WE ALSO NEED TO LOOK AT THAT CRITERIA GOING FORWARD AND JUST MAKE SURE IT'S MISSOURI CITY, UH, FOR THE CITIZENS OF MISSOURI CITY.
[01:30:01]
I WAS CLEAR ON WHAT YOU SAID AS FAR AS WHEN YOU SAID THAT, UH, APPLICANTS ACTUALLY APPEALED AND IT WAS OVERTURNED OR THEY WERE ACTUALLY APPROVED WHEN THEY WERE INITIALLY DECLINED.IS THAT WHAT I HEARD YOU SAY? SO WE USE AN APPEAL PROCESS AND EVERYTHING, YOU KNOW, ONCE ANY ONCE AND NOT JUST OVERALL THE PROCESS IS BECAUSE WE HAVE TO GIVE APPLICANTS OPPORTUNITY TO QUOTE UNQUOTE, DEFINE THEIR STORY AND MAKE SURE THAT WE ARE NOT JUST MAKING ARBITRARY DECISIONS.
THE CASE THAT WE'RE TALKING ABOUT, THAT IT WAS THE SPOKEN LAST TIME I SAID THERE WERE 11, THERE WAS ACTUALLY THIS ONE CASE THAT IT GOT IMPACTED.
UH, AND WE REVIEWED THAT ONE AND MADE, UM, UM, A DETERMINATION ON THAT TO MOVE FORWARD.
SO THAT IS PART OF THE OVERALL PROCESS, UH, THAT WE USE.
ANYWAY, IT'S AN APPEAL PROCESS.
YOU SAID INITIALLY YOU SAID IT WAS 11, BUT IT WAS ACTUALLY HOW MANY, I DIDN'T HEAR THE NUMBER.
THE ONLY ONE WAS DENIED BECAUSE OF CREDIT.
ANY OTHER DISCUSSION? WE DO HAVE A MOTION BY KHAN STERLING AND A SECOND BY COUNCIL MEMBER KLAUSER.
CAUSE THERE ARE NO OTHER DISCUSSION ON CALL FOR BOATS.
YES, EDWARD COS NUMBER 12 OR NUMBER STERLING EMORY AT THE ADS FOR MAIN EMOTION, POSITIVE SEVEN ITEM, NUMBER
[10. ORDINANCES]
10, OUR ORDINANCES.UM, I HAD A NUMBER TONIGHT, THE GENERAL FOR THE FISCAL YEAR, BEGINNING, OCTOBER 1ST, 2020 IS ENDING SEPTEMBER 30TH, 2021, TRANSFERRING VARIOUS APPROPRIATIONS AMONG THE ACCOUNTS APPROPRIATING SUPPLEMENTAL REVENUE TO VARIOUS FUND ACCOUNTS AMENDING THE AUTHORIZED STAFFING FOR FISCAL YEAR 2021, AUTHORIZE A FEW CITY OFFICIALS TO TAKE STEPS NECESSARY TO ACCOMPLISH SUCH TRANSFERS, MAKING CERTAIN FINDINGS AND CONTAINING CERTAIN PROVISIONS RELATING TO THE SUBJECT.
WE DO HAVE A PRESENTATION BY DIRECTOR OF FINANCIAL SERVICES.
UH, BEFORE BEGINNING, UH, DOUG WILL MEET TO HAVE THE SLIDES MOVED TO THE SPECIAL MEETING ITEM NUMBER TWO C.
AND WHILE WE'RE DOING THAT, UM, I WOULD JUST LIKE TO STATE THAT WITH THIS ITEM, UH, WE'LL HAVE A PRESENTATION OF THE INTERNAL CONTROL REVIEW AND A DISCUSSION OF TECH FUND USES AS THEY ARE DIRECTLY RELATED TO, UH, AN AMENDMENT THAT IS INCLUDED IN TONIGHT'S REQUESTS.
UH, ON SEPTEMBER 8TH, 20, 20, AND AGREEMENT WAS EXECUTED WITH CERTIFIED PUBLIC ACCOUNTING FIRM BDO, UH, TO PERFORM AN INTERNAL CONTROLS REVIEW.
AND WE ARE GOING TO BE GOOD WITH BDO ON THE LINE TONIGHT.
THIS ENGAGEMENT WAS FOCUSED ON THE FOLLOWING AREAS, PROCUREMENT CARDS, REVENUE AND RECEIPTS RELATED TO THE CITY GOLF COURSE, PURCHASING, INCLUDING CONTRACTING RESTRICTED FUNDS AND INVENTORY AND THE GOLF COURSE AND FLEET, UH, THE SCOPE OF WORK INCLUDED IN EVALUATING THE DESIGN EFFECTIVENESS AND OPERATING EFFECTIVENESS OF THE INTERNAL CONTROLS FOR ALL AREAS REVIEWED.
IT WAS DETERMINED THAT THE CONTROLS IN PLACE ARE OPERATING EFFECTIVELY.
ALTHOUGH THE CONTROLS ARE OPERATING EFFECTIVELY, BDO PROVIDED RECOMMENDATIONS TO ENHANCE THE DESIGN EFFECTIVENESS AND MANAGEMENT HAS PROVIDED RESPONSES WITH ACTION ITEMS, INCLUDING TIMELINES TO ADDRESS THESE RECOMMENDATIONS AT THIS TIME.
I'D LIKE TO TURN IT OVER TO GENEVIEVE.
GOOD WITH BDO FOR HER PRESENTATION.
CAN EVERYONE HEAR ME ALL RIGHT? YES, I CAN HEAR YOU.
UM, HAPPY NEW YEAR, EVERYBODY.
UM, TODAY I'M I'M GENEVIEVE GOOD.
AND FROM BDL, I'LL BE PRESENTING.
I WAS THE MANAGER FOR THIS PROJECT AND ALSO ON THE SLIDES.
YOU SEE JANET SMITH, SHE'S THE MANAGING DIRECTOR FROM BDO WHO OVERSAW THIS ENGAGEMENT.
SO SHE HERE'S OUR CONTACT INFORMATION.
IF YOU WANT TO REACH OUT TO US FOR ADDITIONAL QUESTIONS, PLEASE ADVANCE THE NEXT SLIDE, BUT THIS IS THE AGENDA.
SO ALAINA PRETTY MUCH WENT OVER, UM, THE SCOPE OF THE INTERNAL CONTROLS REVIEW.
SO I'LL JUMP OVER THAT, BUT WE'RE GOING TO ALSO DISCUSS THE, UH, OBJECTIVES APPROACH AND THE RATING SYSTEM USED FOR THE ISSUES THAT WILL BE PRESENTED IN THE FINDING SECTION OF THIS REPORT.
UM, SO WE CAN JUST JUMP TO SLIDE FOUR.
SO VERY QUICKLY, UM, ALINA ALREADY DISCUSSED THIS,
[01:35:01]
BUT, UH, WE HAVE THE SCOPE OF THE REVIEW WAS KEYCARDS GOLF COURSE REVENUE, UH, AND RECEIVABLES AS WELL AS PURCHASING CONTRACTING AND RESTRICTED FUNDS AND INVENTORY RELATED TO THE GOLF COURSE AND RELATED TO THE CITY'S FLEET WITH THAT, WE REVIEWED TRENDS.WE CAN BARELY HEAR YOU ON THIS SIDE.
CAN YOU SPEAK UP A LITTLE BIT? GIVE ME A LITTLE BIT BETTER NOW THROUGH, UM, OCTOBER ONE, 2019 THROUGH JULY 31, 2020.
ALL RIGHT, SO WE'LL JUMP TO SLIDE SIX, ONE MORE SLIDE, PLEASE.
THE OBJECTIVES WERE TO JUST GENERALLY UNDER UNDERSTAND THE POLICIES AND TRANSACTIONS RELATED TO THESE FIVE IN-SCOPE AREAS.
AND OUR BASIC OBJECTIVES WERE TO REVIEW THE POLICIES AND THE INTERNAL CONTROLS AND PROCESSES UNDER THESE VARIOUS AREAS OF SCOPE.
WE WANTED TO INTERVIEW INDIVIDUALS ABOUT THEIR DAY-TO-DAY ACTIVITIES IN THESE DIFFERENT AREAS TO MAKE SURE WE REALLY HAD AN UNDERSTANDING, UM, TO TAKE THAT INFORMATION AWAY AND DESIGN AND ASSESS THE DESIGN EFFECTIVENESS OF THE CONTROLS AND ALSO EVALUATE THE OPERATING EFFECTIVENESS.
SO THAT'S WHERE THE TRANSACTIONS CAME IN.
SO WE LOOKED AT HOW ARE THINGS SUPPOSED TO WORK? WE ALSO LOOKED AT HOW ARE THINGS ACTUALLY WORKING AND THEN FINALLY TO, UH, PRESENT THIS REPORT WITH A LIST OF AREAS OF IMPROVEMENT AND RECOMMENDATIONS NEXT, RIGHT.
UM, SO OUR APPROACH, UM, WAS TO OBTAIN DOCUMENTATION INTERVIEW INDIVIDUALS, UM, OBTAIN VARIOUS DATA SETS.
SO FOR EXAMPLE, THE P-CARD AND CONTRACTING DATA, UM, IN ORDER TO DO SOME SAMPLE TESTING, WE REVIEWED ALL THE INFORMATION THAT WAS COLLECTED FROM THE DOCUMENTATION, UH, INTERVIEWS AND ANALYSIS TO IDENTIFY AREAS OF CONTROL WEAKNESS.
UM, AND FINALLY WE DID SAMPLE TRANSACTIONS.
UH, BEFORE WE JUMP INTO THE FINDINGS, I WANT TO JUST GIVE YOU A QUICK OVERVIEW OF THE VERY SIMPLE RATING SYSTEM THAT WE PUT ON THESE FINDINGS.
SO YOU'LL SEE HERE A FOUR COLOR, UM, KIND OF GRADIENT ABOUT SEVERITY OF THE ISSUE, THE TOP ONE BEING SEVERE, MEANING THAT, YOU KNOW, THE CITY SHOULD TAKE IMMEDIATE ACTION TO CORRECT THIS PARTICULAR ISSUE, HIGH BEING, YOU KNOW, IT'S, IT'S PRETTY SIGNIFICANT, BUT YOU COULD TAKE, YOU KNOW, SIX, THREE TO SIX MONTHS TO ADDRESS IT, MODERATE BEING, YOU KNOW, UP TO 12 MONTHS.
AND THEN AN IMPROVEMENT POINT IS REALLY JUST A SUGGESTION FOR US.
YOU KNOW, IT'S SOMETHING THAT THE CITY COULD CHOOSE TO ACCEPT OR IT'S SOMETHING THE CITY COULD CHOOSE TO DO ON THEIR TIMEFRAME.
UM, AND SO, LIKE ALLINA SAID AT THE TOP, GENERALLY WE FOUND THAT THE POLICIES AND PROCEDURES WERE, UH, ALTHOUGH NOT WELL-DOCUMENTED ALL THE TIME WHEN WE GOT TO TALKING TO PEOPLE AND DOCUMENTING WHAT PEOPLE WERE DOING, SEEMED GENERALLY WELL-DESIGNED AND OPERATING EFFECTIVELY, UM, WITH SOME EXCEPTIONS, WHICH ARE, YOU KNOW, RATED AS HIGH AND SEVERE IN THE, UM, ISSUES ON THE FOLLOWING SLIDES.
UM, AND SO WITH THAT, WE'LL JUMP INTO THE NEXT SLIDE AND TALK ABOUT THE P-CARD FINDINGS.
SO, UM, WITH THE PURCHASE CARD SCOPE POINT, WHAT WE DID HERE WAS AGAIN TO GET THE POLICIES AND PROCEDURES, TALK TO STAFF WHO ARE WORKING IN THAT AREA.
SO WE REALLY HAVE AN UNDERSTANDING OF HOW THINGS ARE SUPPOSED TO OPERATE.
THEN WE TOOK, WE DID SOME DATA ANALYSIS AND DID SOME VISUALIZATIONS OF, UM, WHERE THE P-CARD TRANSACTIONS ARE FALLING.
YOU KNOW, WHAT'S THE FREQUENCY TRANSACTION VALUE WHO ARE THE TOP SPENDERS, BOTTOM SPENDERS, ALL THAT KIND OF STUFF, UM, TO FIGURE OUT WHERE WE SHOULD FOCUS OUR TESTING EFFORTS, WE MADE, UM, A SELECTION OF 35 P-CARD TRANSACTIONS AS WELL AS THREE MONTHS OF P CARD UPLOAD DATA.
SO WE WERE CHECKING, UM, HOW DATA IS GOING FROM THE BANKING APPLICATION INTO MANESS.
AND WE CAME UP WITH THE FOLLOWING, UM, FIVE ISSUES, WHAT THESE IMPROVEMENT ONES, I WON'T GO IN REALLY INTO TOO MUCH DETAIL ON THEM.
I'M GOING TO SPEND A LITTLE BIT MORE TIME ON THE, ON THE HIGHER RISK ITEMS. SO WE FOUND THAT, UM, SOME WRITTEN POLICIES AND PROCEDURES WERE MISSING FOR EMPLOYEE ELIGIBILITY REQUIREMENTS.
AND, UM, THAT'S BEEN INCLUDED IN THE NEXT DRAFT, WHICH I BELIEVE IS GOING TO COUNCIL ON FEBRUARY 28TH, OR, YOU KNOW, THE DEADLINE IS FEBRUARY 28TH, 2020.
I CANNOT HEAR ANYTHING YOU'RE SAYING, CAN YOU PLEASE SPEAK UP?
[01:40:14]
OKAY.CAN YOU HEAR ME BETTER NOW? YES.
I JUST HAD TO DO A LITTLE HEADPHONE SPEAKER SWITCH ROOM.
SO THE SECOND ISSUE WE IDENTIFIED IN THE P-CARD AREA IS THAT WRITTEN PROCEDURES WERE MISSING FOR THAT MONTHLY RECONCILIATION OF P-CARD DATA TO MONEZ.
AND SO THAT HAS ALSO BEEN A DOCUMENTATION THAT WILL BE INCLUDED IN, UM, THE NEXT IMPLEMENTATION OF MONITOR ON MARCH 31ST, 2021.
AND WE ALSO FOUND THAT THERE ARE 178 ACTIVE CARDS, MANY OF WHICH HAD LITTLE TO NO ACTIVITY.
SO OUR RECOMMENDATION THERE WAS TO JUST TAKE A LOOK AT THE CARD HOLDERS AND IF ANYBODY'S, YOU KNOW, NOT VERY ACTIVE OR NOT ACTIVE AT ALL CONSIDER, UM, YOU KNOW, THE NOT HAVING A CUE CARD.
SO THIS NEXT ISSUE, 1.4 IS SOMETHING WE NOTICED KIND OF ACROSS A COUPLE OF DIFFERENT AREAS, BUT WE'RE FINDING THAT RESPONSIBILITY FOR ENSURING THE VALIDITY OF THE TRANSACTION, UM, IS PLACED A LOT ON THE USER DEPARTMENT MANAGER.
SO ENHANCING CONTROL AROUND WHO'S REVIEWING NOT JUST THE TRANSACTION CODING, BUT THE APPROPRIATENESS OF THE UNDERLYING EXPENDITURE ITSELF.
WE'RE RECOMMENDING THAT THERE BE SOME ADDITIONAL OVERSIGHT THERE AND MANAGEMENT AGREED WITH THIS, WITH THIS RECOMMENDATION AS WELL.
UM, AND THERE WILL BE KIND OF A NEW PART OF THE WORKFLOW IMPLEMENTED WITH THE NEW TYLER MUNIS IMPLEMENTATION, WHICH LOOKS LIKE IT'S SCHEDULED FOR MARCH 31ST, 20, 21 AS WELL.
AND FINALLY, ON THE P CARDS, UH, THE EXPENSE REPORT REVIEW PROCESS SEEMED LIKE IT WAS TAKING QUITE A LOT OF, UM, THE PERSON WHO PREVIOUSLY HELD THE BUYER'S POSITIONS TIME ABOUT ONE THIRD OF THAT PERSON'S TIME.
AND SO OUR RECOMMENDATION IN THIS AREA IS TO KIND OF REEVALUATE THE REVIEW PROCESS, CONSIDER HAVING SOME AUTOMATION OR SOME THRESHOLDS IN THERE FOR THE LEVEL OF REVIEW THAT'S DONE ON EACH OF THE EXPENDITURES, UM, IN ORDER TO GAIN SOME EFFICIENCIES THERE.
UM, AND MANAGEMENT AGREED WITH THIS AS WELL, UM, AND IS GOING TO LOOK AT AUDIT AND IMPLEMENTING THAT WITH THE NEW MONAS, UM, MODULE IN MARCH OF 2021.
UM, THIS MOVING ON TO OUR SECOND SCOPE POINT GOLF COURSE, REVENUE AND RECEIPTS HERE, WE REVIEWED THE GOLF COURSE POLICIES AND WE HAD INTERVIEW WITH, UH, THE GENERAL MANAGER TO GET AN UNDERSTANDING OF THE PROCESSES SURROUNDING THE REVENUE AND RECEIPTS FOR THE GOLF SHOP, THE GRILL AND THE BEVERAGE CART OPERATIONS AT THE GOLF COURSE.
UM, WE ALSO SAMPLED DAILY REVENUES, UH, RECORDED TO MANAS AND VOUCH THEM TO THE DAILY SALES JOURNALS FROM THE GOLF COURSE SOFTWARE, WHICH IS CALLED EASY LINK IS THEIR POINT OF SALE SYSTEM.
UM, AND WE BASICALLY WANTED TO REVIEW THOSE TO MAKE SURE THAT EVERYTHING WAS COMING OVER COMPLETELY AND ACCURATELY BETWEEN THE TWO SYSTEMS. UM, AND FINALLY WE DID AN ANALYSIS OF THE SALES AND DISCOUNTS, UM, GOING THROUGH THE, THE GOLF SHOP.
UM, WE DIDN'T REALLY FIND A LOT GOING ON HERE, BASICALLY JUST, WE WANTED TO SUGGEST AN IMPROVEMENT, THE WRITTEN POLICIES WITH RESPECT TO, UM, ALL THE DIFFERENT METHODS OF PAYMENT THAT ARE ACCEPTED THE DAILY SALES TO CASH RECONCILIATIONS.
THAT'S SOMETHING THAT THE GENERAL MANAGER DOES EVERY DAY, BUT HE DOESN'T HAVE, YOU KNOW, A PROCEDURE DOCUMENTED ON THAT.
UM, UH, AS WELL AS THE PROCEDURES FOR HANDLING OF PRICING AND DISCOUNTING OF PRODUCTS AT THE GOLF SHOP.
AND SO MANAGEMENT IS AGREEING WITH THAT AND, UM, IT'S TO BE INCLUDED IN NEW RETAIL OPERATIONS POLICIES, UM, BY DECEMBER 31ST, 2020.
AND I APOLOGIZE, I DON'T ACTUALLY HAVE THE INFORMATION ON THE ACTUAL, UM, ACTION ON THIS.
THIS WAS THE PLANNED RESPONSE, UH, AS THIS REPORT IS ACTUALLY DATED NOVEMBER 13TH, 2020.
SO WE CAN, WE CAN LOOK TO MANAGEMENT FOR, YOU KNOW, ACTUAL, OKAY, NEXT SLIDE, PLEASE.
MOVING ON TO OUR THIRD SCOPE AREA.
THIS IS PURCHASING CONTRACTING.
OUR APPROACH HERE WAS TO REVIEW THE POLICIES AND INTERVIEW VARIOUS PEOPLE AND PURCHASING AND, AND FINANCE TO GAIN AN UNDERSTANDING OF THE PRACTICES
[01:45:01]
IN THIS AREA.UM, WE PERFORM DATA ANALYSIS IN THIS AREA AS WELL.
WE LOOKED AT CONTRACT VALUES YEAR TO DATE SPENDS TO IDENTIFY TRENDS AND ALSO TO ASSIST US IN OUR SAMPLING SELECTIONS TO LOOK AT AREAS OF HIGHER RISK.
UM, WE OBTAINED A SAMPLE OF EIGHT CONTRACTS INITIATED IN OUR SCOPE PERIOD AND DID OPERATIONAL EFFECTIVENESS TESTING ON THOSE CONTRACTS.
SO BASICALLY LOOKING, YOU KNOW, IT WAS, WAS THE CONTRACT MANAGEMENT SOUND WHERE ALL THE DOCUMENTATIONS THAT SHOULD HAVE BEEN COLLECTED GIVEN THE TYPE OF CONTRACT THAT IT WAS.
ALRIGHT, ON THIS POINT, OUR FINDINGS ARE A LITTLE BIT HIGHER RISK.
SO THE FIRST ONE BEING THAT WE FOUND THAT THE POLICY WAS OUT OF DATE.
SO THE PROCUREMENT POLICY ACTUALLY NOT THE CONTRACT MANAGEMENT POLICY, THE PROCUREMENT POLICIES SPECIFICALLY, UM, AND WE WERE RECOMMENDING, UM, A COMPLETENESS CHECKLIST FOR CONTRACT REVIEW AS WELL, JUST TO MAKE SURE THAT, UM, NO POINTS ARE MISSED IN THE PROCUREMENT PROCESS.
UM, MANAGEMENT AGREED WITH THIS AS WELL.
AND, UM, THE PROCUREMENT POLICY AND PROCEDURES ARE UPDATED ARE GOING TO BE UPDATED.
I THINK THAT SHOULD SAY DECEMBER 31ST, 2020, OKAY.
CONTRACT CLASSIFICATION, NON-COMPLIANT PURCHASES AND CONFERENCES AND PAST PERFORMANCE ARE NOT SYSTEMATICALLY TRACKED.
SO WE FOUND THAT THESE ARE ITEMS THAT ARE IN THE POLICY, BUT THERE WAS NO, YOU KNOW, SYSTEMATIC TRACKING OF THAT.
AND WHAT I MEAN IS IT'S NOT BEING LOGGED IN MONIS OR IN ANY KIND OF, UM, IT APPLICATION IN ORDER TO LET US KNOW, YOU KNOW, DO WE HAVE ANY TRENDS IN THESE AREAS? ARE WE GETTING, YOU KNOW, NONCOMPLIANT PURCHASES FROM THE SAME GROUP ALL THE TIME? WE JUST DON'T KNOW BECAUSE THE INFORMATION IS NOT TRACKED.
SO, UM, MANAGEMENT AGREED WITH THIS AS WELL, LOOKING TO ESTABLISH A NEW, UM, OR A NEW RATING SYSTEM WAS ESTABLISHED ON THE 1ST OF OCTOBER, 2020.
UM, AND THERE'S GOING TO BE SOME NEW TRAINING IN THE CONTRACT ADMINISTRATION MANUAL, UM, AS WELL AS VENDOR PERFORMANCE MONITORING, WHICH IS REALLY WHAT WE'RE TALKING ABOUT IN THIS FINDING, WHICH HAS TO BE DELIVERED ON JANUARY 31ST, 2021.
AND THEN ALSO WITH THE IMPLEMENTATION ANNOTATION OF THE PHASE TWO OF THE TYLER MONOS, UM, THERE'LL BE A CONTRACT ADMINISTRATION MODULE IN THERE WHICH SHOULD ADDRESS, UM, THESE CONCERNS AND THAT IMPLEMENTATION IS SCHEDULED FOR END OF JUNE, 2021.
SO NOW WE'RE GETTING INTO THE RESTRICTED FUND SCOPE POINT.
THIS IS SCOPE POINT NUMBER FOUR.
THIS IS REALLY THE AREA WHERE WE FOUND THE MOST, UM, AREAS FOR IMPROVEMENT.
UM, QUICKLY OUR APPROACH HERE WAS TO REVIEW THE FUND DESCRIPTIONS AND ANY DOCUMENTATION WE COULD FIND ABOUT, YOU KNOW, FUND MANAGEMENT, UM, INTERVIEW FINANCE PERSONNEL TO GAIN AN UNDERSTANDING OF WHAT THE PROCESSES ARE AROUND THE RESTRICTED FUNDS.
UM, AND WE FOCUSED ON SOME HIGHER RISK FUNDS, INCLUDING THE DONATION FUND.
THAT'S FUN, TWO 31 PEG FUND THAT'S TWO 24 AND THE HOTEL FUND, WHICH IS TWO 55.
WE SAMPLED TRANSACTIONS FROM EACH OF THESE FUNDS TO REVIEW WHETHER OR NOT THE EXPENDITURES IN THAT FUND, UM, WERE APPROPRIATE GIVEN THE NATURE OF THE FUND FOR THE DONATION FUND, UM, REVENUE TRANSACTIONS WERE SAMPLED AND THEY WERE RELATED TO THE EXPENSES FOR EACH SAMPLE.
AND WE TRIED TO DETERMINE WHETHER THEY WERE IN LINE WITH THE ORIGINAL PURPOSE OF THE CORRESPONDING DONATION THAT WAS COLLECTED FOR THE PIG FUND, UH, THE EXPENDITURE SAMPLED OR REVIEWED TO ENSURE WHETHER OR NOT THEY WERE SPENT ON APPROPRIATE CAPITAL COST FOR PUBLIC EDUCATION OR, AND OR GOVERNMENTAL ACCESS CHANNELS.
AND FOR THE HOTEL FUND, UM, WE LOOK TO THE OCCUPANCY TAX WAS SPENT ONLY TO PROMOTE TOURISM AND THE CONVENTION AND HOTEL INDUSTRY.
SO WITH THAT APPROACH, WE HAVE, I BELIEVE FIVE ISSUES HERE, THREE, FOUR ISSUES IN THIS AREA.
AND WE FOUND THAT FIRST OF ALL, THE POLICIES AND PROCEDURES WERE NOT WELL-DEFINED.
SO ALTHOUGH WE HAD FUN DESCRIPTIONS, WE DIDN'T REALLY HAVE, UM, FUND MANAGEMENT, UH, DOCUMENTATION THAT WAS KIND OF SPECIFIC TO EACH FUND SO THAT, YOU KNOW, IF SOMEBODY HAS TO SPEND MONEY IN THAT AREA, THEY SHOULD HAVE SOMETHING THAT'S VERY CLEAR TO GOT THEM HOW THEY SHOULD SPEND FUNDS.
SO THAT WAS OUR FIRST RECOMMENDATION.
UM, IT WAS AGREED UPON AND WAS PLANNED TO BE INCLUDED IN THE COMPREHENSIVE FINANCIAL POLICIES DATED DECEMBER 31, 2020.
UM, SECONDLY, SPEND DECISIONS AND CODING OF EXPENDITURES WAS NOT CHALLENGED BY A CENTRAL AUTHORITY.
SO THIS IS SIMILAR TO OUR FINDING IN THE, IN THE AREA OF P CARDS.
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UM, WE'RE FINDING THAT THERE'S A LOT OF DISCRETION GIVEN TO THE USER DEPARTMENT MANAGER AND HOW THE FUNDS ARE BEING SPENT, SPENT WITH NO OVERSIGHT KIND OF ON THE BACK END TO SAY, OKAY, THIS WAS THE FUND YOU'RE SPENDING MONEY IN.DID IT MEET THE CRITERIA OF, OF THAT FUND AND WHAT, YOU KNOW, FUNDS SHOULD BE SPENT FROM THERE? UM, MANAGEMENT AGREED ON THIS ONE AS WELL.
UM, AND IT, THE WORKFLOW IS TO BE IMPLEMENTED WITH THE UPDATE.
I THINK IT'S PHASE TWO OF THE, UM, MONIS IMPLEMENTATION.
UM, AND YEAH, I THINK THAT'S IT ON THAT ONE, THE DONATION FUND, UH, NUMBER THREE, THE DONATION FUND WAS MISSING A POLICY ON DONATIONS MADE WITHOUT PURPOSE AND STIPULATIONS AND MONEY WAS HELD FROM EMPLOYEES, PAYCHECKS, UM, WAS USED TO REIMBURSE THE CITY RIFLES AND ACCESSORY COSTS.
SO I THINK THERE WAS AN INITIAL PROGRAM SET UP WITH A DONATION TO FUND, UM, FIREARMS FOR THE POLICE.
AND I DON'T THINK THAT THAT PROGRAM WAS EVER REVERSED AFTER THE, UM, AFTER THE ADDITIONAL DONATION WAS, UM, EXPENSE.
SO THERE WAS STILL PEOP UM, MONEY GOING FROM OFFICER'S PAYCHECKS INTO THIS DONATION FUND AND THEN FIREARM PURCHASES GOING IN THERE.
SO, YOU KNOW, THERE'S NOTHING, YOU KNOW, I DON'T THINK ANYTHING WEIRD GOING ON THERE, BUT IT'S JUST, MAYBE IT SHOULDN'T BE GOING THROUGH THE DONATION FUND.
UM, MANAGEMENT IS AGREEING ON THIS ONE TOO, AND IT'S TO BE DEVELOPED AS PART OF THE CITY'S COMPREHENSIVE FINANCIAL POLICIES, WHICH I BELIEVE THAT DUE DATE ON THAT FOR SOME OTHER POINTS WAS DECEMBER 31ST, 20, 20.
FINALLY, ON THE RESTRICTED FUNDS, UM, THIS IS THE TOP ISSUE IN THE REPORT.
UM, SO SOME OF THE PEG FUNDS THAT WE LOOKED AT WERE NOT SPENT ON WHAT WOULD QUALIFY AS A CAPITAL EXPENDITURE.
THEY DID LOOK LIKE THEY WERE OPERATIONAL EXPENDITURES FOR RUNNING THE PIG STATION, BUT THEY WERE NOT, UM, CAPITAL EXPENDITURES.
SO OUR RECOMMENDATION IN THIS AREA IS TO REVIEW THE EXPENDITURES BACK, UM, TO THE POINT THAT, UM, THEY SHOULD HAVE BEEN SPENT ON CAPITAL AND THEN, UM, REFUND THAT TO THE OPERATING FUND BASICALLY TO, TO MAKE THAT FUND WHOLE AGAIN.
UM, SO THAT'S GOING TO TAKE, I THINK, ANOTHER REVIEW.
SO BASICALLY WE'RE RECOMMENDING SOMEONE TO GO AND DO MORE OF AN IN-DEPTH REVIEW ON THOSE EXPENDITURES TO FIGURE OUT WHAT NEEDS TO BE REFUNDED TO THE PEG FUND TO CORRECT.
UM, SOME OF THE OPERATIONAL EXPENDITURES THAT WENT THROUGH THERE, UM, MANAGEMENT IS AGREEING ON THIS AS WELL.
UM, THERE'S TALK OF A BUDGET AMENDMENT.
UM, SO THAT WILL BE DISCUSSED FOLLOWING THIS.
FINAL SCOPE POINT INVENTORY FROM THE GOLF COURSE, AND THEN THE NEXT SLIDE WILL BE RELATING TO FLEET.
UM, NOTHING TOO SIGNIFICANT HERE.
OUR APPROACH WAS TO REVIEW THE POLICIES FROM THE GOLF COURSE, UM, AND SPOKE TO THE GENERAL MANAGER THERE AS WELL TO UNDERSTAND WHAT THEIR POLICIES WERE SURROUNDING INVENTORY.
UM, AND WE ALSO SELECTED ONE RECENT GOLF SHOP INVENTORY COUNT TO DETERMINE OPERATIONAL EFFECTIVENESS THERE.
UM, REALLY WE'RE JUST RECOMMENDING ENHANCEMENT OF WRITTEN POLICIES FOR FOOD AND BEVERAGE INVENTORY TRACKING.
UM, SOME CHANGES TO, UM, HOW WE'RE TRACKING COST OF GOODS SOLD AT THE GRILL.
SO THERE'S A CURRENT IMPLEMENTATION OF MENU, MAC SOFTWARE.
AND BASICALLY WE'RE RECOMMENDING TO IMPLEMENT THAT TO THE POINT AT WHICH THERE'S A KIND OF A COST BENEFIT, RIGHT? YOU DON'T WANT TO BUILD THE WHOLE MENU OUT BECAUSE SOME ITEMS ARE VERY LOW COST, BUT, YOU KNOW, IMPLEMENT IT TO THE POINT WHERE, UM, THEY'RE ABLE TO REALLY GET A GOOD HANDLE ON COST OF GOODS SOLD FOR A HIGHER DOLLAR VALUE ITEMS. UM, BUT YOU KNOW, NOT SPEND THEIR WHOLE LIFE, UM, IMPLEMENTING SOFTWARE.
SO, UM, AND NUMBER THREE, WE NOTICED THAT, OH YES.
SO SHRINKAGE, SHRINKAGE AND OVERAGES, UM, IN THE GOLF SHOP INVENTORY WAS BEING WRITTEN OFF TO COST OF GOODS SOLD.
SO WHEN THEY'RE DOING THEIR YEAR, THEIR MONTH END INVENTORY COUNT, IF THERE'S A VARIANCE, THEY WERE PUTTING THAT TO COST OF GOODS, WHICH IS FINE, UM, AS AN ACCOUNTING TREATMENT, BUT IN TERMS OF TRACKING ERRORS AND SHRINKAGE OR RECOMMENDATION IS TO TRACK THAT SEPARATELY SO YOU CAN IDENTIFY ANY ISSUES THAT ARE GOING ON.
UM, AND THEN FINALLY WE NOTED THAT THERE'S INSUFFICIENT SEGREGATION OF DUTIES OVER BEVERAGE CART, INVENTORY AND SALES.
THAT SAME PERSON IS, YOU KNOW, COUNTING THE
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BEVERAGES AT THE BEGINNING OF THE DAY AND THE END OF THE DAY.AND THAT PERSON IS ALSO MAKING SALES, UM, MANAGEMENT AGREED WITH THE FIRST THREE.
UM, AND THOSE WILL BE A PART OF THE GOLF COURSE, RETAIL AND FOOD AND BEVERAGE POLICIES, UM, TO BE DATED MARK, UH, SORRY, DECEMBER 31ST, 2020 MANAGEMENT DID NOT AGREE WITH THE FOURTH POINT.
UM, THIS IS THE POINT THAT HAS COME UP IN PREVIOUS MANAGEMENT REVIEWS AND, UM, MANAGEMENT HAS DETERMINED THAT THERE'S A, NOT A COST BENEFIT IN THERE IN TERMS OF, UM, MAKING THAT ADDITIONAL SEGREGATION.
UM, HERE WE REVIEW THE POLICIES AND PROCEDURES AND SPOKE TO THE FLEET AND FACILITIES MANAGER TO GET AN UNDERSTANDING OF THE BUSINESS PROCESSES.
UM, IN THIS AREA, WE ALSO SELECTED TWO RECENT FLEET INVENTORY COUNTS.
WE SELECTED POLICE AND FIRE DEPARTMENTS FOR APRIL OF 2020 AS THESE ARE THE DEPARTMENTS WITH THE LARGEST DOLLAR VALUE OF FLEET.
UM, IN ORDER TO DETERMINE IF THE INVENTORY COUNTS THERE WERE OPERATIONALLY EFFECTIVE, UM, EVERYTHING LOOKED GOOD THERE, WE DO HAVE TWO SMALL RECOMMENDATIONS IN THIS AREA.
SO WE NOTICED THAT THE EXISTING FLEET MANAGEMENT SOFTWARE DID NOT FULLY MEET THE NEEDS OF FLEET MANAGEMENT AND THEY'RE KEEPING, UM, IN AN EXCEL SPREADSHEET, UM, THAT WAS CAPTURING SOME REALLY IMPORTANT, UM, VEHICLE INFORMATION FOR THEM.
SO THINGS LIKE THE VEHICLE CONDITION THAT IS USED FOR BUDGET PLANNING AND THINGS LIKE THAT WAS BEING TRACKED, UM, JUST IN AN EXCEL SPREADSHEET AND NOT IN THE FLEET MANAGEMENT SOFTWARE.
UM, SO WE'RE JUST RECOMMENDING TAKING A LOOK AROUND AT OTHER SOLUTIONS TO DETERMINE IF THERE'S ANYTHING THAT WOULD MEET THE NEEDS, UM, OF THE DEPARTMENT A LITTLE BIT BETTER.
UM, AND MANAGEMENT AGREES WITH THAT AND THEY ARE LOOKING AT, UM, DIFFERENT SOLUTIONS TO PRESENT AS ALTERNATIVES TO COUNSEL, UM, DURING THE 2122 BUDGET CYCLE.
AND FINALLY EXPENDITURES WERE NOT CHALLENGED BY SOMEONE OTHER THAN SOMEONE IN FLEET MANAGEMENT.
SO SIMILAR TO THE P-CARD FINDING AND THE RESTRICTED FUNDS FINDING THIS ONE'S A LITTLE LOWER RISK BECAUSE I KNOW THAT THE, UH, YOU KNOW, MORE RIGOROUS BUDGET PROCESS FOR THESE HIGH DOLLAR VALUE FLEET ITEMS. BUT ONCE THE EXPENDITURE GOES THROUGH OUR RECOMMENDATION, IS THAT SOMEBODY REVIEW IT TO MAKE SURE THAT THE FUNDS WERE INDEED SPENT NOT ONLY IN CODING, BUT THE SUBSTANCE OF THE TRANSACTION, UM, WAS CONSISTENT WITH THE, UM, THE GOAL OF THE FUND, UH, MANAGEMENT AGREE WITH THIS ONE AS WELL.
UM, AND IT WILL BE DONE AS PART OF THE NEW, UM, MONTAS IMPLEMENTATION IN THAT NEW WORKFLOW, UM, TO INCLUDE THE ADDITIONAL LEVEL OF APPROVAL ON THE FLEET TRANSACTIONS.
THAT CONCLUDES MY PRESENTATION.
AND NOW I WILL TAKE ANY QUESTIONS THAT YOU HAVE.
UM, HOW CAN YOU, I NOTICED YOU MENTIONED ABOUT SEPARATING AND I, HOW, HOW CAN YOU SEPARATE ITEMS THAT ARE TIED TO THE FUNCTIONALITY OF THE CAPITAL ITEMS, SEPARATE ITEMS THAT ARE TIED TO THE FUND, WHICH SCOPE POINT IS YOUR QUESTION RELATING TO? WELL, I MEAN, YOU WERE, YOU WERE TALKING ABOUT SEPARATING.
IF IT'S TIED TO A CAPITAL ITEM, HOW CAN IT BE SEPARATED OUT? HOW DO YOU SEPARATE IT OUT? I THINK WE'RE REFERRING TO THE PEG FUND.
UM, SO THE PROBLEM IS THEY'RE NOT TIED TO A CAPITAL ITEM.
WHAT WE SAW IN THE PEG FUND WERE OPERATIONAL EXPENDITURES.
THE PIG FUNDS SHOULD BE SPENT ON CAPITAL, BUT OUR FINDING IS THAT WE THOUGHT TRANSACTIONS IN THE PEG FUND THAT WERE NOT CAPITAL EXPENDITURES.
AND IF THERE, IF THERE AREN'T ANY OTHER QUESTIONS WITH THE PRESENTATION, I COULD MOVE FORWARD, UH, WITH THE DISCUSSION ON THE PIG FUND USES, WHICH MAY ASSIST, UH, WITH THE QUESTIONS THAT YOU HAVE COMPLIMENTS ELENA, ELENA, AND MARY.
UM, HOW DID BDO DECIDE ON THE AREAS LISTED? UM, SO WE DID NOT DECIDE THE
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FIVE SCOPE AREAS, UM, THAT WAS GIVEN TO US AND THEN FURTHER REFINING THE SCOPE, UM, IN TERMS OF WHICH TRANSACTIONS WE WERE LOOKING AT, WE HAD ACCESS TO ALL THE TRANSACTIONS IN THAT SCOPE AREA, AND WE DID OUR OWN ANALYSIS ON A RISK BASIS OF WHICH ONES WE WANTED TO LOOK AT IN FURTHER DETAIL IN THOSE AREAS THAT WE'RE FOCUSED ON WE'RE BASED ON AREAS THAT WE BELIEVED WERE HIGHER RISK AREAS THAT NEEDED TO HAVE SOMEONE, UH, ASSIST US WITH REVIEW.UM, THANK YOU SO MUCH FOR YOUR PRESENTATION.
SO MAYORS AND MEMBERS, COUNCIL, AND, UH, THE NEXT PART OF THE PRESENTATION THAT WE'RE GONNA PROVIDE TO YOU WAS I HAVE TO BE ON OUR, UH, OUR SPECIAL MEETING, WHICH WAS TO COVER THE, UH, AND THERE WILL BE THREE OF US AS PART OF THIS PRESENTATION.
SO JOHN, COULD YOU GO TO THE PE FUND PRESENTATION FOR TIME TO BE, OH, EXCUSE ME TODAY.
SO, UH, JUST A LITTLE HISTORY ON A FAKE PHONE BECAME, OR THAT CHANNEL CAME ABOUT WITH RESPECT TO MISSOURI CITY, AS YOU CAN SEE IN 1979, MISSOURI CITY ADOPTED AN ORDINANCE, UH, WHICH ESTABLISHED THE FRANCHISE WITH THE GOLD COAST CABLE TELEVISION THAT INCLUDED AN INFORMATION, PUBLIC ACCESS CHANNEL, UH, THAT, UH, EVOLVED INTO WHAT'S NOW A PATCHING OUT IN SEPTEMBER 19TH OF 1994, MISSOURI CITY COUNCIL PRODUCED, UH, THE CITY'S FIRST CABLE FRANCHISE AGREEMENT WITH TIME WARNER AND INCLUDE A 5% FEE FOR PECK CHANNEL AND, UH, AND BEGAN THE PROCESS OF US HAVING THAT, UH, THOSE FUNDS AVAILABLE FOR THE SUPPORT OF APEC CHANNEL IN 1994, THE CITY DEVELOPED POLICIES AND PROCEDURES FOR OPERATION OF THE CHANNEL.
I INCLUDED THE PURPOSE, THE SCOPE, THE GOALS, AND PROGRAMMING, UH, PREVIOUS TO THAT, WE WERE COLLECTING IT, BUT WE JUST REALLY DIDN'T HAVE THE CAPACITY AT THAT TIME TO CARRY IT OUT.
UH, SO IN 94, THEY BEGAN TO DEVELOP THAT PURPOSE SCOPE GOAL WITH THE PROGRAMMING.
THAT'S WHY IN 2005, THE LEGISLATURE PASSES OH FIVE, WHICH CREATED THE NEW CHAPTER 66 OF THE TAX UTILITIES CODE.
AND IT HAD SEVERAL PROVISIONS IN IT THAT AFFECTS WHAT WE DO AS FAR AS OUR PEG FUNDS GO.
UH, CRIN STATE ISSUED CAITLIN BRAND VIDEO FRANCHISE, UH, TO BE ADMINISTERED BY THE PUC, THE PUBLIC UTILITY COMMISSION.
AND WHAT IT REQUIRES IS THAT, UH, THE HOLDER TO MAKE A QUARTERLY FAN INTEREST PAYMENT TO EACH CITY IN WHICH IT PROVIDES SERVICE, AND THAT PAYMENTS BE WAS 5% OF THE GROSS REVENUES.
AND THIS IS ACROSS THE STATE, SAME, UH, SAME, UH, FRANCHISE FOR ALL ENTITIES ACROSS THE STATE REQUIRES THE HOLDER OF THE, UH, SAY FOR THE PAY EACH CITY, A PUBLIC EDUCATION AND GOVERNMENTAL, UH, CHANNEL SUPPORT TEAM.
THAT'S AN AMOUNT EQUAL TO 1% OF THE PROVIDERS GROSS REVENUE OR AT THE CITY'S ELECTION, THE PURPOSE SCHREIBER LINE FEE, WHICH WOULD BE PAID UNDER THE PREVIOUS FRANCHISE AGREEMENTS.
AND THUS THE CITY, YOU KNOW, WE HAVE ONE TIME AS MENTIONED, HAD A SINGLE, UH, UH, POLICY IN PLACE OR FRANCHISE AGREEMENT IN PLACE WITH EACH OF THE PROVIDERS.
AND THAT NOW FOLDED INTO THE STATE, UH, FRANCHISE AGREEMENTS.
AND, UH, AND WE NO LONGER HAVE A SEPARATE FRANCHISE AGREEMENT, BUT THAT IS A MISTAKE.
UM, SO I JUST WANT TO GIVE YOU A LITTLE OVERVIEW OF THE HISTORY OF WHERE WE ARE TODAY OR WERE GUYS TO WHERE WE ARE TODAY AND, UH, THIS TIME HANDED OVER TO THE ATTORNEY.
THANK YOU ABOUT GETTING THE MAYOR AND MEMBERS OF COUNCIL.
THE NEXT SLIDE PLEASE, SECTION 66.006 OF THE TEXAS UTILITIES CODE AUTHORIZES THE COLLECTION OF THESE OTHER THAN FRANCHISE SPEED.
AS BILL MENTIONED, THE PAC FEE IS ONE OF THOSE FEES THAT THE CITY IS ALLOWED TO COLLECT.
STATE LAW PROVIDES THAT THE CITY MIGHT COLLECT THOSE FEES IN ACCORDANCE WITH FEDERAL LAW.
THE APPLICABLE FEDERAL LAW IS LISTED ON THE SLIDE BEFORE YOU, IT AUTHORIZES THE ASSESSMENT FEES FOR CAPITAL COSTS, WHICH ARE REQUIRED TO BE INCURRED, OR THE PEG FACILITY.
NEXT SLIDE, PLEASE, CAPITAL COST HAS NOT BEEN DEFINED BY STATE OR FEDERAL STATUTE,
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BUT IT HAS BEEN INTERPRETED BY FEDERAL CASE LAW IN THE PAST AND AUGUST, 2019, AN ORDER WAS ISSUED BY THE FEDERAL COMMUNICATIONS COMMISSION, WHICH FURTHER INTERPRETED THE DEFINITION OF CAPITAL COSTS.THAT DEFINITION INCLUDES, UH, ESSENTIALLY POINTS THAT ARE ON THE SCREEN OF THE CAPITAL COSTS SHOULD BE GIVEN.
THEIR ORDINARY TERMS SHOULD BE GIVEN AN ORDINARY MEETING, A COST INCURRED IN ACQUIRING OR IMPROVING A CAPITAL ASSET MAY BE INCLUDED IN CAPITAL COSTS.
AND THIS INCLUDES ITEMS THAT ARE NOT NECESSARILY CONSTRUCTION-RELATED IN THE PAST.
SOME COURTS WERE INTERPRETING THE DEFINITION OF CAPITAL COSTS FOR THE PURPOSES OF PENN FUNDS, TO BE LIMITED TO CONSTRUCTION ITEMS. I FEEL SEE.
AND THE THIRD POINT HERE, UM, THIS, UH, THE FCC, THE FEDERAL COMMUNICATIONS COMMISSION FOUND THAT EQUIPMENT ALSO CAN SATISFY THE DEFINITION OF A CAPITAL COST.
THAT INCLUDES ITEMS SUCH AS BAND AND CAMERA FIVE.
UH, LENA CORTEZ, PLEASE, BEFORE GOING INTO THIS SLIDE, I JUST WANT TO JUST SAY THAT A PROPERLY IDENTIFYING ALLOWABLE COST PER PEG BONDS, IT'S A COMMON ISSUE OF MANY JURISDICTIONS, UH, SO MUCH THAT THERE ARE SEVERAL LEGAL, WHITE PAPERS, AND OF COURSE THE SEC HAS MADE, UH, DIFFERENT DETERMINATIONS.
UH, ONE OF WHICH WAS IN 2019, AND IT IS INCLUDED WITH YOUR AGENDA PACKET.
UH, THE INTERPRETATION OF ALLOWABLE USES OF THESE SIGNS HAVE VARIED THROUGHOUT THE YEARS WITH THE DIFFERENT ADMINISTRATIONS WITHIN THE CITY.
UH, DESPITE THE VARYING INTERPRETATIONS, THE BUDGET FOR PEG FUNDS HAS ALWAYS GONE THROUGH THE TYPICAL BUDGETARY PROCESS, INCLUDING PRESENTATIONS WITH THE CITY MANAGER, HIS PROPOSED BUDGET, AND, UH, APPROVAL BY CITY COUNCIL.
UH, THE UNALLOWABLE EXPENDITURES THAT WERE IDENTIFIED DURING THE PERIOD, UH, INCLUDE THE FOLLOWING.
UM, THE CITY WEBSITE REDESIGN A CITY WEBSITE, MAINTENANCE TRAINING SERVICES.
UH, WE TRAINING GRAPHIC DESIGN SERVICES.
YOU'LL SEE THAT A LOT OF OUR SERVICES SERVICES ARE NOT CONSIDERED A CAPITAL EXPENDITURES, AND THAT INCLUDES PHOTOGRAPHY AND EVENT COVERAGE AND SOME SUPPLIES THAT ARE DEFINITELY NOT WITHIN THE, UH, CAPITAL CONSTRAINTS ARE THAT THE DOLLAR AMOUNT THAT WE WOULD CONSIDER TO BE CAPITAL.
UH, WE ALSO HAVE HERE, UM, ALL OF THE COSTS FROM 2012 TO 2020 THAT WERE IDENTIFIED, UH, FINANCIAL SERVICES AND LEGAL REVIEWED THE EXPENDITURES FROM 2012 TO 2020 TO DETERMINE THE AMOUNT OF FUNDS TO REIMBURSE THE PIG FUND, UH, FROM THE GENERAL FUND, THIS TIME PERIOD WAS SELECTED BECAUSE THE SOFTWARE CONVERSION FROM HPE TO TYLER MUNIS OCCURRED IN 2012.
UH, AND THE DETAIL PRIOR TO 2012, UH, IS NOT IN THE CURRENT FINANCIAL SYSTEM.
AGAIN, THE TOTAL AMOUNT TO BE REIMBURSED, UH, IS $484,799 AND 32 CENTS.
NEXT LINE, IS THERE ANOTHER SLIDE? OKAY.
AND IF THERE AREN'T, ARE THERE ANY QUESTIONS BEFORE WE MOVE INTO THE BUDGET AMENDMENT, THE BUDGET AMENDMENT INCLUDES THIS, UH, REIMBURSEMENT OF 400, ALMOST $485,000.
SO THESE ARE THE ONE FROM 2012 TO 2020 THAT WAS USED TO THE PAYPHONE, RIGHT? CORRECT.
THAT WE WILL BE REIMBURSING TO THE PRANK FUND.
SO THAT WOULD BE A TOTAL OF $484,799 AND 72 CENTS.
NOW THESE, UM, SOME OF THESE ITEMS THAT'S ON THE LEFT-HAND SIDE IS THE, UM, SERVICES, I GUESS, THAT WE USE THESE FUNDS FOR RIGHT.
SO I HAVE A QUESTION LIKE WHEN WE DO A CITY WEBSITE REDESIGN AND THE CITY WEBSITE MAINTENANCE, THOUGH, WE HAVE THE, IS THERE, IS THERE A CAPITAL THAT IS FOR A COMMUNICATION DEPARTMENT FOR THOSE ARE THOSE THINGS? UM, WELL, THEY'RE, THEY'RE NOT CONSIDERED ELIGIBLE FOR PEG TV BECAUSE THESE WERE A REDESIGN OF THE TOTAL CITY WEBSITE.
AND ALTHOUGH WE STREAM, UM, COUNCIL MEETINGS THROUGH THE WEBSITE, THERE WERE SOME ITEMS THAT WERE NOT, UM, UH, CONSIDERED TO BE ELIGIBLE FOR PIG
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FUNDS AND NOT THE CAPITAL COSTS RELATED TO CONSTRUCTING OUR MAINTAINING, UH, PEG FACILITIES.I KNOW, BUT WHAT I'M SAYING IS ALL OF THIS AMOUNT OF MONEY THAT SHOULD HAVE COME BACK, COME OUT, COME OUT OF EACH OF THE DEPARTMENTS, RIGHT.
THAT'S ALLOCATED WITH A CERTAIN AMOUNT OF MONEY.
THAT MONEY WOULD BE COMING OUT OF THE GENERAL FUND IN ANY FUTURE WEBSITE REDESIGN WHAT HAS TO BE BUDGETED WITHIN THE GENERAL FUND.
CAN YOU EXPLAIN THAT 2000 1,740 $4,000? THAT IS THE YEAR IN WHICH THE WEBSITE WAS REDESIGNED.
SO YOU, SO THAT WAS THAT THAT WHOLE HUNDRED AND $44,000 IS FOR THE WEBSITE, NOT, NOT THE, NOT THE ENTIRE AMOUNT.
UM, JUST, I BELIEVE IT WAS APPROXIMATELY 70,000.
I CAN PULL UP THE DETAIL FOR THAT, UM, IN, IN JUST A MOMENT.
AND WHEN YOU SAID BROCHURES AND FRIENDS, FRIENDS OF WORK, WHAT DOES THAT MEAN? LIKE, I'M JUST TRYING TO GET AN UNDERSTANDING OF WHAT THAT MEANS ON THE LEFT-HAND SIDE AND BROCHURES AND FRIENDS.
UM, IF I'M NOT SURE, UH, THANKS DEAN WALKER IS ON THE LINE.
SHE MIGHT BE ABLE TO PROVIDE YOU A LITTLE MORE INFORMATION OR DETAIL ON THE TYPES OF BROCHURES AND PRINT WORK THAT HAS BEEN, UM, THAT UTILIZED PEG FUNDS.
I JUST LOOK AT THE DESCRIPTION AND THE ACCOUNT CODES IN THE INVOICE, BUT I, I, I, SHE MIGHT BE ABLE TO EXPLAIN IT A LITTLE MORE FOR YOU.
OKAY, GOOD EVENING, MAYOR ELLA CAD.
I, I AM ON THE LINE AND I CAN SPEAK PERIPHERALLY BECAUSE THIS PRESENTATION, AT LEAST SPECIFIC ITEMS WEREN'T SHARED WITH ME IN ADVANCE OF THE MEETING.
WHAT I CAN SAY IS THAT THE CITY WEBSITE REDESIGN IN 2017 WAS PAID FOR THROUGH PEG FUND WITH DIRECTION FROM COUNCIL AND THE CITY MANAGER'S OFFICE, BASED ON THE 2011 REDESIGN BEING PAID FOR THROUGH THE PAC FUND FOR THE SAME PURPOSES.
AND I PRESENTED THAT COST TO CITY COUNCIL ON JULY 20TH OF LAST YEAR, IT WAS $60,000 PLUS.
SO WE WERE DIRECTED TO PAY FOR THE WEBSITE REDESIGN BY COUNCIL.
WE WENT THROUGH SEVERAL SPECIAL MEETINGS AND REGULAR MEETINGS AND THE CITY MANAGER'S OFFICE, ANY GRAPHIC DESIGN OR CONTRACTUAL SERVICES, BROCHURES, PRINT, WORK THAT WERE ASSOCIATED WITH THOSE PROJECTS OR LEADERSHIP NOW SYMPOSIUM, OR ANY OTHER MAJOR CITY COUNCIL, CITY MANAGER, PRIORITIES WERE ALL PAID FOR THROUGH THE PAC FUND AT THE DIRECTION OF THE CITY MANAGER'S OFFICE.
WE DON'T MAKE THOSE DECISIONS IN A VACUUM.
THEY WERE ALL VETTED AND APPROVED THROUGH THE CITY MANAGER'S OFFICE.
YEAH, BECAUSE I'M LOOKING AT THIS AND I'VE HIM, YOU KNOW, A LOT OF IT IS THE WAY I'M LOOKING AT IT.
IT HAS TO DO WITH THE COMMUNICATION DEPARTMENT.
THEN I WAS WONDERING WHAT, YOU KNOW, WHERE THESE ITEMS WERE NOT BUDGETED, YOU KNOW, UNDER CAPITAL SPENDING, THEY'VE INVESTED UNDER THE PEG FUND AT THAT TIME.
IF I MAY JUST SAY, I DON'T HAVE APPROVAL TO APPROVE ANY AMOUNT OVER $50,000 FOR ANYTHING, IT WOULD HAVE HAD TO GO TO BOTH THE CITY MANAGER'S OFFICE AND COUNCIL APPROVAL.
AND ALTHOUGH MUNIS MAY NOT HAVE THE 2011 ITEMS IN IT, OR THE 2009 OR 2010, THERE ARE APPROVED BUDGET BOOKS ON THE CITY WEBSITE THAT HAVE THESE ITEMIZED.
AND I SHARED THOSE WITH FINANCIAL SERVICES.
THESE ARE ALL APPROVED EXPENSES THAT CAME TO THE CITY MANAGER'S OFFICE AND CITY COUNCIL.
I HAVE ONE MORE QUESTION FOR ATLANTA.
WHAT CAME ABOUT THIS? LIKE I KNOW WE'RE LOOKING AT IT, WASN'T JUST AN ANNUAL REVIEW OF THE PIPELINE.
UM, WELL, AS PART AS BDO INTERNAL CONTROL REVIEW, THEY LOOKED AT ALL OF THE RESTRICTED FUNDS, UM, INCLUDING THE PIGS ON, UH, THERE WAS AN ITEM THAT WAS BROUGHT BEFORE COUNCIL, UH, BECAUSE THERE WERE, I BELIEVE THEY WERE TRAVEL EXPENDITURES THAT WERE IN THE PEG FUNDS.
AND SO WE THOUGHT THAT WAS AN AREA THAT THEY SHOULD, UH, LOOK AT IN, IN DEPTH.
AND THAT'S HOW THIS CAME ABOUT.
AND SO AS FAR AS THEIR RECOMMENDATION OF REIMBURSING THE GENERAL FUND, THAT IS WHEN WE WENT BACK TO 2012 TO, TO DETERMINE, UM, ALL OF THE COSTS THAT COULD BE CONSIDERED OPERATIONAL OR NON-CAPITAL.
I HAVE A QUESTION, UM, THIS COUNCIL MEMBER BONEY, AND MAYBE THIS IS FOR BILL, BECAUSE I KNOW HE'S BEEN HERE A LITTLE LONGER.
UM, AND WHAT, WHAT HAS BEEN THE CITY'S POSITION, I GUESS,
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I MEAN, CAUSE WE'VE HAD SEVERAL CITY MANAGERS SINCE 2012, UM, WHAT'S BEEN THE CITY'S PRACTICE, I GUESS, UH, IN APPROACH TO DEALING WITH PAYING FUNDS.UM, BECAUSE I KNOW THERE'S BEEN AN EMPHASIS OR AT LEAST INITIALLY AN EMPHASIS PUT ON MOST RECENT YEARS, BUT GOING BACK HERE AND GOING BACK TO 2012, THESE FUNDS HAVE SEEMINGLY OR CLEARLY BEEN USED, UM, SINCE THAT TIME.
SO WHAT HAS BEEN THE CITY'S POSITION ON THIS? SO, UM, GOING BACK, I MEAN, AS YOU JOYCE MENTIONED, OR SOMEONE MENTIONED THROUGH THE PROCESS, THERE WAS A, SO THE THERE'VE BEEN INTERPRETATIONS OVER THE YEARS WE'VE LOOKED AT AND BROUGHT FORWARD AS FAR AS TRYING TO DETERMINE WHAT COULD BE OR COULDN'T BE.
AND BASED ON INFORMATION WE HAD AT THE TIME, THOSE DECISIONS WERE MADE, UH, WITH THAT INFORMATION.
UM, AND I DON'T KNOW, UH, ITEMS IN 12 AND 13, UH, IT'S, YOU'RE ASKING ABOUT THOSE YEARS.
I DON'T KNOW WHAT THAT, THAT'S WHAT I GUESS WHAT I ASK, WHAT I'M ASKING OVERALL IS THIS HAS BEEN A COMMON PRACTICE IN THE LEAKS.
WELL, CLEARLY SINCE 2012 TO USE PEG FUNDS FOR WHATEVER EXPENDITURES THAT WERE UNALLOWABLE.
MY QUESTION IS, IS THIS SOMETHING THAT I'M ASSUMING THAT THE CITY HAS ADOPTED OVER THE RELATIVE TO PEG FUNDS AS AN ACCEPTABLE PRACTICE PRIOR, PRIOR TO I BRING THAT UP BECAUSE, UH, IT WAS STARTLING TO ME TO HEAR THE CITY MANAGER CURRENTLY, UH, SIT THE CURRENT CITY MANAGER, SAY THAT SOMETHING HAD BEEN SENT TO THE DISTRICT ATTORNEY'S OFFICE BECAUSE THERE WAS SOME POTENTIAL CRIMINAL ACTIVITY THAT THEY BELIEVED THAT THEY SAW.
AND OF COURSE I ASKED FOR THE DETAILED INFORMATION ON THAT.
AND I WAS TOLD THAT BECAUSE IT WAS CURRENTLY UNDER INVESTIGATION THAT I COULDN'T SEE THAT DOCUMENTATION, WHICH PROMPTED ME TO OF COURSE, DO A RE UH, A REQUEST FOR IT.
AND I WAS TOLD I COULDN'T GET IT UNTIL IT WAS APPROVED BY THE ATTORNEY GENERAL'S OFFICE.
NOW I DID GET SOME DOCUMENTATION, UM, FROM, FROM THE ITEMS THAT WERE BROUGHT FORTH AT THAT TIME.
BUT I'M JUST SAYING, I GUESS WHAT I'M ASKING IS CLEARLY THIS WAS SOMETHING THAT HAS BEEN GOING ON FOR SOME TIME NOW, AND IT JUST WASN'T RECENTLY ADOPTED.
I MEAN, NOT AFTER 2016 HAS BEEN GOING ON SINCE 2012, DID WE NOT KNOW THAT THIS WAS AN ALLOWABLE COUNCIL MEMBER IS THE CITY MANAGER, UH, IN, IN LISTENING TO VIDEOS, UH, RECOMMENDATIONS, AND ALSO IN LOOKING AT THE DETAIL OF THEIR WORK.
I JUST REALLY THINK IT CAME DOWN TO, UH, A BAD POLICY THAT THE COUNCIL, UH, HAD BOTH IN THE ADOPTION OF HIS BUDGET AND ALSO IN THE APPLICATION OF THE EXPENDITURE OF RESOURCES, UH, THE WAY THAT BDO PUT IT IS THAT WHAT THEY FOUND WAS THAT THE STAFF WAS EFFECTIVE, BUT IT WAS EFFECTIVE IMPLEMENTING CORE DESIGN, A BAD DESIGN, WHICH MEANS THAT THE POLICY WAS A DEFECT.
UH, SO THAT'S, THAT'S THE FIRST PART.
UM, SECONDLY, YOU KNOW, ANY TIME WE FIND THAT THERE'S A, UH, MISUSE OF FUNDS, UH, IS TYPICAL, UH, AT THIS DOLLAR AMOUNT PARTICULARLY, UM, THAT YOU, YOU, YOU MOVE FORWARD TO NOTIFY LAW ENFORCEMENT.
I HAVEN'T HEARD ANYTHING BACK FROM HIM.
I HAVEN'T BEEN TRYING TO HEAR ANYTHING BACK FROM HIM.
I'VE BEEN REALLY MORE FOCUSED ON GETTING VIDEOS REPORTS SO WE CAN FIX THE ISSUE.
UH, BUT, UM, TO YOUR POINT, UH, LOOKING AT WHAT VIDEO'S REPORT IS, WHO'S INDEPENDENTLY LOOKED AT THESE THINGS.
IT WAS ONE OF THE TOP ACCOUNTING FIRMS IN THE COUNTRY.
WHAT THEY SAY IS THAT, UM, YOU HAD THE COUNCIL FOR SOME TIME HAS HAD A BAD POLICY BEING IMPLEMENTED.
OBVIOUSLY I WENT BACK THEN HERE, BACK THEN, THIS WAS STARTING BACK IN 2012.
UH, BILL OBVIOUSLY HAS BEEN HERE FOR SOME TIME, BUT, YOU KNOW, A RECALL ALL THE DISCUSSIONS THAT WENT BACK THEN, UM, ALL WE CAN SAY TO YOU IS THAT, UM, IT'S JUST BEEN A LEARNING LESSON FROM CITY, UH, B UH, YOU KNOW, YOU'VE BEEN, YOU KNOW, MY RECOMMENDATION TO YOU IS BASED ON VIDEO REPORT
[02:20:01]
THAT YOU CAN HEAR TO THEIR ADVICE AND YOU MOVE THE MONEY BACK, UH, MOVING FORWARD.UH, ATLANTA HAS ANOTHER ITEM ON THIS AGENDA, WHICH WE'LL BE ASKING YOU ALL TO AMEND YOUR POLICIES SO THAT WE CAN GET AN EFFECTIVE DESIGN, EFFECTIVE POLICY TO MAKE SURE THAT THIS DOESN'T HAPPEN MOVING FORWARD.
IN ADDITION TO THAT, UH, UH, ALSO TO DIRECT TO THE STAFF, TO MAKE SURE THAT THEY INCLUDE YES, UH, ITEM, UH, MEANING RESTRICTED FUNDS, UH, AS A QUARTERLY REVIEW FINANCE COMMITTEE, UH, JUST TO ENSURE THAT THE FINANCE COMMITTEE IS AWARE, MOVING FORWARD, THAT WE ARE FOLLOWING ANY POLICY THAT ATLANTA, UH, THE CITY ATTORNEY AND, UH, BDO HAS REVIEWED.
AND I THINK THEY'VE DONE A GOOD JOB OF PUTTING TOGETHER A NEW POLICY CHANGE FOR YOUR CLEARLY.
UM, THERE WERE SOME OVERSIGHT HERE, UM, WHO AND WHAT, AND WHO DID IT AND ALL THAT, THE DAY WE'D GET OUT OF THAT DESIGN, THAT MEANS YOU'VE GOT A BAD POLICY.
AND, UM, MY RECOMMENDATION IS TO REIMBURSE BACK TO CHANGE YOUR POLICY SO THAT YOU DON'T HAVE THIS PROBLEM COME UP AGAIN.
I KNOW THAT THE $485,000 APPROXIMATELY IS A BIG NUMBER.
UM, UH, BUT IT'S THE APPROPRIATE THING TO DO TO ENSURE THAT, UH, YOU'RE ALIGNED WITH THE FEDERAL GUIDELINES ON PAYING PHONY EXPENSES.
SO IT'S JUST, YOU KNOW, IT JUST IS WHAT IT IS.
UH, THE REASON THAT WE, UH, PROCEEDED IN A WAY WE DID IS TO FOLLOW A NORMAL PROTOCOL.
AND, UM, AND, AND STAFF, I THINK HAS WORKED HARD WITH VIDEO, TRY TO ADDRESS THE ISSUE IN EVERY WAY.
I APPRECIATE YOU A CITY MANAGER, BUT I DO WANT TO SAY THIS IN ALL SERIOUSNESS, I FIND IT QUITE DISAPPOINTING THAT WE HAVE NOT HEARD AN ALLEGED CRIMINAL INVESTIGATION OR LODGE COMPLAINT THAT WAS SUBMITTED TO THE DISTRICT ATTORNEY'S OFFICE IN FORT BEND COUNTY.
AND THAT YOU HAVEN'T SOUGHT TO PURSUE THAT BECAUSE THE PUBLIC, OUR RESIDENTS, OUR TAXPAYERS, MYSELF AS A GOVERNMENT OFFICIAL WAS A LAWN TO HEAR THAT THERE WAS SOME PARENTAL CRIMINALITY INVOLVED THAT REQUIRED YOU TO TAKE ACTION AND SEND IT TO THE DISTRICT ATTORNEY'S OFFICE.
I BELIEVE WE OWE IT TO OUR CITIZENS, AND WE DEFINITELY OWE IT TO EACH OF US AS, AS MEMBERS OF THIS GOVERNING BODY TO KNOW WHAT THE STATUS OF THAT INVESTIGATION IS BECAUSE THE FORT BEND DISTRICT, THE COUNTY ATTORNEY'S OFFICE DOES NOT INVESTIGATE POLICY.
AND SO IF THERE IS A CONCERN BY THAT WAS SUBMITTED TO THE FOUR BIG COUNTY DA'S OFFICE, I WANT TO KNOW WHAT THEIR FINDINGS WERE.
I THINK THAT YOU NEED TO KNOW THAT SOONER THAN LATER, I HEAR YOU COUNCILMEN, AND YOU SHOULD KNOW THAT MY COMMENT IS NOT REFLECTIVE OF AN ATTEMPT TO NO, IT'S MORE REFLECTIVE THAT GENERALLY WHEN LAW ENFORCEMENT DECIDES TO INVESTIGATE AN ISSUE, UH, THAT, UH, WE DON'T DO THINGS TO INTERFERE WITH THAT.
WE JUST PROVIDE THEM THE INFORMATION AS IT IS A CRIME TO DO THINGS THAT WOULD INTERFERE.
UH, AND SO MY COMMENT WAS SPECIFICALLY RELATED TO, TO THAT TOPIC.
UM, OUR POLICE DEPARTMENT WAS A MAYOR ISSUE AWARE OF THE ISSUE AS WELL.
UH, I TEND TO INSTRUCT STAFF ONCE, UH, ITEMS GO TO OUR PLACE OR VIA OVER TO THE FORT VAN DISTRICT ATTORNEY'S OFFICE THAT WE STAY OUT OF THAT, UH, AND WE ALLOW THE LAW ENFORCEMENT PROFESSIONALS TO DO WHAT THEY DO.
UH, I KNOW THAT, UH, FORT VAN HAS INDICATED BEFORE THAT THEY DON'T COMMENT ON ONGOING INVESTIGATIONS, UH, AND, UH, WHICH IS, UH, QUITE COMMON.
UH, BUT, UM, ANYTIME WE FIND THE MISUSE OF FUNDS AT THIS DOLLAR NUMBER, UM, YOU KNOW, IT'S PROTOCOL THAT YOU ALERT, UH, FOLKS WHO NEED TO BE ALERTED INCLUDING YOURSELVES AS A COUNCIL.
AND SO WE FOLLOWED THAT PROTOCOL.
I DON'T THINK WE SHOULD BE OSTRACIZED, UH, FOR, UH, FOLLOWING THE PROTOCOL AND NOTIFYING PEOPLE.
WHEN YOU HAVE PARTICULARLY A NUMBER LIKE THIS THAT HAS BEEN MISSPENT.
UH, I THINK THE OTHER PART OF IT IS, UM, YOU KNOW, HOW DO WE FIX IT? HOW DO WE GET THE POLICY WHERE IT'S APPROPRIATE AND MOVE ON IN A WAY, UH, THAT ALLOWS A LAW ENFORCEMENT PROFESSIONALS TO DO WHAT THEY DO.
[02:25:01]
IT'S NOT, IT'S NOT MY DUTY AT THAT POINT TO REPORT TO YOU OR ANYONE ELSE ABOUT WHAT LAW ENFORCEMENT IS DOING.THAT'S LAW ENFORCEMENT IT'S JOB RESPONSIBILITY.
AND AS I SAID BEFORE, UM, YOU KNOW, SOME MIGHT ARGUE THAT IT WOULD BE ILLEGAL FOR ME, UH, TO, TO INTERVENE WHAT THEY'RE DOING.
SO FROM STANDPOINT, UM, YOU KNOW, I'D BE HAPPY TO ASK, TO SEE AN ATTORNEY TO REACH OUT AND GET AN UPDATE.
UH, BUT, UH, SHE CAN DO THAT, BUT, UH, OTHER THAN US, YOU KNOW, UH, FOLLOWING A REGULAR PROTOCOL, NOTIFY APPROPRIATE OFFICIALS, AS WE'RE SUPPOSED TO, WE JUST HAVEN'T, UH, DONE ANYTHING.
OTHER THAN THAT, WE'VE BEEN MORE FOCUSED ON, UH, WE'VE TURNED IT OVER TO LAW ENFORCEMENT, LIKE WE'RE REQUIRED TO DO A, B WE'VE BEEN FOCUSED ON FIXING THE PROBLEM TO MAKE SURE THAT CITY SPAWNS ARE NOT, UM, INAPPROPRIATELY APPLY AND MISSPENT.
UM, AND SO, YOU KNOW, I HOPE THAT CERTAINLY FOLKS UNDERSTAND THAT, UH, YOU KNOW, WE'VE BEEN FOCUSED ON THE FACE AND MAKING SURE THAT, UH, WE DON'T, WE DON'T DO THIS AGAIN.
AND WE CERTAINLY, UM, I CERTAINLY, UH, WASN'T HERE DURING THIS TIME.
UH, SO, YOU KNOW, UH, BUT AT THE SAME TIME, I AM RESPONSIBLE AS A MANAGER AND TO REPORT DIFFERENT BROKER EFFICIENCY ALSO TO, UH, I CAN NEVER, UH, I WILL NEVER, UH, ADVISE MY STAFF, UM, NOT TO MAKE REPORTS.
UM, YOU KNOW, IT WOULD NOT BE ILLEGAL ACT TO DO THAT.
YOU CAN'T DO THAT ANY PUBLIC OFFICIAL CAN CITIZEN ANY RESIDENT, IF THEY HAVE CONCERN AND LIKE TO REPORT, THEY HAVE NO REASON AND WHERE WITH ALL TO MAKE THAT REPORT.
UM, SO WE, WE, WE ACT IN ACCORDANCE WITH THE GUIDELINES FOR FINDING THESE KINDS OF THINGS, YOU KNOW, AND THOSE GUIDELINES, UH, REQUIRE YOU TO DO TWO THINGS, ONE TO, UH, REPORT IT.
AND THAT'S WHAT WE DID SECOND ALSO TO MAKE SURE THAT YOU'RE TAKING ACTIONS AND STEPS, AS BDO SAYS, AN ERROR REPORT, THIS IS A SEVERE TOPIC.
SO YOU WANT TO TAKE IMMEDIATE ACTION AND STEP TO ENSURE THAT, UM, YOUR, YOUR EXPENSES COME IN LINE AND RP, DURHAM, UM, FEDERAL GUIDELINES, NOT.
AND AMANDA, I WANT TO THANK YOU FOR THAT, THAT, UH, UH, INFORMATION, UH, OUT OF ALL OF THAT YOU SAID, WHICH WAS QUITE A BIT, THE MAIN THING I WAS CONCERNED ABOUT IS YOU TALKING ABOUT GETTING WITH THE CITY ATTORNEY TO CHECK ON STATUS, CHECKING ON STATUS IS NOT INTERFERENCE.
I'M NOT ASKING ANYONE TO GET IN OR INTERFERE WITH AN INVESTIGATION, BUT AGAIN, THE CITIZENS WERE ALARMED.
I WAS UNARMED TO HEAR THAT THERE WAS POSSIBLE CRIMINALITY, AND I BELIEVE WE DESERVE TO HEAR BACK FROM STAFF ALONG WITH TRYING TO FIX THE PROBLEM, WHICH IS EXTREMELY IMPORTANT.
UH, AND I'M DEFINITELY, UH, UH, SUPPORTIVE OF THAT, BUT I ALSO BELIEVE IT IS OWED TO US.
AND IT'S ONLY TO OUR CITIZENS TO KNOW THE STATUS OF THAT, UH, WAS, WAS I GUESS, SEEN AS POTENTIALLY FROM A CRIMINALITY.
AND I LOOK FORWARD TO GETTING THE FEEDBACK AND UPDATES.
SO, UH, JUST A QUICK QUESTION.
SO WILL YOU BE ABLE TO BRING BACK, UM, WHAT THE, WITH WHAT COMES TO MIND WITH WARNINGS AT THE DISTRICT ATTORNEY'S OFFICE WILL PROVIDE ME WITH INFORMATION AND IT'S SOMETHING I CANNOT TELL YOU.
I MEAN, UM, BUT I CAN CERTAINLY MAKE THE INQUIRY.
SO JUST SO THAT I'M CLEAR ON IT, RIGHT.
JUST AS I'M UNDERSTANDING THIS.
SO I BELIEVE IN 2020, UM, $16,670 WAS USED OUT OF THE BANK.
UM, SO WAS THAT THE AMOUNT, OR WAS THAT, UH, ISSUE THAT WE WENT TO THE DA'S OFFICE WITH, OR, OR, WELL, LET ME BE CLEAR.
SO, YOU KNOW, UH, I BELIEVE MORE WAS USED, BUT THE QUESTION IS HOW MUCH OF IT WAS UNRELIABLE.
IN OTHER WORDS, HOW MUCH IT ACTUALLY COMPLY WITH THE FEDERAL GUIDELINES AND LAW.
SO WHAT YOU SEE THERE IS THERE MAY HAVE BEEN MORE THAN 16, SIX, $16,678,000 USE PHONES, BUT, BUT WHAT THE VIDEO REPORT, AND ALSO THAT THE ADVICE OF THE CITY ATTORNEY AND STAFF, WHAT THEY WOULD COME UP TO IS THAT THEY BELIEVE THAT $16,678,000 FOR THAT YEAR, WASN'T AN INAPPROPRIATE EXPENSE.
[02:30:01]
FOR THAT PURPOSE.AND WE TAKE THEIR CONSIDERATION INTO IT.
SO THAT ALSO WHEN THEY'RE SAYING 16,000 OR WHETHER WE THINK IT'S PROBABLY 30 OR 50 OR WHATEVER IT IS, BUT THEY'RE COMING BACK AND SAYING, IS THAT THAT $16,678, YOU KNOW, THAT WAS A MISTAKE.
THE FUNDS MISUSED COULD HAVE BEEN USED OUT OF SOME OTHER ACCOUNT OR WHAT HAPPENED.
SO WHEN YOU GO LOOKING BACK THIS CHART, I MEAN, WE GO BACK TO 2012 AND THAT'S THE FURTHEST WE CAN GO BACK TO.
I MEAN, THAT'S WHAT I HEARD FROM ATLANTA.
IN THE CURRENT FINANCIAL SYSTEM, WE ONLY HAVE FISCAL YEAR 2012, AND WE DON'T HAVE ANYONE WITH ACCESS TO THE PRIOR SYSTEM, BUT THE KNOWLEDGE OF HOW TO USE THE PRIOR SYSTEM.
SO WE, SO I GUESS MY POINT I'M TRYING TO MAKE IS WE GO BACK UP TO 2012, EVERY, WHOEVER THAT WAS HERE, CITY MANAGER WISE, THAT WOULD BE, YOU KNOW, LOOKING AT MISUSING THOSE FUNDS OR APPROVING IT OR WHAT HAPPENED.
AND SO WHOEVER THAT WAS HERE IN FRONT OF ALL OF IT, AND WHILE THERE'S PLOW, THAT'S A MISUSE OF FUNDS.
UM, I JUST WANT TO SAY THIS, THAT SOME OF THESE FUNDS, IT WAS A PART OF THE ACTUAL BUDGET THAT COUNCIL ADOPT.
SO I GUESS YOU CAN, YEAH, WITH THESE KINDS OF SITUATIONS WHERE I LEARNED IS TRY TO AVOID, UH, UH, TRY TO AVOID THE, THE, THE, THE, THE POINT THE FINGER, BUT UNDERSTAND THE ISSUE.
THIS WAS THE ISSUE THAT BDO SAYS WAS THAT YOU HAD AN EFFECTIVE DESIGN, WHICH MEANS THE STAFF WAS IMPLEMENTING YOUR BUDGET EFFECTIVELY.
BUT WHAT THEY'RE SAYING, WHAT THEIR FINDINGS WERE AFTER LOOKING INTO THESE ISSUES AND WHATNOT, IS THAT THEY WERE IMPLEMENTING A BAD POLICY, MEANING YOUR COUNCIL DID NOT HAVE CLEAR POLICY TO SHOW COUNSEL.
THEY DID HAVE, UH, DATA ADOPT THIS AS A PART OF THE BUDGET, WHEREAS THEY SHOULD NOT HAVE BEEN AUTHORIZING THESE EXPENSES TO BE USED IN THAT MANNER.
SO FROM THAT STANDPOINT, IT'S A MISUSE OF THOUGHTS.
RIGHT? SO, SO ANYWAY, MY POINT IS, WE'RE NOT SINGLING OUT ANYBODY OR POINTING ANYBODY OUT.
WE'RE GOING BACK TO ALL THE WAY THROUGH 2012, WHERE WE CAN, ACCORDING TO THE CITY'S FINANCE, YOU KNOW, WHERE THEY CAN PULL IT OUT FROM THEM.
SO, SO PETE, WHEN IT COMES TO THE P CARDS, RIGHT.
AND HOW MANY WE HAVE, I MEAN, HOW MANY, THE QUESTION THERE'S TOO MANY? UH, I THINK THAT WAS THE, YOU KNOW, I HEAR THE CFO LAUGHING, BUT IT'S TOO MANY, UH, I THINK THE 170, 76, 173 DOCUMENTED IN THE REPORT.
SO WITH VIDEOS, UH, FINDINGS WHERE, YOU KNOW, THEY, THEY FOUND SOME AREAS THAT WE CAN IMPROVE IN THAT AREA, BUT THEY DID NOT LABEL IT AS HIGH OR EXPLORE OR SEVERE RISK FROM AN ACCOUNTING STANDPOINT, WHICH MEANS THERE ARE SOME ISSUES FROM A MODERATE STANDPOINT.
I, YOU KNOW, ONE OF THE THINGS THAT WE HAVE AS A PILOT, A POLICY THAT, UH, THE CFO HAS THAT I REVIEWED.
AND I KNOW THAT IT TURNS OVER IS TO RECTIFY THAT POLICY.
ONE OF THE THINGS THAT, YOU KNOW, NOT I HAVE THIS REPORT I'M GOING TO BE DOING IS TAKING THOSE P CARDS AWAY.
I THINK THE DIRECTORS, I HAVE ACCESS TO THE TEE CARDS, UH, OR ABOVE, BUT WE DON'T NEED, IT'S MORE RISKY TO CITY THAT YOU HAVE CERTAINLY THAT KIND OF NUMBER FOR CITIES, UH, CARS.
SO I KNOW THAT THAT'S SOMETHING THAT OUR FINANCE DEPARTMENT IS, IS WORKING AT.
SO THAT WOULD BE BASED ON THIS PRESENTATION.
AND THAT'S FINDING A SORT OF ACTION PLAN, RIGHT? WE'RE GOING BACK TO PLAN AND SAYING THAT, OKAY, FROM 2012 TO 20, WHEREABOUTS ON HALF A MILLION DOLLARS THAT WE NEED TO PUT BACK INTO THE GENERAL FUND, BUT ACTUALLY MOVED FROM THE GENERAL MOVE FROM THE GENERAL FUND BACK INTO THE CORRECT.
SO NOW, UM, SO WITH THAT BEING SAID, SO WE'RE GOING TO PUT INTO ACTION PLANS ON HOW THIS DOESN'T HAPPEN, MOVING FORWARD, AND LOOKING AT A POLICY THAT'S STRONG POLICY THAT NEEDS TO BE PUT INTO PLACE.
SO THIS WAY THAT, YOU KNOW, AS LEADERS COME AND GO AND AS STAFF COME AND GO, SO THEY, EVERYBODY UNDERSTANDS THAT THIS IS THE POLICY AND HOW TO SPEND IT, SO WE DON'T MOVE IT OUT.
AND I JUST WANT, YOU KNOW, THAT THAT'S THE BOTTOM LINE.
[02:35:01]
I THINK FOR ME, UH, CITY MANAGER AND CITY ATTORNEY, I WANT TO CLEAR IT OUT.SO I LIKE TO SEE THIS POLICY WHEN THE POLICY IS ACTION, ITEM 11 D ON A NICE AGENDA, UH, AND, UH, YOU KNOW, UH, OR CFO, THE CITY ATTORNEYS TO TALK ABOUT THAT.
BUT, UH, YOU KNOW, UH, WHAT I, WHAT I ASKED THE COUNCIL IS THIS TOO, YOU KNOW, LET'S, LET'S, LET'S FACE IT, LET'S PUT SOME POLICIES IN PLACE SO THAT, UH, MY DIRECTION TO THE FINANCE TEAM, THIS LET'S MAKE SURE THAT ON A QUARTERLY BASIS, THAT YOU GIVE A REVIEW TO THE FINANCE COMMITTEE OF WHERE WE ARE, WHERE OUR RESTRICTED FUNDS ARE, SO THAT, SO THAT THE COUNCIL HAS STRONGER OVERSIGHT AS WELL.
UH, AND, UM, AND, UH, WE NEED TO REDUCE, UH, CREDIT CARDS.
IT'S JUST TOO RISKY TO THE ORGANIZATION HAVE THAT MANY CREDIT CARDS.
I HAVE, UH, ONE LAST QUESTION FOR ELENA, I'M SORRY, I JUST HAVE ONE MORE QUESTION, UM, ON THE, ON THE ITEMS HERE ON THIS SLIDE, WHERE, WHERE IT SHOWS LIKE THE WEBSITE REDESIGN AND MAINTENANCE AND ALL OF THAT, DO WE HAVE, HOW HAVE WE, OR HAVE YOU REALLOCATED NOW WHERE SOME OF THESE THINGS SHOULD FALL INTO, SO THIS WAY THAT WE KNOW WHERE, WHERE THIS NEEDS TO BE COMING OUT OF? WELL, IF WE WERE TO, FOR EXAMPLE, REDESIGN THE WEBSITE, THAT IS SOMETHING THAT WOULD COME BEFORE THE COUNCIL, DURING THE BUDGET PROCESS.
UM, AND, AND THEN THAT WOULD BE A SUPPLEMENTAL REQUEST THAT'S ADDED INTO THE GENERAL FUND BUDGET.
UM, ONE GOOD THING IS THAT WHEN YOU LOOK AT THE DOLLAR AMOUNT AND I'LL JUST SAY, IT'S A GOOD THING IN 2020, IT WAS JUST $16,000 COMPARED TO THE PRIOR YEAR.
SO IF THERE WERE OPERATIONAL EXPENSES THAT WERE INCLUDED IN PRIOR YEARS, THOSE EXPENSES ARE NOW BEING COVERED ELSEWHERE, UH, ALREADY IN THE GENERAL FUND.
AND, AND WHEN YOU'RE TALKING ABOUT TRAINING, RIGHT, WHAT DOES THAT INCLUDE? UM, GOING TO TRAIN FOR SOMETHING THAT HAS TO DO WITH THEIR LINE OF WORK OR COCKTAIL WAS IN CONFERENCES THAT STAFF WENT ON AND EVENTS, AND I BELIEVE SOME OF THEIR HOTEL STAYS AND ET CETERA WERE PAID FOR OUT OF THAT, AS WELL AS REGISTRATION FEES OR WHATNOT.
UM, THAT, THAT WAS ALL CONSCIOUS FINISHER.
SO IF I CAN ALSO STATE THAT IT INCLUDED TRAINING ON THE WEBSITE, NO PROBLEM.
BUT THEN, YOU KNOW, THERE'S STILL SOME OF THIS ON THE LEFT-HAND SIDE, IT'S STILL GOING TO BE ONGOING.
UM, I MEAN, WE NEED IN ORDER TO MAINTAIN IT, UH, THERE SHOULDN'T BE AN ONGOING, UM, YOU KNOW, ONGOING MAINTENANCE FOR IT.
SO WE ARE GOING TO ALLOCATE THESE TO THE RIGHT, UM, RIGHT AREAS THAT WHERE WE NEEDED TO DO SO THIS WAY IN THE FUTURE, WE DON'T HAVE THIS ISSUE WITH HER BUDGET AMENDMENT THAT'S BEFORE WITH THE BUDGET AMENDMENT AS BEFORE YOUR DAY, IT ALLOWS FOR, UH, OUR CFO TO REALIGN THOSE COSTS TO YOUR APPROPRIATE, UH, GENERAL PHONE LINES.
UH, SO THAT'S, THAT'S WHAT SHE'S EFFECTIVELY DONE.
AND SHE'S MENTIONED SOME OF THAT HAS ALREADY OCCURRED.
I WAS HIRED IN 45 GRAND, APPROXIMATELY AND, AND 2020 SO FAR AGAIN, 2020 WAS A SHORT YEAR BECAUSE I GOT HERE IN AUGUST.
AND AT THAT POINT, AS WE START TO FOCUS ON THE BDO REPORT, BUT IN OTHER WORDS, THERE'S A BIG JUMP BETWEEN THAT.
AND I THINK THAT, UH, THE STAFF HAS MOVED ALREADY TO TRY TO REALIGN THAT WITH WHAT THE ACTION TODAY WILL ALLOW IS THE FINALITY OF THAT.
UH, BECAUSE THERE'S ONLY SO MUCH I CAN DO AS A MANAGER NEED TO HAVE THE COUNCIL, UM, APPROVE THESE KINDS OF EXPENDITURES AND OUR COUNSELOR NEEDS TO BE THE ONE TO ADOPT THE POLICIES.
UH, AND, AND WHAT I'VE DONE IS ADOPTED ADMINISTRATIVE POLICIES TO REQUIRE STAFF, TO MAKE SURE THEY HAVE A STRONGER REPORT MATRIX FOR COUNSELORS.
UM, IS IT MY UNDERSTANDING THAT THE STUDENT MANAGER PREPARE ALONG WITH ALAINA AND HER TEAM, UM, THE BUDGET AND WE JUST PRETTY MUCH APPROVE IT, IS THAT CORRECT? YES.
UH, THE BUDGET IS PREPARED BY THE MANAGER.
CAUSE I'M JUST TRYING TO FIGURE OUT, IT WAS KIND OF MENTIONED IN A BACKWARDS WAY.
SO I WAS JUST TRYING TO GET SOME CLARITY.
UM, BUT I DO WANT TO SPEAK ON SOME
[02:40:01]
POINTS REGARDING, UM, THIS AMOUNT THAT WE HAVING TO REALLOCATE AND THE MISUSE OF THESE FUNDS.UM, AS FAR AS MY SENIOR OF TWO YEARS OF BEING ON COUNCIL WITHIN TWO YEARS, WE'VE HAD TO, UM, ACTUALLY HAVE SEVERAL INCIDENTS WHERE WE HAD TO REALLOCATE FUNDS DUE TO MISMANAGEMENT.
AND THIS WAS JUST NOT ONE INCIDENT.
WE HAD THE INCIDENT WITH THE LECTURE AT HARVARD THAT ACTUALLY RESIDENTS HAVING TO, UM, PAY FEES BECAUSE THEY WERE NOT ASSESSED.
WE'D HAD THE INCIDENT WHERE THE TOURIST BRAND, SOMETHING BRAND ERROR HAD TO PAY MORE MONEY BECAUSE WE ACTUALLY SPENT OVER THE AMOUNT THAT WAS ALLOCATED WITHIN THE CONTRACT.
YOU HAD EXTENSIVE FEES THAT WERE ACCUMULATED FROM THE MUD DISTRICT THAT RESULTED TO EXTENSIVE PENALTIES AS WELL AS THIS.
SO I JUST WANT TO MAKE A POINT AND FOR CLARIFICATION PURPOSES, THAT THIS WAS UNDER THE LEADERSHIP OF MISMANAGEMENT, AND THIS IS WITHIN TWO YEARS.
SO I KNOW WE'VE SPOKE ABOUT HAVING SOME, SEVERAL WORKSHOPS I ENCOURAGED, UM, CITY MANAGER JONES DID WITH ELENA, MAYBE JOYCE AS WELL, AND PREPARE DOCUMENTS AND SHOWS THAT WE'VE ACTUALLY HAD SEVERAL INCIDENTS WHERE WE CALL MISMANAGEMENT AND FUNDS DUE TO THIS MEDICINE AND MAYBE ACTUALLY COORDINATE SOME TYPE OF WORKSHOP OR SOMETHING TO GET THE OTHER COUNCIL MEMBERS AND THE MAYOR ABREAST TO ALL OF THESE INCIDENTS.
AND THAT WE KEEP SAYING, THIS IS NOT ISOLATED.
IT GOES BACK TO 2012, BUT WITHIN TWO YEARS, WE'VE HAD SEVERAL INCIDENTS OF MISMANAGEMENT AND FUN DUE TO OUR PASSIVE MANAGEMENT AND THE LACK OF POLICIES AND PROCEDURES THAT WERE IN PLACE.
AND SO I KNOW THAT THE INCIDENT WAS BROUGHT UP ABOUT HOW STACY WAS ABLE TO PAY FOR THESE THINGS.
LET'S BE CLEAR THAT THIS HAS TO BE APPROVED BY THE CITY MANAGER OR THE ASSISTANT CITY MANAGER IS NO REASON OR ANY WAY THAT A DIRECTOR CAN APPROVE FOR THESE FUNDS TO BE ACTUALLY, UM, APPROVED OR USE IT ANY TYPE OF WAY.
SO I JUST WANT TO MAKE THAT CLEAR TO THE PUBLIC.
I'M SURE MY COLLEAGUES WOULD DISAGREE, BUT I STAND BY MY STATEMENT, UH, COUNCIL MEMBER JONES.
I HAD A QUESTION ABOUT SINCE WE'RE PAYING OR SEEKING THE, UH, REALLOCATE THE DOLLARS ANYWAY, UH, HAVE WE, HAVE, WE ACTUALLY GOTTEN AN OFFICIAL OPINION FROM THE AUTHORIZING ENTITY WHO DISPERSES THESE PEG FUNDS? I MEAN, HAVE WE GOTTEN AN INTERPRETATION FROM THEM AS TO THE USE OF THE FUNDS? THE REASON I'M ASKING THAT IS BECAUSE I'M LOOKING AT SOME OF THE UNRELIABLE EXPENDITURES THAT ARE IDENTIFIED THAT HAVE BEEN IDENTIFIED, AND ONE OF THEM IS STREAMING SERVICES.
AND I WAS LOOKING AT WHAT AUSTIN, THE CITY OF AUSTIN DOES.
THEY ACTUALLY SPEND SINCE 2007, THEY'VE BEEN SPENDING ALL PIG DOLLARS ON THEIR SNAP TO NON, TO THEIR TV FOR THE PUBLIC INFORMATION PURPOSES AND STREAMING SERVICES.
SO I'M JUST TRYING TO FIGURE OUT IS WHAT THEY'RE DOING AND LEAVING AS WELL, BECAUSE THEY'RE ACTUALLY, THEY'VE BEEN DOING THIS SINCE 2007.
AND I DON'T KNOW, YOU KNOW, IS THIS, THIS, UH, IDENTIFICATION OF ALLOWABLE EXPENDITURES COMING FROM, UH, THE AUTHORIZING ENTITY? NOT SO, UH, THANK YOU FOR PRACTICING THE QUESTION COUNCIL NUMBER.
I ACTUALLY HAD A SIMMER QUESTION WHEN WE STARTED, UH, I STARTED LOOKING AT, UH, YOU SHOULD KNOW THAT, UH, SEVERAL CITIES, PARTICULARLY CITIES THROUGHOUT THE STATE WILL HAVE TO DEAL WITH THIS ITEM.
AND SOME CITIES, UH, HAVE HAD TO REALLOCATE A LOT MORE MONEY.
UH, THEN, UH, THE FIVE MINUTES, APPROXIMATELY 500,000 GOT ON THE DESK HERE.
UH, SO THAT'S THE FIRST THING.
SECOND, UH, WHAT YOU SHOULD KNOW IS, UH, WE DID NOT LOOK AT WHAT OTHER CITIES AND THE, WHETHER OR NOT THEY'RE ABIDING BY THE FEDERAL, UH, GUIDELINES OR STATUTE.
UM, YOU KNOW, WE LOOKED AT, YOU KNOW, WHETHER OR NOT WE ARE.
AND SO THIS, THIS ON ALLOWABLE EXPENSE WAS SPACED OFF, UH, THE LEGAL BIAS WE RECEIVED AND ALSO TO THE PLAIN WRITING READING OF THE FEDERAL STATUTE.
SO DON'T KNOW WHAT OTHER CITIES ARE DOING, BUT, BUT THE STATUTE, AND ALSO TO BDO HAS MADE CLEAR THAT THESE ARE NOT CAPITAL EXPENSES.
THESE ARE CONSIDERED OPERATING EXPENSES.
AND THE FEDERAL STATUTE REQUIRES THAT THIS IS THE SPENT ONLY AND SOLELY FOR CAPITAL COSTS.
SO, UM, YOU KNOW, WHETHER WHETHER SOME OTHER CITY IS DOING SOMETHING, I DON'T KNOW, I JUST WANT TO MAKE SURE THAT FROM OUR STANDPOINT THAT, YOU KNOW, OUR FINANCIAL
[02:45:01]
APPARATUS IS TIGHT AND FOCUSED.SO WE DON'T GET DEEMED IN AN AUDIT, UH, AS WE'RE TRYING TO, UH, DO ALL THE EXTRA ORDINARILY THINGS THAT NEEDED TO BE DONE TO, UM, TO PLEASE OUR CITIZENS.
SO, YOU KNOW THAT, YOU KNOW, THIS, IT WAS CLEARLY LOOKED OUT OF THAT PRISON.
WHAT DOES THE FEDERAL LAW SAY THAT WE NEED TO ABIDE BY IT CLEARLY? AND, AND WHAT DOES, UH, YOU KNOW, OUR AUDITORS SAY, AND IN HONORS AND FEDERAL LAW SAYS THAT THESE WERE UNALLOWABLE EXPENSES THAT THE, UH, THEY'RE NOT CAPITAL EXPENSES AND CAPITAL EXPENSES, AND THEY'RE PLAYING, PLAYING, PLAYING BY READING OF THAT, UH, THAT FALL WITHIN THESE THESE DOLLARS.
SO THAT'S WHY WE'RE RECOMMENDING THE REIMBURSEMENT BACK.
WE'RE RECOMMENDING A NEW POLICY THAT MAKES THAT CLEAR THE NEW POLICY THAT'S OUTLINED IN YOUR AGENDA PACKET TONIGHT ON 11 D UH, IS A POLICY WHERE WE LITERALLY CAPTURED THE LANGUAGE FROM THE FEDERAL STATUTE AND SUB GUIDELINES FROM THERE.
UM, THAT THAT'S WHERE WE GOT FROM.
AND AGAIN, WE'RE JUST RELYING ON MAKING SURE THAT WE COME INTO COMPLIANCE WITH THE LAWS.
YOU DON'T KNOW WHAT OTHER PEOPLE ARE DOING OR NOT DOING RIGHT.
WELL, I MEAN, MY BIGGER QUESTION WAS SURROUNDING, UH, THE AUTHORIZING ENTITY WHO ACTUALLY PROVIDES US WITH THE PIG FUNDS FOR OUR USE.
I WAS ASKING YOU IF THEY, IF YOU, IF WE GOT AN OPINION FOR THEM AND, YOU KNOW, I KINDA HEAR WHAT YOU SAID ON ONE END.
AND ON THE OTHER END, YOU SAID THAT YOU'RE NOT REALLY PAYING ATTENTION TO WHAT OTHER CITIES ARE DOING, BUT THEN ON THE OTHER HAND, YOU SAID THAT OTHER CITIES HAVE HAD TO REALLOCATE MORE.
SO CLEARLY YOU'RE LOOKING AT SOMETHING THAT OTHER CITIES ARE GOING TO MAKE.
YOU HAVE THAT TYPE OF AN UNDERSTANDING OF WHAT OTHER CITIES HAVE HAD TO DO FROM A REIMBURSEMENT STANDPOINT.
I JUST WANTED TO MAKE SURE CAUSE STREAMING SERVICES I KNOW IS PROBABLY ONE OF OUR BIGGEST EXPENSES.
AND IF WE'RE ABLE TO, IF IT'S ALLOWABLE FOR US PER THE AUTHORIZING ENTITY TO USE PEG FUNDS FOR THAT, I THINK IT WOULD BE DEFINITELY SOMETHING THAT WE NEED TO LOOK AT.
IF YOU HAVE AN OUTLET, THANK YOU, COUNSELOR MY BODY.
NO, MY COMMENTS WORK SPECIFICALLY AS IT RELATES TO THE LEGAL CONTRACTS.
AND THEN OUR LAW DEPARTMENT HAS NOT SPENT SAY MISSOURI CITY TAXPAYERS, MUCH TIME EVALUATING WHETHER OR NOT ANOTHER CITY IS ADVISED ABOUT LAW.
UH, WHAT THEY'VE DONE IS EVALUATED WHETHER OR NOT WE ARE ABIDING BY THE LAW.
AND CERTAINLY BDO WHO'S BEEN HIRED AS OUR AUDITOR HAS LOOKED AT WHETHER OR NOT WE'RE BUYING BY THE LAW.
UH, WE'RE, WE'RE MAKING THIS RECOMMENDATION.
YOU BASED OFF THE FINDINGS, UM, A, UH, WE ARE NOT ABIDING BY LAW.
THEY, UH, BASED OFF THE STATUTE AND FEDERAL STATUTE, UH, AND SEEING WHAT THE APPROPRIATE FIX ARE TO MAKE SURE WE COME INTO COMPLIANCE SO THAT WE'RE NOT MISUSING OR MISMANAGING THOUSAND FOUR.
AND I THINK, UH, YOUR CFO HAS DONE A REALLY GOOD JOB OF WORKING WITH THE CITY ATTORNEY, WORKING WITH BDO AS WELL, AND MAKING SURE THAT WE'VE GOT A POLICY MOVING FORWARD THAT PROTECTS US SO THAT WE'RE, WE GOT A HIGHER DEGREE OF ACCOUNTABILITY TO YOU AS A COUNCIL, MOVING FORWARD ABOUT HOW THESE DOLLARS ARE BEING SPENT.
AND YOU'VE GOT THE APPROPRIATE LAYERS AND LAYERS OF TRANSPARENCY.
UH, MY COMMENT ABOUT OTHER CITIES, YOU JUST DO A QUICK GOOGLE AROUND OTHER CITIES.
YOU'LL SEE OTHER CITIES, UH, HAVE, UH, NOT ONLY HAD A CHALLENGE WITH WHAT, WHAT THE ISSUES, BUT IN FACT, THEY DEALT WITH IT IN THE SAME MANNER THAT I PROPOSED, AND WE DEAL WITH IT TODAY.
AS YOU NOTIFY APPROPRIATE OFFICIALS, YOU, UH, YOU THEN MOVE AHEAD AND, UM, DEVELOP A STRONGER POLICY, UH, BASED OFF THE LAW AND BASED OFF GENERAL COUNTY STANDARDS, UH, FOR GOVERNMENT.
AND, UH, YOU KNOW, YOU MOVE AHEAD AND THAT'S, THAT'S, THAT'S WHAT HAPPENED.
THAT'S WHY I'M PROPOSING THE MEASURE.
AND THAT'S WHAT I LIKE OUR, OUR FOCUS WOULD BE.
UH, BUT, YOU KNOW, OBVIOUSLY, UM, UM, NO THAT WE DON'T CONTROL WHAT OTHER STATES DO.
SO THAT'S JUST, WE CAN ONLY CONTROL WHAT WE, WE DO FORWARD, UM, CITY MANAGER.
I DON'T WANT TO LOSE TRACK OF WHAT MY REQUEST IS, UH, FOR IT TO BE OVERSHADOWED, BUT, UM, I WOULD LIKE FOR YOU TO WORK WITH THE CITY ATTORNEY AND POSSIBLY MARINA AS THE CITY SECRETARY WOULD DRAFT UP THE PACKAGE, IF WE CAN GET A WORKSHOP WITH IS WHEN I'M RECOMMENDING THIS.
SO YOU CAN HAVE A CLEAR UNDERSTANDING OF THE AMOUNT OF FUNDS HAVE BEEN WITHIN THE LAST TWO YEARS, IF YOU CAN OPPOSE THAT COMPOSED CLEAR UNDERSTANDING.
[02:50:01]
QUESTION IS FOR STACY.I KNOW WE HAD SOME DISCREPANCIES THAT WERE MENTIONED IN 2017.
UM, IS THERE ANYTHING ELSE WE'RE NOT CONSIDERING, OR WE SHOULD RECONSIDERING SINCE THAT NUMBER WAS OFF? AND IF SO, IS THAT NUMBER GOING TO BE FIXED OR READJUSTED? UH, SORRY, I DIDN'T QUITE HEAR THAT LAST PART OF THE QUESTION.
UH, SO YOU SAY IT AGAIN, BUT STACY, WELL, I KNOW AS STACY SPOKE, SHE MENTIONED THAT THE 2007 COLUMNS ARE THE NUMBER OF BASICALLY THIS DUE TO THE WEBSITE.
I WAS WONDERING IF SHE CAN SPEAK ON THAT, WHERE DOES, IS THAT NUMBER OFF? IS IT, SHOULD IT BE READJUSTED OR ANYTHING LIKE THAT? ARE WE NOT CONSIDERING, OR SHOULD WE RECONSIDER SOMETHING? I WANT HER TO SPEAK ON THAT BECAUSE BASICALLY SHE SPOKE OF HOW THAT NUMBER WAS WASN'T RIGHT.
SO THE NUMBERS THAT'S UP ON THE BOARD RIGHT NOW IS REFLECTIVE, BUT WOULDN'T BE FOUND ON EVERY REPORT.
STACY, I DON'T KNOW IF YOU WERE REFERRING TO, UH, ANOTHER ISSUE, CORRUGATED PROVIDE SOME CLARITY COUNCIL MEMBER AT WORDS, AS CITY MANAGER JONES, THE CITY WEBSITE WAS NOT REDESIGNED IN 2017.
FORMER CITY MANAGER SNACKS REQUESTED IT, THAT IT BE REDESIGNED IN 2016.
AND HE REQUESTED THAT IT BE PAID FOR THROUGH THE ON, BECAUSE THE 2011 WE DESIGNED WAS PAID FOR EXXON AND THAT'S OUTLINED IN THE BUDGET BOOK THAT IS ON THE CITY WEBSITE THAT I HAVE SHARED WITH FINANCIAL SERVICES AND THE CITY MANAGER'S OFFICE.
WE BASED IT OFF TO PAT, HER ASSISTANT CITY MANAGER, THOSE DIRECTION, THE 2016 REDESIGN THAT WAS NEGOTIATED WAS THAT A CONSIDERABLE LOWER COST THAN 2011, 2011 WAS $60,000.
AND I NEGOTIATED A FREE WEBSITE REDESIGN AFTER THAT.
SO THE NEXT CITY WEBSITE REDESIGN WILL NOT COST THE CITY ANY MONEY.
AND WE WERE ABLE TO ATTAIN THAT BECAUSE WE HAVE A DEVELOPER AND A DESIGNER ON STAFF.
SO IF THAT NUMBER COULD PLEASE BE FIT, UM, BUT WHAT THE ACT WELL, SO THAT'S A, THAT'S A QUESTION OF BDO NEO STILL ON LINE HERE, BUT, YOU KNOW, BUT I BELIEVE A BDO EVALUATE AND ELENA CORRECT ME IF I'M WRONG.
WAIT, THIS ACTUALLY CAME FROM FINANCE, UM, WITH A REVIEW FROM LEGAL.
AND SO AS FAR AS THE YEARS, UH, WHAT'S PRESENTED HERE AS FISCAL YEAR.
UM, FISCAL YEAR 2017, UH, STARTED JULY, 2016.
AND I ACTUALLY HAD THE EXPENDITURES IN FRONT OF ME THAT SHOWS THAT THEY WERE MADE IN, UH, SEPTEMBER OF 2016 IN JUNE 30TH OF 2017, WHICH ARE BOTH IN FISCAL YEAR 2017.
SO THE NUMBERS THAT ARE PRESENTED HERE ARE NOT INCORRECT.
THEY ARE IN THE CORRECT FISCAL YEAR.
SO THEY'RE PRESENTED BASED ON FISCAL YEAR, UH, UH, NUMBERS.
BUT THOSE EXPENSES, UH, WOULD'VE HAD TO BE APPROVED BY BOTH THE, UH, THE CITY MANAGER.
AND WOULD'VE HAD TO BE APPROVED AS A PART OF THE BUDGET, UH, FROM APPROPRIATION STANDPOINT BY THE CITY COUNCIL.
IF YOU'RE ASKING ME THE QUESTION YES.
TO THE POINT THAT WHAT WAS STACY IS A DIRECTOR OF THE DEPARTMENT.
SHE WAS ASKED TO DO SOMETHING, UH, NOT, NOT IN THIS CASE.
SHE, SHE WAS ASKED BY, UM, THE MANAGER TO, UH, YOU KNOW, HUMANE OUR WEBSITE.
SHE DIDN'T HAVE THE AUTHORITY TO MAKE THIS LEVEL OF EXPENDITURE WITHOUT THE APPROVAL OF THE MANAGER.
SO THE, AGAIN, UH, IT'S REALLY IMPORTANT TO KNOW THAT, UH, WE NEED TO BRING OUR BUDGET IN COMPLIANCE WITH FEDERAL GUIDELINES.
UH, WE NEED TO HAVE A STRONGER POLICY AROUND THAT.
WE NEED TO HAVE ACCOUNTABILITY MEASURES.
UH, WE ALSO NEED TO HAVE CLARITY, UH, PARTICULARLY TO THE MARKET THAT, YOU KNOW, ANYTHING THAT WAS DONE HERE, UM, UH, BY COMMUNICATIONS, UH, WAS DONE WITH DEAL WITH THE APPROVAL OF BOTH THE MANAGER AND ALSO IN CONCERT WITH THE APPROPRIATIONS
[02:55:01]
THAT WERE APPROVED BY THE CITY.UM, YEAH, THAT ANSWERS YOUR QUESTION.
PARTLY I KNOW WE, WE, WE SHOULD ALSO TO HAVE AN IMPORTANT GOING TO A SECOND PART OF THE QUESTION THAT THE COUNCIL WON'T HAVE RESIDES.
WE NEED TO MAKE SURE THAT WE SPECIFY OVER THE LAST COUPLE OF YEARS, SHE'S ASKING ABOUT THE, YOU KNOW, MS. SPAN, MISAPPROPRIATED, WE, WE CAN PROVIDE THAT.
I SUGGEST WE PROVIDE IT TO THE COUNCIL AND THE WORKSHOP YOU'RE REQUESTING THAT COUNCIL MEMBER ATLAS OR, OR TO THE FINANCE COMMITTEE.
BUT, UH, WE NEED TO MAKE SURE THAT, UH, WE HONOR THE REQUEST OF COUNSEL WHEN WE HAVE YOU GET THAT DONE AND POST THAT MANAGER.
JAMES, I HAD A QUESTION ON THAT.
I'M GLAD YOU BROUGHT THAT BACK UP, CONSIDERING THAT WE JUST PUT MONEY TO DO AN INTERNAL CONTROLS AUDIT FROM BDO FROM 2012 TO 2027, QUITE A FEW ISSUES.
WE'VE ALREADY HAD A WORKSHOP ROOM WE'VE ALREADY DISCUSSED THE OTHER BATTLES RELATIVE TO, UM, THE GRANDAD CONTRACT, UH, YOU KNOW, AT LENGTH.
I'M NOT SURE WHAT THE PURPOSE OF DOING A WORKSHOP TO JUST COVER THE PAST TWO YEARS FOR THOSE EXPENSES YOU WOULD DO.
AND SO I DON'T KNOW, UH, EAGLE ISN'T CONSENSUS FULL COUNCIL, OR IS THAT SOMETHING THAT WE JUST MOVE FORWARD WITH COUNCIL MEMBER REQUEST TO HAVE SEVERAL OTHER WORK SITES, BUT THEY'RE NOT BEING INCLUDED IN EITHER OR OF THE REQUESTED WORKSHOPS THAT WERE PREVIOUSLY REQUESTED BY A COUNCIL MEMBER LAST MEETING, BUT WHAT OTHER WORKSHOPS ARE YOU REFERRING TO? SHE, SHE REQUESTED, I GUESS, A WORSE, I, DON'T A WORKSHOP TO TALK ABOUT.
WHAT'S GONE ON OVER THE PAST TWO YEARS RELATIVE TO, UH, MISMANAGEMENT.
SO I DON'T KNOW WHY WE WERE LIMITED TO TWO YEARS.
I MEAN, I DON'T KNOW WHAT WE'RE TRYING TO REALLY TRY TO GO WITH THAT AND STATEMENTS TO FOCUS ON RIGHT NOW.
I JUST, JUST TRY TO UNDERSTAND THE PURPOSE, A PACKET, OR SOME SORT OF A REPORT REGARDING THAT USE THE FUNDS OVER THE LAST TWO YEARS.
SO IT WOULD JUST BE A PROVISION OF INFORMATION TO A COUNCIL MEMBER FOR A WORKSHOP.
I'M NOT SURE WHAT IT WAS ABOUT, UM, BUT JUST ACTUALLY REQUESTED A WORKSHOP DUE TO HER NOT BEING ON COUNCIL FOR HER TO GET ABREAST OF THE DIFFERENT THINGS THAT WE HAVE GOING ON.
SO MY UNDERSTANDING OR REQUEST IS FOR IT TO BE ADDED ONTO ONE OF THOSE REQUESTS, UM, JUST TO MAKE SURE THAT WE'RE ALL ON BOARD AND HAVE A SENSE OF THEIR EXPERIENCE.
SO COUNCILWOMAN, COUNCILWOMAN EDWARDS, JUST SO WE'RE CLEAR, YOU'RE ASKING FOR AN AGENDA ITEM TO BE PLACED ON THE AGENDA FOR THAT WORK.
ARE YOU ASKING FOR A AGENDA ITEM TO BE PLACED ON, UH, ON THAT WORKSHOP? WE TOOK OUT SOME COUNCIL MEMBER BOMBINGS QUESTION.
I MEAN, ANY TIME A COUNCIL MEMBER ACTIONS FOR AN AGENDA ITEM.
I KNOW IF THE COUNCIL IS TELLING ME NOT TO, I FOLLOW THE DIRECTION OF WHATEVER COUNCIL WANTS PLEASES, BUT RIGHT NOW THE COUNCIL RULES RIGHT NOW ON PRACTICES THAT ARE GETTING COUNCIL MEMBER REQUESTED WITH KNOWLEDGE THAT PROVIDE IT.
SO I GUESS THE QUESTION IS, IS ASKING FOR THAT INFORMATION, GIVING IT TO HER, OR IS IT PRESENTED TO THE ENTIRE COUNCIL, BUT I WANT TO SPEAK TO HER COUNCIL JOSTLE ON WHATEVER WORDS YOU MIGHT WANT TO RESPOND TO THAT.
I JUST WANT TO MAKE SURE THAT WE, AS A STAFF WE'RE PRACTITIONERS AND I WANT US TO BE DOING WHATEVER IT IS THE COUNCIL WANTS US SO WELL.
AND WHAT I'M ASKING THIS IS BECAUSE I'M JUST WANTING CLARITY.
ARE YOU ASKING FOR THE LAST TWO YEARS, WHICH I WOULD ASSUME 20, 20 AND 2019, UM, YOU KNOW, THE, THE PHYSICAL YEAR, UM, I THINK FOR THOSE, UH, TYPE FUNDS
[03:00:02]
TO IDENTIFY WHERE IT WAS FINE AND GIVE THAT INFORMATION TO YOU, OR IS THAT TWO 20 IN 2019 AND THEY GET THAT INFORMATION SHARED WITH ALL OF, ALL OF THE COMPANIES.I'M NOT JUST SPEAKING ABOUT THE FUND.
I WAS SPEAKING ABOUT THE, UM, PENALTIES THAT WERE INQUIRED FROM THE MUD I'M SPEAKING ABOUT, OF COURSE, THIS INCIDENT WITH THE PIG, AS WELL AS US GOING OVER OUR FRONT TRACKS WITH THE BRAND HERE, ALL OF THIS IS TO BRING EVERYBODY UP TO SPEED.
SO NO ONE CAN SAY THAT THEY WERE NOT AWARE OF THIS, BUT JUST TO BRING EVERYONE UP TO SPEED THE NEW COUNCIL.
AND JUST SO WE CAN HAVE AN UNDERSTANDING OF THE MISMANAGEMENT OF FUNDS THAT WE HAVE ACTUALLY PAID OUT.
OUR TAXPAYERS HAVE PAID OUT OVER THE LAST TWO WEEKS DUE TO MISMANAGEMENT.
SO IT'S NOT JUST TO BE GIVEN TO ME FOR A PACKAGE FOR MYSELF TO LOOK OVER, BUT FOR EVERYONE TO GO OVER IT AS WELL.
AND THAT'S WHERE I WAS TRYING TO GET CLARITY ON COUNCILWOMAN.
THAT WAS BECAUSE I REALLY DIDN'T KNOW YOU SAID WORKSHOP, BUT, UH, NO, THE CITY MANAGER ASKED YOU IF YOU WERE ACTUALLY ASKING FOR AGENDA ITEM, BUT WHATEVER THE CASE MAY BE THE ISSUE WITH THE PEG FUND, WHICH IS, I GUESS, WHAT TRIGGERED YOUR REQUESTS? UH, THIS BDO RE INTERNAL CONTROLS REPORT GOES FROM 2012 TO 2020.
SO THAT'S, UH, YOU KNOW, THAT'S THE PERIOD OF TIME.
SO I DON'T KNOW WHY WE'RE SEGMENTING OUT TWO YEARS OUT OF THE FOUNDATION.
THOSE WILL BEYOND THE PAST TWO YEARS.
SO I, I JUST DON'T KNOW WHAT WE'RE TRYING TO ACCOMPLISH HERE JUST OVER A TWO YEAR PERIOD, BECAUSE IF WE REALLY WANT TO TALK ABOUT MISMANAGEMENT OF FUNDS AT THE CITY, UH, WHICH THIS GOES BACK TO 2012, MAYBE WE SHOULD INCORPORATE THOSE YEARS AS WELL, ALL THOSE YEARS, NOT JUST 2019 AND 2020.
SO ARE, WE CAN AGREE TO DISAGREE.
THAT'S WHAT I FEEL IS IMPORTANT.
I'M NOT SPEAKING AND TRYING TO IDENTIFY JUST TWO PARTICULAR YEARS.
IT'S BASICALLY FINANCIAL ISSUES THAT HAVE BEEN IDENTIFIED WITHIN THE LAST TWO WEEKS.
SO I DON'T UNDERSTAND WHAT THE WORDS ARE TRYING TO GET TWISTED OUT.
I JUST, UM, I THOUGHT IT WAS PRETTY CLEAR WHAT I REQUESTED AND HOW I WANT IT TO BE ADMINISTERED.
WELL, I, I WASN'T, I, YOU WEREN'T CLEAR TO ME.
SO I WAS JUST TRYING TO GET CLARITY.
THAT'S WHY I ASKED WHAT SPECIFICALLY ARE WE LOOKING TO ACCOMPLISH BY DOING JUST TWO YEARS, MAN, YOU KNOW, THIS PEG FUND ISSUE GOES BACK TO 2012 AND YOU KNOW, BUT IF THAT'S WHAT THE WILL OF THE BODY IS AND, AND, YOU KNOW, WE WANT TO TALK ABOUT THAT.
I HAVE NO PROBLEM DISCUSSING THAT.
WELL, WORK IT OUT WITH OTIS AND, UM, I GUESS HE CAN GIVE DIRECTIONS AFTER WE'VE FINISHED SPEAKING ABOUT IT, BUT I'M GOING TO MOVE ON.
WE'VE TALKED ABOUT THIS LONG ENOUGH, MADE MYSELF CLEAR ON WHERE I WAS THINKING TO YOUR REQUEST COUNSEL.
WE WILL INCLUDE AGENDA ITEM AS YOU'VE REQUESTED, JUST, JUST BECAUSE YOUR COUNSEL PROTOCOLS REQUIRES THAT YOU DO.
SO TO CLARIFY THAT WHEN WE'RE BRINGING IT BACK 20, 20 AND 2019, SHE COULD YOU CLARIFY HER REQUEST? SHE SHE'S ASKING FOR AN AGENDA ITEM AND PLEASE CORRECT US IF WE'RE WRONG.
UH, I'VE GOT BOTH BILL AND JOYCE.
YOU'RE TRYING TO WRITE IT DOWN.
SO WE'RE CLEAR ON WHAT YOUR AGENDA ITEM IS.
YOU WANT AN AGENDA ITEM ON AND ON THE NEXT WORKSHOPS IN THAT WE HAVE THAT OUTLINES ANY MISUSE OF FUNDS OR MISMANAGEMENT OF FUNDS RELATED TO THE PITH MUDS, AND ALSO THESE PACK ITEMS. UH, AND, UM, AND ANY OTHER ITEMS THAT I THINK I HEARD YOU SECOND, CORRECT CONTRACT WITH THE OVERSPENDING CITY MANAGER, TH THIS WAS COUNCILMAN EMORY.
UH, IF YOU'RE GOING TO PUT SOMETHING LIKE THAT TOGETHER, WHICH IS JUST, YOU KNOW, THE HIT LIST THAT WAS USED ON ANTHONY SNIPES, I SUGGEST THAT EACH ONE OF THOSE ITEMS, YOU ALSO INCLUDE WHAT THE FINAL OUTCOME WAS AS FAR AS THE CITY COUNCIL, UH, UH, AGREED TO.
UM, I KNOW THAT, UH, AND I, I BELIEVE FINANCIAL SERVICES, UH, ALEENA, UH, HAD, UM, MADE SOME, UH, ANALYSIS, SHOWING THAT THE PERCEIVED MISMANAGEMENT REALLY WASN'T, UM, MISMANAGEMENT.
UH, AND, UH, SO IF WE'RE GOING TO DIG UP OLD GROUND, LET'S MAKE SURE THAT WE ALSO INCLUDE WHAT WE HAVE FOUND AND
[03:05:01]
WHAT WAS ADDRESSED.UH, I'D PREFER A WORKSHOP NOT TO, UM, HAVE A LONG ONGOING COUNCIL MEETING.
UM, AND THEN ON THE PDI FOR, UH, LAKE SHORE HARBOR, I MEAN, WE HAD AN EXTENSIVE WORKOUT WITH THAT.
WE ACTUALLY MET WITH RESIDENTS, WHICH I REMEMBER BONING AND EMILY AND I ATTENDED, AND THE RESIDENTS HAD A LOT OF TIME TO ASK SPECIFIC QUESTIONS.
AND, UM, I, I DON'T CALL THAT MISMANAGEMENT.
UM, SO ANYWAY, MY, MY COUNTER TO THAT IS THAT WE SHOULD JUST HAVE A WORKSHOP AND NOT TIE UP, UH, COUNCIL MEETINGS FOR THIS STUFF.
THIS IS COUNCILWOMAN STERLING LESS.
IF THERE'S A REQUEST HAS BEEN MADE.
I MEAN, THE COUNCIL WOMAN HAS THE RIGHT TO, FOR HER REQUESTS AS A CITY MANAGER'S PAIN.
SO I THINK WE JUST NEED TO MOVE FORWARD WITH THE WORKSHOP.
I HEARD THE THREE COUNCIL MEMBERS COMMENT, UH, WE'RE RECORDING A MEETING.
SO SAY STAFF WILL GO BACK AND MAKE SURE THEY CAPTURE ALL THE REQUESTS AND WE'RE GOING TO DO WHAT IT IS YOU GUYS ASKED FOR US TO DO.
AND WE WILL PROVIDE THAT AS WELL AS PROVIDE ANY ADDITIONAL OTHER INFORMATION THAT ANY OF THE COUNCIL MEMBERS HAVE ACTUAL.
AGAIN, I JUST WANT TO SAY IS, YOU KNOW, MY OFFICE AND OUR STAFF, WE'RE GOING TO START WITH WATERS WITH ALL THE POLITICS.
WE'RE GONNA MAKE SURE IF YOU ASK US A QUESTION, WE'RE GOING TO GIVE YOU A PRACTITIONER'S ANSWER AND BACKS.
WE'RE GOING TO PUT IT ALL ON YOUR AGENDA.
WE'RE GOING TO GIVE YOU A STRAIGHTFORWARD ANSWER TO THE QUESTIONS YOU HAVE AND, UH, ADD ALL THE ADDITIONAL ITEMS, UH, REQUESTED, UH, FOR YOUR REVIEW AND DISCUSSION.
THIS COUNTS MY MEMORY, UH, GETTING BACK TO THE BANK FUND, UH, REIMBURSEMENT, UH, DO WE KNOW EXACTLY WHEN, UH, IT WAS DETERMINED THAT, UH, WE WERE, UH, UTILIZING THE PEG FUND FOR EXPENDITURES THAT WERE NOT, UH, UH, APPROPRIATE FOR THAT PARTICULAR, UH, UH, USE ON THAT, BY THAT FUND, UH, COUNCIL MEMBER, EMORY IS THE CITY MANAGER.
UM, I DON'T KNOW EXACTLY WHICH EXACT DATE I WILL TELL YOU THAT I KNOW IT WAS, I BELIEVE SOMETIME IN AUGUST OR SEPTEMBER.
I CAN'T REMEMBER, YOU KNOW, WE, WE DISCOVERED ISSUE IN THE CITY ATTORNEY AND I COMPENSATION ADVISE YOU GUYS.
I DON'T KNOW THE EXACT DATE OF WHEN THAT WAS.
UH, BUT WE THEN LATER, UH, THROUGH A, UH, SOLICITATION PROCESS, UH, THE CFO WAS ABLE TO GO AND PUT TOGETHER SCOPE.
SHE, SHE WENT OUT AND DID A SOLICITATION LIKE WE NORMALLY WOULD DO.
UH, MEDIA WAS HIRED TO EVALUATE EVERYTHING.
I DO WANT TO COMMEND THE STAFF FOR THE EFFORT THEY WENT THROUGH TO, TO DO THIS.
THE GOAL WAS TO MAKE SURE FOR US, FOR ME AT THE TIME WAS I WANTED TO MAKE SURE THAT MOVING FORWARD AS BEING A NEW CITY MANAGER, THAT I CORRECT ANY OVERSIGHT ISSUES IN ADVANCE TO MAKE SURE THAT WE'RE IN COMPLIANCE.
OBVIOUSLY WE'VE GOT A POLICY MATTER ON DESK TONIGHT THAT WE, LIKE, YOU GOT TO CONSIDER AND STRONGLY ASKED YOU TO ADOPT, TO ALLOW US TO HAVE STRONGER POLICIES PROVIDING INCREASED OVERSIGHT, AND WE'RE GOING TO DO WHATEVER IT IS THAT THE COUNCIL HAS NECESSARILY ON TOP OF THAT, UH, TO MEET THAT.
BUT IT HAPPENED SOMETIME IN THE FALL CALCIUM AND RIGHT, UH, MRI.
IT WAS JUST, THERE'S BEEN A WHOLE LOT OF THINGS MOVING.
SO I DON'T WANNA, I DON'T WANT TO MISSPEAK AND TELL YOU A SPECIFIC DATE OR TIME, LIKE TIME, IS IT WHEN YOU ARE DEVELOPING THIS, UH, THIS NEW POLICY? IS THERE SOMETHING IN THERE THAT WOULD INDICATE THAT IF, UH, A, A STAFF MEMBER OR A MANAGER SEES SOMETHING THAT'S INCORRECT, THAT THEY BRING IT TO THE ATTENTION OF, UH, FIRST OF ALL, I GUESS, TO THEIR MANAGER AND IF THERE'S, UH, NO CORRECTIVE ACTION THAT THERE WOULD BE A OPPORTUNITY TO BRING IT TO THE LEGAL, UH, SO, UH, ATLANTA, YOU MIGHT WANT TO THAT QUESTION REGARDING, UH, THE POLICY THAT YOU'RE PROPOSING.
WE HAVEN'T GOTTEN TO THAT ITEM YET, BUT I THINK IT'S FAIR
[03:10:01]
AGAIN.UM, THE POLICY DOES NOT, UH, SPEAK TO, UM, STAFF OF 14, ANY, UH, AREAS THAT THEY BELIEVE AS FAR AS MISMANAGEMENT WHEN IT COMES TO THE PEG.
IT DOES, UH, DOCUMENT ALL OF THE, UH, WHAT'S ALLOWABLE AS FAR AS COST FOR THE PIG AND OTHER RESTRICTED FUNDS.
BUT I WOULD THINK THAT AS FAR AS, YOU KNOW, STAFF, UM, REPORTING ANY INCIDENTS THAT MIGHT BE FOUND IN AN ADMINISTRATIVE PROCEDURE, UH, VERSUS THIS COMPREHENSIVE FINANCIAL POLICY, AND THIS IS EACH COUNCIL MEMBER THERE, THERE'S ACTUALLY A POLICY CALLED THE SUSPECTED, UM, MISUSE OR, UH, OR A DISHONESTY POLICY.
AND THAT POLICY WOULD APPLY TODAY.
CURRENTLY SEEING SOMETHING THAT IS, THEY BELIEVE IS INCORRECT TODAY, THAT HAS THE ABILITY TO REPORT THAT UP TO, TO ANOTHER INDIVIDUAL IN PLACE ALREADY.
I THINK IT WAS ADOPTED IN 2010, BUT I WOULD HAVE TO GO BACK AND PULL IT AND THAT'S OKAY.
UM, IF WE CAN MOVE THE SLIDE TO 10 SO THAT WE CAN DISCUSS THE BUDGET AMENDMENT, OF COURSE, THE BUDGET AMENDMENT DOES NOT ONLY INCLUDE PIG FUNDS.
AND SO I WILL TRY TO GET THROUGH THIS PRESENTATION AS SICKLY AS POSSIBLE.
SO THIS IS THE FIRST BUDGET AMENDMENT FOR FISCAL YEAR 2021.
UM, AND I WILL TRY TO TRY TO GO AS QUICKLY AS I CAN.
I KNOW THERE'S A LOT OF SLIDES HERE, UM, FOR THE GENERAL FUND, UH, WE ARE GOING TO BE INCREASING REVENUE AND EXPENSES IN THE WELLNESS PROGRAM, UH, $10,499.
AND THAT'S THE AMOUNT THAT WAS GIVEN TO US BY BLUE CROSS BLUE SHIELD TO IMPLEMENT OUR PROGRAM.
UH, WHILE WE WERE STILL IN CONTRACT WITH THEM, WE'RE ALSO GOING TO BE INCREASING THE INTER-GOVERNMENTAL, UH, REVENUE $2 MILLION.
AND THIS IS FOR THE ADDITIONAL CARE FUNDING THAT WE RECEIVED FROM THE, UH, FORT FROM FORT BEND COUNTY.
UH, WE ARE ALSO REQUESTING THE GENERAL FUND TO INCREASE SALARIES AND BENEFITS, UH, IN ORDER TO, UH, INCREASE THE FTE IN D CITY ATTORNEY'S OFFICE, UH, ALONG WITH, UH, NON-PERSONNEL COSTS TO INCLUDE THE ONE-TIME COST FOR OFFICE SET UP NEXT SLIDE, PLEASE.
AND THIS IS THE, UH, THIS IS EXPENDITURES AND, UM, THIS $2 MILLION IS, IS THE EXPENDITURE SIDE OF THE MONEY THAT WAS RECEIVED FROM FORT BEND COUNTY FOR THE RENT MORTGAGE UTILITIES ASSISTANCE PROGRAM AND SMALL BUSINESS ASSISTANCE PROGRAM.
UH, ALSO HERE WE HAVE OUR TRANSFERS.
UH, THIS FIRST ONE IS THE TRANSFER THAT WE JUST DISCUSSED, UM, FOR MCTV PICK FUND, THE DOLLAR AMOUNT THAT WE HAVE HERE, UM, WASN'T AMOUNT THAT WAS IDENTIFIED EARLIER, BUT THROUGH, UM, UH, MUCH DELIBERATION, WE WERE ABLE TO, UM, UH, GET THAT DOWN, UH, BY AN ADDITIONAL $100,000.
AND I BELIEVE THAT IS BECAUSE THE, UH, PURCHASE CAPITAL PURCHASE OF SWAG, IT, UH, WAS INCLUDED IN THAT IS, UH, CONSIDERED TO BE ALLOWABLE.
SO THIS IS THE AMOUNT THAT'S IN THE BUDGET AMENDMENT, BUT AS FAR AS THE JOURNAL ENTRY THAT IS PREPARED, IT WILL NOT EXCEED THE AMOUNT THAT WAS PRESENTED IN THE OTHER PRESENTATION, WHICH IS $484,000.
WE ALSO HAVE THE INCREASE, UM, AND TRANSFER OUT TO LGC.
UH, THIS WAS DISCUSSED WITH THE COUNCIL, UH, DURING THE BUDGET PROCESS AND, UH, IN, IN 2020, UH, WITH THE INTERFUND LOAN POLICY, UH, THE INTER-FUND LOAN POLICY STATES THAT WE AREN'T TO, UM, LOAN FUNDS FOR STRUCTURAL DEFICITS.
AND SO THIS FUNDING HERE THIS $414,000 IS TO ELIMINATE PRIOR STRUCTURAL DEFICITS FOR LGC RECEIVED, UH, ADVANCES FROM THE GENERAL FUND.
UH, THIS IS FOR THE YEARS, UH, 2017 THROUGH 2020 WITH 2020 BEING APPROXIMATELY $244,000.
AND THAT'S BECAUSE OF THE PANDEMIC AND THE REVENUE LOSS, UH, THAT OCCURRED DURING THE PANDEMIC.
NEXT SLIDE, THE IMPACT TO THE GENERAL FUND, UH, THE, THE NET IMPACT IS, UH, 1 MILLION, UH, $7,150.
UH, OUR ENDING ESTIMATED FUND BALANCE IS STILL AT 23.8 MILLION, WHICH IS WELL ABOVE THE 30% THRESHOLD FOR THE FUND BALANCE POLICY.
NEXT SLIDE, NO, WE HAVE TO BUDGET THE OTHER SIDE
[03:15:01]
OF THE TRANSACTION FOR THE TRANSFER INTO, TO MCTV THE PEG FUND MISSES AT FIVE 85, FOUR 60.AGAIN, THIS WILL NOT EXCEED 44, 800.
AND THE DONATION FUNDS, WE RECEIVED $415,000 FROM THE PARKS FOUNDATION FOR VETERANS MEMORIAL PARK.
UM, SO WE RECEIVED THE MONEY IN THE DONATION SPAWN, AND IT'S BEING TRANSFERRED OUT TO THE PARKS PROJECT FUND TO FUND, UM, CONSTRUCTION OF THE VETERANS MEMORIAL PARK.
UH, WE RECEIVED 428,210 AS FAR AS AN AWARD.
WE DID NOT ACTUALLY RECEIVE IT YET.
IT IS ON A REIMBURSEMENT BASIS.
UM, THIS WAS REVIEWED WITH CITY COUNCIL PRIOR.
THIS IS JUST PUTTING IN THIS, UH, DOLLAR AMOUNT INTO THE BUDGET, THE REVENUE AND THE EXPENSE SIDE, UM, FOR CDBG.
UH, WE BASICALLY WANTED TO PUT TOGETHER THE BUDGET FOR THE VETERANS MEMORIAL PARK.
TERS ONE, UM, AND CITY COUNCIL APPROVED $250,000 TO BE USED FOR VETERANS MEMORIAL.
AND SO WE ARE BUDGETING FOR THAT AMOUNT TO BE TRANSFERRED OUT INTO THE PARKS, UH, PROJECT FUND.
NOW THERE'S A LOT OF SLIDES ON CAPITAL PROJECTS WHEN WE BUDGETED, UH, FOR FISCAL YEAR 2021, WE BUDGETED FOR THE DEBT ISSUANCE AND THE DEBT ISSUANCE WAS BUDGETED IN, UM, VARIOUS PROJECT FUNDS.
BUT NOW THAT WE USE, UH, BOND FUNDS, WE ARE MOVING THESE DOLLAR AMOUNTS INTO THE BOND FRONT FROM THE CAPITAL PROJECT FUNDS.
UM, AND SO I, I WILL JUST MOVE THROUGH THESE SLIDES.
THIS INFORMATION IS IN YOUR EXHIBIT A AND IT'S ALSO IN THE SLIDES THAT YOU SHOULD HAVE IN YOUR PACKET.
SO AS FAR AS, UH, THE MOVEMENT OF BOND PROCEEDS AND EXPENDITURES, UH, THAT IS A NET ZERO TRANSACTION IN FUND FOUR OH THREE, NEXT SLIDE, PLEASE.
WE'RE DOING THE SAME AND THE FUND FOR A FORM, AND THIS IS THE, UH, BUDGET OF BOND PROCEEDS FOR FACILITIES, WHICH INCLUDE PUBLIC SAFETY EXPANSION, UM, PARKS, MAINTENANCE FACILITY, AND CITY COUNCIL CHAMBER UPGRADES.
AND THAT IMPACT OF THIS TRANSACTION IS A $20,000.
AND IN A FUND FOR A FIVE, WE ARE TRANSFERRING FUNDS AND TO PAY FOR THE VETERANS MEMORIAL PROJECT.
AND SO WE HAVE THE TRANSFER AND THEN WE HAVE THE EXPENSE.
SO NET ZERO TRANSACTION, NEXT SLIDE, OR 12 IS THE NEW FUND FOR THE 20, 21 GENERAL OBLIGATION DEBT.
AND SO WE'VE MOVED ALL OF THE, UH, BOND PROCEEDS FROM THE OTHER FUNDS INTO HERE.
UH, WE DO ALSO HAVE A 20, 21 CERTIFICATE OF OBLIGATION FUND, UH, WHICH IS FUN FOR 13, WHICH YOU'LL SEE ON THE, ON ANOTHER SLIDE.
SO AGAIN, SOME OF THE EXPENSES THAT ARE GOING TO BE USED THAT WE'LL USE BOND PROCEEDS FOR AS COUNCIL CHAMBER UPGRADE EXPANSION OF PUBLIC SAFETY.
UH, WE ALSO HAVE, UH, THE WILLOW WATERHOLE, WHICH IS THE DRAINAGE FUNDS, AMERICAN LEGION, WHICH IS DRAINAGE ALSO NEXT SLIDE AND BUFFALO BRIAN, WHICH IS ALSO DRAINAGE.
UM, THOSE WILL ALL BE A GENERAL OBLIGATION, UM, UH, GENERAL OBLIGATION DEBT ISSUE.
SO WE HAVE THE REVENUE AND THE EXPENDITURES IN HERE AS WELL AS, UH, BUDGETING FOR THE, UH, ESCROW, THE REFUND, UH, REFUNDING THAT WE'RE GOING TO BE DOING.
FOUR 13 IS ACTUALLY A SESSION.
WOULD YOU LIKE ME TO CONTINUE THAT? I HEARD SOMEONE OKAY.
FOUR 13 IS A 2021 CERTIFICATE OF OBLIGATION.
AND IN HERE WE WILL BE, UM, UH, PAYING FOR THE FIRE STATION SIX ADMIN BUILT OUT.
UH, WE'LL ALSO BE PAYING FOR A FIRE STATION, SIX FIRE ENGINE PUMPER.
AND THESE ARE THE EXPENDITURES OF THE BOND PROCEEDS AND ALSO INCLUDING, UM, FUNDS THAT ARE ALLOCATED FOR LEXINGTON CARTWRIGHT, UM, AND ALSO THE BOND ISSUANCE COSTS.
WE'RE ALSO ISSUING DEBT FOR UTILITY FUNDS.
UH, THERE'S VARIOUS PROJECTS WITHIN THAT, UM, AND WITHIN THIS DEBT ISSUE.
AND SO WE HAVE THIS INFORMATION, THIS, THESE DOLLAR AMOUNTS BEING MOVED FROM FUND FIVE OH SIX INTO THE NEW, UH, C O FUND FOR UTILITIES.
AND SO THAT INCLUDES STEEPBANK FLAT BANK, UH, OUTFALL REPAIRS, UH, SOME OTHER REPAIRS FOR STEEPBANK FLAT BANK, INCLUDING LIFT STATIONS, UH, THE REUSE FACILITY.
[03:20:03]
AND THIS IS A NET ZERO TRANSACTION.SO HERE WE ARE BUDGETING FOR, UH, THE DEBT ISSUE FOR THE UTILITIES, AND THIS INCLUDES THE $7 MILLION FOR MUSTANG BY YOU EXPANSION.
WE ALSO HAVE, UH, THE, THE COST FOR THE OTHER UTILITY PROJECTS.
THOSE SLIDES OUTLINE ALL OF THE DIFFERENT PROJECTS, SO THAT CAN BE USED FOR REFERENCE NEXT SLIDE AND NEXT SLIDE.
OKAY, SO YOU SEE THAT THAT'S AWFUL NET ZERO, THE BOND PROCEEDS AND THE BOND EXPENDITURES.
AND IN FUND FIVE 35, WE REMOVED, UH, THE BOND PROCEEDS IN THE FUTURE.
WHEN WE, UH, BUDGET FOR BOND PROCEEDS, UM, WE WILL CREATE A SHELL FUND.
UM, I'M JUST SAYING A SHELL FUND BECAUSE WE, YOU KNOW, THAT'S WHAT WE'RE GOING TO BUDGET FOR IT SO THAT WE DON'T HAVE TO COME BACK TO COUNCIL TO CONTINUE TO MOVE THE MONEY AROUND.
IT'LL JUST BE A BUDGETED IN A FUND AT THAT POINT IN TIME WHEN WE CREATE THE BUDGET.
AND SO, AS YOU SEE, AS FAR AS THESE MOVEMENTS, IT'S A NET ZERO FOR FUN, FIVE 35.
AND IN FUND FIVE 40, UH, THIS ALSO HAD, UH, SOME OF THE EXPENDITURES FOR THE DEBT THAT HAS BEEN MOVED INTO THE NEW DEBT FUND NEXT TIME.
AND THE NET IMPACT IS $700,000.
THE REVENUE WAS BUDGETED ONE FUND AND THE EXPENDITURES WERE BUDGETED IN ANOTHER FUND.
SO THIS IS CORRECTING THAT AND PUTTING IT ALL INTO THE DEBT SERVICE FUND.
NEXT SLIDE, PLEASE FOR LGC AGAIN, THIS IS THE TRANSFER IN A FOUR 14, ONE 14, UH, WITH THIS TRANSFER, THE ESTIMATED ANY FUND BALANCE BALES YOU SEE WILL BE ZERO NEXT SLIDE, PLEASE.
AND THAT ENDS, UH, MY PRESENTATION ON THE BUDGET AMENDMENT.
UH, ARE THERE ANY QUESTIONS? HI, THIS IS COUNSEL MS. STERLING.
UM, I'D LIKE TO TAKE THIS OPPORTUNITY TO COMMEND BDO AND THANK YOU SO MUCH BECAUSE WE WENT LINE ITEM BY LINE ITEM, THE FINDINGS ALSO, ELENA, I'M GOING TO GIVE KUDOS TO YOU AND YOUR STAFF AT THE SERMON.
AND THE COMMITTEE HAD BEEN LOOKING AT THE BUDGETS AND YOU GUYS HAVE MADE IT SOME INDUSTRY IN DEVELOPING AND ESTABLISHED SOME POLICIES AND PROCEDURES, BECAUSE I KNOW WHEN YOU CAME ON BOARD, YOU WERE LIMITED WITH STAFF.
THERE WERE SOME DEFICIENCIES WITH POLICIES AND SO FORTH.
AND SO I JUST WANT TO COMMEND YOU AND YOUR TEAM THAT YOU GUYS HAVE HEARD OF A TUBING ABOUT A TEST.
AND I KNOW THE COMPREHENSIVE FINANCE POLICY, AND IT'S JUST BEEN, I JUST WANT TO JUST SAY TWO DAYS TO DO AN A TEAM CAME ON BOARD.
AND THEN I JUST LOOKING AT THE POLICIES AND PROCEDURES, THE FINANCES, WHICH I WAS APPALLED, AND I KNOW YOU'VE GOTTEN A TEAM TOGETHER AND YOU GUYS HAVE BEEN ABLE TO MOVE FORWARD AND MAKE SOME ESTABLISHMENTS AND DEVELOPMENT IN THE POLICIES.
AND I JUST WANT TO COMMEND YOU AND YOUR TEAM AND BDO CERTAINLY WANT TO COMMEND YOU BECAUSE I WAS APPALLED TO WHEN THERE WAS ALMOST 200, UH, PCARDS, AND WE'VE TALKED ABOUT THE REDUCTION AND I'VE HAD A CHANCE AND I BOUGHT THE LOOSE ONE, THE COMPREHENSIVE PLAN AS WELL AS THE BUDGET.
SO I JUST WANT TO COMMEND YOU GUYS.
I ALSO WANT TO START TO MAKE A MOTION TO APPROVE THE BUDGET AS AMENDED.
IS THERE ANY DISCUSSION? YES, YES, YES, YES, YES.
SO MOTION PASSES, SEVEN ITEMS SEND ME AN ORDINANCE OF THE CITY OF MISSOURI CITY TAX THAT THE METHOD CHAPTER TWO ADMINISTRATION AND CHAPTER
[03:25:01]
62, YOU KNOW, THE COURT OF THE MISSOURI CITY CODE, ESTABLISHING DEPARTMENTS OF ECONOMIC DEVELOPMENT, HUMAN RESOURCES, AND ORGANIZATIONAL DEVELOPMENT COMMUNICATIONS AND MUNICIPAL COURT PROVIDING FOR REPEAL, PROVIDING A PENALTY, PROVIDE FOR SEVERABILITY.GOOD EVENING AGAIN, MAYOR AND MEMBERS OF COUNCIL.
THIS ITEM WAS REQUESTED BY COUNCIL MEMBER OF FELONY.
UH, THIS ORDINANCE WOULD ESTABLISH THE DEPARTMENTS OF COMMUNICATION, ECONOMIC DEVELOPMENT, HUMAN RESOURCES, AND MUNICIPAL COURT.
THE ORPHANAGE ALSO RECLASSIFIES ASSISTING DIVISION DIRECTOR OF THE ESTABLISHED DEPARTMENTS AND MAKES THEM DEPARTMENT DIRECTORS PURSUANT TO THIS COURT.
AS YOU ALL KNOW, SECTION 4.05 OF THE CITY'S CHARTER, THAT'S REQUIRED THE CITY COUNCIL TO HEAR ANY RECOMMENDATION BY THE CITY MANAGER FOR CHANGES AND ADMINISTRATIVE SERVICE.
SO WITH THAT, YOU ALL MAY CONSIDER THIS ORDINANCE.
THIS COUNCIL ON EMORY, I MAKE A MOTION TO AMEND THE CHAPTER TWO ADMINISTRATION AND CHAPTER 62 MINUTES FOR A COURT FROM MISSOURI CITY CODE.
SO THERE'S BEEN A MOTION BY COUNCIL MEMBER OF EMORY.
UH, I JUST WANTED TO KNOW IF THE CITY MANAGER WANTED THE OPPORTUNITY TO DISCUSS IT IN CLOSE EXECUTIVE SESSION, OR, I MEAN, I DON'T NEED TO TELL SOMEONE MY BODY.
I KNOW YOU AND I HAD A CHANCE TO VISIT WHATEVER.
FOR ME, IT WAS REALLY A KIND OF A NO BRAINER, SIMPLE THING.
IT'S SOMETHING THAT WE HAD DISCUSSED BEFORE KIND OF HAS GOTTEN KICKED DOWN THE ROAD.
BUT FOR ME, WHAT IT IS IS RIGHT NOW, WE'RE CALLING OFF ALL OF THE INDIVIDUALS THAT ARE REPORTING TO THE CITY MANAGER.
UH, WELL, THE ONES THAT WE ARE CURRENTLY DIRECTORS, UH, ALL OF THEM ARE BEING CALLED DIRECTORS, BUT FOR BY DEPARTMENTS, FOUR OF OUR CURRENT, UH, DIVISIONS AS THEY'RE CALLED, UH, ARE BEING CALLED DIRECTORS.
AND I KNOW THAT, UH, FOR THE MOST PART, THE PAY IS COMMENSURATE TO THAT OF A DEPARTMENT DIRECTOR BASED OFF OF THE MARKET STUDY WE HAD DONE.
AND SO I JUST FELT FROM AN EQUITY STANDPOINT, IF WE'RE ALREADY CALLING OUR HUMAN RESOURCES DIRECTOR OR DIRECTOR AND OUR COMMUNICATIONS DIRECTOR, DIRECTOR, AND SO ON AND SO FORTH, THAT WE ALL SHOULD BE, UH, IN UNISON ACROSS THE BOARD, UH, AS IT RELATES TO, UH, OUR OPERATIONS STAFF AND MAKE SURE THAT THEIR DEPARTMENTS, I WANT ALSO TO MAKE SOME CLEAR, YOU KNOW, THAT THE ORDINANCE DOES AT PRESENT, UH, PROVIDES THAT THE STAFF THAT ARE IN THESE CURRENT POSITIONS, UH, YOU KNOW, ARE GRANDFATHERED INTO THOSE POSITIONS BASED OFF, UH, AS A CITY MANAGER AND WILLINGNESS TO A POINT, THIS ORDINANCE WOULD PROVIDE AN AUTOMATIC CONCURRENCE FROM THE COWS THAT THEY ACTUALLY WOULD BE SERVING IN THOSE CAPACITIES.
UH, AND SO I'M FINE WITH THAT.
SO, AND I MENTIONED THAT IN THE INTRODUCTION OF IT AND IDENTIFY SPECIFIC SECTION OF THE ORDINANCE, SPECIFICALLY RECLASSIFIED DIVISIONAL DIRECTOR, DEPARTMENT DIRECTORS, THEY DON'T HAVE TO REAPPLY FOR POSITIONS AUTOMATICALLY GO TO THOSE ROLES, BUT THEY SAW MY KNOWLEDGEMENT NOW THAT I'M ASKING COUNCIL TO A POINT AND THAT THE COUNCIL IS ACKNOWLEDGMENT, BUT DIDN'T HAVE ORDINANCE IN ACCORDANCE WITH CHAPTER FOUR OF THE CHARTER THAT THEY WOULD THEN BE, UH, POINT, UH, IN RECEIVED ACROSS THE COUNCIL, THAT APPOINTMENT AS PART OF THEIR DEPOSITIONS.
THAT'S MY UNDERSTANDING IS, AND THEREFORE I DON'T, I DON'T HAVE ANY OBJECTION WHATSOEVER TO THE REQUEST THAT COUNCIL MEMBER
[03:30:23]
MOTION ON THE TABLE, UH, FROM EMORY.UM, IF THERE WAS NO OTHER DISCUSSION I WANT TO MOVE FORWARD TO, OKAY, I'LL CALL FOR BOTH MATT KAHN FROM BRAD WARDS, NO CAUSE NUMBER CLOUDS OR NUMBER STERLING NUMBER BONING, AVERAGE MOTION PASSES, SIX ONE, UH,
[11. RESOLUTIONS]
ITEM NUMBER 11 WAS OF MY SOLUTION OF THE CITY COUNCIL OF THE CITY OF MISSOURI, TEXAS, SOME SUBMISSION OF A BRAND APPLICATION TO THE TEXAS DEPARTMENT OF TRANSPORTATION FOR OVERTIME ON LAW ENFORCEMENT TO REDUCE THE INCIDENCE OF TRAFFIC COLLISION INJURIES, UH, GRANTEES PROVIDE MATCHING FUNDS AND CONTAINING OTHER REVISIONS RELATED.THERE CAN WE DO HAVE A MEMBER THAT'S GOING TO BE PRESENTING.
WE HAVE POLICE OFFICERS AS WELL AS THE PROGRAM COORDINATOR, RACHEL MARIE AND THEN COUNCIL DEPARTMENT IS REQUESTING TO APPLY FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM, COMMERCIAL MOTOR VEHICLE GRANT THROUGH THE TEXAS DEPARTMENT OF TRANSPORTATION IN THE AMOUNT OF $15,127 AND 27 CENTS, SORRY, 20 CENTS, WHICH INCLUDES THE 20% MATCH THAT COMES FROM THE FRINGE BENEFITS.
UM, THIS WILL BE OUR FIRST TIME APPLYING FOR THE COMMERCIAL MOTOR VEHICLE STEP GRANT.
UM, WE CAN ANSWER ANY QUESTIONS THAT YOU MAY HAVE.
IS THERE A MOTION TO APPROVE THE RESOLUTION AS PRESENTED BECAUSE THERE HAS BEEN A MOTION BY COUNCIL MEMBER VOTING A SECOND BY COUNCIL MEMBER KLAUSER.
IS THERE DISCUSSION, I'M NOT HEARING ANYTHING I'LL CALL NOW FOR VOTE MATTER.
MOTION DO PASS THAT ON ONE ITEM, 11 BEATS OF RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MISSOURI CITY, TEXAS APPROVING THE SUBMISSION OF A GRANT APPLICATION TO THE TEXAS DEPARTMENT OF TRANSPORTATION OR OVERTIME ACTIVITIES BY LAW ENFORCEMENT TO REDUCE THE INCIDENCE OF TRAFFIC COLLISION INJURIES AND FATALITIES AGREED TO PROVIDE MATCHING FUNDS AND OTHER PROVISION.
WE HAVE TWO PRESENTERS THAT LIZ OFFICER JESSICA BARRY AND PROGRAM COORDINATOR WRITES FROM HER, RIGHT
UM, WE HAVE APPLIED FOR THIS FOR MANY YEAR, SINCE 2016.
AND YOU CAN ANSWER ANY QUESTIONS THAT YOU MAY HAVE.
IS THERE A MOTION TO APPROVE THE RESOLUTION AS PRESENTED COUNCIL MEMBER MARULA? AND SO THERE'S BEEN A MOTION BY, FROM MR. SECOND BY COUNCIL MEMBER STERLING.
IS THERE A DISCUSSION WE'RE NOT HEARING ANYTHING
[03:35:02]
YES.AS A YES, FOR ME, EMOTION DO PASS SEVEN ZERO, UH, ITEM.
LET ME SEE VOLITION OF THE CITY COUNCIL OF THE CITY OF MISSOURI CITY, TEXAS RATIFIED THE SUBMISSION OF A GRANT APPLICATION TO THE TYPE OF COUNCIL ON FAMILY VIOLENCE AND INVESTIGATION OF FAMILY VIOLENCE, CRIME AND FUNDING FOR VICTIMS AND CONTINUED OTHER PERMISSIONS RELATED TO BEAR TOO.
WE HAVE TO PRESENT A PRESENTATION OR HERE, I MEAN, SERGEANT TRACY CAR AND CRIME WITH THE LIAISON YOU STARTED WITH TRACY COX, UH, THIS IS UNDER THE TEXAS COUNCIL OF FAMILY VIOLENCE.
IT'S SIMPLY A SEVENTY-FIVE HUNDRED DOLLAR, UH, NO MATCH GRANT USED FOR HOME AFTER THE VICTIMS, THE TRACKING SYSTEM, FOOD VOUCHERS FOR VICTIM AND A VIDEO DISPLAY SCREEN.
SO THE VICTIM ADVOCATE CAN EXPLAIN, UH, PROCEDURES TO VICTIMS. THANK YOU, SERGEANT.
UH, IS THERE A MOTION TO APPROVE THE RESOLUTION AS PRESENTED COUNCILWOMAN CLOUSER MAKES THE MOTION SECOND, SECOND BY COUNCILMAN.
IS THERE A DISCUSSION? OKAY, SO WE'LL CALL FOR VOTE.
REMEMBER STERLING? YES, YES, YES.
FOR MAIN MOTION PASSES, SEVEN ZERO A ITEM 11 D THE CITY COUNCIL ADOPTING A REVISED AND RESEEDED COMPREHENSIVE FINANCIAL POLICY FOR THE CITY OF PROVIDING FOR PROVIDING FOR SEVERABILITY.
THAT'S GOING TO PREVENT ELENA.
I KNOW WE WENT OVER THIS, BUT PLEASE GO AHEAD.
YEAH, LET ME JUST THAT, BECAUSE I KNOW WE JUST GOT PRESENTED BY THIS.
I JUST WANT TO ASK COUNSELOR, DO WE NEED TO READ WHEN WE GO THROUGH THOSE SLIDES AGAIN? NO, NO, NO.
IS THERE A MOTION TO APPROVE THE RESOLUTION AS PRESENTED THE SECOND SECOND BY ANTHONY MAROOZ? OKAY.
SO WE HAVE GONE TO MEMBER STERLING MADE THE MOTION MAYOR PRO TEM.
MY RULE MADE THE SECOND DISCUSSION CALL FOR MOST MARIPOSA MAROONS.
THAT'S REMEMBER BONEY AMORAY YES.
[12. CITY COUNCIL ANNOUNCEMENTS]
CITY COUNCIL ANNOUNCEMENTS.UH, MAYOR PRO-TEM MEROLA'S NOTHING TO REPORT, SIR.
I WOULD LIKE TO CONGRATULATE THE MIGHTY MIGHTY BUCKS FOR THEIR AWESOME SEASON THIS YEAR AND FOR COMPLETING THE SEASON WITH A 12 AND ONE, UM, RECORD, WHICH IS OUTSTANDING FOR THE PAST FIVE YEARS.
UM, THEY HAVE REPORTED I'M SORRY.
THEY HAVE ACTUALLY ADVANCED TO THE PLAYOFFS IN THE FOURTH ROUND.
AND SO THAT'S JUST SOMETHING I WANT TO JUST ACKNOWLEDGE THEM AND GIVE THEM KUDOS TO CONSIDERING THEY'RE ALWAYS YOU THE UNDERDOGS AND ALWAYS COUNT IT OUT.
I REMEMBER AS A BUFFALO WAS JUST KINDA HARD STANDING OUR GROUND, SO I JUST WANTED TO GIVE THEM KUDOS AND THANK THEIR COACHES WHO ARE NOT JUST COACHES, BUT THEY ARE MENTORS FOR OUR KIDS IN THE COMMUNITY AND THEY'RE DOING AN OUTSTANDING JOB.
SO ALONG WITH COUNCIL MEMBERS, I CAN'T WAIT TO, UM, ACKNOWLEDGE THEM IN FRONT OF COUNCIL AND OUR RESIDENTS AND ZERO CITY.
AND I'M JUST HAPPY TO BE ABOVE.
[03:40:01]
THANK YOU.SO, UM, I WANT TO THANK, UH, COUNCIL MEMBERS, EMORY BONEY, STERLING AND MAYOR PRO TEM.
UM, MARULA IS FOR A VERY PRODUCTIVE CITY COUNCIL MEMBER, HOLIDAY HELPER, SMALL BUSINESS INITIATIVE.
UM, AND I ALSO WANT TO THANK STACY WILLIAMS AND THE COMMUNICATIONS DEPARTMENT FOR PREPARING THE MBP PPE BAGS, WHICH CONTAINED, UM, SOME GREAT PPE KITS FOR OUR BUSINESSES.
UH, DURING THE LAST TWO WEEKS OF DECEMBER, A TOTAL OF 40 BUSINESSES IN DISTRICTS, A, B, C, AND D WERE SURPRISED BY MYSELF AND, UM, COUNCIL MEMBERS IN ABC AND D AND THE BUSINESS OWNERS TRULY APPRECIATED OUR PRESENCE.
WE WERE ABLE TO ANSWER ON THE SPOT QUESTIONS ABOUT VARIOUS THINGS, INCLUDING CARES ACT AND OTHER QUESTIONS THEY HAD.
WE GAVE THEM OUR BUSINESS CARDS, WHICH, UM, HAD OUR INFORMATION ON THERE.
AND MOST IMPORTANTLY, WE LET THEM KNOW THAT WE KNOW THAT 2020, UM, PRESENTED ITS CHALLENGES, BUT WE ARE THERE FROM THERE FOR THEM AND JUST AN EMAIL OR A PHONE CALL AWAY AND ASSURED THEM THAT THERE'S NOWHERE TO GO, BUT UP IN 2021.
AND I THINK THAT'S AN IMPORTANT INITIATIVE, UM, THAT WE DID, AND I WANT TO KEEP THAT GOING.
UM, AND IT JUST BROUGHT A LOT OF SMILES TO THEIR FACES AND, AND BOOSTED THEM AROUND JUST TO SEE SOME OF THEIR COUNCIL MEMBERS COME IN AND, UM, YOU KNOW, TELL THEM WE APPRECIATE THEM.
SO I WANT TO THANK, UM, ALL THE DISTRICT COUNCIL MEMBERS FOR JOINING IN, IN THAT.
FIRST OF ALL, I'D LIKE TO SAY HAPPY NEW YEAR TO EVERYONE.
UM, AND I JUST LIKE TO ECHO WHAT MY COLLEAGUES HAVE SAID.
UH, ACTUALLY, UH, WE WANT TO GIVE KUDOS TO MARSHALL HIGH SCHOOL AND THEN LAST WEEK, COUNCILWOMAN, UM, CHARLES AND I HAD AN OPPORTUNITY.
SHE MENTIONED TO VISIT SEVERAL OF THE BUSINESSES IN DISTRICT A.
WE FOUND THAT WE WERE VERY WELL RECEIVED.
PEOPLE WERE EXCITED, THEY WERE REALLY, UM, JUST OVERWHELMED THAT WE SHOWED UP.
AND SO I THOUGHT THAT WAS A BIG PROJECT ACTUALLY.
SO JUST WANTED TO COME IN, UM, BOTH OF THEM AND HAVE AN OPPORTUNITY TO WORK WITH BOTH OF YOU.
SO FIRST OF ALL, UH, FIRST OF ALL, HAPPY NEW YEAR MISSOURI CITY AND TO MY COLLEAGUES, UH, IN THE CITY STAFF, UH, SO EXCITED TO BE IN 2021 TO MOVE FORWARD.
UH, I WANT TO CONGRATULATE, UH, BROTHER M CINDA, NEW OFO, UH, AND, UH, HE HAD ANOTHER SUCCESS BEFORE THE ANNUAL MISSOURI CITY QUALITY CELEBRATION.
HOW BE IT VIRTUAL THIS TIME, BUT, UH, DEFINITELY, UH, EXCITED TO CELEBRATE KWANZAA, UH, WITH SUCH AN ENGAGED, UH, MISSOURI CITY CITIZEN, UH, THAT WANTS TO BE WANTING TO DO THIS IN OUR GREAT CITY SINCE INCEPTION.
I ALSO WANT TO THANK COUNCILWOMAN KLAUSER FOR THE FUN VISITS, TO ALL OF THE SMALL BUSINESSES IN DISTRICT B OFF THE TEXAS PARKWAY CARTWRIGHT CORRIDOR IN THE RAIN I MIGHT ADD, UH, YOU KNOW, WE HAD SUCH A GOOD TIME ENGAGING WITH THE CITIZENS IS ALWAYS REFRESHING TO BE ABLE TO COLLABORATE WORK WITH YOUR COLLEAGUES.
AND SO, UH, THIS WAS VERY, VERY, UH, MUCH NEEDED AND APPRECIATED, UH, FOR YOU HELPING COORDINATE THAT.
I ALSO WANT TO THANK, UH, THE NATIONAL LEAGUE OF CITIES FOR REAPPOINTING ME TO THE 2021 COMMUNITY AND ECONOMIC DEVELOPMENT, FEDERAL ADVOCACY COMMITTEE, WHICH IS RESPONSIBLE FOR DEVELOPING NLCS FEDERALLY CREDIBLE POLICY POSITIONS ON ISSUES INVOLVING HOUSING COMMUNITY AND ECONOMIC DEVELOPMENT LAND USE RECREATION AND PARKS, HISTORIC PRESERVATION, AND INTERNATIONAL COMPETITIVENESS.
I ALSO WANT TO THANK MY PEERS WITH THE MASTER BLACK CAUCUS OF LOCAL ELECTED OFFICIALS FOR RICK REELECTED, THE NEED TO SERVE AS THE REGION 11 DIRECT RECOVERY, MEXICO, OKLAHOMA, AND OF COURSE THE GREAT STATE OF TEXAS.
SO I'M VERY PROUD TO REPRESENT MISSOURI CITY IN THESE TWO KEY NATIONAL POSITIONS THAT I PLANNED ADVOCATE FOR OUR CITY EVEN MORE SO AND SEEK KEY RESOURCES TO HELP MOVING US FORWARD.
I DON'T REMEMBER GOING TO COME FROM, RIGHT, RIGHT.
I WOULD ALSO LIKE TO, UH, THANK, UH, COUNCIL LADY TROUSER FOR, INCLUDING ME IN THE, UH, UH, THE VISIT THAT WE MADE TO A NUMBER OF OUR SMALL BENCHES AND DISTRICT D.
UH, AND SHE INDICATED IT WAS A SURPRISE TO MANY OF THEM.
AND I THINK THEY, UH, THEY REALLY, UH, LIKED THE IDEA THAT, UH, WE HAD, UH, COUNCIL MEMBERS COMING BY AND CHECKING OUT, YOU KNOW, HOW THEY'RE DOING AS FAR AS SMALL BUSINESSES AND, UH, ANYTHING THAT WE COULD DO TO TRY TO ASSIST THEM DURING THIS, UH, UH, PANDEMIC PERIOD.
[03:45:01]
I'M ALSO ENCOURAGED THAT, UH, THE, UH, ADDITIONAL DOLLARS THAT, UH, AND THE PROCESS THAT WE'RE GOING TO USE, UH, UNDER THE CARES ACT, UH, WILL, UH, BE ABLE TO, UH, BE DISTRIBUTED OUT TO, UH, A LOT MORE OF THE, UH, THE SMALL BUSINESSES AND THE, UH, AND THE OWNERS, UH, WITH THE, UH, UH, ADDITION THAT, UH, WE, UH, AGREEING TO, OR I GUESS THE EXTENSION OF TIME THAT WE AGREED TO, AND LOOK FORWARD TO MORE DOLLARS FROM FORT BENDER, SO WE CAN CONTINUE ON, UH, UH, SUPPORTING AND, UH, AND ASSISTING OUR SMALL BUSINESSES AND, UH, OUR, UH, OUR CITIZENS THAT ARE IN STRESS DURING THIS PERIOD OF TIME.UM, AND HOPEFULLY WE CAN CONTROL, UM, YOU KNOW, GET THE VACCINATIONS AND CONTROL THE COVID AND ALL THIS.
UM, I DO WANT TO TAKE THIS OPPORTUNITY TO THANK, UH, CITIES, UM, COMMUNICATION DEPARTMENT AND EACH AND EVERY ONE OF YOU COUNCIL MEMBERS FOR BEING ON A CHRISTMAS MESSAGE VIDEO.
UM, I KNOW I, YOU KNOW, I'VE ASKED TO GET THAT ON THE LAST MINUTE, BUT I THOUGHT THAT WAS DONE VERY WELL, A LOT OF GOOD FEEDBACK FROM THE COMMUNITY AS TO WHAT THOSE VIDEOS LOGGED.
SO I'M EXCITED ABOUT THAT, UH, AND KUDOS TO ALL OF THE COUNCIL MEMBERS THAT TOOK THE TIME TO GO VISIT OUR BUSINESSES.
UM, I'M SURE AS I HEARD, SOME OF YOU SAID THAT YOU MADE THEM FEEL SPECIAL.
I THINK WE SHOULD CONTINUE THAT, UM, AND, YOU KNOW, TAKE THE LEAD ON VISITING THOSE DISTRICTS, UM, AS COMES FROM MEREDITH MARTIN TALKS ABOUT KUDOS DEMOCRA HIGH SCHOOL.
UM, SO THERE, UM, YOU KNOW, I, I HAVE ASKED THE COMMUNICATION DEPARTMENT TO WORK WITH ME TO HAVE COUNCIL MEMBER ADWERX, AS WELL AS COUNCIL MEMBERS, STERLING AND COUNCIL MEMBER BONEY, AND ALL OF US, UH, TO JOIN US, TO DO A PROCLAMATION TOGETHER, BUT IT'S IN THEIR DISTRICT.
UH, THEY WILL BE PRESENTING THAT.
UM, SO THAT'S SOMETHING THAT WE'LL WORK TOWARDS THAT ARE COMING.
UM, AND THEN LASTLY, UM, WELL, WE'LL TAKE THAT BACK TO SCHOOL.
SOME OF THE SCHOOLS ARE OPENING TOMORROW.
SO ONE OF THE WAYS SHE, EVERYBODY WAS THERE IS VIDEO ALL THE KIDS THAT ARE EITHER GOING TO SCHOOL OR WORK TRUE, UM, YOU KNOW, GOOD LUCK.
AND I KNOW THEY'RE EXCITED, UM, AND LAUGH.
AND LASTLY, COVID, I DID ASK, UM, TO DO A, UH, SORT OF A QUICK TONIGHT, SO WHAT'S HAPPENING WITH HER MISSOURI CITY AND HOW ARE WE HANDLING COVID SORT OF LIKE A LIVE STREAM.
SO THE WORKS IN THE DETAILS THAT ARE COMING, UH, HOPEFULLY WE CAN GET EVERYBODY, UM, EVERY COME FROM BREASTS ON ONE OF THESE, UM, KIND OF SESSIONS.
SO THIS WAY WE CAN ADDRESS ALL OF THIS AND TALK ABOUT THAT.
AND FINAL, IT IS CONGRATULATIONS TO ALL OF THE CANDIDATES, COUNTING CANDIDATE, THE SHERIFF, ALL THOSE THAT HAVE SWORN INTO OFFICE THE OTHER DAY.
SO I WAS NAMED MISSOURI CITY MAYOR, AND I'M SPEAKING ON BEHALF OF COUNCIL MEMBERS.
SO WE'RE LOOKING FORWARD TO WORKING WITH ALL THE AGENCIES, ALL THE COUNTY CANDIDATES, ALL THE STATE REPRESENTATIVE, YOU KNOW, EVERY SINGLE ONE OF THEM TO MAKE MISSOURI CITY, UH, ONE OF THE BEST PLACES TO RIDE.
AND SO YOU DO SEE THEM PLAY AS AUBREY OF NEW REGULATIONS, AS YOU KNOW, WE NEED THEIR HELP AS WELL.
THAT'S IT FOR ME, MAYOR, MAYOR, MAYOR, COUNCILWOMAN CLOUDS, OR LET ME GO ON RECORD BY SAYING IT'S LATE.
I SAID, STACY WILLIAMS, I MET STACY WALKER.
SO STACY, IF YOU'RE LISTENING, STACY, STACY AND HER TEAM, THANK YOU FOR THE PUTTING THOSE PPE BAGS TOGETHER.
UH, BUT I JUST WANTED TO GO ON RECORD WITH HER CORRECT NAME.
UM, NOW I REMEMBER 13, WE DO HAVE A
UM, SO WE'RE GOING TO ADJOURN THIS MEETING AND THEN WE'LL REJOIN BACK UP TO THE SPECIAL MEETING.