* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [1. CALL TO ORDER] [00:00:02] CAN WE CALL IT THE SPECIAL MEETING TO ORDER TIME IS 5:01 PM. AS STATED THAT THE NOTICE OF THE SPECIAL CITY COUNCIL MEETING WAS DULY POSTED. WE DO HAVE A QUORUM OF CITY COUNCIL PRESENT ITEM NUMBER TWO, DISCUSSION AND POSSIBLE ACTION. UH, [3. CLOSED EXECUTIVE SESSION] INTERIM CITY MANAGER HAD ASKED THAT WE, UM, TAKE UP THE ITEM THREE FIRST. IS THERE A MOTION TO TAKE THE ITEM THREE BEFORE? ITEM NUMBER TWO SECOND. OKAY. THERE'S BEEN A MOTION BY COUNCIL MEMBER. CLOUSER SECOND BY COUNCIL MEMBER BONEY AND ALL THOSE IN FAVOR OF THE MOTION, PLEASE SAY AYE. AYE. OPPOSED. SAY NO HEARING NONE. MOTION PASSES. SIX ZERO. WE'RE GOING TO SIT 51.071. YEAH, THE COUNCIL WILL NOT GO INTO AN EXECUTIVE SESSION. IT'S 5 5, 1 0.47. ONE OF THE TEXAS GOVERNMENT CODE [4. RECONVENE] TIME IS 6:07 PM. WE'LL GO AHEAD AND RECONVENE BACK INTO OUR SPECIAL COUNCIL MEETING. GO BACK TO [2 (a) Presentation of the Fiscal Year 2022 budget overview. (Proposed presenter: Director of Financial Services Allena Portis)] ITEM TWO, A PRESENTATION OF PHYSICAL EAR, 2022 BUDGET OVERVIEW. WE HAVE A PRESENTATION BY DIRECTOR OF FINANCIAL SERVICES, ELENA. SO MAYOR IN, UH, I'M GOING TO START OFF AND, UH, THIS HAS BEEN A TEAM EFFORT EVERY YEAR. IT'S A TEAM EFFORT, UM, BOTH ON THE STAFF LEVEL AND ALSO IN CONJUNCTION WITH THE CITY COUNCIL. AND SO TONIGHT WE'RE GOING TO GO THROUGH WITH YOU, UH, SOME OF THE PRELIMINARY STEPS THAT WE HAVE TO TAKE, UM, BY CHAMP OR EXCUSE ME, BY CHARTER AND BY STATUTE. AND THEN ALSO SOME OF THE HIGH LEVEL, STRATEGIC PLANNING, GENERAL CONCEPTS AND ISSUES THAT WE'LL BE TRYING TO DEAL WITH WITH REGARD TO THE BUDGET THAT WE'VE HEARD YOU TALK ABOUT. AND ALSO SOME OF THESE WILL BE, UH, FOR US TO SET OURSELVES UP FOR A BETTER FUTURE. SO, UH, WITH THAT, I'M GOING TO COVER THAT. AND THEN, UH, ELENA WILL THEN TAKE OVER TO GIVE YOU A PRESENTATION OR A FUND STRUCTURE. AND SOME OF THE FINANCIAL INFORMATION WITH RESPECT TO WHERE WE THINK WE ARE WITH REGARD TO THE 20, 21 BUDGET AND WHERE WE BELIEVE WE'LL START WITH AND BE WITH AT THE END OF THE 2022 BUDGET, SO THAT YOU HAVE AN OVERVIEW OF THOSE. AND AGAIN, THESE ARE PRELIMINARY NUMBERS GIVEN THE FACT THAT WE HAVEN'T RECEIVED OUR LARGEST LARGEST, UM, UH, PROPERTY TAX AT WHICH PROPERTY TAX OUR LARGEST REVENUE SOURCE. WE WILL NOT KNOW THE VALUE OF THAT UNTIL THE ASSESSED VALUE OF THAT UNTIL THE END OF JULY. SO RIGHT NOW WE'RE WORKING WITH LUMINARY NUMBERS, BUT I WANT TO TAKE YOU BACK TO THE PAST FEW MONTHS WHERE WE'VE BEEN WORKING ON OUR STRATEGIC PLAN UPDATE OF IT. IN 2014, WE HAD ADOPTED THE STRATEGIC PLAN RECENTLY, CAME BACK AND LOOKED AT SOME OF THE STRATEGIC AREAS WE WANT TO UNDERTAKE. AND AS YOU WILL RECALL, AND WE WILL USE THESE AS THE MEANS FOR THE DEVELOPMENT OF THE BUDGET AS WE MOVE FORWARD, THAT WE WANT TO CREATE A GREAT, GREAT PLACE TO LIVE, MAINTAIN A FINANCIALLY SOUND GOVERNMENT, GROW BUSINESS INVESTMENT, DEVELOP A HIGH PERFORMANCE TEAM, A CITY CHAIN, AND HAVE HIGH QUALITY DEVELOPMENT THROUGH OUT. SO EVERYTHING WE DO AND THE IDEAS AND THE, UH, GOALS THAT YOU HAD SAID DURING THAT PROCESS UNDERNEATH THAT ARE WHAT WE'RE GOING TO TRY TO CARRY OUT WITH OUR CURRENT BUDGET OR WITH THE BUDGETS THAT WE PROPOSE AND CONTINUE. THOSE THINGS THAT HAVE BEEN SUCCESSFUL WITH THE CURRENT BUDGET INTO THE NEW ONE. SOME OF THE THINGS IS WE MENTIONED THAT WE WANT TO CONTINUE TO TRY TO SET OURSELVES UP FOR THE FUTURE WITH ARE CENTERED AROUND THE STRATEGIC OBJECTIVE, TO INCREASE AND ASSIST OURSELVES IN INCREASING OUR BOND RATING. AS YOU KNOW, WE'LL BE UNDERTAKING A, UM, WELL, IT WOULD BE UNDERTAKING A BOND ELECTION OR POTENTIALLY UNDERTAKING A BOND ELECTION THIS NOVEMBER, UM, WITH A BETTER BOND RATE, YOU'RE ABLE TO GET BETTER RATES AND THUS YOU'RE ABLE TO STRETCH YOUR DOLLARS FURTHER. AND SO IN ORDER TO GET TO THE NEXT LEVEL WHERE FOR A AA TO CORRECT CURRENTLY, AND IN ORDER TO INCREASE THE AAA, THERE ARE SOME THINGS [00:05:01] THAT WE HAVE TO UNDERTAKE IN ORDER TO GET THERE. THOSE INCLUDE, UH, AGAIN, ASSESS VALUATION HAS TO BE HIGH, UH, RELATIVE TO OUR EXPENDITURES FUND BALANCE. UH, YOU MUST HAVE A S A SUBSTANTIAL FUND BALANCE WITHIN OUR FUND POLICY, AS YOU'LL RECALL, IT'S 20 TO 30%, AND WE'LL SPEAK MOMENTARILY ABOUT THE FACT THAT WE'RE DOING VERY WELL THERE WITH OUR FUND BALANCE AND THAT WE ACTUALLY HAVE, UH, MONEY THAT WE COULD POTENTIALLY USE FOR ONE TIME MINIATURES TO ASSIST US. SECONDLY, OUR THIRD SCHOOL USE ME AS THE PENSION LIABILITY THAT CITY HAS UNDERTAKEN, AND THIS IS WITH ANY CITY, 13 NMRS AND THE DOLLARS THAT WE HAD TO PUT FORWARD FOR THE TEXAS MUNICIPAL RETIREMENT SYSTEM. UH, WE ARE PAYING INTO WHAT'S CALLED AN AD HOC RATE, UH, YOU PAY, AND WE'VE HAD THE OPPORTUNITY TO DO THAT OVER THE YEARS, AS YOU KNOW, AND THE COUNCIL APPROVES THIS DURING THE BUDGET OF BEING ABLE TO PAY BELOW THE RATE THAT IS REQUIRED TO BE PAID. UH, IT'S NOT A, IT'LL BE A COUPLE OF POINTS BELOW THAT, BUT WE HAVE DONE THAT IN THE PAST FOR BUDGETARY PURPOSES. AND AS A RESULT OF THAT, WE HAVE, WE'RE STILL IN REALLY GOOD SHAPE WITH REGARD TO OUR PENSION LIABILITY. HOWEVER, WE WANT TO INCREASE THAT AND BEING ABLE TO GET IT INTO A BETTER POSITION FOR A BOND RATING. WELL, ONE OF THE THINGS THAT WE WERE PROPOSING TO DO THIS YEAR IS TO PAY UP A ADDITIONAL 2% COMPARED TO WHAT IS THE, UH, AD HOC RATE OF 10%. WE WOULD PROPOSE TO PAY ABOVE THAT AT 12%. AND AGAIN, THAT WOULD BE AN INCREASE OF $517,000 THAT WE WOULD HAVE TO CONTRIBUTE THIS YEAR. AND AS I SAID, WE HAVE A HEALTHY FUND BALANCE TO DO THAT. AND AGAIN, PUT US INTO A BETTER POSITION WITH REGARD TO OUR FUND, OUR, EXCUSE ME, OUR, UH, UH, OUR GENERAL OBLIGATIONS, CHICKEN OBLIGATION BOND RATINGS. AND THEN ALSO, UM, WE ARE ABLE TO, UH, RAISE OUR, UM, PROJECTION. WE WOULD BE ABLE TO GET IT UP AND, UH, GET US IN A PRIMARY POSITION OR TO BETTER OURSELVES FOR THAT OPPORTUNITY. SO WE DO LOOK AT THAT OPPORTUNITY WITH REGARD TO THE, UH, INCREASING OF OUR OBLIGATION, RIGHT, OR GENERAL OBLIGATION RATINGS, AND BEING ABLE TO MOVE FORWARD, LOWERING OUR COSTS GOING FORWARD NEXT. AND THIS IS A LITTLE BIT OF A HISTORY OF HOW, AS I WAS MENTIONING THAT WE'D NOT PAID UP TO WHAT WE HAD TO PAY. AND AGAIN, WE WERE ALLOWED TO DO THIS AND YOU COULD SEE THE DIFFERENCE. UH, THIS JUST SHOWS WHAT I EXPLAINED TO YOU A MOMENT AGO, GEOGRAPHIC OR GRAPHICALLY WITH RESPECT TO THE TIME, UH, GOING BACK TO 2011 TO THE PRESENT AND THE, UH, AGAIN, THE ACTUARIAL ACCRUED LIABILITY IS WHAT HAS BEEN PAID AND THE ACTUAL VALUE OF ASSETS, UH, THE BLACK DOT, UH, THAT'S WHERE WE, UH, HAVE BEEN PAYING AND THE BLUE REPRESENTS WHERE WE COULD HAVE PAID. SO THAT SHOWS YOU GRAPHICALLY THE DIFFERENCE, UH, MOVING ON STRATEGIC PLAN. UH, ANOTHER ITEM THAT WE IDENTIFIED WAS REVENUE GENERATION. AND ONE OF THE THINGS THAT, UH, FINANCE HAS UNDERTAKEN THIS YEAR AND WILL BE A GREAT ASSISTANCE TO DENALI, UH, OUR STAFF, BUT ALSO YOU, THE COUNCIL IS OUR, UH, REVENUE MANUAL, AND WE HAVE NOT DONE THIS IN THE PAST, BUT WHAT IT PROVIDES YOU IS AN OVERVIEW OF EACH OF THE, UM, EACH OF THE DIFFERENT REVENUE SOURCES THAT WE HAVE AS A CITY GIVES YOU EXPLANATION AS TO WHEN IT WAS PUT IN PLACE DEFINITION OF WHAT IT IS AND THE DIFFERENT, UH, TYPES THAT WE HAVE, HOW THEY CAN BE SPENT. AND SO WHEN WE PRESENT YOU WITH THE, UH, CITY MANAGER'S PROPOSED BUDGET, THIS WILL BE A TOOL THAT YOU'LL BE ABLE TO UTILIZE. IF YOU HAVE QUESTIONS, TAKE A DEEPER LOOK INTO, UH, REVENUE SOURCES AND UNDERSTANDING HOW THEY CAN BE USED. AND MORE IMPORTANTLY, THERE'S SOME IN WHICH YOU CAN NOT USE OR THINGS YOU CAN NOT USE THEM FOR AS WELL. SO I WANTED TO POINT THAT OUT. AND AGAIN, THAT WILL BE A KEY TOOL FOR YOU. UH, WHEN, WHEN LOOKING AT THE BUDGET, THEN, UH, ALSO WE WANT TO, UH, HAVE YOU TAKE A LOOK AT THE REVENUE GENERATION IS A PART OF BEING ABLE TO FIND OUR BUDGET FOR NEXT YEAR. ONE OF THE THINGS THAT WE'VE LOOKED AT OVER THE YEARS IS, UH, OR HAVE NOT ACTUALLY IS INCREASING OUR RATES AS OUR, EXCUSE ME, OUR SERVICE RATES AS THEY ARE RELATIVE TO THE COST OF DOING BUSINESS. AND SO PART OF WHAT WE HAD, UH, PRESENTED TO YOU IN THE PAST WAS A REVENUE AS PART OF THE REVENUE MANUAL, AND ALSO REVIEWING OUR RATES WHERE A POLICY IN THERE RECOMMENDS THAT A INTERIM FEES WILL BE, UH, ADJUSTED ANNUALLY EACH OCTOBER 1ST BY ANNUAL CHANGE. AND THE HOUSTON AREAS, CONSUMER PRICE INDEX, OR URBAN CONSUMER CPI, UNLESS SUCH ADJUSTMENT WERE RAISED THE FEES ABOVE THE COST TO PROVIDE THE SERVICE. SO AGAIN, WE WANT TO MAKE SURE THAT OUR SERVICE LEVEL CAN BE MAINTAINED AND THERE A COST OF US DOING BUSINESS. AND WE WANT TO RAISE THAT AND RECOMMEND THE RISE IN THAT BASED ON THE CPI AND THAT USAGE. [00:10:01] SO WHEN WE LOOK AT THE RATES THIS YEAR, UH, THAT WILL BE SOMETHING WE INCORPORATE. AND THEN ALSO, UH, WANTED TO SHOW TO YOU WHEN WE TALKED ABOUT THE PROPERTY TAX, BEING THE LARGEST REVENUE SOURCE FOR THE CITY, THEN WE, UM, HAVE TO PRESENT TO YOU WHAT AREAS CITIES LOOK LIKE WITH RESPECT TO THEIR TAX RATE. AND SO WE HAVE ADOPTED A POLICY OR THE COUNCIL HAD THE, TO MAINTAIN A TAX RATE THAT IS BELOW THE AVERAGE OF COMPARISON CITIES. THESE ARE THE COMPARATIVE CITIES THAT WE'VE BEEN USING FOR MANY YEARS, UH, FOR THOSE HAVE BEEN ON COUNCIL, PROBABLY RECOGNIZE THESE. AND AS YOU CAN SEE WHERE WE LIE WITHIN THAT AT, UH, OUR RATE BEING 0.5, NINE, EIGHT, UH, WITH A LOW BEING SHONDALAND AT 33 CENTS. AND THE AVERAGE BEING 58.2, UH, WE WOULD BE A LITTLE BIT HIGH. UH, AND THEN IF YOU TAKE, UH, SHIRLEY ANN OUT AS THE LOWEST COMPARATIVE, THEN IT RISES AS YOU CAN SEE THE 61. SO AGAIN, WE WANT TO BE MINDFUL OF THAT. UH, YOU ADOPTED THIS PREVIOUSLY, AND THAT WILL BE SOMETHING WE USE WHEN IDENTIFYING OUR REVENUE SOURCES, REVENUE, UH, RECOMMENDATIONS WITH RESPECT TO THE, UH, THE PROPERTY TAX. FINALLY. AND I TOUCHED ON THIS A LITTLE BIT EARLIER ABOUT THE FACT THAT WE WILL BE HAVING, UM, OVER THE PAST COUPLE OF YEARS, WE'VE BEEN ABLE TO HAVE EXPENDITURES, UH, BELOW REVENUE. AND AS A RESULT, WE'VE BEEN ABLE TO BUILD FUND BALANCE. WE DO HAVE A POLICY OF MAINTAINED FUND BALANCE FROM ANYWHERE FROM 20% TO 30%. AND RIGHT NOW IT LOOKS AS THOUGH BECAUSE OF COVID A LOT OF CITIES AND ORGANIZATIONS, COMMUNITIES HAVE BEEN SUFFERING AS A RESULT OF IT. UH, WE ACTUALLY SAW WHERE WE HAD REVENUES AS YOU KNOW, OUR, OUR SALES TAX WENT UP. UH, OUR EXPENDITURES WOULD COME AND AS A RESULT, WE'VE BEEN ABLE TO BUILD A HEALTHY FUND BALANCE. SO THE ONE THING I WANT TO PROPOSE TO YOU AND BE THINKING ABOUT TONIGHT WHEN WE'RE LOOKING AT SOME OF THE OVERVIEW OF SOME OF THE PROJECTS THAT WE'RE PROPOSING, SOME OF THE CAPITAL PROJECTS, AND ONE TIME EXPENDITURES WE'RE PROPOSING IS THAT WE DO HAVE THIS FUND BALANCE THAT WE RE-ESTIMATE TO BE ABOUT 7.4 MILLION THAT COULD BE USED FOR THOSE ONE-TIME EXPENDITURES, OR POTENTIALLY IF WE'RE LOOKING AT THE BOND PROPOSAL, A PROJECT THAT MIGHT BE ABLE TO COME OFF OF THERE, THAT WOULD THEN BE ABLE TO BE PUT FORWARD TOWARDS SOME OTHER PROJECT THAT MIGHT NOT GET FUNDED OTHERWISE. SO AGAIN, WE WILL BE PRESENTING TONIGHT A HIGH-LEVEL OVERVIEW OF REVENUES EXPENDITURES, HOW THEY WORK. AND THEN ALSO DEPARTMENTALLY, WE HAVE OUR, UH, OUR GENERAL SERVICES GROUP WHO IS UNDER THE CITY MANAGER'S OFFICE AND GENERAL GOVERNMENT. THERE'LL BE PRESENTING INFORMATION TO YOU, AND THAT'LL INCLUDE THE, UH, THEIR VISION, THEIR CURRENT EXPENDITURES TO, UH, TO BUDGET, AND THEN ALSO WHAT THEY PROPOSE AS ENHANCEMENTS FOR NEXT YEAR. SO, AGAIN, I WANT TO, UH, AT THIS TIME WE'RE GONNA GO THROUGH THE FUND STRUCTURE AND I'LL HAND IT OFF TO ELENA TO, UH, TAKE YOU THROUGH THAT. AND THEN DEPARTMENT DIRECTORS WILL BE UP TO PRESENT THE, A DIFFERENT DEPARTMENT BUDGETS FOR THEIR RESPECTIVE DEPARTMENT. SO I HAVE A QUESTION. YES, SIR. WITH 7.4 MILLION, ARE YOU TALKING ABOUT, SO WE HAVE FUND BALANCE THAT, UH, IS, IS OUR REVENUES OVER OUR EXPENDITURES THAT WE HAVE, UH, IF WE LOOK AT 30% BEING THE CAP FOR THE TOP END CAP FOR OUR RESERVE THAT WE HAVE BY A CHART, OR EXCUSE ME, MY POLICY, WE HAVE $7 MILLION OVER THAT 30% THAT WE HAVE AVAILABLE TO US THAT COULD BE UTILIZED FOR A ONE-TIME EXPENDITURE AGAIN, THAT HAS RESULTED BECAUSE WE'VE HAD REDUCED REVENUE OR EXCUSE ME, INCREASED REVENUES. AND ADDITIONALLY, UM, LESS EXPENDITURES OVER THIS YEAR, THIS PAST YEAR PLUS PREVIOUS SHARES THAT HAVE BUILT UP OVER TIME. SO IS THAT WITHIN THE 20 TO 30%, IT'LL BE, IT WOULD BE A, IF WE WERE TO UTILIZE SOME 0.4 MILLION, THAT WOULD BRING YOU DOWN TO THE 30%, WHICH IS THE TOP END OF YOUR POLICY. OKAY. FINISH YOUR QUESTION. ANY OTHER QUESTIONS BEFORE I HAND OFF TO ELENA? VERY GOOD. THANK YOU. YES. GOOD EVENING. MAYOR AND CITY COUNCIL. SO WE GO OVER THIS FUND STRUCTURE ON AN ANNUAL BASIS JUST BECAUSE WE ONLY DO IT ONCE A YEAR, AND WE NEED TO MAKE SURE YOU UNDERSTAND WHAT IT IS THAT YOU'RE LOOKING AT WHEN YOU LOOK AT THE BUDGET DOCUMENTS. SO THE CITY IS, UM, YEAH, THE CITY BUDGET IT'S COMPOSED OF VARIOUS FUN TIMES, AND THIS IS A GOVERNMENTAL ACCOUNTING. WE HAVE OUR GOVERNMENTAL FUNDS, WHICH INCLUDE OUR GENERAL FUND. WE HAVE SPECIAL REVENUE FUNDS, WHICH ARE FUNDS THAT ARE USED FOR SPECIFIC PURPOSES. THE DEBT SERVICE FUND. THIS [00:15:01] GETS THE PORTION OF OUR PROPERTY TAX RATE. THAT'S FOR INS, WHICH PAYS OUR PRINCIPAL AND INTEREST ON OUR DEBT SERVICE. THEN WE HAVE OUR CAPITAL PROJECT FUNDS, WHICH ACCOUNT FOR ALL OF OUR PROJECTS, PLUS OUR BOND PROCEEDS, BUT THEN OUR PROPRIETARY FUNDS, WHICH ARE BUSINESS FUNDS. WE HAVE, UM, OUR ENTERPRISE FUNDS AND I'LL GO OVER ALL OF THEM BRIEFLY. BUT THEN THE GENERAL FUND, WE BASICALLY HAVE FOUR SUB FUNDS, THE GENERAL FUND, WHICH IS OUR REGULAR OPERATING FUND. OUR EMERGENCY OPERATION FUND ALSO ROSE UP TO THE GENERAL FUND. AND THEN WE HAVE OUR FLEET AND OUR IT REPLACEMENT FUNDS. UM, IN SOME CITIES, THESE FUNDS ARE IN INTERNAL SERVICE FUNDS, BUT WE DON'T HAVE INTERNAL SERVICE FUNDS. SO THEY ALL ROLL UP INTO THE GENERAL FUND, SPECIAL REVENUE FUNDS. WE HAVE 17 SPECIAL REVENUE FUNDS PLUS THE PARKLAND ZONE PHONES, WHICH MAKES IT A LITTLE OVER 20 FUNDS. AND AGAIN, THESE ARE FUNDS THAT ARE FOR A SPECIFIC PURPOSE. THE MONEY COMES IN AND WE CAN'T USE IT FOR ANYTHING OTHER THAN THE PURPOSE THAT'S TIED TO IT. OUR DEBT SERVICE FUND IS JUST ONE FUND. UH, AND THAT AGAIN IS FOR OUR PRINCIPAL AND INTEREST WHILE OUR CAPITAL PROJECT FUNDS INCLUDE ALL OF OUR CAPITAL PROJECTS BASED ON THE TYPE OF CAPITAL PROJECTS. SO WE HAVE A GENERAL GOVERNMENT, WE HAVE TRANSPORTATION, WE HAVEN'T TRAINED AGE, AND WE ALSO HAVE ALL OF THE INDIVIDUAL ON PROCEEDS THAT ARE STILL AVAILABLE FOR USE. WE HAVE A TOTAL OF 12 CAPITAL PROJECT FUNDS, BUT THEN OUR ENTERPRISE FUNDS, WE BASICALLY HAVE THREE CATEGORIES. WE HAVE OUR UTILITY FUNDS. THERE ARE 15 UTILITY FUNDS WHICH INCLUDE OPERATING AND CONSTRUCTION FUNDS. THEN WE HAVE OUR LOCAL GOVERNMENT CORPORATION, WHICH INCLUDES OUR GOLF COURSE. AND THEN WE HAVE OUR SOLID WASTE FUND. HEY, SO WE'RE GOING TO GIVE AN OVERVIEW NOW OF THE PRELIMINARY ESTIMATES FOR REVENUE AND EXPENDITURES WITHIN THE GENERAL FUND. SO HERE YOU HAVE THE FISCAL YEAR 2021 COMPARED TO FISCAL YEAR 2022. AND AGAIN, AS A CITY MANAGER, UH, ATKINSON STATED THESE ARE PRELIMINARY NUMBERS. WHEN IT COMES TO OUR PROPERTY TAXES, WE RECEIVE A PRELIMINARY ASSESS EVALUATION IN APRIL, BUT THERE ARE SOME, UH, PROPERTY OWNERS THAT MAY DISPUTE THE VALUATION. SO WE GET ANOTHER, UM, VALUATION, WHICH IS THEN CONSIDERED CERTIFIED IN JULY. SO THE NUMBERS COULD CHANGE. THEY COULD DECREASE, THEY CAN INCREASE AT THE CURRENT STATE. WE HAVE AN INCREASE IN REVENUE AT $1.27 MILLION. NOW, WHEN YOU SEE THE INCREASE IN PROPERTY TAXES, YOU HAVE TO REMEMBER THAT WE ACCOUNT FOR ALL OF OUR PROPERTY TAXES IN THE GENERAL FUND, BUT WE ALSO ACCOUNT FOR TRANSFERS INTO THE TAX INCREMENT REINVESTMENT ZONES THERE. SO THIS FULL 1.275 MAY NOT GO DIRECTLY INTO THE GENERAL FUND. SOME OF IT MAY GO INTO, UM, THE TERRORS AND YOU'LL SEE THAT IN OUR TRANSFER OUT ON THE NEXT SLIDE, OUR SALES AND OTHER TAXES, UM, ACCOUNTS FOR OUR SALES TAX. WE DO BELIEVE THAT THERE WILL BE AN INCREASE. WE HAVE ACTUALLY BEEN AND SEEN REVENUES COME IN IN THE 11 MILLION RANGE, BUT THIS HAS BEEN AN ISSUE. THIS HAS BEEN DUE TO WHAT WE BELIEVE IS THE PANDEMIC WHERE PEOPLE ARE SHOPPING AT HOME. NOW WE HOPE THAT PEOPLE WILL CONTINUE TO SHOP AT HOME AND THE REVENUES STAY THAT AMOUNT, BUT WE WANT TO BE CONSERVATIVE WITH OUR EXPENSES, OUR REVENUE NEXT YEAR, UM, JUST TO MAKE SURE WE DON'T, UH, BUDGET TOO HIGH IN A SALES TAX AREA. AND THEN WE DON'T REALIZE THAT AMOUNT. AND SO WHEN YOU COMPARE BUDGET TO BUDGET, WE ARE ANTICIPATING AN INCREASE OF 888,000. IT IS POSSIBLE THAT IT MAY COME IN OVER THAT, UM, DUE TO THE TRENDS THAT WE'RE SEEING NOW, OUR FRANCHISE REVENUES, WE ARE PROJECTING EVERYTHING TO BE FLAT, OUR LICENSES AND PERMITS. WE DO HAVE AN INCREASE, AND THAT IS BASED ON CURRENT TRENDS. THIS NUMBER DOES NOT INCLUDE THE INCREASE THAT BILL WAS SPEAKING ABOUT AS FAR AS THE USER FEES, BUT WE DO STILL HAVE THE ABILITY TO INCREASE REVENUES IN THAT AREA. UH, FINES, UNFORTUNATELY, FINES AND FEES AND FORFEITURES CHARGES FOR SERVICES ARE BOTH AREAS THAT WERE IMPACTED BY THE PANDEMIC. THE REVENUE FOR FISCAL YEAR 2021, UH, WAS BUDGETED AT AN AMOUNT THAT WAS LOWER THAN 2020 BASED ON, UM, THE PANDEMIC. AND WE BELIEVE THAT THOSE AMOUNTS ARE GOING TO SLOWLY COME BACK. AS WE SEE SOME NORMALCY, THE INTERGOVERNMENTAL REVENUES DECREASE BY ABOUT $7 MILLION. THE MAJORITY OF THAT IS THE CARES ACT FUNDS. SO WE RECEIVE $6.1 MILLION IN CARE, ZACK THIS YEAR. UH, WE DO HAVE THE AMERICAN RECOVERY PLAN ACT AND ARPA FUNDS THAT WE'LL BE RECEIVING, UM, POSSIBLY SOME THIS YEAR AND NEXT YEAR, THEY'RE NOT INCLUDED IN THIS NUMBER BECAUSE WE ARE GOING TO CREATE A SPECIAL REVENUE FUND FOR THEM. SO WE WILL NOT INCLUDE THOSE IN THE DISASTER RECOVERY FUND BECAUSE THOSE FUNDS HAVE, UH, UH, TIME THAT WE CAN SPEND OVER OUR FISCAL YEAR. WE WANT TO BE ABLE TO CAPTURE THE FUND BALANCE WITHOUT A BEATEN IN THE GENERAL FUND, SINCE WE HAVE, I BELIEVE UNTIL 20, 26 TO SPEND THOSE FUNDS. BUT FOR NOW YOU SEE A DECREASE IN INTERGOVERNMENTAL REVENUES BECAUSE THE CARRYBACK FUNDS, UM, ARE NOT INCLUDED [00:20:01] IN FISCAL YEAR 20 18, 22 COURSE INVESTMENT EARNINGS. DO WE CALL IT REPORT FROM OUR FINANCIAL ADVISOR? INTEREST RATES ARE VERY LOW NOW, UM, AS, AND AS OUR INVESTMENTS MATURE, UH, THE INVESTMENTS THAT WE ARE ABLE TO PURCHASE ARE AT A VARIABLE LOW RATE AROUND 10 BASIS POINTS. SO YOU SEE THAT IN THE ESTIMATE, THIS IS JUST A GENERAL FUND. WE DO HAVE INTEREST INCOME THAT WILL BE IN THE OTHER FUNDS, BUT FOR GENERAL FUND, WE'RE ANTICIPATING A SIGNIFICANT DECREASE IN REVENUES. AND THE TRANSFERS ARE ADMINISTRATIVE COSTS THAT WE HAVE IN SOME BAR, VARIOUS FUNDS, SUCH AS, UH, THE TERRORS, THE PIDS, UH, AND UTILITY FUNDS OVERALL. UH, WE SEE THAT THERE'S GOING TO BE A DECREASE, BUT A MAJORITY OF THIS DECREASES DUE TO THE CARE SIDE, OUR GENERAL FUND EXPENDITURES, ALL SHOWN A DECREASE OF $11.5 MILLION. THIS IS PRIMARILY DUE TO, AGAIN, THE CARES ACT 6.1 MILLION. WE ALSO HAD, I BELIEVE OVER $3 MILLION IN ONE TIME ALLOCATIONS THAT WERE DONE, UH, IN FISCAL YEAR 2021. AND WE HAD TRANSFERS, UH, ONE TRANSFER WAS $1.8 MILLION FOR THE SIDEWALK, UH, REPLACEMENT PROGRAM. AND WE ALSO HAD TRANSFERS, UH, TO LGC AND TO THE PIG FUND. AND THOSE WERE ONE TIME TRANSFERS. BUT THEN THE PERSONNEL AREA, YOU SEE A REDUCTION OF 2 43 INCLUDED IN THIS NUMBER IS THE INCREASE IN PENSION AS MENTIONED BEFORE, WHICH IS THE 2% INCREASE, BUT WE HAVE HAD A REALLY GOOD REDUCTION IN OUR HEALTH INSURANCE COSTS BASED ON THE NEGOTIATIONS THAT OUR HR DEPARTMENT WAS ABLE TO COMPLETE. AND SO WE HAVE SAVED A LOT OF MONEY, WHICH HAS OFFSET, UH, UH, THE, THE INCREASE OF 3.5 AND LET'S SEE, AND THE INCREASE IN THE PENSION EXPENSE. MOST OF THE OTHER AREAS, THE REDUCTIONS AGAIN, ARE DUE TO THE CARES ACT. AND ONE TIME ALLOCATIONS, WE ARE IN THE PROCESS OF FINALIZING OUR EXPENSES AS IT RELATES TO THE CARES ACT. UM, AND WE MAY BE COMING BEFORE YOU WITH, UM, ANOTHER AGENDA ITEM IN REGARDS TO CARE TAX SPENDING DURING THE BUDGET PROCESS. SO DEPARTMENTS ARE ABLE TO PRESENT US WITH A SUPPLEMENTAL REQUEST, JUST AS A REMINDER, WE DO UTILIZE INCREMENTAL BUDGETING WHERE WE START WITH THE BASE BUDGET, AND THEN IN INCREMENTAL AMOUNTS ARE EITHER ADDED OR SUBTRACTED FROM THAT BASE. SO THESE ARE ALL OF THE REQUESTS THAT CAME FROM THE DEPARTMENTS AND THEY'RE IN VARIOUS CATEGORIES. THE TOTAL AMOUNT IS APPROXIMATELY $5.5 MILLION WITH OVER 2 MILLION BEING ONE TIME AND 3 MILLION BEING RECURRING. SO THIS IS WHAT WE'RE DEALING WITH WHEN WE ATTEMPT TO BALANCE THE BUDGET AND LOOK AT THE COUNCIL'S PRIORITIES AND DETERMINED WHAT IT IS THAT, UM, CITY MANAGER WILL PRESENT AS HIS PROPOSED BUDGET. ELENA, ONE QUESTION FOR YOU, I'M NOTICING THAT THE NUMBERS ARE THE SAME FOR TOTAL EXPENDITURES. SO ALL OF THESE YOU'RE SAYING THESE ARE BROKEN DOWN TO THE RIGHT BASED OFF OF THE DEPARTMENT AND THE LEFT BASED OFF OF WHAT THEY'RE ASKING FOR. CORRECT. SO THE LEFT SHOWS THE OBJECT CLASS. AND SO WE HAVE UNDER PERSONNEL, IF THEY'RE ASKING FOR MORE POSITIONS, UM, AND THEN SUPPLY. SO THAT IS, YOU KNOW, A CUMULATIVE AMOUNT FOR THE ENTIRE CITY WHEN IT COMES TO THE OBJECT CLASSES AND THEN ON THE RIGHT IS JUST THE AMOUNT BY DEPARTMENT AND WHAT THEY REQUESTED. AND JUST AS A REMINDER IN THE FIRE DEPARTMENT, UM, WE DO HAVE THE FIRE STATION SIX, UM, WHICH WE, WE HAVE BEEN TALKING ABOUT FOR QUITE SOME TIME AND WE'RE BUILDING THE FIRE STATION. SO IT INCLUDES 12 NEW FIREFIGHTERS AND THE OPERATIONS PROBABLY EIGHT MONTHS AT THE FIRE STATION. AND THAT'S ABOUT, UH, I THINK TOTAL IS ABOUT 1.1 LOW, LESS THAN 1.2 MILLION. SO AT THAT AMOUNT THAT A FIRE STATION SIX IS INCLUDED IN THAT AMOUNT. SO WITH THOSE MONIES, UH, OR AT LEAST A MAJORITY OF THOSE FUNDS ARE COMING FROM BOND DOLLARS, RIGHT? BOND FUNDS, THAT IS THE CONSTRUCTION OF FIRE STATION SIX IS COMING FROM BOND FUNDS. BUT THE OPERATIONS SUCH AS THE STAFFING THAT HAS TO COME FROM THE GENERAL FUND OR THE 1.8 IS THE STAFFING AND THE OPERATIONAL COST OF THE FACILITY. THANK YOU. I DON'T THINK IT'S ONE THAT, THAT, THAT FULL BUMP IS A FIRE STATION, SIX FIRE STATION SIX, IT'S A LITTLE LESS THAN 1.2, AS FAR AS THE STAFFING IN OPERATIONS. THERE'S JUST OTHER REQUESTS THAT ARE, UM, INCLUDED IN THOSE NUMBERS. AND SO THROUGHOUT THE BUDGET WORK SESSIONS, YOU'LL HEAR FROM, AS BILL SAID, ALL OF THE DEPARTMENT HEADS, IN ADDITION TO PROVIDING AN OVERVIEW OF THEIR DEPARTMENTS, THEY WILL, UH, SHOW YOU THE BASE BUDGET FOR THE DEPARTMENT. AND THEN THEY'LL GIVE YOU A LITTLE MORE DETAIL AS FAR AS THE SUPPLEMENTALS THAT THEY'RE REQUESTING. AND SO TONIGHT, UH, THE GENERAL GOVERNMENT DEPARTMENTS THAT WE'LL BE PRESENTING INCLUDE, UH, WE HAVE CITY COUNCIL, CITY MANAGEMENT, AND CITY, SECRETARY LEGAL, HUMAN RESOURCES, FINANCIAL SERVICES, AND IT INNOVATION AND TECHNOLOGY. [00:25:02] SO IF THERE ARE NO OTHER QUESTIONS WE CAN GO AHEAD AND GET STARTED WITH NEXT. I HAVE A COUPLE OF QUESTIONS. YOU KNOW, YOU TALKED ABOUT, I THINK 1.7 THAT WAS TRANSFERRED TO FOR SIDEWALKS. CAN YOU TELL ME WHERE THAT WAS FOR? UH, THERE WAS ONE, A $1.8 MILLION TRANSFER THAT WAS TRANSFERRED INTO, I BELIEVE IT WAS METRO, UH, FOR THE SIDEWALK REPLACEMENT PROGRAM. AND SO AS FAR AS THE ACTUAL SIDEWALKS THAT WERE BEING REPAIRED THIS YEAR, UM, WOULD YOU LIKE TO HAVE MORE INFORMATION ON THAT? WHAT DO YOU MEAN BY METRO? LIKE WE PAY FOR OUR SIDEWALK REPLACEMENT PLAN OUT OF METRO FUNDS. UM, BUT THE CITY DECIDED LAST YEAR TO CONTRIBUTE AN ADDITIONAL 1.8 MILLION FROM THE GENERAL FUND. SO WE TRANSFERRED THE MONEY INTO METRO TO ADD TO THE OTHER SIDEWALK REPLACEMENT MONEY THAT WE HAVE IN THERE. SO WHICH SIDEWALKS DO WE REPLACE MAYOR AND COUNCIL LAST YEAR? I THINK WE HAVE MENTIONED THIS TO YOU. PART OF THE BOND EXPLORATORY COMMITTEE MEETING AND SOME WORKSHOPS THAT WE HAVE HELD WITH COUNCIL. THERE WAS A STUDY DONE BOTH ON THE PAYMENT REHABILITATION SIDE, AS WELL AS ON THE SIDEWALK SIDE, WHEN THEY DID THE STUDY, WHAT THE STUDY SAID WAS THAT IT'S APPROXIMATELY $2 MILLION WORTH OF SIDEWALK LEFT CITYWIDE ALL ACROSS THE CITY. A DECISION WAS MADE, YOU KNOW, TYPICAL FUNDING, UH, FOR SIDEWALKS EVERY YEAR IS BETWEEN 400 TO $450,000, WHICH IS THE REBATE WE GET BACK FROM METRO AT DECISION WAS MADE LAST YEAR TO INFUSE ADDITIONAL FUNDING OF, TO THE TUNE OF APPROXIMATELY 1.8 MILLION TO CATCH UP WITH ALL THE BACKLOG OF SIDEWALKS REPAIRS THAT'S GIVE OR TAKE ABOUT 2.2 MILLION CURRENTLY WE'RE HALFWAY THROUGH THE PROGRAM, AND THAT'S THE 1.8 MILLION THAT ELINA IS REFEREE. SO THE TOTAL WAS 2.2. THAT'S CORRECT. SO WE'RE IN THE WORK IN PROGRESS AND IT'S GOING TO BE HALFWAY THROUGH NOW. AND WE ANTICIPATE WITHIN THE NEXT YEAR, WE'LL COMPLETE THE, ALL THE BACKLOG THAT WAS IDENTIFIED IN THE ASSESSMENT, THE MAYOR AND COUNCIL, JUST AS A REMINDER, WE STARTED OUT WITH A DEPTHS OR SIDEWALKS THAT NEEDED REPAIR A $6 MILLION. AND SO WE'VE BEEN ABLE TO COMPLETE THAT WITH THIS, UH, ALLOCATION. AND THAT DOESN'T MEAN THAT WE DON'T HAVE MORE SIDEWALKS BECAUSE AS WE, UH, AS THEY AGE, THEY'LL CONTINUE TO NEED REPAIR OUT OF THAT 1.8 MILLION, HOW MUCH, HOW MUCH MONEY DO WE SPEND FOR THE STUDY, OR WAS IT THAT OUT OF THEM THAT CAME FROM THE PREVIOUS YEAR'S BUDGET OF THE STUDY CAME? YES, WE DID MONEY. I DON'T REMEMBER THE EXACT AMOUNT BETWEEN PAYMENT AND SIDEWALKS SOMEWHERE TO THE TUNE OF 200,000 OR SOMETHING WE SPENT, I DO NOT HAVE THE EXACT NUMBER, BUT THAT WAS IN PREVIOUS YEARS, BUT IT'S NOT THE LAST YEAR THAT PREVIOUS YEAR'S MONEY THAT YOU SPENT IS WHAT PROMPTED TO SAY THAT WE NEED THE 2.2 MILLION TO FIX THE SIDEWALKS. RIGHT. THAT'S CORRECT. THAT'S COVERING THE ENTIRE ENTIRE CITY. THAT IS CORRECT. YES. SO AS CITIZENS CALL FOR SIDEWALKS REPAIRS, RIGHT. YOU'RE SPENDING MONEY OUT OF THAT 2.2 THAT'S CORRECT, WHICH IS THROUGHOUT THE CITY. SO THERE NO ALLOCATION OF LIKE A DESEGREGATED DISAGREED THE 60 OR D OR YOU SPENDING GENERAL. LET ME CLARIFY A LITTLE BIT. WHEN THIS ASSESSMENT WAS DONE, WE HAVE A SIDEWALK POLICY. WE'RE NOT FIXING EVERY LITTLE CRACK AND DENSE IN THE SIDEWALK THAT IS A POLICY, OR WHETHER THERE IS A SAFETY HAZARD AND CERTAIN LIMITS THAT WE DO THAT BASED ON THAT ROUGHLY ABOUT A YEAR AGO, WHEN THE SIDEWALK ASSESSMENT WAS DONE, THERE WAS YOU WOULD TAKE ABOUT $2 MILLION WORTH OF SIDEWALK, REPAIRS TO BE DONE. AND THAT'S THE LIST THAT'S ON OUR LIST AND THAT WE'RE FIXING. AND AS THE CITY, INTERIM CITY MANAGER ALLUDED TO, WE KEEP ON ADDING MORE NUMBERS THAT COME IN AND IT'S NOT LIKE THAT'S THE FIXED LIST. WE GET NEW WORK ORDERS, THAT'S BEING ADDED AS WELL, BUT IN GENERAL, IT'S THAT LIST THAT WE'RE FIXING. SURE. SO LAST QUESTION. YES. ANY WAY THAT YOU CAN PROVIDE THE CITY COUNCIL WITH HOW MUCH APPROXIMATE DOLLAR AMOUNT THAT WENT INTO EACH DISTRICT, FOUR MISSION, WE CAN DO THAT. AND I THINK I'LL BE COMING BACK WEDNESDAY TO GIVE A PUBLIC WORKS UPDATE, AND THAT POINT WE CAN GIVE YOU THAT UPDATE. OKAY. THANK YOU. THANK YOU. I HAVE TWO MORE QUESTIONS FOR YOU ON THE PEC FUND THAT YOU HAD TALKED ABOUT, WHAT WAS THE FINAL DOLLAR AMOUNT WAS TRANSFERRED? THE FINAL DOLLAR AMOUNT WAS $484,800. YEAH. AND THEN THAT TAKES [00:30:01] CARE OF THE, EVERYTHING THAT WAS BROUGHT BACK INTO GENERAL FUND. THAT WAS THE TOTAL AMOUNT THAT WAS, THAT WAS COSTS THAT WE IN ORDER FOR US TO PUT THAT AMOUNT OF MONEY BACK INTO JAIL. OKAY. AND THEN THE LAST THING I HAVE IS THE LGC THAT YOU HAD TALKED ABOUT, UH, WAS THAT A, WAS THAT A TREND THAT WAS ALSO A TRANSFER? WHAT WAS THAT FOR? UH, THAT WAS FOR A PRIOR YEAR DEFICITS. SO THE, UH, INTERFUND LOAN POLICY STATES THAT WE ARE NOT TO USE INNER FUND LOANS FOR DEFICITS. AND SO THE 400, 14,001 14 WAS A DEFICIT FROM, UH, I BELIEVE 2018 TO 2020, WHICH ALSO INCLUDED A PANDEMIC YEAR WHERE OF COURSE THINGS WERE CLOSED. WHEN YOU SAY DEFICIT, YOU'RE TALKING TO MUDD DEFICIT BECAUSE THEY DIDN'T MAKE THE ROUND OF GOLF OR, OR WHAT HAVE YOU. RIGHT? THE, THE EXPENDITURE IS EXCEEDED THE REVENUE, OF COURSE, AS, UH, THEY, UH, LGC PRESENTED, UM, I BELIEVE IT WAS LAST MONTH. THIS YEAR, THEY BELIEVE THAT THEY, THE REVENUE WILL EXCEED THE EXPENDITURES. SO HOPEFULLY THINGS ARE TURNING AROUND AND THEY'LL BE ABLE TO COVER EXPENDITURES IN THE FUTURE. THANK YOU, ELAINE. I HAVE A QUESTION. UM, HOW DOES EACH DEPARTMENT REQUEST FUNDS FOR THEIR DEPARTMENT? IS, DO YOU HAVE BASELINE DATA OR DO THEY JUST ARBITRARILY JUST REQUEST FUNDS OR BASED ON NEEDS OF THE DEPARTMENT? SO, UH, WE EMPLOY INCREMENTAL BUDGETING. UH, THEY HAVE THE ABILITY TO GO INTO OUR SYSTEM. WE HAVE A BUDGETING SYSTEM THAT INCLUDES, UH, PRIOR YEAR'S INFORMATION AND THE SYSTEM HAS, UH, THE BASELINE BUDGET, WHICH STILL REQUIRES A JUSTIFICATION AND EXPLANATION. SO ALTHOUGH IF THE DEPARTMENT DOES NOT REQUEST A SUPPLEMENTAL AMOUNT, THEY THEY'RE STILL PUTTING IN WHAT THEY'RE USING THAT MONEY FOR. SO DEPARTMENTS ARE USING OUR TYLER MUNIS SYSTEM IN ORDER TO INPUT ALL OF THEIR BUDGET INFORMATION, AND THEY'RE USING A PRIOR YEAR'S HISTORY. AND THEN THEY ALSO A COUNCIL MEMBER. THEY ALSO HAVE SUPPLEMENTAL REQUESTS THAT ARE POTENTIALLY ONE TIME OR RECURRING THAT WILL BE HERE IN A YEAR, UH, FOR NEW PROGRAMS OR ITEMS. EXPLAIN WHY WAS THE MONEY TAKEN OUT OF THE METRO BUDGET AS OPPOSED TO BEING UTILIZED OUT OF THE CIP BUDGET? UM, ARE WE REFERRING TO THE SIDEWALK PROGRAM? SO, UH, WITH THE DEVELOPMENT OF THE FISCAL YEAR 2021 BUDGET, UH, COUNCIL APPROVED PAYING $1.8 MILLION FROM THE GENERAL FUND FOR THE SIDEWALK REPLACEMENT. AND THAT WAS DUE TO OUR FUND BALANCE EXCEEDING THE 30% THRESHOLD. UM, SO THAT WAS ONE OF THE ONE-TIME EXPENDITURES APPROVED BY COUNCIL. AND SO SINCE WE RECORD ALL OF OUR SIDEWALK PROJECTS AND THE METRO FUND, WE TRANSFERRED THE MONEY INTO THE METRO FUND. OKAY. THANK YOU. AND THEN MY LAST QUESTION, UM, I REMEMBER FORMER CITY MANAGER, JOHN SAYING THAT I FIVE-YEAR PLAN WAS GOING TO BE CONSOLIDATED INTO ONE YEAR PLAN. IS THAT STILL THE CASE, OR ARE WE MOVING AWAY FROM THAT? WE HAVE A LONG RANGE FINANCIAL FORECAST THAT IS A FIVE-YEAR FORECAST THAT WILL BE PRESENTED TO COUNCIL. UH, WITHIN THE NEXT COUPLE OF MONTHS, IT PROBABLY WILL BE, UH, INTRODUCED ALONG WITH THE PROPOSED BUDGET. UM, SO WE DO HAVE A FIVE-YEAR LONG RANGE FINANCIAL FORECAST THAT WILL BE PRESENTED TO COUNCIL. AND I HAVE ONE MORE, THE, UM, THE FINES FEES IN THE FORFEIT SHOWING THAT $1,600 LESS. RIGHT. AND THAT'S NOT INCREASING ANY OF THE DUES OR, I MEAN, ANY OF THE FEES, RIGHT? NO, THAT'S JUST BASED ON VOLUME. MOST OF THE FEES AND THE COURT SYSTEM ARE SET BY THE STATE LEGISLATION AND THEN THE JUDGES TOO, I BELIEVE THAT IT'S JUST BASED ON VOLUME AND WHAT WAS SUBMITTED BY THE DEPARTMENT. OKAY. SO PARENT COUNCIL, UH, I WANT TO COVER TWO, UH, DEPARTMENTS, ADMINISTRATIVE PHARMACY. WE HAVE ONE DAY IN YEARS, THE CITY COUNCILS, AS YOU CAN SAY, THERE'S BEEN, UH, A FEW VARIANCES WITH, UH, 2021 VERSUS 20 22, 20 $4 IN PERSONNEL COSTS BEING WORKERS' COMPENSATION CHANGE, UH, $342 IN SUPPLIES. AND THEN, UH, OTHER EXPENDITURES WOULD BE A TRANSFER THAT WAS TAKEN OUT FROM THERE AND THEN SUPPLIES AND MATERIALS, UH, BRINGING YOURS TO A TOTAL OF 1 26, 1 52, UM, [00:35:04] LOOKING AT THE CITY MANAGEMENT ORGANIZATION AND, UH, THE, UH, AS YOU KNOW, THE STRUCTURE WE HAVE WITHIN THE CITY MANAGER'S DEPARTMENT. UH, SO YOUR MANAGER, SECOND ASSISTANT TWO ASSISTANT CITY MANAGERS, A NEW, UH, POSITION WAS JUST LEAN SIX SIGMA COORDINATOR THAT HAD PREVIOUSLY BEEN AN HR, OR EXCUSE ME, A 90, AND WE'VE MOVED IT TO THE CITY MANAGER'S OFFICE. ALONG WITH THE, UH, CP STANDARDS OFFICER THERE'LL BE REPORTING TO THE LEAN SIX SIGMA COORDINATOR IS THAT IS A CP STANDARDS OFFICE RIGHT NOW IS THE PERSON THAT WAS OUR, UH, OUR, UH, PERFORMANCE OFFICER, CHIEF PERFORMANCE OFFICER. BUT WE ARE REALLOCATING AND REEVALUATE NET POSITION TO REPORT UNDER THE LEAN SIX SIGMA COORDINATOR AND WORKING WITH, I HAVE A QUESTION. SO THEN WHAT HAPPENS TO THE CHIEF PERFORMANCE OFFICER ROLE? I'M SORRY, WHAT HAPPENS TO THE CITY? UM, CHIEF PERFORMANCE OFFICER. SO BASICALLY THAT IS BEING, UH, THAT'LL BE TAKEN OVER. AND AS FAR AS WHAT THEY DO BY THE, THE LEAN SIX SIGMA COORDINATOR DOING THAT, THAT POSITION OR DOING THOSE DUTIES, AND THEN THE POSITION, THE OTHER POSITION WILL REPORT UP TO THAT POSITION AND ASSISTING THEM WITH THE PROGRAMS THAT ARE IDENTIFIED AND OPPORTUNITIES FOR IMPROVEMENT PROCESSES. WAIT A MINUTE, PHIL, WE'RE GETTING INTO THE WEEDS, BUT, UH, WOULD ANYONE BE ABLE TO INTERVIEW FOR THAT POSITION OR IS THAT PERSON IN THAT ROLE AUTOMATICALLY JUMPING IN, IN THIS ROLE? WE'RE REVIEWING THAT RIGHT NOW AS TO WHAT WE NEED. AND THAT'S ONE THING THAT THE CHIEF, OR EXCUSE ME OF THE SIX SIGMA COORDINATOR IS LOOKING AT. OKAY. OKAY. SO ON THE SIXTH SIGMA COORDINATOR, WHO IS THAT? I'M SORRY, WHAT IS THAT A HIGHER EMPLOYEE WITHIN THE, WITHIN THE CITY COORDINATOR? YES, SIR. THAT'S JOSEPH, KENNETH WHO WAS HIRED BACK. OKAY. AND WHAT IS HIS ROLE? WHAT IS HE GOING TO BE DOING AND HE'LL BE GOING, OR HE'LL BE ASSISTING DEPARTMENTS WITH EVALUATING PROCESSES THAT WE'VE IDENTIFIED IN OUR ANALYSIS? UH, BOTH THROUGH, UH, SINCE AN INPUT FROM, UH, FROM OUR, UH, CITIZENS AND SURVEYS THAT WE'VE DONE ALSO US EVALUATING OUR PROCESSES TO SEE WHAT AREAS WE NEED TO MAKE IMPROVEMENTS IN. THEY'LL HELP ASSIST WITH THAT ONE, UH, THAT THEY, THE FIRST ONE WE TOOK ON WAS DEVELOPMENT SERVICES WORKING WITH, UH, THE ASSISTANT CITY MANAGER AND THE DIRECTOR. UH, THEY ARE IN THE PROCESS OF COMPLETING A LOT OF THE, THE DIFFERENT, UH, RECOMMENDATIONS AND GETTING THEM IN PLACE. WE'LL BE BRINGING FORWARD SOME RECOMMENDATIONS AS FAR AS SOME, WELL, PROBABLY DO SOME, BE DOING SOME REORGANIZATION AS A MATTER OF THAT. AND THEN, UH, THE NEXT AREA WE IDENTIFIED TWO AREAS, ONE WAS STREETS, UH, AND WE IDENTIFIED WITHIN THE ASSISTANCE, UH, SURVEY, YOU KNOW, BEING ABLE TO GET OUR, UH, STREET SIDEWALKS AND OTHER THINGS TAKEN CARE OF IN A MORE QUICK MANNER. AND THEN THIRD, OR ACTUALLY THAT'S THIRD, SECOND WAS, UH, IMPROVEMENTS THROUGH COMMUNICATION THAT WERE IDENTIFIED THROUGH THE CITIZENS, UH, SURVEY LAST YEAR, BILL. SO LET ME, LET ME ASK YOU THIS. SO WE HAVE, WE HAVE A CHIEF PERFORMANCE OFFICER THAT'S LOOKING AT DEVELOPMENT PLAN SERVICES AND ALL THAT. WHAT IS THE DIRECTOR OF THAT AREA? WHAT IS THE ROLE OF THAT DIRECTOR OF THE DEPARTMENT DEVELOPMENT SERVICES? IF WE HAVE, UH, I GUESS NOW IT'S CALLED CP STANDARD. OFFICER'S LOOKING AT WHAT ARE THEY, WHAT ARE THEY LOOKING FOR? THEY WILL LOOK AT THE PROCESSES THAT ARE BEING UNDERTAKEN, TALK TO THE CUSTOMERS AND WHAT ISSUES THEY'VE RUN INTO LOOKING AT OPPORTUNITIES TO STREAMLINE PROCESSES WITH USING TECHNOLOGY WITH, UH, HOW WE HAVE OUR, UH, OUR PROCESS IN PLACE, AS FAR AS OUR PERSONNEL, HOW THEY RESPOND AND INTERACT WITH ONE ANOTHER, THE INFORMATION THAT WE'RE GAINING FROM THE PUBLIC IN ORDER TO HELP SERVE THEM. AND THEN ALSO REALIGNING, UH, SOME DEPARTMENTS AND MAYBE SOME DIVISIONS, UH, TO HAVE THEM WORKING MORE CLOSELY TOGETHER RATHER THAN BEING SPREAD OUT THROUGH THE ORGANIZATION AND HAVING TO TAKE EXTRA STEPS TO GET THINGS ACCOMPLISHED THAT COULD BE WORKED WITH, UH, WORK TOGETHER WITH, AND A SINGLE SMALL. SO JUST MY OBSERVATION, I'VE BEEN HERE SIX MONTHS TODAY, AND NEVER YET TO SEEN THE CHIEF PERFORMANCE OFFICER BRING ANY TYPE OF PERFORMANCE THROUGH CITY COUNCIL. SO, SO I DON'T KNOW WHAT THEY'VE BEEN DOING. SO IF YOU'RE A RAIL LINE IN THAT POSITION BACK UNDER THE SIX SIGMA, SO MY THING IS HOW ARE THEY GOING TO, I MEAN, FOR THE LAST SIX MONTHS ON THE PERFORMANCE, WE HAVE NOT RECEIVED ANYTHING FROM THIS PARTICULAR POSITION. YOU'RE TALKING ABOUT THE CHIEF PERFORMANCE OFFICER OR THE SIX SIGMA COORDINATOR. I MEAN, SHE PERFORMED ITSELF, RIGHT? BEN GAIN HIS FEET WET AS FAR AS THE, THE SIX SIGMA COORDINATOR WITH REGARD TO THE DEVELOPMENT SERVICES. HE'D SAY HE TOOK THAT ON RIGHT WHEN HE GOT HERE IN DECEMBER. AND THEN NOW, RECENTLY [00:40:01] I'VE REDIRECTED HIM TO, UH, AGAIN, TAKING A LOOK AT THE COMMUNICATIONS AND THE OPPORTUNITIES THAT WE HAVE THERE. AND THE CHIEF PERFORMANCE OFFICER, UH, IS ASSISTING THEM WITH THAT AS WELL AS HAS BEEN WORKING ON SOME OF THE, UH, UH, CIVIL SERVICE MATTERS THAT WE'VE BEEN DOING. I MEAN, THE STAKES, MY GUYS SHOULD NOT HAVE TO GET HIS FEET WET BY THE CHIEF PERFORMANCE OFFICER. I MEAN, THEY SHOULD KNOW. AND THE FACT THAT I JUST WANT TO KNOW FOR THE SIX MONTHS, WHAT WERE THEIR ROLE, THE CHIEF PERFORMANCE OFFICER IS ASSISTING WITH, UH, AGAIN WITH THE, UH, CHIEF PERFORMANCE OFFICER IN GATHERING DATA, GETTING, UH, INFORMATION, UH, BASED FOR THE DEVELOPMENT SERVICES REVIEW COMMUNICATIONS REVIEW. ADDITIONALLY, WORKING ON THE, UH, THE CIVIL SERVICE PROGRAM HAS BEEN A LARGE PART OF WHAT WAS THAT POSITION WAS USED FOR FROM DECEMBER UNTIL ABOUT MAY. YEAH. ANY MORE QUESTIONS? YEAH, GO AHEAD. OKAY. SO MY QUESTION IS, UM, WELL, THE SIX SIGMA AND THE CHIEF PERFORMANCE OFFICER, PRETTY MUCH DO THE SAME THING, OR WHAT'S THE DIFFERENCE AND DO WE NEED BOTH OF THEM? WELL, THAT'S BEING EVALUATED NOW. THAT'S, THAT'S PART OF WHAT THE EVALUATION, AGAIN, I'VE BEEN IN THIS POSITION FOR ABOUT SIX WEEKS AND THAT'S SOMETHING THAT WE'RE TAKING A LOOK AT IS GETTING WITH THE, UH, WITH THE SIX SIGMA COORDINATOR, WITH THIS BEING A NEW POSITION WITHIN THE ORGANIZATION, A NEW PROGRAM WITHIN THE ORGANIZATION, LEADING THAT PERSON, GETTING THEIR SELVES ACCLIMATED TO THE, TO THE ORGANIZATION, AND THEN MAKE THOSE RECOMMENDATIONS THROUGH THE BUDGET PROCESS, WHICH YOU'LL BE SEEING AS WE MOVE FORWARD. ANOTHER QUESTION. SO THE CHIEF PERFORMANCE OFFICER, THEY WERE PRETTY MUCH CHECK AND MAKE SURE THAT PERFORMANCES IS ALIGNED, CORRECT. HOW WOULD THAT PERFORMANCE REALLY HAVE ANY EFFECT IF THEY'RE NOT WORKING DIRECTLY WITH THEM? SHOULDN'T THE DIRECTORS BE, YOU KNOW, PRETTY MUCH ALONE IN A PERFORMANCE BASED ON THEIR, THEIR EMPLOYEES. I'M NOT SURE. UM, SO BASICALLY WHAT I'M SAYING, HOW WOULD THE CHIEF PERFORMANCE OFFICER BE ABLE TO GAUGE THE STAFF PERFORMANCE IF THEY'RE NOT WORKING WITH THEM DAILY, BECAUSE THEN THAT'D BE THE DIRECTOR'S JOB. YES. BUT THIS WILL BE ON, ON PROCESSES AND HELPING THEM SEE THINGS THAT THEY MIGHT POTENTIALLY NOT BE ABLE TO SEE, UH, RUNNING TESTS, FRAYING ANALYSIS ON PROCESSES AND COMMUNICATIONS, UH, AND, UH, THE STEPS THAT THEY TAKE TO SERVICE THE PUBLIC AND, UH, HELP THEM BREAK THESE DOWN INTO A SCIENTIFIC METHODOLOGY TO EVALUATE WHERE THEY MAY BE ABLE TO FIND EFFICIENCIES. AND SO THE CHIEF PERFORMANCE OFFICER, AGAIN, IS A POSITION THAT WE'RE EVALUATING AND WE'LL BE TAKING A LOOK AT THE SIX SIGMA COORDINATOR IS ONE IN WHICH WE SEE GREAT OPPORTUNITY, UH, FOR THE ORGANIZATION TO TAKE DOWN, TAKE ITEMS THAT WE NEED TO TAKE A LOOK AT FROM THE STANDPOINT, GREATER EFFICIENCIES AND, UH, AND WORK THROUGH THE ORGANIZATION. WE'LL BE IDENTIFYING SOME OF THOSE THROUGH THE PROJECT OR THROUGH THE BUDGET PROCESS THIS YEAR FOR THOSE OPPORTUNITIES. I THINK I GO BACK WITH WHAT EXACTLY WHAT COUNCIL MEMBER EDWARDS IS TALKING ABOUT. WE HAVE A CITY MANAGER, TWO ASSISTANT CITY MANAGERS, THEN YOU HAVE ALL DEPARTMENT DIRECTORS. THEN ON TOP OF THAT, YOU HAVE SIX SIGMA GUY NOW. AND THEN GOING BACK TO SIX MONTHS, I AM NOT SEEING ANYTHING THAT WAS PRODUCED IN THE DOCUMENTATION OR ANYTHING BEFORE COUNCIL. I CAN'T SPEAK PRIOR TO THAT. SO I REALLY WANTED TO, AGAIN, I'M NOT TRYING TO RE EMPHASIZE, OUR QUESTION IS SAYING, THEN NOW YOU'RE PUTTING THIS UNDER A SIX SIGMA GUY. SO HOW DOES THE DEPARTMENT DIRECTORS CORRELATE WITH IT? I MEAN, I FEEL LIKE WE'RE, WE, IT WAS TOO MANY PEOPLE AT THE TOP, SO I DON'T KNOW IF YOU'RE TALKING ABOUT THE CHIEF PERFORMANCE OFFICER OR THE SIX SIGMA OFFICER. SO AGAIN, WE'RE EVALUATING THAT POSITION TO SEE WHAT WE NEED FOR THAT PERSON OR THAT POSITION TO BE IN ORDER TO ASSIST WITH THE EVALUATION OF SIX SIGMA ITEMS THAT ARE IDENTIFIED IN ORDER TO HELP US BE MORE EFFICIENT AS AN ORGANIZATION AND GENERATE COST SAVINGS, UH, THROUGH THAT PROCESS. SO IF YOU'RE EVALUATING, WHY IS THAT SAY CPS STANDARD OFFICE OR UNDER THE PREP, THAT'S PRESENTLY WHAT WE HAVE OUR SICK AND LEAN SIGMA COORDINATOR SINCE HE'S BEEN GETTING HIS FEET WET FOR SIX MONTHS, OR IS HE GOING TO PRESENT A FORMALIZED REPORT TO US, HIS ANALYSIS, AND WHEN WILL THAT TAKE PLACE? WE WILL. AND, UH, PLAN, I BELIEVE WE'RE GETTING PRETTY CLOSE ON THE DEVELOPMENT SERVICES. THAT WAS THE FIRST ONE WHEN IT WAS LOOKED INTO. AND I SUSPECT WE PROBABLY CAN WITHIN THE NEXT FEW MONTHS BRING FORWARD WHAT WE'RE GOING TO BE DOING. AND THAT'S PROPOSED THROUGH THE BUDGET PROCESS WITH DEVELOPMENT SERVICES AND IMPROVEMENTS. WE'LL SEE THERE. UM, I'M [00:45:01] SORRY, I'M JUST, UM, IF HE'S BEEN GOING TO HIS FEET, WHAT FOR SIX MONTHS, WHY HASN'T THIS EVALUATION BEEN PROVIDED, YOU KNOW, WITHIN THE INITIAL PROCESS OF HIM STARTING? I DON'T KNOW, UH, THIS POSITION WAS, UH, PUT ON BY THE FORMER CITY MANAGER. I'M FRANKLY, I'M GETTING MY FEET WET. SO THIS IS A POSITION THAT I'M EVALUATING AS WELL, AS WELL AS HOW WE DO USE, UTILIZE THE EXISTING RESOURCES THAT WE HAVE. AND THIS IS THE OPPORTUNITY I SEE FOR MYSELF TO, THROUGH THE BUDGET PROCESS, EVALUATE THESE THINGS, BRING THEM IN AND BRING THEM FORWARD AS A RECOMMENDATION TO THE COUNCIL. OKAY. I KNOW COUNCILMAN CLAUS, I JUST ASKED WHEN SHOULD WE BE ABLE TO SEE THAT? I'M NOT SURE IF I DIDN'T HEAR YOU, BUT DO YOU HAVE A PROJECTED TIME FIRING THE ONE? SHOULD WE HAVE THIS EVALUATION PROCESS? IN FACT, WHAT WE CAN DO IS BRING FORWARD WHAT HAS BEEN IDENTIFIED AS THE STEPS, WE'LL TAKE THE DIFFERENT PROCESSES. WE'RE GOING TO HAVE HIM WORKING ON OVER THE NEXT YEAR AS PART OF THE BUDGET PROCESS, AND ALSO WHAT SUCCESSES WE'VE SEEN THUS FAR, UH, WHAT HE'S BEEN WORKING ON FOR THE PAST SIX MONTHS. I WILL HAVE TO PROBABLY SAY IN MIDLIFE, CAN IT BE SOONER THAN THAT? CAUSE I'M, I THINK ALL MY COLLEAGUES WILL AGREE THAT WE'RE ANXIOUS TO HEAR ABOUT THIS SOONER THAN LATER. CAN HE PRESENT AT THE NEXT MEETING, WHAT HE HAS SO FAR I'D LIKE TO HEAR, I'D LIKE TO SEE HIM SIX SIGMA. YEAH, SURE. WHAT I HEARD WAS THAT THIS IS THE CURRENT ORGANIZATION, WHICH MEANS WE TOOK THE CHIEF PERFORMANCE OFFICER AND GAVE HIM THE ROLE OF CP STANDARDS OFFICER. AND IN MY OPINION, THAT'S NOT CORRECT HR. WE SHOULD INTERVIEW FOR THAT ROLE. IF THAT CURL WAS CREATED, THEN PEOPLE SHOULD INTERVIEW FOR THAT ROLE AND THEN GET INTO THAT BAND. SO THIS IS, AGAIN, THIS IS WHAT WE HAVE TODAY AT THIS MOMENT, WHAT WE'RE, WHAT WE'RE WORKING WITH. AND WE ARE GOING TO BE EVALUATING, UH, WHAT WE WANT TO, UH, POTENTIALLY DO AND RECOMMEND GOING FORWARD. YOU'RE GETTING YOUR FEET WET. DON'T DO WHAT HAS BEEN DONE BEFORE, OUTSIDE OF THE BOX. I'M SORRY, BUT IF WE COULD, THIS IS WHAT IS BEING WOULD, THIS IS WHAT'S IN PLACE RIGHT NOW AND WHAT WE WILL BE DOING. I CAN'T SPEAK TO UNTIL WE HAVE A CHANCE TO EVALUATE IT. AND AGAIN, SPEND A MONTH, MONTH AND A HALF. AND WE'RE, WE'RE WORKING ON THAT BECAUSE THE SIX SIGMA GUY IS SUPPOSED TO COME IN AND TELL US HOW TO BE LINKED. THAT'S EXACTLY RIGHT. AND WE'RE WORKING ON THAT, HOW TO GET FAT. WE'RE WORKING ON THAT FOR SIX MONTHS. I WANT TO SEE STUFF THEN AGAIN, LIKE I SAID, OR IF I, THIS HAS BEEN IN PLACE AND WORKING UNDER THE, UH, THEM AND AGAIN FOR THE LAST MONTH AND A HALF, WE'RE GOING TO BRING SOMETHING FORWARD THAT WILL BE SO TO COUNCIL MEMBER MOROSE. HIS POINT IS THAT IF YOU DECIDED THAT POSITION NEEDS TO BE UNDER THE SIX SIGMA, WILL THAT BE A OPEN POSITION THAT OTHERS CAN APPLY? OR IS THAT SOMETHING THAT YOU ARE GOING TO TRANSITION POTENTIALLY AGAIN, WE HAVEN'T HAD A CHANCE TO EVALUATE IT. OKAY. EVERYTHING ELSE GOING ON, I WOULD SAY IS BRINGING IT TO CITY COUNCIL BEFORE YOU MAKE THAT DECISION AND LET US KNOW WHAT YOU'RE PLANNING ON IT. SO THIS IS WHAT WE'RE AWARE OF WHAT YOU'RE GOING, BECAUSE WHAT I'M HEARING. AND I'M NOT SPEAKING FOR YOU SAYING THAT YOU'RE SAYING THAT IT SHOULD HAVE BEEN SOMEBODY ELSE THAT SHOULD HAVE BEEN APPLIED. IF IT'S A NEW SYSTEM, THIS IS NOT A NEW POSITION. THESE ARE THE SAME POSITIONS. THEY'RE JUST REORGANIZED INTO A DIFFERENT PLACE AT THIS POINT IN TIME. MAYOR, I'D LIKE TO SAY SOME THINGS BECAUSE I THINK WE'RE GETTING CAUGHT UP IN THE CHANGE OF THE NAME. UH, WE CURRENTLY HAVE SOMEONE THAT CURRENTLY IS IN THE ROLE OF THE CHIEF PERFORMANCE OFFICER THAT WAS IN PLACE PRIOR TO COUNCIL, UH, THE MAJORITY OF COUNCIL, BECAUSE I DIDN'T VOTE FOR THAT BUDGET. UM, YOU KNOW, HIRING A LEAN SIX SIGMA PERSON AS PART OF THE PREVIOUS BUDGET. SO, BECAUSE THAT ROLE WAS FILLED BY THE PREVIOUS CITY MANAGER, WHICH WAS IN THEIR PURVIEW. UM, THEY ARE NOW IN PLACE. THEY WERE HIRED IN JANUARY. I'VE NEVER MET HIM EITHER. HOWEVER, WHAT BILL IS SAYING IS PART OF THE REORG IN ORDER TO FIGURE OUT WHAT TO DO WITH HIS LEAN SIX SIGMA PERSON AND THE CHIEF PERFORMANCE OFFICER THAT WAS ALREADY IN PLACE, HE REALIGNED THE CHIEF PERFORMANCE OFFICER AND PUT THEM UNDER THE LEAN SIX SIGMA PERSON. UM, SO I, I AGREE WITH MY COLLEAGUES THAT WE WOULD LIKE TO GET AN UPDATE FROM THE LEAN SIX SIGMA PERSON AS TO WHAT THEY FOUND WITHIN THE FIRST SIX MONTHS OF THEIR HIRE. BUT ALSO I WOULD LIKE TO KNOW EVEN FURTHER WHAT THE CHIEF PERFORMANCE OFFICER DID AS FAR AS, YOU KNOW, THE PERFORMANCE ISSUES THAT THEY WERE REVIEWING AMONGST THE STAFF, UH, YOU KNOW, PRIOR TO THAT LEAN SIX SIGMA PERSON COMING TO BOARD, UM, BECAUSE THERE MAY BE SOME OVERLAP THERE AND WE MAY HAVE POSITIONS THAT ARE, ARE LIKE THE MAYOR SAID, [00:50:01] YOU KNOW, WE MAY HAVE A LITTLE BIT MORE FAT AT THE TOP AND WE NEED POSSIBLY, AS I SAID, THAT'S WHAT I'M EVALUATING RIGHT NOW AS PART OF RECOMMENDATION OF THE CITY MANAGERS BUDGET FOR 2022. I, I TRULY UNDERSTAND, UH, I THINK CLEARLY WHAT WE NEED TO DO IS GET WITH HR, AS YOU MENTIONED, AND DO AN AUDIT AND CLEARLY DEFINE BOTH ROLES BEFORE YOU CAN MOVE FORWARD. AND I THINK THAT'S WHAT YOU'RE DOING IS ATTEMPTING TO DO YESTERDAY. THAT MAKES SENSE. THANK YOU. I DON'T KNOW WHAT TIME WE HAVE. WE DON'T, IT'S 6 56. SO I LIKE TO GO AHEAD AND BREAK AND THEN WE'LL START THE GENERAL MEETING MAYOR. WE GOING TO COME BACK TO THIS AFTER THAT, OR ARE WE GOING TO, UM, PUSH THIS TO TOMORROW'S MEETING? I MEAN, WE'RE GOING TO GO TO A REGULAR MEETING AND THEN THIS WILL HAVE TO, BILL WOULD HAVE TO BRING IT BACK. WE HAVE MEETINGS GOING ON TOMORROW AND WEDNESDAY. THAT'S ALREADY COMMITTED. AND SO THAT, SO THAT WAY THESE CAN BE BROUGHT BACK UP. WE CAN COME BACK AFTER THIS REGULAR MEETING TO CONTINUE THIS. THE REST OF IT SHOULD NOT TAKE TOO LONG. AS FAR AS OUR PRESENTATION GOES. I MEAN, WE ONLY GOT TO LIKE WHAT SEVEN SLIDES OR 21 SLIDES, AND WE HAD THIS MANY QUESTIONS. SO I THINK IT'S GOING TO GO ALL NIGHT. SO BILL, I PREFER I'LL ASK MY COLLEAGUES. I'LL PREFER TO HAVE, SINCE WE HAVE MEETINGS TO DISCUSS THE BUDGET TOMORROW, AS WELL AS WEDNESDAY AND AS ONLY FOR AN HOUR AND A HALF, AND WE DON'T HAVE ANY OTHER MEETINGS GOING ON, WE HAD EXECUTIVE SESSION, WE HAVE GENERAL MEETING. WE HAVE. SO I WOULD SUGGEST THAT THAT'S MY RECOMMENDATION TO HAVE THIS BE BROUGHT BACK TOMORROW. NOT TONIGHT. I WOULD LIKE TO SAY THOUGH, MAYOR THAT, YOU KNOW, UH, IN US TALKING ABOUT THIS, UH, I WOULD LIKE STAFF. I MEAN, I SAW QUITE A FEW THINGS. ONE BEING THAT THERE WAS A 7 MILLION, 455,625 PROJECTED EXCESS OF THE FUND BALANCE. UM, I SAW THAT THERE WAS AN INCREASE POTENTIAL PROJECTED INCREASE IN PROPERTY TAXES, SALES, TAXES, LICENSES, AND PERMITS COUPLED WITH A PROJECTED DECREASE IN PRACTICALLY EVERY OBJECT, CLASS, UH, PERSONNEL COSTS, FLYERS MATERIALS, PROFESSIONAL SERVICES, CONTRACT SERVICES, AND OTHER EXPENDITURES. I BELIEVE THAT WE NEED TO START. WE NEED TO HAVE SOME DISCUSSIONS, NOT JUST ABOUT ONE TIME EXPENSES, BUT ALSO POTENTIAL, UH, DECREASE IN TAXES FOR OUR RESIDENTS, WHETHER BIG OR SMALL, I DON'T CARE. I JUST FEEL LIKE REALLY, WE NEED TO TALK ABOUT SOME, SOME LEVEL OF TAX RELIEF INCLUDED IN THIS BUDGET. THIS WILL BE AN INTER PROPOSED TO BE AN INTERACTIVE TYPE OF DISCUSSION AND THE GENERAL INFORMATION AND GETTING YOUR FEEDBACK. AND FROM, UH, BACK IN JULY, WE WILL BE DEVELOPING THE CITY. MANAGER'S PROPOSED BUDGET. AGAIN, THE FEEDBACK FROM YOU MEAN WITH YOU DURING JULY SO THAT WE CAN, UH, IN AUGUST SUBMIT THIS AS WE'RE REQUIRED TO BY THE CHARTER. I HAVE A QUESTION FOR ELENA, ELENA. WHEN, WHEN DO YOU, WHEN DO YOU NEED TO HAVE THE COUNCIL TO PASS THIS AND ADOPT THIS? WHAT'S THE DEADLINE, THE CITY MANAGER IS REQUIRED TO, UH, PROPOSE HIS BUDGET BY AUGUST 31ST, AUGUST 31ST. WE HAD A LOT OF TIME AND, UM, THE BUDGET NEEDS TO BE ADOPTED BY SEPTEMBER 25TH. OKAY. SO I WOULD GO BACK PIGGYBACK OFF OF COUNCIL MEMBER, BONY AND COUNCIL MEMBER EDWARDS THAT TALKED ABOUT HERE. WE NEEDED SOME OF THESE ANSWERS TO BE CLEAR. SO IF YOU'RE ASKING US TO ADOPT AND APPROVE THIS BUDGET, SO WE NEEDED TO SIT DOWN AND HAVE THESE DISCUSSIONS BEFORE WE GO THROUGH AND DO NOT BLOCK THIS IN 15 MINUTES OR FIVE MINUTES. SO WE NEEDED TO HAVE DISCUSSION. IF THAT MEANS WE NEEDED TO UNDERSTAND FULLY AND THOROUGHLY, BEFORE WE PASS THIS, I WOULD SAY WE NEEDED TO GO THROUGH THAT ROUTE TO MAKE SURE THE MAYOR AND COUNCIL, AGAIN, THIS IS AN INITIAL MEETING JUST TO GIVE YOU AN OVERVIEW, UH, OVER THE NEXT TWO DAYS. AND AGAIN, THIS IS NOT SOMETHING THAT WE'RE SAYING, HERE IT IS. AND WE'RE FINISHED. IT IS A, AGAIN, AN INTERACTIVE, UH, PROCESS THAT WE'RE GOING TO UNDERTAKE. THANK YOU. ALL RIGHT. WE'RE GOING TO GO AHEAD AND ADJOURN. THIS MEETING TIME IS 7:00 PM. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.