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RIGHT.CALL THE MEETING TO ORDER AT SIX
[1. CALL TO ORDER]
EIGHT, THAT THE NOTICE FOR THE SPECIAL COUNCIL MEETING WAS DULY POSTED.WE DO HAVE A QUORUM OF CITY COUNCIL MEMBERS.
WE'LL GO AHEAD AND START RIGHT BEFORE WE START THE ITEM TWO.
I JUST WANT TO TAKE THIS OPPORTUNITY TO THANK, UM, ALL THE STAFF, ESPECIALLY COMMUNICATION AND CITY MANAGER, OR ALLOWING THIS, UH, BUDGET SESSION TO BE A VIDEO TAPE.
SO THIS WAY THAT WE CAN HAVE THIS BE TRANSPARENT TO OUR CITIZENS, UH, TO ALLOW THEM TO, UH, HEAR SOME OF THE CONVERSATIONS, SOME OF THE CONCERNS, AND PERHAPS SOME OF THE ISSUES THAT WE ARE GOING TO IDENTIFY AS NEEDS OF IMPROVEMENT AND SOME OF THE THINGS THAT ARE WORKING.
SO I WANT TO TAKE THIS TIME WITH PINK.
UM, THE STAFF, I DO HAVE ONE THING.
UM, THIS MEETING WAS POSTED TO START AT 6:00 PM AND AT 7:30 PM.
I LIKE TO ASK MY COLLEAGUES THAT IT WILL END AT 7:30 PM TODAY.
AND IF WE ARE NOT DONE WITH ANY OF THE ITEMS THAT WE STILL HAVE, IT WILL BE PUSHED OVER TO THE NEXT, UM, WORKSHOP AS THESE ARE WORKSHOPS.
SO WANT TO GIVE OPPORTUNITY AMPLE AN OPPORTUNITY FOR COUNCIL TO ASK QUESTIONS, TO HEAR FROM STAFF OR CITY ADMINISTRATION, TO HEAR ON SOME OF THESE QUESTIONS THAT YOU MAY HAVE.
SO WE WILL TAKE THIS FORWARD AS YESTERDAY'S MEETING, IT WAS ADVOCATED BY OUR DIRECTOR OF FINANCIAL SERVICES.
THE DEADLINE IS ON AUGUST 31ST.
SO WE WOULD LIKE TO, I WOULD LIKE TO REMIND CITY COUNCIL OF THAT.
SO WITH THAT BEING SAID, WE'LL GO IN
[2.(a) Presentation of the Fiscal Year 2022 budget overview. (Proposed presenter: Director of Financial Services Allena Portis)]
AND START WITH ITEM TO DISCUSS DISCUSSION AND POSSIBLE ACTION PRESENTATION OF THE PHYSICAL YEAR, 2022 BUDGET OVER HARRISON COUNTY, MAYOR AND COUNCIL.UH, I WANT TO, UH, BEGIN WHERE WE, UH, ENDED YESTERDAY AND ALSO, UH, BRING FORWARD SOME ADDITIONAL INFORMATION.
AND THE MAYOR, MARY JUST TOUCHED ON A LITTLE BIT OF IT THAT I WAS GOING TO COVER.
AND AT YOUR, UH, EACH OF YOUR PLACES, UH, WE HAD PLACED SOME INFORMATION WITH REGARD TO THE BUDGET PROCESS AS IT RELATES TO THE CHARTER AND CHARTER REQUIREMENTS.
SO IF I COULD QUICKLY GO THROUGH THAT, JUST SO THAT PEOPLE ARE FAMILIAR WITH, UH, WHY THE PROCESS TAKES SO LONG AND WHAT WE DO DURING THAT PROCESS.
SO IN ACCORDANCE WITH THE CHARTER, THE BUDGET WILL PROVIDE A COMPLETE FINANCIAL PLAN FOR ALL THE FUNDS THAT WE HAVE AND, UH, ALL REQUIREMENTS OF STATE LAW AND CHARTER AND THE BUDGET.
THERE'LL BE A BUDGET MESSAGE, WHICH WILL, UH, PUT IN, IN TERMS OF FISCAL TERMS AS WELL AS WORK PROGRAMS. AND THAT'LL BE SUBMITTED WITH THE BUDGET.
UH, IT SHALL OUTLINE THE PROPOSED FINANCIAL POLICIES AT THE CITY FOR THE COMING YEAR.
DESCRIBE IMPORTANT FEATURES OF THE BUDGET THAT INDICATE MAJOR CHANGES FROM THE CURRENT YEAR, BUT FINANCIAL POLICIES, EXPENDITURES REVENUES, AS WELL AS, UH, REASONS FOR SUCH CHANGES THEY'LL SEMINAR SUMMARIZE THE SEAS DEPOSITION AND THE INCOME NECESSARILY NECESSARY TO, UH, TO PAY OFF THAT DEBT THROUGH DEBT SERVICE.
AND THEN THE PROPOSED BUDGET HAS SPINATAR SHALL NOT EXCEED THE TOTAL AMOUNT OF ESTIMATED INCOME.
AND IT'LL BE ARRANGED IN SUCH A WAY TO SHOW COMPARATIVE FIGURES SO THAT IT'S EASY TO UNDERSTAND BY THE PUBLIC.
ADDITIONALLY, THERE ARE SEPARATE SECTIONS OF THE BUDGET THAT WILL, UH, ITEMIZE EXPENSES, UH, FOR EACH DEPARTMENT DIVISION AND OFFICE, UH, REASONS FOR THE PROPOSED INCREASES OR DECREASES FOR SUCH ITEMS THAT DO CHANGE SEPARATE SCHEDULE FOR EACH DEPARTMENT, INDICATING TASK TO BE ACCOMPLISHED BY THE DEPARTMENTS, ADDITIONAL DESIRABLE TASKS THAT WOULD BE ACCOMPLISHED OR TO BE ACCOMPLISHED AS POSSIBLE.
THEN ALSO A STATEMENT OF TOTAL PROBABLE INCOME OF THE CITY OR TAXES FOR THE PERIOD COVERED BY THE ESTIMATES THAT WILL ALSO HAVE TO PRESENT THE TAX LEVIES RATES COLLECTIONS FOR PRE PRECEDING FIVE YEARS, ITEMIZATION OF ANTICIPATED REVENUE FROM SOURCES OTHER THAN THE TAX LEVY, UH, THE AMOUNT REQUIRED OF INTEREST FOR A CITY DEBT, AS MENTIONED BEFORE FOR OUR SEEKING FUND, THEN TOTAL OUTSTANDING DEBT WITH A SCHEDULED MATURITIES FOR OUTSTANDING BOND ISSUE FOR THE CITY.
UH, AND THEN SUCH INFORMATION IS MAYBE REQUESTED BY COUNCIL.
UH, THE FINALLY THE ANTICIPATED, UH, NET SURPLUS OR DEFICIT FOR THE ENSUING YEAR OF EACH UTILITY OPERATED BY THE CITY.
AS WE HAVE DISCUSSED BEFORE ADDITIONALLY, THE CAPITAL PROGRAM AS PART OF THE, UH, THE BUDGET, AND IT WILL SHOW THE REVISED EXTENDED OR EACH YEAR, AS YOU KNOW, IN CAPITAL PROJECTS, WE DO HAVE, UH, REVENUES OR PROJECTS THAT WILL EXTEND OVER THE, THE, UH, FISCAL YEAR INTO THE NEXT.
AND SO IT WILL BE INDICATING THOSE CAPITAL IMPROVEMENTS, PENDING
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PROCESS, CONSTRUCTION ACQUISITION.AND THEN ALSO WE, UH, SHOW THE SUMMARY OF, UH, PROGRAMS LIST OF CAPITAL PROJECTS THAT ARE PROPOSED TO BE TAKEN, UH, FOR THE, I MET AND THEN THE METHOD OF FINANCING AND RECOMMENDED TIME SCHEDULES FOR EACH OF THESE IMPROVEMENTS, ESTIMATE COST OF OPERATE AND MAINTAIN THE FACILITIES CONSTRUCTED AS WE MOVE FORWARD.
UM, SO THAT WE KNOW THAT WE CAN MAINTAIN THEM GOING FORWARD, AND WE HAVE THE PROPER REVENUE AND EXPENDITURES IDENTIFIED FOR THAT.
NOW, AS FAR AS THE BUDGET ITSELF GOES, AND THIS MAYOR WAS TOUCHING UPON ON THE FIRST DAY OF SEPTEMBER OF EACH YEAR, THE CITY MANAGERS WILL SUBMIT TO THE COUNCIL, A PROPOSED BUDGET ON A KIND OF WITH AN ACCOMPANYING MESH MESSAGE.
THE COUNCIL SHALL REVIEW THE PROPOSED BUDGET AND REVISED AS DEEMED APPROPRIATE PRIOR TO GENERAL CIRCULATION FOR PUBLIC HEARING PUBLIC NOTICE AS THE HEARING SHALL TAKE PLACE THE SHALL POST THIS AT CITY HALL AND SHELL PUBLISH A GENERAL SUMMARY OF PROPOSED BUDGET AND NOTICE A PUBLIC HEARING AS SUCH THE PROPOSED BUDGET IN ACCORDANCE WITH THE STATE LAW AND THEN AMENDMENT BEFORE ADOPTION.
AFTER PUBLIC HEARING, THE COUNCIL MAY ADOPT THE BUDGET WITH, OR WITHOUT AMENDMENT AND AMENDING THE BUDGET.
IT MAY ADD OR INCREASE PROGRAMS OR AMOUNTS.
IT MAY DELETE OR, UH, DECREASE ANY PROGRAMS OR AMOUNTS EXCEPT EXPENDITURES REQUIRED BY LAW FOR DEBT SERVICE, FOR THE ESTIMATED CASH OR ESTIMATED CASH DEFICITS PROVIDED THAT NO AMENDMENT TO THE BUDGET OF SHOW INCREASE THE AUTHORIZED EXPENDITURE TO AN AMOUNT GREATER THAN THE TOTAL AMOUNT OF INCOME PLUS FUNDS AVAILABLE FROM PRIOR YEARS.
FINALLY, THE CITY COUNCIL SHALL ADOPT THE BUDGET ORDINANCE ON ONE RATING TO TAKE PLACE BEFORE THE 25TH DAY OF DECEMBER OF EACH YEAR, ADOPTION OF THE PRODUCT AND THE BUDGET SHALL REQUIRE AN AFFIRMATIVE VOTE OF AT LEAST THE MAJORITY OF THE MEMBERS OF THE WHOLE COUNCIL ADOPTION OF THE BUDGET SHALL CONSTITUTE APPROPRIATIONS AMOUNT, SPECIFIED AND EXPENDITURES FROM THE FUNDS INDICATED SHALL CONSTITUTE A LEVY, A PROPERTY TAX THERE AND POSE.
SO, ONE THING I WANT TO POINT OUT TO YOU IS THAT WE ARE DIFFERING A LITTLE BIT FROM THIS PROCESS IN ORDER TO MAKE IT MORE OF A CONVERSATION THAN US BRINGING TO YOU A BUDGET IN SEPTEMBER AND SAYING, HERE IT IS, AND YOU HAVE BASICALLY 25 DAYS TO, UH, APPROVE THIS BUDGET OR NOT.
UH, AGAIN, THESE, UH, STARTING OUT WITH THESE, UH, MEETINGS TONIGHT, WE WANTED TO MAKE SURE THAT YOU HAD A GENERAL OVERVIEW OF AGAIN THE CURRENT YEAR, UH, 20 21 20 21.
AND THEN JUST GIVE YOU AN IDEAS, AT LEAST AT THIS POINT AND WHAT WE SEE COMING IN, AS FAR AS OUR REVENUE EXPENDITURES AND DEBT SERVICE POSSIBILITIES, UH, WITH REGARDS TO PROGRAMMING NEXT YEAR, UH, PERSONNEL, UH, NEW PROGRAMS, UH, MAYBE THE, UH, THE, UH, TERMINATION OF OTHER PROGRAMS. AND WE WILL BE DOING THAT THROUGH THE MONTH THAT YOU LIVE AGAIN.
UH, WE WANT THIS TO BE A CONVERSATION.
SO IF YOU HAVE SOME, UH, QUESTIONS OR IDEAS ABOUT IT, UH, THAT ARE PART OF THE DISCUSSIONS TONIGHT, PLEASE FEEL FREE TO ASK US, WE'LL TAKE NOTES.
WE MAY NOT BE ABLE TO GIVE YOU THE ANSWER TONIGHT, BUT WE CERTAINLY WILL BE FOLLOWING UP AND LOOKING INTO THAT AS WE MOVE FORWARD.
SO AGAIN, I JUST WANTED TO LET YOU KNOW THAT THAT'S, UH, THE METHODOLOGY THAT WE'VE BEEN UTILIZING IT'S BEEN SUCCESSFUL IN THE PAST.
AND, UH, WE HOPE THAT IT'LL CONTINUE TO BE SO FOR YOURSELF.
SO JUST WANTED TO HAVE, OR PROVIDE THAT FIRST.
AND THEN LAST NIGHT, IF I REMEMBER CORRECTLY, WE WERE TALKING ABOUT THE CITY MANAGERS, UH, BUDGET WHEN WE, UM, HAD RUN OUT OF TIME.
AND SO, UH, WITH THAT, I BELIEVE WE HAD GOTTEN TWO ACCOMPLISHMENTS.
AND, UH, ONE OF THE KEY THINGS THAT YOU, THE COUNCIL HAVE ACHIEVED THIS YEAR IS THE COMPLETION OF THE UPDATED STRATEGIC PLAN, WHICH WILL BE INCORPORATED TO THE BUDGET PROCESS, UH, THE PROGRAMS AND PROCESSES, AND, UH, ITEMS THAT WE BRING BEFORE YOU WILL BE IN COMPLIANCE WITH THAT, TRYING TO MEET THOSE, UH, THAT ARE IDENTIFIED THE STRATEGIC OBJECTIVES THAT ARE IDENTIFIED.
WE COMPLETED THE GALLAGHER SALARY STUDY AND IMPLEMENTATION OF 3.5 SALARY INCREASE ACROSS THE BOARD.
WE TOUCHED BRIEFLY LAST NIGHT ON, UH, WE HAVE NOW WITH CIVIL SERVICE, WE WILL HAVE, UH, TWO TYPES OF PAY PLANS.
ONE WILL BE FOR THE CIVIL SERVICE, UH, FOREIGN POLICE, AND THEN, UH, ONE FOR THE NON-CIVIL SERVICE.
AS YOU KNOW, WE HAVE SOME DEADLINES WITH RESPECT TO THE CIVIL SERVICE, UH, SALARY PLANS THAT WE HAVE TO BRING FORWARD OR A COUNCIL HAS TO APPROVE.
SO WE ARE CONCENTRATING ON THAT AND WE WILL ALSO HAVE RECOMMENDATIONS FOR THE NON-CIVIL SERVICE AS WELL.
WE WORKED WITH THE BOND OR CONTINUE TO WORK WITH THE BOND, UH, EXPLORATORY COMMITTEE TO DEVELOP BOND PROPOSALS FOR CONSIDERATION BY YOU, THE COUNCIL, UH, AS YOU KNOW, AND WE DISCUSSED, UH, THE DEADLINE FOR ADOPTION OF, UH, CALLING ELECTION IS THE AUGUST 16TH.
SO, UH, AGAIN, WE HAD THE OPEN HOUSE COMING UP NEXT WEEK, AND
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THAT'S JUST AN OPPORTUNITY FOR THE PUBLIC TO PROVIDE INFORMATION AS TO, IN QUESTIONS AS TO THE PROJECTS THAT HAVE THUS FAR BEEN REVIEWED AND ARE BEING PROPOSED BY THE COMMITTEE.UH, AND, UH, FROM THAT, UH, THEY'LL THEN BE MEAN WITH YOU, THE COUNCIL IN JULY TO, UH, START BRINGING THIS TO A HEAD FOR A CALLING OF ELECTION, IF YOU DESIRE TO DO SO.
FOURTH ITEM IS IMPLEMENTATION AND ADMINISTRATION OF THE CARES ACT INCLUDE FUNDING AND PROGRAMMING.
AS YOU KNOW, THAT'S SOMETHING THAT WAS TOOK A LOT OF OUR FOCUS LAST YEAR AND NOT ONLY OURS, BUT THROUGHOUT THE COUNTRY AND UTILIZATION OF THE CARES ACT FUNDING FOR, UH, ASSISTANCE TO OUR CITIZENS.
AND ALSO THE PROVISION OF DOLLARS FOR US TO PROVIDE SERVICES TO THE, UH, THE PUBLIC.
UH, WE DO HAVE SOME DOLLARS STILL LEFT.
AND SO WE ARE LOOKING AT OPPORTUNITIES TO BE ABLE TO, UH, POTENTIALLY, UH, PROGRAM THOSE FOR THIS COMING YEAR, IF POSSIBLE.
AND ADDITION TO THAT WE'LL HAVE THE AMERICAN RECOVERY ACT, WHICH WE ARE ALSO LOOKING AT, UH, GOING FORWARD, UH, BEAUTIFICATION OF TEXTS, PARKWAY, AND CARTWRIGHT CORRIDORS, AND PLEADING MONUMENTS FOR YOUR SIGNS AND LANDSCAPING, AS YOU KNOW, UH, CONSTRUCTION OF SOME OF THOSE ARE UNDERWAY AS WE SPEAK.
AND THEN WE ADDITIONALLY HAVE, UH, UH, PROGRAMMING OF THE RED CARPET TREATMENT THAT WE CALL IT A LAWN TEXAS PARKWAY THAT WILL BE, UH, FORTHCOMING.
WE ARE WORKING WITH HCC ON SOME RIGHT AWAY, AND, UH, THAT SHOULD BE COMING TO YOU SOON AS WELL, GOALS, UH, AGAIN, THE CIVIL SERVICE IMPLEMENTATION FIRST AND FOREMOST, UH, FOR 2022, THAT WILL BE WE'RE MOVING STEADILY TOWARDS THAT ECONOMIC DEVELOPMENT THROUGHOUT THE CITY.
AND WITH AN EMPHASIS ON TEXAS PARKWAY AND CARTWRIGHT, AS YOU KNOW, WE HAVE HAD SOME OPPORTUNITIES AND DEKANEY WORK ON SOME OPPORTUNITIES COMING TO TEXAS PARKWAY AND CARTWRIGHT.
AND THEN WHEN YOU LOOK THROUGHOUT THE CITY, WE HAVE SOME ADDITIONAL PROJECTS AND TERSE TO, UH, THAT WE'RE WORKING ON AND, UH, HOPE TO SEE THOSE HITTING THE GROUND AND BREAKING GROUND.
ALONG WITH THAT, THE UTILITIES THAT ARE NECESSARY TO SUPPORT THEM ARE, UH, BEING CONSTRUCTED AND, UH, HAVE BEEN PAID FOR THROUGH DEBT SERVICE OF BOND PROGRAMS IN THE PAST.
THEN, UH, COMPLETION OF THE 2021 BOND ELECTION IS A GOAL THIS YEAR, AGAIN, TO TAKE PLACE IN NOVEMBER.
SO, UH, PROCESS WILL BE FORTHCOMING, UH, WITHIN THE SUMMER.
AND THEN THE CITY-WIDE SIX SIGMA DEPARTMENTAL REVIEWS AND IMPLEMENTATION RECOMMENDATIONS.
WE BRIEFLY TOUCHED ON THIS LAST NIGHT AND LET ME CORRECT.
ONE THING I SAID LAST NIGHT, AND I DID A DISSERVICE TO JOSEPH KONA AND SAYING THAT YOU HAD BEEN HERE SIX MONTHS.
HE'S BEEN HERE SINCE, UH, I MEAN, HE GOT HERE IN MARCH ACTUALLY.
SO HE IS HIT THE GROUND RUNNING AGAIN, AS I SAID LAST NIGHT, I'LL SAY IT AGAIN.
AND, UH, WE WILL BE BRINGING AN ITEM TO YOU IN THE FUTURE.
UH, PROBABLY THE SECOND WEEK IN JULY OF AN OVERVIEW OF SOME OF THE THINGS THAT HAVE BEEN IDENTIFIED FOR HIM TO BE ABLE TO WORK ON A LOT OF THESE THINGS COME FROM THE STRATEGIC PLAN AND ISSUES OR OPPORTUNITIES THAT YOU IDENTIFIED WITHIN THERE, AS WELL AS, UH, CITIZEN SURVEY AND DIFFERENT MEANS OF GETTING INFORMATION, UH, AS TO WHAT WE DO AND WHAT WILL YOU NEED TO DO POTENTIALLY BETTER.
WE LOOK FOR OPPORTUNITIES TO, UH, GET BETTER EFFICIENCIES AND BETTER OUTCOMES TO OUR CITIZENS OR WHOEVER THE CERTAINTY, UH, CUSTOMERS THAT WE'RE SERVING.
SO WE LOOK FORWARD TO DOING THAT AND HAVING THOSE RECOMMENDATIONS AND UPDATES AS FAR AS, UH, WHAT WORK IS BEING DONE.
ADDITIONALLY, WE'LL BE REVIEWING HOW THOSE, UH, PROJECTS AND, UH, WILL AFFECT THE 20, 22 BUDGET.
WHEN YOU LOOK AT THE, UM, WHEN YOU LOOK AT THE NEXT PAGE, AS YOU SAY, WE HAD A, A SMALL INCREASE WITH RESPECT TO, UH, 21 TO 22, UH, THAT IS 3.5% SALARY CREDENCE INCREASE.
AND THEN ADDITIONALLY, WE'VE HAD, UH, AS I MENTIONED BEFORE LAST NIGHT, UH, LAST NIGHT WHEN I MENTIONED THAT WE HAVE TRANSFERRED THE SIX SIGMA POSITION FROM THE HUMAN RESOURCE DEPARTMENTS IN THE CITY MANAGER'S OFFICE, AND, UH, FOR REALIGNMENT, UH, FOR CITYWIDE FOCUS AND THEN TRANSFER RECRUITMENT EXPENSES, UH, TO HUMAN RESOURCES AS WELL.
UH, ADDITIONALLY WE, UH, WITH RESPECT TO THE PROFESSIONAL CONTRACTS AND SERVICES, WE HAVE A MOVE ONE TIME ALLOCATIONS THAT WERE APPROVED IN 2021, UH, FOR THE 20, 22, UH, BUDGET AT THIS POINT IN TIME.
AGAIN, IT MAY BE AN OPPORTUNITY THAT, UH, WE ADD BACK AT THOSE BACK, BUT, UH, AT THIS TIME WE WERE RECOMMENDING THAT WE REDUCE THOSE AS WELL AS, UH, WE HAD SOME REDUCTION IN MEMBERSHIP AND SUBSCRIPTION ALLOCATIONS, UH, THAT, UH, CAME, CAME FORWARD WITH THAT.
AND THEN ALSO MOVED, UH, LEGISLATIVE AFFAIRS ALLOCATION AND MOVED TO, YES, SIR.
UM, CAN YOU SPEAK ON THAT A LITTLE BIT MORE, UH, YOU SAY REDUCTION, UH, MEMBERSHIPS, WHAT MEMBERSHIPS WERE REDUCING, UH, WHEN YOU SAY
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REMOVAL OR WHATEVER OF THE LEGISLATIVE AFFAIRS WAS THAT MEANS THE SYSTEM.SO TO THE TWO THINGS ON MEMBERSHIPS, I DON'T HAVE THE SPECIFICS, BUT I WILL, UH, PROVIDE YOU THAT UPDATE.
UH, WE CAN SEND THAT INFORMATION TO YOU.
I DON'T HAVE THAT SPECIFIC INFORMATION.
AND THEN SECOND ON THE LEGISLATIVE AFFAIRS, WE PAY THOSE ANNUAL EARNINGS.
CAUSE WE, WE HAVE THE, UH, ALLOCATION THAT GOES FOR THE, UH, LEGISLATURE LEGISLATIVE, UH, TIME IN WHICH THEY'RE IN SESSION.
AND, UH, SO WE HAVE THAT, THAT WE NEED TO REVIEW WITH RESPECT TO OFF YOUR, UH, ALLOCATIONS ANSWER THAT QUESTION, SIR, DID WE DECIDE NOT TO DO FEDERAL, UM, LOBBYING OR LEGISLATIVE AFFAIRS? SO EACH VOICE, IF YOU COULD, UH, THE FEDERAL IS ACTUALLY INCLUDED IN OUR CURRENT CONTRACTS.
UM, HOWEVER, OUR CURRENT CONTRACT DOES EXPIRE AT THE END OF THIS YEAR.
SO I DON'T KNOW WHETHER, UH, THE CITY WILL CONTINUE TO CONTRACT, BUT, UH, FEDERAL LEGISLATIVE AFFAIRS IS INCLUDED IN THAT CURRENT.
I'M JUST SAYING, AS IT RELATES TO US RECEIVING THESE DOLLARS DIRECTLY FROM THE FEDERAL GOVERNMENT.
UH, I THINK IT WOULD PROBABLY BEHOOVE US TO CONSIDER HAVING SOMEONE THAT'S ON TOP OF THAT CERTAINLY KEEP US ABREAST OF WHAT'S GOING ON AND WE CAN DEFINITELY DO SO WITH, UH, GOING BACK OUT AND SEEING WHAT THE MARKET LOOKS LIKE WITH REGARD TO THOSE SERVICES.
ANY OTHER QUESTIONS IN REGARDS TO THIS? YES, I DO.
WELL, GO BACK TO A COUPLE OF SLIDES, ORGANIZATIONAL CHART.
CAN YOU CLARIFY SOME OF THE QUESTIONS THAT WAS ASKED YESTERDAY REGARDING THE CP STANDARD OFFICE IS, I THINK YOU SAID YESTERDAY AT ONE POINT, THIS IS NOT A FINAL PIECE, OR YOU'RE THINKING OF DOING THIS.
CAN YOU JUST WALK ME THROUGH THAT WHOLE PROCESS? SO WE HAD A POSITION THAT WAS, UH, PREVIOUSLY IN THE CITY'S BUDGET FOR A, UM, I FORGOT WHAT WE USED TO CALL IT, BUT, UH, IT WAS POSITIONED THAT A CHIEF PERFORMANCE OFFICER, I GUESS, AND THEN, UH, THIS PAST YEAR, I, AND I DON'T KNOW EXACTLY WHEN OR WHY OR WHY IT WAS CHANGED TO WHAT IS CALLED A CP STANDARDS OFFICER.
AND, UH, THE CURRENT, UH, LIST, UH, I DON'T RECALL IT FORMALLY BEING CHANGED, BUT, UH, WE WILL LOOK INTO THAT.
AND THEN, UH, THAT'S THE INFORMATION I HAVE ON IT.
I, ONE THING I AM ASKING THE HR AND PROVIDE IS THE, UH, WHAT THE JOB DESCRIPTION IS SO THAT WE CAN MAKE SURE THAT WHATEVER WE END UP DOING WITH THAT, THAT IT'S EITHER PROPERLY IDENTIFIED BY NAME AND IT'S, UH, SOMETHING THAT, UH, MATCHES WHAT THE NEEDS ARE IN THE COMMUNITY AND THE ORGANIZATION.
LET ME ASK YOU A COUPLE OF QUESTIONS RIGHT ON THAT.
SO MY UNDERSTANDING THERE WAS A CHIEF PERFORMANCE OFFICER THAT WAS HERE, A FEMALE, WHEN SHE LEFT, WE HIRED SOMEBODY ELSE TO BACK FILL THAT BUSINESS.
NO, HE DID NOT UNTIL THIS, UH, I THINK OCCURRED IN THE FIRST QUARTER OF THE CURRENT BUDGET.
IS THIS JUST A TITLE CHANGE OR IS THIS A, UH, HR, UH, DO WE HAVE THIS TITLE IN IT? BECAUSE I WOULD ASSUME THAT IF YOU HAD A PERSON IN THAT POSITION THAT WAS CALLED CHIEF PERFORMANCE OFFICER, WAS THIS, WAS THAT TITLE CHANGED ALONG WITH SALARY OR, OR HOW, HOW DID WE GET TO THE CB STANDARDS OFFICER? LIKE, I'M JUST TRYING TO UNDERSTAND IT.
SO AGAIN, I'M TRYING TO UNDERSTAND AS WELL, BECAUSE, UH, I'LL HAVE TO LOOK INTO THE HISTORY OF IT TO SEE, BUT AS FAR AS THIS CURRENT YEAR GOES, OR THE 20, 21 FISCAL YEAR, UH, WE HAD THE CHIEF PERFORMANCE OFFICER AND THEN, UH, IT'S BEEN SINCE CALLED THE CHIEF PERFORMANCE STANDARDS OFFICER.
AND I DON'T KNOW WHEN THAT CHANGED.
SO WALK ME THROUGH, WALK ME THROUGH, WHAT IS THIS ROLE OF THIS? CAUSE OBVIOUSLY THIS POSITION EXISTS TODAY, RIGHT? WHAT IS, WHAT IS THIS LISTEN TO? SO THIS POSITION, UH, CURRENTLY IS WORKING BENEATH THE LEAN SIX SIGMA COORDINATOR AND ASSISTING THEM WITH STANDING UP THE LEAN SIX SIGMA PROGRAM TO IDENTIFY OPPORTUNITIES FOR IMPROVEMENT WITHIN THE ORGANIZATION.
UM, AND THEN ADDITION INTO ADDITION THAT THE PERSON HAS BEEN IN THAT POSITION HAS BEEN WORKING WITH, UH, FIREARM POLICE WITH RESPECT TO, UH, THE CIVIL SERVICE THAT STARTED BACK AFTER THE ELECTION OF THE, UH, CIVIL SERVICE BY THE PUBLIC.
AND SO THAT PERSON HAS BEEN WORKING ON THAT PROCESS AS WELL.
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UM, DO WE KNOW IF THAT ALYDAR, SORRY, WHEN WE LOOK AT GALLAGHER'S BANDS RIGHT ON THE TITLES AND GALLAGHERS, IS THAT, THAT TITLE IN THERE? I HAVE TO, I WOULD HAVE TO LOOK AND SEE, I DON'T KNOW, OFF THE TOP OF MY HEAD, BECAUSE IF WE'RE GOING TO CREATE A ROLE, WE SHOULD ALSO FIND OUT IF IT FITS WITHIN A BAND, CURRENT ALYDAR MEASURES, WE WOULD HAVE TO DO THAT IN ORDER TO SLOT IT AS TO WHAT POSITION.AND SO, UH, WHAT I AM THINKING ABOUT IS THE MANAGERS TO SEE HOW THAT POSITION WILL HELP IN SUPPORTING THE SIX SIGMA, UH, EFFORTS AND WHAT IT WILL BE NEEDED TO DO THAT.
AND SO THAT'S THE PROCESS WE'RE GOING THROUGH RIGHT NOW.
AND IF IT'S GOING TO BE A LEAN ASSISTANT, FINISH SOMETHING TITLED LEAN OR TITLED RESPONSIBILITY, ALL RIGHT, I GO BACK TO A BILL.
I MEAN, I JUST PRESENTED, YOU KNOW, WE EVEN NEED THAT.
WE'RE ASSESSING THAT RIGHT NOW IN THE DEVELOPMENT OF THE 22 BUDGET.
IS THERE A, IS THAT WHEN THE TITLE WAS CHANGED TO THIS POSITION, IS THERE A JOB DESCRIPTION TO THAT POSITION? I DON'T KNOW.
AND I WOULD HAVE TO GET AWAY ON MARTIN.
AND AS MARTIN HAS COMING, CAN I ASK THIS QUESTION ALSO, MAYOR RELATIVE TO THE CHIEF PERFORMANCE OFFICER? I KNOW THAT THERE WAS SOMEONE IN THE ROLE OF CHIEF PERFORMANCE OFFICER AND THEY LEFT THE C UM, APPLIES IN BURGER.
I THINK HER LAST NAME WAS KATHLEEN WAS, UM, THAT POSITION REMAINED OPEN AS CHIEF PERFORMANCE OFFICER.
CORRECT? WELL, YOU, I THINK YOU WERE HERE AT THIS TIME OR THAT POSITION OF CHIEF PERFORMANCE OFFICER WAS STILL OPEN.
AND WHEN WAS THAT POSITION EVER ELIMINATED? NO, THE POSITION WASN'T ELIMINATED.
SO UNTIL AUGUST OF THIS PAST YEAR, AND THAT WAS FIELD AS CHIEF PERFORMANCE OFFICE? CORRECT.
SO THAT POSITION WAS FIELD AS CHIEF PERFORMANCE OFFICER, THE PERSON THAT FIELD CHIEF PERFORMANCE OFFICER, ARE THEY STILL IN THAT POSITION? CORRECT.
AND THAT POSITION IS NOW BEING SOUGHT TO BE CHANGED OR HAS IT BEEN CHANGED TO THIS CHEAPY STANDARDS OFFICE? YES.
SO WE'RE TALKING ABOUT THE SAME POSITION, CORRECT? AT SOME POINT IN TIME, THE NAME CHANGED THE VERNACULAR CHANGED AS FAR AS THE NAME GOES.
UH, I DON'T KNOW, OFFICIALLY IT WENT THROUGH THE PROCESS, CHANGE THE NAME OR NOT, BUT WE'RE TALKING ABOUT THE SAME POSITION.
I JUST WANT TO MAKE SURE YOU'RE WILLING TO SAY, HEY, THE CHIEF PERFORMANCE OFFICER AND THE CP STANDARDS ALSO ARE THE SAME.
AND THE PERSON THAT FIELD, THE CHIEF PERFORMANCE OFFICER POSITION IS NOW CURRENTLY HOLDING THE CP STANDARDS OFFICER POSITION.
SO WE'RE NOW I'M CLEAR ON WHERE WE ARE AS YOU KNOW, CAUSE IT SEEMS LIKE IT WAS A LOT OF MOVING PARTS, BUT FOR ME, I JUST WANTED TO GET CLARITY, THE SAME PERSON WHO FEEL THE CP OPE POSITION IS IN THIS CP STANDARDS POSITION.
SO MY QUESTION TO MARTIN IS WHEN THAT GOT CHANGED, YOU HAVE A JOB DESCRIPTION THAT'S ASSOCIATED WITH THE CHANGE.
I HAVE A JOB DESCRIPTION FOR THE CHIEF PERFORMANCE OFFICER POSITION.
AS FAR AS THE NAME CHANGE THERE IS, THERE HAS THAT JOB DESCRIPTION HAS NOT BEEN UPDATED.
SO DO WE DO THEIR PERFORMANCE? ABOUT WHAT TIME IN AS AN HR DIRECTOR, WHAT TIME DO YOU AS A CITY? IT GOES THROUGH NEW PERFORMANCE ABOUT, ON ALL EMPLOYEES, SEPTEMBER OF EACH YEAR.
SO THEN WHAT WOULD YOU DO IN SEPTEMBER OF THIS YEAR WHEN THAT HIS JOB DESCRIPTION OR HER JOB DESCRIPTION DOESN'T CORRELATE WITH WHAT, WHAT THAT TITLE WE USUALLY ASK THE PERSON'S SUPERVISOR TO UPDATE THAT JOB DESCRIPTION AND THE DUTIES.
AND IF I'M NOT MISTAKEN, LET ME DOUBLE CHECK.
I THINK THAT POSITION WAS CHANGED.
LET ME VERIFY THAT BECAUSE I DO BELIEVE THERE WAS SOME, SOME LANGUAGE THAT WAS CHANGED IN THAT DESCRIPTION.
SO I DO BELIEVE THAT WAS UPDATED.
UM, IT'S INCUMBENT UPON HR DEPARTMENT.
I WORK IN COLLABORATION WITH WHOEVER THE SUPERVISOR IN THE CITY MANAGER.
I'M A PAUL I'M AMAZED THAT WE HAVE DISTRIBUTED.
YOU HAVE THIS DESCRIPTIONS HAS CHANGED AND NOT COME THROUGH HR DEPARTMENT.
I MEAN, THAT'S JUST UNHEARD OF IF YOU HAVE AN, IF YOU WORK IN THE CITY MANAGER CHANGED IT, BUT NO JOB DESCRIPTION SHOULD BE CHANGED UNLESS IT COMES TO HR.
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IS CORRECT.UM, WE HAD A SITUATION WHERE THERE WAS SOME CHANGES THAT WERE MADE.
UH, UH, WHAT DOES THAT MEAN? THAT MEANS IT WAS ON, IT SOUNDS LIKE THERE WAS MORE THAN ONE INSTANCE.
WELL, NO, IT WAS AN INSTANCE WHERE, UM, THERE WAS CHANGES THAT WERE MADE.
UM, AND WE, UM, IN OUR DEPARTMENT, UH, FOUND OUT A LITTLE BIT LATER ABOUT THAT CHANGE.
AND YOU HAD NO CONTROL A LITTLE BIT.
MAKES ME WONDER THOSE TYPES OF HABITS.
THOSE CHANGES UNDER THE OTHERS.
I CAN'T, I CAN'T PINPOINT THE EXACT DATE, BUT I CAN GET THAT INFORMATION TO YOU.
JUST GIVE US A TIMELINE WHEN THIS HAPPENED, WHAT WAS THE PROCESS? WHAT ASHLEY WAS SAYING, HOW DID THAT HAPPEN? I WANT TO KNOW MORE DETAILS AND I DON'T WANT TO HAVE THE ANSWERS THAT I HAVE TO, FOR MORE INFORMATION, I WILL GET THAT INFORMATION TO YOU.
I THINK I'LL JUST CALL IT LIKE IT IS THE PRIOR CITY MANAGER MADE A DECISION WITHOUT GETTING HR AND OTHER PEOPLE INVOLVED.
LET'S JUST CALL IT LIKE IT IS NOT NAME NAMES.
SO IT WAS DONE, UH, CORRECTLY.
THERE WAS NOT THE PROTOCOL WASN'T FOLLOWED.
SO GOING BACK TO MY QUESTION IS BILL AND BOTH OF YOU.
SO YOU'RE TAKING INTO THIS 20, 22 BUDGET YOU'RE TAKING AND MOVING THIS ORGANIZATIONAL CHART OVER WITH LEAN SIGMA COORDINATOR AND THEN PUTTING CP STANDARD OFFICE OR UNDERNEATH IT.
WELL, WE SAID WAS, THIS IS CURRENTLY THE WAY I MOVED THIS, THIS POSITION INDEED LEAN SIX SIGMA COORDINATOR, PRESENTLY THIS POSITION, THIS IS, THIS DOES NOT REFLECT WHAT 22 WILL LOOK LIKE AT THIS TIME, BECAUSE WE HAD NOT MADE ANY DECISIONS AS TO WHAT THE RECOMMENDATION WOULD BE.
SO YOU MANAGER'S BUDGET WILL BE RECOMMENDATIONS WILL BE COMING FORWARD DURING THE MONTH OF JULY, UH, INCUMBENT ON, UH, THE EVALUATION OF THE ORGANIZATION, THE NEEDS OF THE ORGANIZATION, WHAT'S RESOURCES WE HAVE.
NOW, WHEN YOU SCORE RESOURCES, WE NEED IN ORDER TO SUPPORT THAT.
SO IN THREE DAYS, THIS MEETING WAS SET FOR THREE DAYS THAT WE WERE GOING TO HAVE DIALOGUE.
AND THEN AT WHAT POINT IN TIME THAT YOU OR YOUR ASSISTANT MANAGERS OR WHOEVER IT MAY BE, WE'LL BE BRINGING THIS BACK AND LETTING US KNOW FROM THIS, FROM THESE THREE DAYS OF DISCUSSION, WHAT WAS CHANGED AND HOW IT AFFECTS, BECAUSE WHAT YOU, IF YOU'RE SAYING, WHAT YOU'RE SHOWING ME IS SOMETHING FOR DISCUSSION.
WHEN WAS THAT GOING TO BE BACK? AND WHEN WILL WE HAVE THAT OPPORTUNITY TO HAVE THOSE DISCUSSIONS, AS I SAID IN JULY.
AND WHAT I'M SAYING IS THAT CURRENTLY THE WAY THAT OPERATIONALLY, THAT I HAVE IT SET UP AS YOU HAVE THE CPE STANDARDS OFFICER, HOWEVER THAT WAS NAMED AND WHATEVER, UH, PROCESS WAS UNDERTAKEN, REPORTING UP TO THE SIX SIGMA COORDINATOR AT PRESENT.
YES, MA'AM THIS ENCUMBERED UPON YOU IN, UM, THE DEPARTMENT OF HR TO DO A DESK AUDIT OF BOTH POSITIONS, BOTH JOB DESCRIPTIONS AND DETERMINE WHETHER OR NOT YOU THERE'S EITHER ONE.
I KNOW IT'S ONE, BUT YOU HAVE TO DO A DESK AUDIT AND AUDIT TO DETERMINE WHETHER OR NOT THERE'S A NEED.
I WAS GOING TO SAY, I APOLOGIZE, BUT THAT'S THE PROCESS THAT'S BEING UNDERTAKEN NOW AS PART OF THE BUDGET PROCESS, UH, DEVELOPING, UH, WHAT THE NEEDS ARE OF THE ORGANIZATION, WHAT POSITIONS ARE NEEDED TO SUPPORT THE NEEDS OF THE ORGANIZATION? THAT'S FORTHCOMING.
THIS IS WHAT HAS BEEN IN PLACE.
AND THIS IS, UH, AS FAR AS, UH, HAVING MOVED THE SIX SIGMA COORDINATOR FROM THE HR DEPARTMENT OVER TO THE CITY MANAGER'S OFFICE, THIS IS THE WAY IN WHICH I WOULD HAVE DONE IT AT THIS POINT IN TIME, BUT THERE WILL BE A RECOMMENDATION AS PART OF THE 20, 20 BUDGET.
I WANT TO KNOW WHAT THE TRENDS ARE ALSO LIVE IN AWARE.
WERE YOU AWARE, UM, IMAM OF ANYONE AWARE OF THE CHANGES, THE CPA OFFICER? I DON'T KNOW THE DETAILS.
AND THAT'S WHY I'M ASKING THIS QUESTION.
SO BILL, I HEARD YOU SAY SOMETHING AND IT'S KIND OF IMPORTANT TO EXACTLY WHAT WE'RE ALL TALKING ABOUT, RIGHT? SO WE PASS THE BUDGET, WE MOVE FORWARD, THEN COMES ALL THESE CHANGES THAT TAKES PLACE.
AND IT HAPPENS WHETHER WHOEVER'S WATCH IS ON, BUT THERE WAS A QUESTION THAT WAS RAISED YESTERDAY AT THE MEETING.
[00:30:02]
THAT WAS, I THOUGHT THAT WAS CRITICAL, WHICH WAS GOING BACK TO THIS LEAN SIX SIGMA PERSON.AND ALSO THERE WAS A QUOTE THAT WAS A CON COMMENT THAT WAS MADE BY.
I FORGOT WHO THAT, IF WE HAVE ALL THESE DIRECTORS THAT ARE THERE, THAT ARE IN HERE, THEN WE HAVE TWO ASSISTANT CITY MANAGERS.
NOW WE HAVE AN AS A CITY MANAGER, WHY, WHAT, WHAT THIS PERSON IS GOING TO BE DOING, AND WHAT IS THE NEED OF THIS PERSON TO, THAT CAN, PART OF THAT IS YOU JUST STATED THAT YOU'RE MOVING THE SICK FIGMA GUY UNDERNEATH THE CITY MANAGERS ROLE AND NOT PART OF HR.
IT GOES BACK TO SOME OF THE VERY WELL POINTED THAT WE TALKED ABOUT YESTERDAY.
IT WAS, AND AGAIN, IN THIS SITUATION WITH CP STANDARD OFFICER, THE HR DOESN'T KNOW, YOU KNOW, THE LEFT HAND DOESN'T KNOW WHAT RIGHT HAND IS DOING.
I MEAN, AND I KNOW THAT IN CHARITY, IT WORKS THAT WAY, BUT IN REALITY, IT NEEDS TO WORK IN AN ORGANIZATION.
YOU NEED TO KNOW WHAT'S HAPPENING BECAUSE OTHERWISE THERE ARE, THERE ARE EMPLOYEES THAT BEING AFFECTED.
THERE ARE DIRECTORS THAT WILL NOT UNDERSTAND WHAT THE CHANGE IS THAT IS BEING MADE BECAUSE IT'S BEING COMPLETELY TAKEN OFF OF THE H UH, FATHER FROM THE HR HAS NOTHING TO DO WITH THIS.
AND YOU HAVE DEPARTMENT OF DIRECTORS THAT TOUCHES HR AS WELL, WHICH I UNDERSTAND THE CITY MANAGER IS IT SHOULD BE A DOTTED LINE TO THE CITY MANAGER.
OF COURSE, OPERATIONALLY YOU'D MAKE THE CHANGES, BUT WHERE DOES THE HR FIT IN ALL OF THIS? THEY, THEY WILL WORK AND THERE'LL BE A COMPONENT OF IT BECAUSE THERE ARE A LOT OF DIFFERENT COMPONENTS OF WHAT SIX SIGMA DOES LEAN SIX SIGMA DOES.
IT IS VAST AND LOOKING AT AT HUMAN RESOURCES NEEDS AND LOOKING AT TECHNOLOGY NEEDS, LOOKING AT PROCESS NEEDS.
AGAIN, IF YOU WOULD, IF YOU GIVE ME THE OPPORTUNITY, WE WILL BE BRINGING JOSEPH BACK JOE'S CUNA BACK TO EXPLAIN SIX SIGMA.
WHAT WAS THE VISION WHEN THE ORGANIZATION, UH, PUT THIS IN PLACE AND THE CITY COUNCIL ADOPTED THE BUDGET THAT PUT THE POSITION IN PLACE AND, UH, WHAT THE PROCESS IS THAT WE WOULD, UH, RECOMMEND MOVING FORWARD WITH.
I THINK IT IS A VITAL COMPONENT OF, UH, HAVING A GOOD LEAN ORGANIZATION TO HAVE THE OPERATION OPERATIONALLY.
AND AS FAR AS THE PROCESS GOES, HAVING SOMEBODY THAT CAN LOOK AT THOSE THINGS, HUMAN RESOURCES, ONE COMPONENT OF, OKAY, CAN WE BE DOING THIS IN REVERSE? I DON'T KNOW IF I'M OFF BASE HERE, BUT SHOULDN'T OUR LEAN SIX SIGMA COORDINATOR DOING HIS ANALYSIS.
SO BRINGING THAT BACK TO US, NOT TO YOU, BUT TO THE CITY MANAGER.
SO YOUR MANAGER ADMINISTRATIVELY CONTROLS THE, THE METHODOLOGY AND WAY THE ORGANIZATION SET UP.
AND SO THIS IS THE RECOMMENDATION THAT I'M MAKING BASED ON MY CONVERSATIONS WITH JOSEPH UNIT AND KNOWING THAT GENERALLY THEY, THEY REPORT UP SO THAT THEY HAVE THE ABILITY AND AUTHORITY FROM THE CITY MANAGER'S OFFICE TO GO AND DO THE WORK THAT THE SIX SIGMA COORDINATOR NEEDS TO DO.
AND WORKING IN THE DIFFERENT AREAS THAT THEY DO UNDERSTAND.
HOW DO YOU BRING IN THE DIRECTORS OF EACH DEPARTMENT WHEN YOU MAKE THOSE DECISIONS WITH THIS, WITH THE SIX SIGMA GUY, WE WE'VE ONLY DONE IT WITHIN RESPECT TO TWO THINGS AT THIS POINT IN TIME.
AND WE LET THEM KNOW AHEAD OF TIME THAT THIS SCENARIO IN WHICH WE'RE LOOKING AT AND THEY SIT DOWN WITH THEM AND THEY TELL HIM, DID Y'ALL JOSEPH MEETS WITH THEM AND SAYS, HERE'S HOW WE'RE GOING TO MOVE FORWARD.
AND LOOKING AT WHATEVER THE PARTICULAR MATTER MAY BE.
AGAIN, THE GENTLEMAN'S BEEN HERE SINCE MARCH, HE'S WORKED ON, HE'S WORKING ON A ONE AND NOW TWO, UH, DIFFERENT, UH, PROCESSES AND, AND AREAS.
AND SO HE DOES THAT BY INTRODUCING HIMSELF TO THEM WHAT ISSUES THERE ARE AND WHY HE'S DOING IT.
AND WHAT OPPORTUNITIES THAT YOU'LL FIND FROM DOING THAT PROCESS HIM IN MARCH.
WAS IT HIRED BY THE CITY MANAGER? YES.
AND IT WAS A BUDGETED POSITION THAT WAS ADOPTED BY COUNCIL.
SO WE'RE BEING TRANSPARENT HERE AND I'M GOING TO JUST PUT IT OUT THERE, JUST CORRECT.
LET ME IF I'M WRONG AND I HOPE I'M WRONG.
AND I'M TOLD, AND I DID SOME BACKGROUND ON THIS PERSON THAT WE HAVE HERE.
IT'S OPEN RECORD, AND THIS IS HIS FIRST SIX SIGMA POSITION THAT HE'S, THAT HE'S IN.
HE WAS WORKING FOR THE CITY OF DALLAS AS AN ENGINEER.
SO WHY DON'T YOU THROW THAT'S IT'S AN OPEN RECORD BILL.
SO WHAT I'M ASKING IS WE HAVE SOME, UM, JUST ASKING ME, WE HAVE SOMEONE DOING OUR LEAN SIX SIGMA ON A PORSCHE RODEO.
IS THAT WHAT WE HAVE? NO, WE, HOW DID WE GO THROUGH THIS PROCESS OF HIRING US? THEY WENT THROUGH A HIRING PROCESS.
WE HAD TWO ROUNDS ACTUALLY, WHERE WE DIDN'T HIRE HIM.
AND WITH ALL DUE RESPECT, I WOULD LIKE TO, UH, I THINK THAT PERSONNEL MATTERS LIKE THIS DON'T NEED TO BE DISCUSSED.
AND, AND YOU HAVE IT HERE ON LEASING TO MY COORDINATOR AS ONE OF THE ORGANIZATIONAL CHART.
[00:35:01]
A QUESTION ABOUT HOW DO WE BROADEN IT COMING THROUGH, WENT THROUGH A STANDARD PROCESS OF, UH, ASKING FOR APPLICATIONS, GETTING THEM AND GOING THROUGH AN INTERVIEW PROCESS.OH YEAH, WE HAD, UH, WE HAD A TEAM OF PEOPLE WHO DID THIS AND PLEASE UNDERSTAND, I THINK THAT MAKES SURE WE'RE STILL ON THE SAME PAGE.
WE'RE TALKING ABOUT SIX, SEVEN COORDINATORS JOHNSON.
SO WE'RE NOT, I WANT TO MAKE SURE WE'RE ALL TALKING THE SAME PERSON.
UM, UM, I HAVE ANOTHER POINT TO MAKE THAT, THAT, UH, I JUST FEEL LIKE AT THIS TIME, BECAUSE I DON'T WANT TO BELABOR THIS AND GO OVER AND OVER AND OVER AGAIN ABOUT IT, BUT I DO WANT TO MAKE IT A POINT CAUSE I'M HEARING A LOT OF, I DON'T KNOW HOW, I DON'T KNOW WHEN I DON'T KNOW WHO, WHAT, AND THAT CONCERNS ME.
UM, I'LL BE HAPPY TO ANSWER WHEN I KNOW I'LL GET THE ANSWERS.
UM, THE POINT THAT I'M TRYING TO MAKE IS I THINK IT WOULD, BUT WHO, UH, YOU, UH, BILL AS CITY MANAGER AND ALL THE DEPARTMENT DIRECTORS, AS IT RELATES TO PERSONNEL MATTERS.
I MEAN, YOU'RE PRESENTING A BUDGET CONVERSATION TO US ABOUT A POTENTIAL BUDGET THAT WE'LL BE VOTING ON IN SEPTEMBER.
AND WITH THAT BEING SAID, YOU KNOW, QUESTIONS LIKE, YOU KNOW, THIS, WE HAVE A LEAN SIX SIGMA PERSON THAT'S SUPPOSED TO BE TASKED WITH ANALYZING WHETHER WE'RE, UH, FAT, WHETHER WE NEED TO GET LEANER IN CERTAIN AREAS, CERTAIN DEPARTMENTS, CERTAIN POSITIONS, UH, I THINK THIS IS A GREAT OPPORTUNITY AND TIME TO REALLY KIND OF HONE IN ON THAT AND JUST MAKE SURE THAT, YOU KNOW, WE DON'T, WE DON'T COME TO COUNCIL.
YOU DON'T COME TO COUNCIL WITH A, I DON'T KNOW.
AND SO I'M NOT FAMILIAR THAT I DIDN'T HAVE ANYTHING TO DO WITH THAT.
AND WHILE I UNDERSTAND, YOU KNOW, THAT, YOU KNOW, THERE'S A LOT OF CHANGE THAT HAS HAPPENED.
UM, WE HAVE A SHORT RUNWAY AND WE'RE ACCOUNTABLE TO THE CITIZENS.
AND SO WE WANT TO CONTINUE TO MOVE FORWARD, BUT WE ALSO NEED INFORMATION AND WE NEED ASSURANCE THAT, YOU KNOW, EVERYBODY IS COMING TO THE TABLE WITH INFORMATION THAT HELPS US FEEL MORE COMFORTABLE WITH THE DECISION WE MAKE.
I, AGAIN, I WANT TO REITERATE THAT LAST BUDGET.
I VOTED AGAINST IT BECAUSE THERE WERE THINGS IN IT SUCH AS THIS LEAN SIX SIGMA POSITION.
UH, AND THEN A FEW OTHER THINGS THAT I DIDN'T BELIEVE WERE, YOU KNOW, WHAT THIS CITY NEEDED AT THAT TIME, BUT WE ARE WHERE WE ARE.
BUT BECAUSE WE ARE WHERE WE ARE THIS POSITION, WE NEED SOME ANSWERS AS FAR AS WHAT THEY'RE DELIVERING.
WE NEED TO KNOW WHAT THIS FORMER SEE CHIEF PERFORMANCE OFFICER, YOU KNOW, HOW THEY'RE IMPACTING THE BOTTOM LINE AND HELPING THE CITY MOVE FORWARD.
AND IF WE'RE GOING TO VOTE ON A BUDGET THAT INCLUDES PERSONNEL FROM EACH DEPARTMENT, THEN WE NEED TO KNOW IF WE REALLY TRULY NEED THOSE INDIVIDUALS, ALTHOUGH IT'S NOT INDIVIDUALS, BUT THOSE POSITIONS OKAY.
RATHER THAN BE LABELED THE POINT, I THINK BILL OR YOU SAYING YOU INHERITED THIS, SO YOU ARE GOING TO GO BACK AND YOU'RE GOING TO DO AN AUDIT.
AND WHEN BOTH PRESCRIPTIONS, THEN YOU'RE GOING TO BRING IT BACK.
SO WE DON'T, I DON'T THINK WE NEED TO BELIEVE THE POINT BECAUSE YOU MADE THAT STATEMENT OVER AND OVER AGAIN, AND THAT'S ALL WE CAN DO AT THIS POINT.
SO, UH, ANY OTHER AGAIN, BRINGS THE INFORMATION BACK AND, UH, WE WILL HAVE, UM, SOME PRESENTATION ON WHAT LEAN SIX SIGMA IS FOR YOUR BENEFIT.
YOU ARE IN YOUR ROLE RIGHT NOW AS AN ACTING CITY MANAGER, BUT WHEN YOU PUT THIS BUDGET TOGETHER, YOU'RE PUTTING ANY MANAGER AS ONE WHO ASSISTANT CITY MANAGER, THERE'S AN EXECUTIVE ASSISTANT VP STANDARD OFFICER LEAN SIGMA COORDINATOR.
SO WHAT HAPPENS IF THE EVENT, IF IT'S NOT YOU, CAUSE ANOTHER CITY MATTER, DID I GET TIRED HERE, WANTS TO COME IN.
AND NOW ALL OF A SUDDEN WANTS TO MOVE THE CP CENTER OFFICER OR, YOU KNOW, BACK OUT OR LEAN SIGMA, BUT YOU HAVE IT IN HERE AS IT'S AN AUTHORIZED FTE.
SO HOW DOES THAT WORK? I'M JUST TRYING TO FIND THAT TO SET THE ORGANIZATION UP, HOW THEY WANT, AND THEN THEY WOULD, UH, THEY HAVE THE AUTHORIZED POSITIONS FROM THE COUNCIL, UH, THROUGH THE BUDGET PROCESS AND THEY CAN, UH, MOVE POSITIONS AS NECESSARY AN ORGANIZATION TO MEET THE NEEDS AS THEY SEE FIT THAT'S INCLUDING THE CP STANDARDS OFFICE, CORRECT.
BECAUSE WHAT YOU ADOPT IS FTES FULL-TIME EMPLOYEES.
AND THEN FROM THAT, AND WHAT'S THE DOLLAR AMOUNTS THAT ARE BEING PROPOSED BY THE POSITIONS BASED ON HOW THEY ARE SLIDE WITHIN THE DVM.
AND THAT'S OUR SYSTEM FOR CLASSIFICATION.
I DON'T PREFER TO HEAR, UM, MANAGER,
[00:40:01]
MARK AND CALLS WE WITH A PRIOR CITY MANAGER.YOU GUYS SHOULD ALREADY HAVE BEEN AWARE OF THAT AND HAVE IT.
YOU SHOULD HAVE MORE, UM, ANSWERED OUR QUESTION BASICALLY.
SO I DON'T THINK YOU INHERIT THE ISSUE.
SO IT HAD BEEN AWARE OF THEM, IN MY OPINION, I CAN'T ANSWER FOR WHAT SOMEBODY ELSE DID.
I DON'T KNOW THEIR, THEIR THOUGHT PROCESS.
HE KEEPS DOING THE SAME THING OVER AND OVER AGAIN.
HE'S GOING TO GO BACK AND DO THE RESEARCH FOR ME.
AND, AND, AND I WANT TO EMPHASIZE THAT AS THE CITY MANAGER, WHATEVER CITY YOU ARE, YOU HAVE PURVIEW OVER ALL DECISION-MAKING.
AND SO IT'S VERY, UM, YOU KNOW, IT COULD BE POSSIBLE ONLY THAT ASSISTANT CITY MANAGERS OR DEPARTMENT DIRECTORS WOULDN'T KNOW WHAT DECISIONS A CITY MANAGER MADE OR THE WHY BEHIND THEM.
SO, I MEAN, I CAN'T VILIFY ANYBODY FOR NOT KNOWING SOMETHING THAT THEY HAD NO PURVIEW OVER.
I THINK THAT'S REALLY AN IMPORTANT POINT TO STRESS IS THAT THERE WERE ACTIONS THAT WERE TAKEN.
AND I THINK COUNCILMAN ROLE INDICATED THERE WERE ACTIONS THAT WERE TAKEN THAT WERE, UH, STILL WITHIN A PURVIEW AS THE CITY MANAGER, BUT, UH, THEY DIDN'T FOLLOW THE NORMAL PROCEDURE, UH, THAT WAS ESTABLISHED.
UH, AND SO WHEN, UH, THE, UH, ASSISTANT CITY MANAGER WAS MADE INTERIM, UH, HE, AS I UNDERSTAND IT, HE HAD NO KNOWLEDGE AT ALL OF WHAT WAS GOING ON AND WHAT ACTIONS WERE TAKEN NOR DID HR.
SO, UH, YOU KNOW, NOW YOU WERE AT A POINT WHERE, YOU KNOW, WE'RE TRYING, I GUESS, TO RECONSTRUCT WHAT THAT WAS, BUT YOU CAN'T GET INTO SOMEBODY'S MIND AS TO WHY THEY WERE DOING SOMETHING ONLY THAT THEY DID SOMETHING.
SO, YOU KNOW, I THINK WE'RE BELABORING SOMETHING.
AND, AND, UH, I KNOW THAT WE NEED TO GET TO A POINT WHERE WE KNOW WHAT WE DID.
WE MAY NOT KNOW WHY WE DID IT, BUT WE KNOW THAT WE DID IT OR THAT IT WAS DONE.
AND NOW WE HAVE TO BRING IT BACK THROUGH, UH, THE CITY, GARDEN, CITY MANAGER AND HR TO, UH, UH, DEVELOP WHATEVER THE ORGANIZATION IS AND, AND MOVE FORWARD.
I'LL JUST SAY, THIS IS MY CAREER.
I'VE BEEN DOING IT FOR 27 YEARS AND I NEVER, AND WILL I NEVER, BECAUSE HANGING OUT IN THE END PEOPLE, UH, THAT, UH, HAVE INFORMATION THAT THEY DON'T, THEY'RE NOT FORWARD WITH, OR THEY'RE, THERE'S NOT TRANSPARENCY THAT ALL COMES OUT IN THE WASH.
AND SO, AGAIN, I CAN'T TELL YOU ANY MORE THAN WHAT I DO KNOW AT THIS TIME.
I, I TELL YOU NOW THAT I WILL, UH, FOR THE SAKE OF TRANSPARENCY AND THE QUESTIONS THAT YOU HAVE, I'M HAPPY TO LOOK INTO, BUT, UH, AS TO WHAT HAPPENED, BUT I'M MORE CONCERNED ABOUT WHAT'S GOING TO HAPPEN.
AND THAT'S MY FOCUS RIGHT NOW IS GOING FORWARD.
AND, UH, AND TRUST ME, I'LL BE GOING FORWARD WITH ACTIONS THAT IN WORKING WITH DEPARTMENT HEADS AND ALL THE PEOPLE IN THE CITY, WORKING WITH YOU TO MAKE SURE THAT WE DO THINGS THAT ARE IN THE BEST INTEREST OF THE CITIZENS.
AND I, AGAIN, UM, WELL, THIS IS SOMETHING THAT'S BEEN BROUGHT UP OR WE'LL TAKE A LOOK AT IT, BUT I WAS LIKE, IF I COULD FOCUS ON GOING FORWARD, AND THAT'S GOING TO BE PART OF THE BUDGET PROCESS AND DURING JULY GAIN YOUR FEEDBACK, TAKING A LOOK AT THIS, AND THEN MAKING RECOMMENDATIONS SO THAT WE CAN GET THAT SUBMITTED TO YOU IN AUGUST, UH, AS WE'RE REQUIRED BY THE STATE OR BY OUR CHARTER.
YOU DO HAVE A TOUGH JOB, SO THERE'S, WITHOUT A DOUBT, YOU'RE BEING HAPPY TO DO IT.
UM, SO JUST SOME OF THE TAKEAWAY ON THE CITY MANAGEMENT, UH, ORGANIZATIONAL, SO YOU WILL BRING BACK THIS STANDARD OFFICER OR WHATEVER THAT ROLE, UH, IS.
AND THEN, UM, WILL WE EVER GET A CHANCE TO MEET THE LEAN SIGMA SIX SEGMENT? AS I MENTIONED, I'M GOING TO HAVE THEM.
I THINK WE HAD TALKED WHERE WE WOULD, HE WOULD BE CALMING JOSEPH BECOMING HE'S MADE A PRESENTATION TO AS SOON AS SO, AS I WAS, UH, PUT IN POSITION AS AN INTERIM CITY MANAGER, ONE OF THE FIRST THINGS WE DID WITH THE LEADERSHIP TEAM WAS ACTUALLY BRING IT BACK TOGETHER.
WE HAD NOT BEEN TOGETHER IN SEVEN OR EIGHT MONTHS, BUT ANYWAY, WE BROUGHT THE TEAM BACK TOGETHER.
AND ONE OF THE THINGS I WANTED THEM TO DO IS TO UNDERSTAND, WE BROUGHT JOSEPH IN TO EXPLAIN SIX SIGMA, WHAT THE PROCESS IS, WHO HE IS AND WHAT HE'LL BE DONE WITH RESPECT TO THAT, SO THAT WHEN THEY ARE, UH, AND WE TALKED ABOUT WHAT WE USE YOUR STRATEGIC PLAN TO IDENTIFY
[00:45:01]
AREAS WHERE WE MAY NEED TO DO IMPROVEMENT.AND WHEN WE DO, THEN WE BRING JOSEPH IN TO HELP US AND ASSIST.
AND BEING ABLE TO LOOK AT THAT, WE'RE GOING TO EDUCATE PEOPLE, UH, YOU KNOW, TEACH A MAN TO FISH, UH, AND FAME FOR LIFETIME.
WE'RE GOING TO BE AS PART OF JOE'S SHOP, AS WELL AS TO TEACH THEM LEAN SIX SIGMA AND HOW TO RECOGNIZE THAT AND HELP THEMSELVES IN DOING THIS AND MAKING SURE THAT WE MAKE STEPS TO BEGIN WITH THEY'RE LEAN SIX SIGMA ORIENTED.
YOU'LL ALSO BE ABLE TO IDENTIFY AREAS WHERE WE CAN MAKE IMPROVEMENTS.
SO AGAIN, IT'S, IT'S GOING TO BE A PROCESS OF, WE'RE GOING TO TAKE YOUR STRATEGIC PLAN.
I CAN SAY THIS AND YOU'LL SEE RESULTS FROM THE WORK THAT HE DOES.
IF YOU TO JUMP OFF OF HERE, THIS MAY BE A QUESTION PROBABLY JOYCE AND YOU, UH, WHEN I GOT HERE IN 2021 IN DECEMBER, AND WE WERE LOOKING AT THE CITY MANAGER EVALUATION, THIS TOLL THAT THE GOALS WERE IN THE BUDGET.
SO I LIKE TO UNDERSTAND WHAT THAT PROCESS WAS AND HOW IS THAT THE PROCESS MOVING OVER, OR WAS THAT A CONTRACTUAL ISSUE OR WHAT WAS IT? SO MY UNDERSTANDING, AND I THINK IT'S, IF YOU, MOST OF THE NEXT SLIDE, EVERY DEPARTMENT, EVERY AREA HAS A LIST, THE FISCAL YEAR GOAL.
AND SO THESE GOALS ARE ALL ADOPTED BY THE COUNCIL.
SO THAT CONVERSATION RELATED TO THE GOALS THAT WERE ADOPTED BY THE COUNCIL AND, UM, PROVIDED FOR IN THE BUDGET.
SO THAT'S THAT I BELIEVE THE SLOT FOR THE MANAGEMENT, EACH DEPARTMENTS HAVE A LIST OF GOALS, JUST LIKE THE GOAL OF THE CITY MANAGER IS ABOUT, I DON'T SEE IT IS PART OF THE ANNUAL BUDGET.
THERE'S NOTHING THAT THEY, THAT, UM, THAT'S A DIFFERENT ISSUE THAT WE CAN CERTAINLY TAKE UP, UH, AT A FUTURE MEETING, IF WOULD LIKE THAT PLACE ON AN AGENDA.
MY POINT IS NOT THAT I WASN'T TRYING TO SEE IT, BUT I JUST WANTED TO MAKE SURE THAT WAS CONTINUED ON OR NOT.
AND IF IT, WHAT, WHAT, WHATEVER, YOU KNOW, THIS IS THAT THE ACCOMPLISHMENT AND THE GOALS THAT WAS PRESENTED HERE, OR WAS THAT A SEPARATE THING THAT WAS A CONTRACT THAT WOULD BE WHAT, WHAT THE COUNCIL VOTED ON IN THE BOOK? AGAIN, THIS IS JUST A SNAPSHOT.
AND AS I SAID, THE PROPOSED, UH,
IS THAT A FULL-TIME POSITION? YES, IT IS.
IS THAT PERSON WORK AT THE CITY? YES.
SO, UH, I WILL GLADLY TURN IT OVER TO, UH, MARIA NOW, COME ON IN MARIE AND COUNCIL.
UM, I'M GOING TO GO OVER THE CITY SECRETARY'S OFFICE, UM, BUDGET FOR FISCAL YEAR 2022.
UM, THIS SLIDE GOES OVER THAT ORGANIZATIONAL CHART FOR THE CITY SECRETARY'S OFFICE.
UM, WE HAVE A DEPUTY CITY SECRETARY RECORDS MANAGEMENT COORDINATOR, AND WE ALSO HAVE AN ADMINISTRATIVE ASSISTANT IN OUR RECORDS MANAGEMENT SPECIALIST IN THE OFFICE.
HOLD ON, MARIE, BEFORE YOU JUMP.
SO THE ADMINISTRATIVE ASSISTANT IS THAT PERSON HERE, IS THAT A FULL-TIME THAT YOU PUT IN? OKAY.
AND THEN DEPUTY CITY SECRETARY.
SO ALL OF THESE ARE FULL-TIME POSITIONS THAT YOU HAVE, CORRECT.
AND THEY'RE HERE MONDAY THROUGH FRIDAY.
THIS NEXT SLIDE GOES OVER THE ACCOMPLISHMENTS FOR FISCAL YEAR 2021.
MOST OF THEM HAVE TO DO WITH TRAINING OF, UH, CITY STAFF MEMBERS OF OPEN GOVERNMENT LAWS, RECORDS, MANAGEMENT TRAINING.
UM, SO MOST OF OUR GOAL AND ACCOMPLISHMENTS HAS TO DO WITH THAT IN ADDITION TO THE UPCOMING GOALS.
SO FOR ACCOMPLISHMENTS, THAT'S, UH, RECORDS TRAINING OF, UH, DIFFERENT DEPARTMENTS.
WE HAVE A RECORDS MANAGEMENT LIAISON FOR EACH DEPARTMENT THAT WE WORK WITH SO THAT EACH DEPARTMENT HAS, UM, A GOOD UNDERSTANDING OF WHAT KIND OF RECORDS THEY HAVE AND ALSO THE RECORDS RETENTION SCHEDULE FOR ALL THOSE RECORDS.
WE COORDINATED THE APPLICATION PROCESS AND INTERVIEW, UM, APPLICANTS AND OATH OF OFFICE CEREMONY FOR VARIOUS BOARD COMMITTEES AND COMMISSIONS.
WE PROCESS, UH, PUBLIC INFORMATION REQUESTS WITH THE A HUNDRED PERCENT ACCURACY ACCURACY WITHIN, UH, WITHIN THE TIMEFRAME ALLOWED, ALLOWED BY STATE LAW, WHICH IS 10 BUSINESS DAYS TO RESPOND TO ALL THOSE PUBLIC INFORMATION REQUESTS.
WE HAVE AN ONGOING RECORDS MANAGEMENT AND RECORD CITY CLERK'S OFFICE RESPONSIBILITIES, TRAINING SUPPORT STAFF.
SO THAT ADDITION THAT HAS TO DO WITH TRAINING VARIOUS DEPARTMENTS AND THE RULES AND REGULATIONS THAT HAVE TO DO WITH OPEN GOVERNMENT AND
[00:50:01]
RECORDS MANAGEMENT.AND THEN OUR DEPUTY CITY SECRETARY RECORDS MANAGEMENT COORDINATOR COMPLETED AN AUDIT OF A HUNDRED, UM, ALCOHOLIC BEVERAGE ESTABLISHMENT, UH, ACCOUNTS, AND THEN OUR GOAL AGAIN, BECAUSE IT HAS TO DO A LOT OF THE THINGS THAT WE HAVE TO DO IN THE CITY SECRETARY'S OFFICE HAS TO DO WITH OPEN GOVERNMENT LAWS AND RECORDS MANAGEMENT.
SO OUR GOALS ARE GEARED WITH THAT AS WELL.
HERE, WE HAVE A SUMMARY OF THE BUDGET OF THE CITY SECRETARY'S OFFICE BUDGET.
UH, THERE'S A VARIANT THAT HAS TO DO WITH AN INCREASE IN THE MARKET ADJUSTMENT.
UM, AND ALSO THERE'S BEEN AN ALLOCATION FOR AN INCREASED BUDGET EXPENSES FOR THIS FISCAL YEAR NET BECAUSE WE HAD, UM, A GENERAL ELECTION, WHICH IS ALSO A SPECIAL ELECTION IN A RUNOFF ELECTION.
AND THEN ANOTHER SPECIAL ELECTION IN MAY HERE, WE HAVE THE WEBEX, THE MAYOR WAS TALKING ABOUT EARLIER, EARLIER, UH, THE FULL-TIME EMPLOYEES AND THE CITY SECRETARY'S OFFICE.
WE CURRENTLY HAVE FOUR EMPLOYEES.
AND THEN AS OF JUNE 11TH OF THIS YEAR, WE HAD, UM, FOUR POSITIONS FILLED.
CURRENTLY WE HAVE ONE VACANCY, BUT WE'RE CURRENTLY IN A POSITIVE RE-EVALUATING POSITION JUST TO SEE IF IT FALLS IN LINE WITH THE DIFFERENT GOALS OF THE, OF THE CITY.
WHAT POSITION IS THAT? IT'S THE, UM, RECORDS MANAGEMENT SPECIALIST.
SO THAT POSITION RIGHT NOW IS CURRENTLY, THEY CAN RIGHT NOW, BECAUSE WE HAVE A DEPUTY CITY SECRETARY, THAT POSITION IS PRETTY MUCH DOING TWO JOBS RIGHT NOW, THE DEPUTY CITY SECRETARY RECORDS MANAGEMENT COORDINATOR.
SO I'VE GOT AHOLD OF MARTIN AND WE'RE CURRENTLY LOOKING AT HOW WE CAN LOOK AT THAT RECORDS MANAGEMENT SPECIALIST POSITION, JUST TO SEE IF MAYBE WE CAN DO SOMETHING DIFFERENT THAN THE OPPOSITE.
AND AGAIN, WE'RE GOING TO WORK WITH MARTIN AND THE CITY MANAGER'S OFFICE TO SEE IF THERE'S ANYTHING THAT NEEDS TO BE CHANGED THERE BECAUSE THIS YEAR COMING UP, WE ALSO ARE GOING TO HAVE AN EMPLOYEE THAT'S GOING TO RETIRE FROM THE CITY SECRETARY'S OFFICE.
SO WRITING RIGHT NOW WHERE WE'RE GOING, WE'RE GOING TO BE GOING THROUGH ALL OF THESE DIFFERENT CHANGES.
AND I THINK RIGHT NOW IS A GOOD TIME TO LOOK AT THE POSITIONS, TO SEE WHAT WE CAN DO, IF ANYTHING, TO MAKE OUR ROLES A LITTLE BIT MORE CLEAR FOR OURSELVES AND ALSO FOR THE PUBLIC AND ALSO FOR OUR COWORKERS.
SO WE'RE GOING DOWN THAT PROCESS AND WE'VE ALREADY REACHED OUT TO MAUREEN JUST TO SEE IF THERE'S ANY CHANGES THAT ARE MARIA, WHAT POSITION DID YOU SAY? I'M SORRY.
CAN YOU REPEAT THAT PLEASE? WHAT POSITION? THE VACANCY, YOU CAN SEE IF THE RECORDS MANAGEMENT SPECIALIST, THE ONE THAT YOU HAVE.
YEAH, THE SECOND ONE, RIGHT UNDER CITY SECRETARY.
THAT'S THE ONE THAT'S CURRENTLY MAKING.
WHAT'S THE SIGNIFICANCE? THE DIFFERENCE BETWEEN THE RECORDS COORDINATOR AND THE SPECIALIST.
SO THE RECORDS MANAGEMENT CO UH, THE DEPUTY CITY SECRETARY AND THE RECORDS MANAGEMENT COORDINATOR, THERE'S TWO POSITIONS THAT WERE COMBINED BECAUSE A FEW CITY MANAGERS AGO, THEY DID AWAY WITH THE DEPUTY CITY SECRETARY, BUT WE NEEDED TO HAVE SOMEONE IN THE OFFICE THAT COULD TEND TO THE ROLES OF IN SIGNED DOCUMENTS AND THE CITY SECRETARY WASN'T THERE.
SO ORIGINALLY THE RECORDS MANAGEMENT COORDINATOR WAS THE STANDALONE POSITION.
UM, AND THEN WHEN THE CITY MANAGER, A FEW CITY MANAGERS, I DON'T KNOW HOW MANY CAN YOU MANAGE TO GO AT THIS TIME? UH, WE DID AWAY WITH THE DEPUTY CITY SECRETARY POSITION, BUT BECAUSE WE NEEDED TO HAVE SOMEONE IN THE OFFICE WHEN I WASN'T THERE TO SIGN DOCUMENTS AND GET THINGS MOVING WHEN I'M NOT THERE, IT WAS A, ANOTHER CITY MANAGER.
WE TALKED TO THAT CITY MANAGER, SEE IF WE CAN COMBINE, UH, THE DEPUTY CITY SECRETARY WITH THE RECORDS MANAGEMENT COORDINATOR.
SO AT THIS TIME THAT THAT'S PRETTY CITY SECRETARY.
THEY PRETTY DO THINGS IN THE OFFICE THAT IF I'M NOT THERE, OR THEY'RE ALL ALSO OVER A RECORD.
SO, UM, THAT THE DIFFERENT COURT, THE DIFFERENT RECORDS MANAGEMENT L UH, UH, ASPECTS OF THE, OF THE CITY, WHICH IS WE WORK WITH DIFFERENT DEPARTMENTS, UH, THE DEPUTY CITY SECRETARY RECORDS MANAGEMENT COORDINATOR, THEY WORK WITH THE RECORDS MANAGEMENT LIAISON IN DIFFERENT DEPARTMENTS, JUST TO, LIKE I MENTIONED EARLIER, THEY GO THROUGH THE RECORD JUST TO SEE, UM, SO THAT DEPARTMENTS HAVE A GOOD UNDERSTANDING OF WHAT THEIR RECORDS ARE IN THE RETENTION SCHEDULE AND THE, UH, RECORDS MANAGEMENT SPECIALISTS, THAT POSITION ASSISTS THE RECORDS MANAGEMENT COORDINATOR.
AND THEY'RE ALSO SCAN ALL OF OUR RECORDS, UM, INTO OUR RECORDS MANAGEMENT SOFTWARE RECORDS MANAGEMENT, UM, INTO CLASSES.
UH, SO THAT'S PRETTY MUCH HOW THOSE ROLES ARE.
SO THE ADMINISTRATIVE ASSISTANT JUST CLEARLY JUST REPORT TO YOU THAT PERSON DOESN'T HANDLE RECORDS, THAT PERSON, THEY PRETTY MUCH WORK WITH ME TO ADDRESS DIFFERENT THINGS TO HAVE TO DO WITH COUNCIL.
SO NEXT, UH, IF COUNCIL NEEDS TO MAKE TRIP AND THAT THEY'RE ALSO A MAJORITY OF THEIR TIME IS, UH, WITH WORKING WITH THE AGENDA PACKET AND CREATING MINUTES.
AND THEY WORK WITH ME TO PROCESS DIFFERENT THINGS WITH CITY COUNCIL.
UM, AND HERE WE HAVE, UM, OH, THE SUPPLEMENTAL REQUEST FOR OUR OFFICE.
WE'RE REQUESTING, UH, SUPPLIES AND MATERIALS $1,200 FOR RECORDS MANAGEMENT TRAINING MEETING VIA TRAINING SESSIONS AND RECORDS MANAGEMENT CLEAN UP DAY.
THAT'S JUST SO THAT WHEN WE HAVE THESE ONE-ON-ONE SESSIONS
[00:55:01]
WITH THE DIFFERENT MANAGEMENT RECORDS MANAGEMENT LIAISON VISIT WOULD BE AN INCENTIVE TO NOT REALLY AN INCENTIVE, BUT KIND OF A MOTIVATION TO KIND OF BRING THEM TO OUR TRAINING SESSION SO THAT THEY CAN COME AND BE INVOLVED AND PARTICIPATE WITH OUR TRAINING SUCH AS WE'VE NOTED THAT.UM, AND IT MIGHT JUST BE THAT THEY'RE JUST NOT AVAILABLE THAT DAY, BUT WE'RE NOTICING THAT NOT ALL OF THE DEPARTMENTS PARTICIPATING.
SO WE HAD TO DO MORE ONE-ON-ONE AS OPPOSED TO DOING SOMETHING AT THE GROUPS.
I THINK THAT WOULD BE A GOOD INCENTIVE FOR THAT.
THE NEXT SUPPLEMENTAL REQUESTS THAT WE'RE ASKING FOR IS FOR A CITY PUBLICATIONS OF LEGAL NOTICE, THE WE'RE ASKING FOR AN INCREASE OF $10,000, AND THAT'S DUE TO, UM, INCREASE PUBLICATIONS AND, UM, THINGS OF THAT NATURE WHERE WE, THE CITY SECRETARY OF STATE'S OFFICE, WE PAY FOR ALL OF OUR LEGAL NOTICES AND ALSO AN ADDITIONAL $20,000 FOR ELECTION EXPENSES.
UM, THAT'S, UH, FOR OUR CITY GENERAL ELECTION.
AND I THINK DEPENDING ON THE BOND, IF THERE IS A BOND ELECTION SMB IN A GENERAL ELECTION, SPECIAL ELECTION AND NEED THAT WE HAVE A RUNOFF ELECTION THAT WOULD BE INCORPORATED IN THERE, AND ALSO IT WOULD ALSO PAY FOR THE DEPOSIT FOR THE NEXT ELECTION.
SO THE 2022 BUDGET WOULD PAY FOR THE, UM, THE 2021 ELECTIONS AND ALSO FOR THE 20, 22 DEPOSIT THAT WE'RE GOING TO NEED FOR THE 2022 ELECTIONS.
LET ME ASK THEM ABOUT THIS ELECTION.
I KNOW IN THE LAST TWO ELECTIONS, THIS MAN, YOU KNOW, THINGS THAT GOING BACK AND FORTH OF NEARBY, UM, PLACES FOR PEOPLE TO VOTE AND ALL THAT WHO OUT OF YOUR STAFF MANAGES THAT WHOLE ELECTION PROCESS.
IT WOULD BE ME, WHAT IS THIS ADDITIONAL, I MEAN, THIS IS JUST TO FUND THE DETAILS.
SO THAT WOULD BE IN ADDITION TO OUR CURRENT BUDGET.
SO IT WOULD INCLUDE A BOND ELECTION IF WE HAVE A BOND ELECTION AND ALSO A RUNOFF ELECTION, AND IT WOULD ALSO PAY FOR THE 2022 DEPOSIT BECAUSE IT WOULD BE, THE DEPOSITS ARE TYPICALLY, UM, THE CONTRACTS ARE SUBMITTED TO THE CITY, UH, FOR APPROVAL.
I CAN AUGUST AND THE NEXT 30 DAYS AFTER THAT.
SO IF RECEIVING AN OCCUPANT COUNCIL APPROVED IT IN AUGUST 30 DAYS AFTER THAT, WE WOULD STILL BE IN THAT CURRENT BUDGET, THEY WOULD PAY FOR THAT DEPOSIT.
WELL, HOW DID YOU RUN THAT LAST ONE OFF THE ELECTION? YOU HAD MONEY.
WE HAD MONEY IN THE BUDGET FOR THE LAST RUNOFF ELECTION, BUT WE DIDN'T HAVE MONEY IN THE BUDGET FOR THE, FOR THE MAIL LUNCHEON THAT WE HAD A FEW MONTHS AGO.
ARE YOU TALKING ABOUT THE CHARTER, THE CHARTER, THE CHARTER ELECTION? YES, BUT THAT ONLY COMES UP EVERY FOUR YEARS, RIGHT? MARIA, YOU'RE THE ONE WHO ACTUALLY SCHEDULED FOR THE HARRIS COUNTY WHEN WE'RE VOTING, UH, WITH THE HARRIS COUNTY PART OF THE MISSOURI CITY.
YOU COORDINATE THAT RIGHT WITH THE COUNTY, THE COORDINATOR THEY USUALLY GET WITH ME, UM, TO SEE IF THERE ISN'T A LOCATION.
SO TYPICALLY WHAT WE DO WITH HARRIS COUNTY'S ELECTION IS WE HAVE ONE REPRESENTATIVE IN MISSOURI CITY, HARRIS COUNTY, UM, THAT WE GET WITH TO MAKE SURE THAT, THAT, THAT, THAT ELECTION, THAT, THAT SPACE IS AVAILABLE ON ELECTION DAY.
UM, AND THEN WITH THE MAY ELECTION, UH, W THE COUNTY WORKED WITH US TO SEE IF WE WERE AWARE OF ANY OTHER LOCATIONS, WHICH DID WE PAY FOR THE ELECTION FOR HARRIS COUNTY, THIS MASSIVE ELECTION? UM, I DON'T HAVE THOSE NUMBERS IN FRONT OF ME, BUT I CAN GET THEM TO YOU TOMORROW.
BECAUSE I WOULD LIKE TO SEE, UM, HOPEFULLY WE DON'T GO THROUGH WHAT WE WENT THROUGH THIS LAST ELECTION, PARTICULARLY IN DISTRICT A OKAY.
BECAUSE IF WE PAINT HARRIS COUNTY, THAT WAS THE BUNK DEAL IF WE DID.
AND I KNOW IT WAS ON OUR PART, BUT THAT SHOULDN'T HAVE HAPPENED.
SHE WOULD, THAT YOU DON'T MAKE THAT MONEY.
AND THEN THAT IS BECAUSE IT'S JUST WHAT HAPPENED BECAUSE OF THE FREE USE.
AND THAT'S THE ONLY REASON THAT THAT LOCATION WASN'T AVAILABLE IS BECAUSE OF THE PHRASE.
AND THEN WE'VE WORKED WITH THE CITY MANAGER AT THE TIME TO SEE IF THERE WAS ANOTHER LITTLE, ANOTHER LOCATION IN MISSOURI CITY THAT WOULD BE AVAILABLE IN THERE, THERE WASN'T DURING THAT SHORT TIMEFRAME.
SO, YEAH, IT'S TOTALLY UNACCEPTABLE TO HAVE MISSOURI CITY GOING TO KATY, TEXAS, OR GOING DOWNTOWN HOUSTON OR SOMETHING.
SO I DON'T WANT THAT TO HAPPEN AGAIN.
MA'AM ANY OTHER QUESTIONS? YEAH.
UM, BUT ABOUT US HAVING A VACANCY AND ONE OF THE POSITIONS DOING DOUBLE DUTY YES.
NOW WITH THE VACANCY, ARE YOU REQUESTING, OR IS YOUR RECOMMENDATION THAT WE HAVE A FULL TIME POSITION OR THEY'RE DOING THE DOUBLE WORK? ARE YOU REQUESTING THAT THEY HAVE APART? IT'S JUST RIGHT NOW, WE'RE STILL IN THE WORKS OF TRYING TO FIGURE OUT WHAT WE'RE GOING TO DO WITH THAT ONE VACANT POSITION.
SO WE HAVE A VACANCY AND THEN WE HAVE ONE EMPLOYEE THAT'S BEEN WITH THE DEPARTMENT FOR OVER 13 YEARS.
SO RIGHT NOW I'M JUST KIND OF WORKING IN MY HEAD TO SEE IF THOSE POSITIONS ARE REALLY JUSTIFY THAT THE DUTY THAT THAT PERSON IS DOING.
AND IF IT IS, IF WE'LL JUST GO AHEAD AND MOVE FORWARD.
SO RIGHT NOW WE'RE STILL EVALUATING IT.
THAT'S WHY IT'S STAYING THE SAME.
THIS IS WHAT WE'RE GOING TO PROPOSE.
[01:00:01]
CHANGES, WE'LL WORK WITH HR.AND I'VE ALREADY REACHED OUT TO MARTIN IN THE CITY MANAGER'S OFFICE TO SEE WHAT THE NEXT STEPS WOULD BE.
IF WE DECIDE TO I'M SORRY, CAN YOU REPEAT THAT AS YOU GUYS RESTRUCTURE, WHY THE BBM, BUT ALSO MY QUESTION IS, IS THIS THING STRUCTURE IN OTHER CITIES WHERE YOU USE VERY ADMINS AND THAT'D BE FOR OUR VERSION.
SO, UM, AND THEN THAT'S KIND OF GOING TO ALIGN WITH WHAT WE'RE TALKING ABOUT, THE PROCESSES THAT WE'RE REACHING OUT TO OUR BENCHMARK CITIES, JUST TO SEE HOW THEIR ORGANIZATIONAL CHART IS OR OREGON OR WORKING OUT IN THE CITY OF SUGARLAND JUST SENT ME THEIR, THEIR POSITION.
SO JUST LIKE I, THEY WE'RE COMPARING AND WE'RE KIND OF PULLING SOME THINGS, I THINK IT MIGHT JUST BE BETTER TO BETTER IDENTIFY THOSE POSITIONS IN TERMS OF ROLES, AS OPPOSED TO LIKE COMBINING THINGS, BECAUSE SOMEONE DID AWAY WITH POSITION.
AND YOU KNOW, NOW WE'RE THIS POSITION WHERE WE HAVE AN EMPLOYEE THAT A VACANCY AND THEN AN A PLUS, AND BE RETIRING PRETTY SOON.
AND RIGHT NOW IT'D BE A GOOD TIME TO LOOK AT THE PROCESS.
SORRY, I HAD A QUESTION, UM, WHO HANDLES THE OPEN RECORDS IS THAT YOU OPEN RECORDS WERE CLOSED THERE.
UM, THERE'S FOUR PEOPLE, I'M SORRY, THERE'S THREE PEOPLE IN MY OFFICE AND THEY'RE DIVIDED BY DEPARTMENTS.
SO IN THE EVENT THAT SOMEBODY COMES IN AND THEY ASK FOR HR RECORDS OR THINGS LIKE THAT, THAT THEY'RE BY DEPARTMENT.
SO FOR HR, I'M OVER HR AND THEN DEVELOPMENT SERVICES, ANOTHER DEPARTMENT AND FOUR.
SO THEY'RE KIND OF DIVIDED IT BY, PARDON ME? I'M TALKING ABOUT LIKE PUBLIC RECORDS, LIKE, UH, CITIZENS ASSETS.
SO EVERYBODY IN MY OFFICE PROCESSES PUBLIC INFORMATION.
DO YOU HAVE A POLICY ON THAT FROM A INCEPTION OF A REQUEST? LIKE HOW LONG DOES IT TAKE? SO STATE LAW SAYS THAT WE NEED TO RESPOND WITHIN 10 MINUTES.
AND THEN, WELL, BASED ON WHAT WE GATHER, IS THERE ANOTHER TIMELINE TO PROVIDE THAT OR JUST INITIAL RESPONSE? SO WITHIN 10 BUSINESS DAYS, WE NEED TO PROVIDE YOU WITH EITHER THE RECORDS OR A RESPONSE.
SO IN THE EVENT THAT THOSE RECORDS NEED TO BE SUBMITTED TO THE AGS OFFICE, ALL OF THAT NEEDS TO TAKE PLACE WITHIN 10 BUSINESS.
UH, AS A LAST BUDGET THAT I THINK WHEN IT SUPPLEMENTALS, YOU ARE LOOKING FOR SOME, UH, SOME SOFTWARE THAT WOULD, UH, IN NANCE, UH YOU'RE RIGHT.
I WAS IT ON, IT WAS, AND WE JUST, I DIDN'T PUT IT ON MY GOALS AND MY ACCOMPLISHMENTS.
WE WE'RE STILL WORKING THROUGH THAT.
SO THE CITY MANAGER, I'M SORRY, UH, INTERIM CITY MANAGER, HE SUGGESTED AS SOFTWARE.
AND LAST YEAR WE WERE, WE'RE GONNA, UH, WE DID RECOMMEND A PUBLIC INFORMATION XL PLAYER, UM, AND THAT DIDN'T GET APPROVED WHEN WE CAME DOWN TO, UM, THE BUDGET APPROVAL BY COUNCIL.
SO JUST WITHIN THE LAST FEW MONTHS, THE CITY MANAGER, I'M SORRY, THE BILL, UM, HE RECOMMENDED A SOFTWARE DESK FOR US TO LOOK INTO AND IT'S GOING TO BE, IT'S GOING TO INCORPORATE A LOT OF THE DIFFERENT FUNCTIONS THAT WE DO IN THE OFFICE.
AND IT'S BECAUSE WE WAITED, WE'RE GOING TO GET A MUCH BETTER DEAL.
I'M GLAD THAT WE'RE GOING DOWN THAT ROAD NOW.
MAYOR AND MEMBERS OF COUNCIL, STAFF AND OTHERS PRESENT THE CITY ATTORNEY'S OFFICE IS PROVIDED FOR IN THE CITY'S CHARTER IN SECTION 4.02 PURSUANT TO THAT CHARTER, THE CITY ATTORNEY'S OFFICE.
I SERVED AS A LEGAL ADVISOR, THE CITY DRAFTS AND REVIEWS.
I'VE WRITTEN DOCUMENTS AND OBJECTIONS TO ORDINANCES AND REVIEWS AND CONCURRED ON ALL DOCUMENTS THAT ARE PRODUCED BY THE CITY, INCLUDING CONTRACTS.
ADDITIONALLY, THE CITY ATTORNEY'S OFFICE PERFORMED DUTIES AS DIRECTED BY COUNCIL, BUT THE VISION, THE VISION OF THE DIVISION IS TO SERVE AS THE CITY'S PROBLEM-SOLVERS AND REALLY FACILITATOR TO IF THIS DEPARTMENT IN ACCOMPLISHING THEIR GOAL, UH, THIS PAST FISCAL OR CHRONIC, ACTUALLY FISCAL YEAR, THE CITY, UH, CITY COUNCIL AUTHORIZED THREE ADDITIONAL JUNIOR CITY ATTORNEY POSITION.
TWO OF THOSE POSITIONS HAVE BEEN FILLED.
I BELIEVE ONE OF MY TEAM MEMBERS IS ACTUALLY HERE.
SHE, UH, I THINK ABOUT A MONTH, ABOUT A MONTH IN, UH, TODAY, UH, THAT THE CITY ATTORNEY'S OFFICE IS NOT REQUESTING ANY ADDITIONAL FULL-TIME EMPLOYEE FOR FISCAL YEAR 2020, THE PROPOSED,
[01:05:01]
UM, MAKEUP OF THE FISCAL YEAR 2022, UH, DIVISION ALSO INCLUDE THE, UH, THE OFFICE MANAGER THAT IS CURRENTLY HOUSED IN THE CITY MANAGER'S OFFICE.THAT POSITION WAS ACTUALLY INCLUDED IN THE CITY ATTORNEY'S OFFICE A FEW YEARS AGO.
UH, BUT WITH TRANSFERRED TO THE OFFICE, THE CITY MANAGER'S OFFICE, AND WE CURRENTLY SHARE THAT OFFICE MANAGER POSITION.
SO SHE'S SHARED BETWEEN THE CITY ATTORNEY'S OFFICE, UH, ECONOMIC DEVELOPMENT WHEN WE HAD ECONOMIC DEVELOPMENT AND THE CITY MANAGER, THE CITY MANAGER'S OFFICE.
WHAT, WHAT WE HAVE SEEN ON THE SCREEN IS WHAT YOU CURRENTLY HAVE.
THIS IS NOT WHAT I CURRENTLY HAVE.
SO CURRENTLY EVERYTHING ON THE GREEN IS WHAT I CURRENTLY HAVE WITH THE EXCEPTION OF THE OFFICE MANAGER.
THE OFFICE MANAGER IS NOW PROPOSING TO TRANSFER THAT POSITION BACK TO THE LEGAL DIVISION IN FISCAL YEAR 2022, BECAUSE THAT INDIVIDUAL PERFORMS OR A MAJORITY OF HER WORK IS LEGAL WORK.
SO THERE'S A DESIRE TO TRANSFER HER BACK TO FULL-TIME.
SO WHAT IS ORGANIZATION CHART THAT THE NEW ONE THAT YOU HAVE, BECAUSE THIS SHOWS US, THIS IS FOR THE ATTORNEYS TOO, RIGHT? BUT YOU SAID THERE'S THREE.
NO, IF YOU LOOK, UH, ONE BELOW THE ASSISTANT CITY ATTORNEYS, WE HAVE, UH, YOU WILL AUTHORIZE THREE JUNIOR ASSOCIATE ASSISTANT CITY ATTORNEYS IN FISCAL YEAR 21.
WE HAVE TWO ASSISTANT CITY ATTORNEYS, OR JUST KIND OF DIFFERENT LEVEL.
THE JUNIOR ASSOCIATE ASSISTANT CITY ATTORNEYS WORKED CLOSELY WITH THE ASSISTANT CITY ATTORNEYS AND PROVIDING LEGAL SERVICES.
AS YOU KNOW, WE HAVE ONE INDIVIDUAL WHO SERVED AS OUR PRIMARY PROSECUTOR.
ONE OF THE NEW JUNIOR ASSOCIATE ASSISTANT CITY ATTORNEYS WORKS DIRECTLY WITH THE PROSECUTOR ON LITIGATION MATTER.
THE OTHER INDIVIDUAL WORKS WITH THE TRANSACTIONAL ASSISTANT CITY ATTORNEY WHO WORKS IN CITY HALL ON OPEN RECORDS, REQUESTS, CONTRACTS, AND THINGS OF THAT NATURE.
BUT WOULD IT BE FUNNY IF I SAY YOU HAVE SIX PEOPLE? OH, THAT'S CORRECT.
WE CURRENTLY HAVE SIX PEOPLE, RIGHT? YEAH.
AND THEN THAT'S NOT INCLUDING THE OFFICE MANAGER.
WE CURRENTLY HAVE SIX POSITIONS.
SO YOU HAVE YOURSELF ASSISTANT CITY ATTORNEYS, THREE JUNIOR ASSISTANT CITY ATTORNEYS THAT MAKES UP SIX POSITIONS.
SO OFFICE MANAGER WILL BE SEVEN.
UM, SHE'S ALREADY BUDGETED IN A DIFFERENT DEPARTMENT.
NO, THAT'S COMING BACK TO YOU.
AND YOU SAID THAT WAS COMING BACK TO YOU.
SO THAT POSITION IS BEING TRANSFERRED BACK TO THE CITY ATTORNEY'S OFFICE.
MY UNDERSTANDING, BECAUSE SHE DOES MOST OF HER WORK FOR THE CITY ATTORNEY'S OFFICE, SHE ESSENTIALLY SERVES AS LIKE A PARALEGAL.
SHE DOES INITIAL RESEARCH, PULLS DOCUMENTS FROM CLASSES.
SHE HELPS US PREPARE FOR MEETING FIRST BOARD MEETING, CIVIL SERVICE COMMISSION MEETINGS, DIFFERENT THINGS LIKE THAT.
BUT WHEN DID THIS POSITION, UM, I BELIEVE THAT TRANSFERRED OUT AND MAYBE 2014, MAYBE 20, SHE STARTED, I BELIEVE IN 2013, BUT I THINK IT WAS TRANSFERRED OUT IN 2013 OR 2014 BECAUSE OF A NEED OR IS IT BECAUSE THE NEED IN YOUR, YOU DIDN'T NEED THE NEED IN YOUR DEPARTMENT? WELL, WE STILL UTILIZE HER.
SO IT WAS A SHARED, I THINK IT WAS TO HELP WITH, BY TODAY.
SHE, WE SHARE, WE SHARE HER WILL CONTINUE.
I MEAN, WE'RE ALL CITY TEAM MEMBERS.
WE, WE SHARE HER ESSENTIALLY I'LL HAVE SHARED WITH THE CITY MANAGER'S OFFICE AS WELL AS, OR SHE HAS THE POSITION WITH THE CITY MANAGER POSITION IN THE CITY MANAGERS.
THEN NOW WE'RE SHOWING OVER THERE.
I DID NOT SEE THAT IN THE ONE THAT THE ORGANIZATIONAL CHART THAT WAS THERE.
DID I MISS IT? I THINK THAT, I DON'T KNOW IF THAT WAS INCLUDED.
NO, IT'S NOT SHOW ME WHERE THAT IS.
WE'RE SHOWING IT OVER THERE AND IT WAS, IT WAS PREVIOUSLY IN MICHELLE GO FORWARD.
SO THEN I ASKED YOU FIRST, IS THIS ACCURATE? SO THAT IS ACCURATE.
THIS WOULD BE IN FISCAL YEAR 2022.
RIGHT? SO IN 21 WE HAVE THE CITY ATTORNEY, TWO ASSISTANT CITY ATTORNEYS AND THREE PEOPLE AND THREE POSITIONS FOR JUNIOR ASSOCIATES, ASSISTANT CITY ATTORNEY.
SO IF I WERE TO LOOK AT THIS YEAR ONGOING,
[01:10:01]
RIGHT, I WOULD SEE THAT THE OFFICE MANAGER AND THE CITY MANAGER, IF YOU WERE TO GO ONLINE AND PULL THE FISCAL YEAR 21 BUDGET.SO IT'S COMING BACK TO YOU AND IT'S GOING TO BE REPORTED UNDERNEATH YOUR ORG CHART, SO TO SPEAK, CORRECT? CORRECT.
AND I WORK TOGETHER FOR PERFORMANCE EVALUATIONS ANYWAY, FOR HAVE BEEN THIS PERSON REPORTS UP TO YOU, THE PERSON REPORTS TO THE MANAGER, UM, AND THEN ALSO TAKES DIRECTION FROM ME AS WELL CURRENTLY.
SO WHO DOES THEIR PERFORMANCE? UH, I WAS ABOUT TO SAY, WE ACTUALLY COLLABORATE IN BOTH YOU, IT BECAUSE THE PERSON TAKES DIRECTION FROM BOTH OFFICES.
SO THE PERSON REPORTS TO YOU OR THIS, THE ACTING FOR THE MINUTE, THE PREVIOUS KNOWLEDGE.
SO WHY DO WE MOVE IT? IF WE'RE DOING THE SAME THING? WHAT'S THE, WHAT'S THE MOOD BECAUSE THE PRACTICALITY, THEY ARE DOING THEIR WORK.
I MEAN, SO YOU DON'T NEED ANY THIS OPPORTUNITY FOR SIX DAYS.
MY BACK TOO MUCH DEFINITELY NEED A LEGAL CAUSE BECAUSE WE NEED THE ADMINISTRATIVE WE'RE, WE'RE NOT DOING JUGGLING ACT NOW.
RIGHT? WE'RE, WE'RE ALL NEEDED IN ONE, WE'RE MOVING INTO THE OTHER.
SO I AM VERY INTERESTED IN MEETING.
AS YOU CAN SEE ON THE SCREEN, WE'VE LISTED OUR FISCAL YEAR 2021 ACCOMPLISHMENT.
THEY INCLUDE FACILITATING THE CHARTER REVIEW COMMISSION PROCESS AND ASSISTING STAFF WITH ACQUIRING LAND FOR A MAJOR ROAD PROJECT.
YOU CAN ALSO SEE OUR PROPOSED FISCAL YEAR 2022 GOALS, WHICH INCLUDE IMPLEMENTING OR ASSISTING THE CITY IS IMPLEMENTING THE, THE, UH, LEGISLATION THAT'S PASSED AT THE LAST, UH, LAST LEGISLATIVE SESSION, AS WELL AS ASSISTING WITH, UH, TRAINING RECOMMENDATIONS FOR ALL, UH, STAFF AS FOR, AS THE COMMISSION, AS WELL AS COUNCIL.
SO THE CITY ATTORNEY'S OFFICE DOES NOT HAVE ANY SUPPLEMENTAL REQUESTS.
UH, AND I'M HAPPY TO ANSWER ANY ADDITIONAL QUESTIONS THAT YOU WILL HAVE ABOUT THE BUDGET, THE PROPOSED BUDGET.
SO UNDER SUPPLIES AND MATERIAL THAT YOU'RE SHOWING A 2021 WAS 19 5 30, 2 22 4, WHAT IS A 15,000? WHY THAT BIG DROP, THAT INCREASED WHAT TO PROVIDE FOR THE, THE THREE, UH, JUNIOR ASSOCIATE ASSISTANT CITY ATTORNEYS THAT WERE ADDED TO THE LEGAL DIVISION IN 21.
SO THAT WAS TO HELP PAY FOR COMPUTER TELEPHONE, THINGS LIKE THAT FOR THOSE NEW ATTORNEYS POSITIONS.
SO GENERALLY, YOU KNOW, LEGAL, WE, WE REALLY USE OUR COMPUTER, THE PAPER, WE DON'T TEND, WE DON'T HAVE A LOT OF ADDITIONAL SUPPLIES.
SO THAT'S WHY YOU SEE THE HUGE DIFFERENCE BECAUSE IN FISCAL YEAR 21, WE HAD TO PAY FOR THE ADDITIONAL SUPPLIES AND EQUIPMENT IS NECESSARY FOR THE, THE ADDITIONAL ATTORNEY.
AND WHAT ABOUT THE PROFESSIONAL CONTRACTS? THAT AMOUNT HAS CHANGED BECAUSE IN 21 WE REQUESTED ADDITIONAL FUNDING OR INITIATION OF CIVIL SERVICE IN OCTOBER.
CIVIL SERVICE OFFICIALLY TAKES OFF.
AND THE IS THE HOPE IS THAT WE WON'T NEED ALL OF THE MONEY THAT WE REQUESTED IN FISCAL YEAR 21, BECAUSE WE'VE ALREADY PAID, YOU KNOW, THE CITY HAS ALREADY PAID FOR THE, UH, SPECIALIZED LEGAL SERVICES FOR CIVIL SERVICE INITIATION.
SO AFTER OCTOBER, WELL, YOU KNOW, THE, THE PRICE AND THE AMOUNT THAT WE'RE SPENDING ON THAT SHOULD IT DECREASE.
SO THE WAY YOU CALCULATE IT, IT WOULD SHOW THAT BECAUSE OF THE CIVIL SERVICE COMMISSION, THAT WOULD HAVE BEEN $46,500 THAT WAS ADDED.
YOU'RE TAKING AWAY BRINGING IT BACK TO, SO, WHICH WOULD BE AN 121 TO 60, RIGHT.
SO WHAT TYPE OF PROFESSIONAL CONTRACT SERVICES THAT YOU WOULD UTILIZE IN A YEAR THAT WOULD ACCUMULATE 221 TO 60 LEGAL SERVICES? SO FOR EXAMPLE, EVERY TIME, LAST NIGHT, FOR EXAMPLE, MR. NEVARA, THE, UM, THE CONTRACTOR ON OUR SPECIALIZED CIVIL SERVICE LEGAL SERVICES, BUT I THOUGHT THAT WAS UNDER THE, UH, 4,600 WITH THE CIVIL SERVICE COMMISSION, RIGHT.
WOULD THAT FALL UNDER THAT UNDER CONTRACTUAL SERVICES FOR LEGAL? SO THAT'S A CONTRACT THAT WE MANAGE OUT OF LEAGUE.
SO YOU SAID THAT YOU'RE TAKING $46,100
[01:15:01]
AWAY BECAUSE OF, WE DON'T HAVE THE CIVIL SERVICE COMMISSION, WHICH WOULD, WHICH WILL BE IN THIS OCTOBER WILL BE KICK IT OFF.SO WE, WE, WE REQUESTED BACK, UH, LAST YEAR, UH, LEGAL REQUESTED ADDITIONAL FUNDING BECAUSE WE WERE, UH, WE WEREN'T INITIATING CIVIL SERVICE.
SO WITH THE INITIATION, WE NEEDED ADDITIONAL SPECIALIZED SERVICES TO ASSIST WITH THE RULE MEETING.
BUT LIKE FOR EXAMPLE, LIKE LAST NIGHT, SOME ADDITIONAL ASSISTANCE WITH PROVIDING YOU ALL WITH LEGAL ADVICE ON CIVIL SERVICE MATTERS IN OCTOBER, ONCE THE CIVIL SERVICE COMMISSION ACTUALLY, UH, OR THE, THE, UH, CIVIL SERVICE ACTUALLY KICKED OFF, WE DO NOT, AT THAT POINT WERE THE NEEDING TO PAUL AND, YOU KNOW, MR. NAVARRO OR, UH, ANY ADDITIONAL LEGAL SERVICES, I GET IT.
YOU STILL HAVE TO HAVE SOME MONEY IN THERE FOR INDEPENDENT COUNSEL AND ALL THAT.
BUT MY QUESTION IS LAST NIGHT WHEN WE HAD RICK NEVARA HERE, IS THAT GOING OUT OF THE CIVIL SERVICE, 46, 500, OR IT GOES OUT OF THE GENERAL 121 TO 60, OR, YOU KNOW, IN RETROSPECT SPEAKING.
SO DID IT GO OUT OF THE CIVIL SERVICE COMMISSION THAT WE HAD BUDGETED THAT'S ONGOING NOW, OR DOES IT COME OUT OF PROFESSIONAL CONTRACT SERVICES THAT COMES OUT AND PROFESSIONAL CONTRACT SERVICES FOR LEGAL? SO, UH, YOU KNOW, FOR EXAMPLE, LAST YEAR WE WENT TO COUNCIL AND WE REQUESTED ADDITIONAL FUNDING BECAUSE, UH, AND I THINK WE ACTUALLY DID IT BEFORE A CIVIL SERVICE PATH, JUSTIN PAY CIVIL SERVICE STAFF SO THAT WE COULD HAVE THAT EXPERTISE ON HAND.
AND SO IN CIRCLE, YOU'RE 21, YOU SEE THAT LARGER AMOUNT IN FISCAL YEAR 22, IT'S DECREASED BECAUSE FISCAL YEAR 22 BEGINS ON OCTOBER 1ST AT THAT POINT, ALL OF THE SYSTEMS SHOULD BE IN PLACE TO FACILITATE AND IMPLEMENT THE CIVIL SERVICE SYSTEM.
I THINK YOU'RE, YOU'RE YOU AND I ARE DIFFERENT TERMS RIGGING TOMORROW CAME YESTERDAY.
THE AMOUNT OF MONEY THAT WE HIM FOR HIS SERVICE YESTERDAY, RIGHT? YEAH.
IT WAS THAT, DOES THAT COME OUT OF THAT CIVIL SERVICE COMMISSION THAT ADDITIONAL, THAT YOU PAID FOR, OR IT JUST COMES OUT OF THE GENERAL IS WHAT I'M ASKING OUT OF LEGAL SERVICES IN THAT, WHICH IS PART OF THE GENERAL FUND.
HE JOINED, I KNOW YOU'RE GOING TO NEED ADDITIONAL SERVICES.
I UNDERSTAND THAT, BUT I KNOW WE JUST, YOU JUST HIRED THOSE THREE NEW, UM, ASSOCIATES TWO.
TWO, TWO OR THREE HIRED TWO, THERE ARE THREE POSITIONS THAT WE JUST HIRED.
CAN YOU, CAN YOU ROLL ALEX THREE? SO CAN YOU GIVE ME A LITTLE BIT MORE INFORMATION ON THAT ROLE? UH, AS JUNIOR ASSISTANT, CERTAINLY ONE OF THE NEW JUNIOR ASSOCIATE ASSISTANT CITY ATTORNEY WORK DIRECTLY WITH, UM, OUR ASSISTANT CITY ATTORNEY WHO DOES TRANSACTIONAL WORK.
SHE ALSO HELPED SUPPORT ON CIVIL SERVICE.
UM, SHE ALSO PROVIDE, UH, ADDITIONAL SUPPORT ON PUBLIC INFORMATION REQUESTS.
THE OTHER JUNIOR ASSOCIATE ASSISTANT CITY ATTORNEY PROVIDES SUPPORT ON LITIGATION SPECIFICALLY OR MUNICIPAL COURTS SPECIFICALLY.
AND SO WHAT THAT DOES FOR THE LEGAL DIVISION IS THAT FREES UP MY MORE SENIOR ATTORNEYS TO WORK ON THE LARGER PROJECTS THAT ARISE, FOR EXAMPLE, MAJOR LAND ACQUISITION, A LARGER CONTRACT UTILITY CONTRACTS AND THINGS LIKE THAT.
NEW JOINS RELATIVE TO THE 2022 BUDGET.
UM, HAVE YOU INCLUDED, UH, THE POTENTIAL COST OF ETHICS COMMISSION AND IT JUST PASSED ON THE FINAL READING LAST NIGHT.
SO THAT'S GOING TO BE GOING INTO EFFECT.
AND I KNOW THERE WAS SOME CONVERSATION ABOUT POTENTIAL LEGAL COSTS SURROUNDING IT.
HAS THAT BEEN INCORPORATED IN YOUR BUDGET PLANS THAT HAS NOT BEEN INCORPORATED, UH, IN LEGAL SPECIAL PLAN AT THIS POINT AGAIN, WHEN THESE NUMBERS WERE PROPOSED, THAT ORDINANCE HAD NOT PASSED, BUT, UM, I DON'T FORESEE THERE BEING AN ADDITIONAL AMOUNT THAT WOULD REQUIRE MORE THAN WHAT WE'RE ALREADY ALLOCATED FOR LEGAL SERVICES.
LIKE BASED ON THE LAST EXECUTIVE SESSION, WE HAVE SEVERAL THINGS THAT PROBABLY WILL REQUIRE SOME LEGAL SERVICES.
YOU FEEL LIKE WE CAN HANDLE THOSE WITHIN OUR BUDGET, OR DO WE POSSIBLY INCREASE THE CONTRACTED SERVICES? WE ARE STILL IN FISCAL YEAR 21.
I BELIEVE THAT WE CAN HANDLE THOSE ITEMS WITHIN THE BUDGET THAT HAS BEEN ALLOCATED BY THE COUNCILS PERFECTLY OUR 21.
[01:20:03]
GREAT, THANK YOU ALL GOOD EVENING AGAIN, COUNCIL MAYOR WANT TO GO OVER OVER OUR BUDGET SUMMARY REVIEW WITH YOU ALL, AND PLEASE ASK QUESTIONS.IF YOU SEE SOMETHING THAT YOU FEEL LIKE YOU HAVE A NEED, ANY ANSWER TO OUR DEPARTMENT IS MADE UP.
OF COURSE, ME AS A DIRECTOR, WE HAVE THE HUMAN RESOURCES MANAGER, AND THEN WE HAVE TWO GENERALISTS THAT ARE IN OUR, CURRENTLY IN OUR OFFICE.
CURRENTLY, ONE OF THOSE POSITIONS IS VACANT AND WITH JUST MAKING IT THERE, UH, AT THE BEGINNING OF THIS MONTH, UM, AS FAR AS OUR VISION FOR OUR DEPARTMENT, WE ARE A STRONG CLIENT FOCUS, QUALITY SERVICE ORIENTED TEAM.
UH, THAT'S IN THE CITY, MISSOURI CITY, THE CHAMPION OF DEVELOPMENT, UH, HUMAN TALENT IN THE CITY TO MAXIMIZE INDIVIDUAL CONTRIBUTION TO OUR SERVICE DELIVERY.
ANY QUESTIONS ON THIS BY CHANCE OUR ACCOMPLISHMENTS FOR THE FYI 2021, UM, THAT, UH, WE FEEL REALLY PROUD OF IN OUR OFFICE.
WE DID RESTRUCTURE OUR HEALTH INSURANCE BENEFITS VENDORS WITH OVER 600 IN SAVINGS.
AND THAT WAS BROUGHT BACK TO THE CONFERENCE OF THE CITY, UH, THAT THEY WERE ABLE TO UTILIZE.
AND FOR OTHER, UM, PROJECTS WITHIN THE CITY, WE'VE ALSO CREATED THE COVID 19 PERSONNEL PROCEDURES.
ALONG WITH THE SUPPORTING DOCUMENTS.
WE INCREASED OUR EAP SESSIONS FROM THREE TO EIGHT FREE SESSIONS PER ISSUE.
WE IMPLEMENTED ALEX AS AN UNEMPLOYED ADVOCATE INFORMATION TOOL DESIGNED TO HELP AND ASSIST EMPLOYEES WITH CITY BENEFITS.
WE ALSO HELP WITH THE CITY MANAGER'S OFFICE, COMPLETE THE GALLAGHER STUDY AND IMPLEMENTED THE 3.5 SALARY INCREASE CURRENTLY, UM, OR OUR 2022 GOALS.
WE'RE LOOKING TO PULL THE, IMPLEMENT THE PREDICTIVE INDEX SURVEY TO ALL OPEN POSITIONS.
THIS IS A BEHAVIORAL, UH, TYPE OF A SURVEY THAT WILL HELP IDENTIFY THE, UM, AND KIND OF GIVE US ANOTHER LAYER TO IDENTIFY QUALITY CANDIDATES FOR OPEN POSITIONS.
WE'RE ALSO GONNA CONTINUE TO MONITOR NEGOTIATE AND SECURE BENEFITS FOR RENEWAL, ACCORDING TO PROJECTED AND APPROVED BUDGET AMOUNT, WHERE OUR FISCAL YEAR AND PLAN TO DELIVER AND CONTINUOUSLY IMPROVE OUR ACTIVE AND RETIRED EMPLOYEES, ABILITY AND ROLE CHANGE, OR RENEW THEIR BENEFITS USING THE EMPLOYEE SELF SERVICE PORTAL FOR THE 22 BENEFITS YEAR, WE DID WORK WITH TYLER MUNIS THE OTHER DAY.
WE'RE GOING TO BE, UH, IMPLEMENTING A DIFFERENT, UM, FORMAT OR THIS UPCOMING YEAR, AS IT PERTAINS TO THAT, THEN WE'RE ALSO GOING TO IMPLEMENT A CITYWIDE MONTHLY TRAINING CALENDAR, AND THIS IS TO CONTINUALLY HELP AND IMPROVE, UM, OUR, UH, DELIVERY OF, OF, UM, SCHEDULED, UM, UM, IN THIS CASE, UM, TRAININGS THAT THE CITY IS DESPERATELY NEEDING TO DO ON A CONTINUOUS BASIS.
FOR INSTANCE, WE JUST COMPLETED OUR SEXUAL HARASSMENT TRAINING FOR THIS, UM, MONTH OF JUNE.
AND WE'RE LOOKING TO TRY TO IMPLEMENT MORE TRAINING SIMILAR TO THAT FOR THESE UPCOMING MONTHS.
AND THEN WE'RE ALSO LOOKING TO ANALYZE THEIR EMPLOYEE AND RETIREMENT HEALTH INSURANCE UTILIZATION RATES TO DETERMINE STRATEGIES TO OBTAIN A BEST VALUE FOR THE EMPLOYEES OF THE CITY.
ONE OF THE THINGS THAT WE DID, UH, FOR THIS PAST FISCAL YEAR, WE LOOKED AT A DIFFERENT VENDORS THAT WE WERE UTILIZING AT THAT TIME.
WE WERE, HAD READ DIFFERENT VENDORS FOR OUR HEALTH, DENTAL AND VISION INSURANCE.
WE CONSOLIDATE THAT DOWN TO ONE VENDOR, WHICH ULTIMATELY LED TO THE SAVINGS ALONG WITH SOME OTHER AREAS THAT WERE ABLE TO RESTRUCTURE AND BROUGHT IN MORE SAVINGS, BUT ACTUALLY PROVIDE A GREATER BENEFITS TO OUR EMPLOYEES.
IF YOU LOOK AT THE DIFFERENCES FROM OUR PERSONNEL COSTS, THAT WAS ACTUALLY TAKEN THE LEAN SIX SIGMA, UM, POSITION, WHICH IS THAT VARIOUS OUT OF HR.
AND NOW IT'S UNDER THE CITY MANAGER'S OFFICE, AS FAR AS THE SUPPLIES AND MATERIALS, THERE'S A SLIGHT INCREASE OF A LITTLE BIT OVER $4,000.
THAT'S IN ANTICIPATION OF OUR CIVIL SERVICE THAT
[01:25:01]
WE'RE LOOKING TO, UH, THAT WILL BE IN PLAY AS OF OCTOBER, FIRST OF THIS UPCOMING YEAR, THE PROFESSIONALS SLASH CONTRACT SERVICES, YOU'D SEE A DECLINE IN THAT THAT WAS ALSO ASSOCIATED WITH SOME OF OUR CIVIL SERVICE OR NOT CIVIL SERVICE, BUT OUR LEAN SIX SIGMA TRAINING EMPLOYEES THAT WE DID NOT, UH, USE OR UTILIZE.AND YOU SEE THAT MONEY IS, UH, GOING BACK, UH, TO THE CITY BECAUSE WE DID NOT USE THAT MONEY FOR THAT PURPOSE.
AND THEN OTHER EXPENDITURES, THOSE WILL, UM, YOU SEE AN INCREASE THERE THAT'S ASSOCIATED WITH, UH, ADDITIONAL TUITION REIMBURSEMENT FUNDS THAT WE ARE REQUESTING.
WE DID SEE A, A LARGE TICK UP IN OUR, UM, UH, EMPLOYEES THAT ARE GOING BACK TO SCHOOL AND IMPROVING THEIR SKILLSETS OR OTHER POSITIONS WITHIN THE CITY, AND ALSO IMPROVING THEIR SKILLS THAT ONE DAY THEY MIGHT, UH, MOVE UP WITHIN THEIR DEPARTMENTS FOR HIGHER POSITIONS.
UM, AND THEN YOU ALSO SEE WHERE YES, THAT'S, I THINK THAT'S ALL WE HAD ON THERE.
AND YOU SEE THE VARIANCES DOWN HERE, A WIDE, YOU HAD A SALARY INCREASE OF 3.5.
THAT'S A LITTLE BIT OF A DIFFERENCE FROM THIS PAST YEAR, AS FAR AS OUR BUDGET ON AUTHORIZE FTES COURSE.
AGAIN, WE HAVE A TOTAL OF FOUR IN OUR DEPARTMENT.
UM, THE BACON FTE, UH, AGAIN, WE JUST RECENTLY, UM, HAVE ONE OPEN, UH, HR GENERALIST POSITION THAT WE ARE IN A PROCESS LIKE INTERVIEWING FOR THAT POSITION THIS NEXT WEEK.
UM, IF YOU LOOK AT THE HISTORY FROM 2019, 2020 AND 2021, WE ONLY HAVE THREE FTES IN OUR DEPARTMENT.
AND HAVE YOU SEEN AN UPTICK OF FIVE, UM, THAT INCLUDED THE LEAN SIX SIGMA, BUT ALSO IN LAST YEAR'S BUDGET, WE CONSOLIDATE A TWO PART-TIME POSITIONS TO ONE FULL-TIME GENERALIST POSITION, WHICH MADE UP THAT ADDITIONAL POSITION IN FTE, AS FAR AS SUPPLEMENTAL REQUESTS.
IF YOU LOOK AT THE REQUESTS THAT WE ARE, WE PUT IN, ONE IS ASSOCIATED WITH A RISK MANAGERS POSITION FOR THE CITY, UM, LOOKING AT ALL OF THE THINGS THAT THE CITY IS ASSOCIATED WITH, ESPECIALLY AS IT PERTAINS TO RISK AND PREVENTION OF RISK.
ONE OF THE THINGS THAT WE'VE SEEN WAS THAT WE DID NOT HAVE A DEDICATED PERSON THAT WAS ACTUALLY PROVIDING THE NECESSARY TRAINING, UH, THAT THE CITY OF THIS SIZE NEEDS IN ORDER FOR, UM, FOR THE PROVISION OF RISK.
ALSO THE TRAINING OF OUR EMPLOYEES ON THE EQUIPMENT THAT THEY ARE UTILIZING AND ALSO DEALING WITH WORKERS' COMP.
CURRENTLY OUR RISK IS ACTUALLY COMING OUT OF TWO DIFFERENT DEPARTMENTS.
ONE, UH, PART OF THAT, AS FAR AS THE WORKERS' COMPENSATION IS COMING OUT OF THE HR DEPARTMENT, I'M DOING THAT MYSELF.
AND THEN THE OTHER PART IS COMING OUT OF THE FINANCE DEPARTMENT.
UH, THEY HAVE A PERSON THAT DOES FINANCE ALONG WITH, UM, THE INSURANCES, THE LIABILITY AND THE PROPERTY INSURANCES.
THIS IS A CERTIFICATE OF INSURANCE COVERAGE, UM, THAT IS ACTUALLY, UM, ASSOCIATED WITH THAT OTHER POSITION.
UH, THAT'S COMING OUT OF FINANCE.
SO IS IT A COMBINATION? IS IT A SHARED POSITION? I SAID, YES, IT'S A PROCUREMENT AND RISK MANAGER.
UM, MATTER OF FACT, THEY EVEN HAVE THE, UH, POSITION, UM, DESCRIPTION WITH ME WHERE, SO WE DON'T HAVE ANYBODY IN THIS POSITION.
THIS WOULD BE A NEW POSITION, AND THIS WOULD BE A NEW LEAD CREATIVE POSITION.
THIS IS WHAT WE'RE ASKING COUNSEL FOR AS FAR AS A SUPPLEMENTAL REQUEST, IF COUNCIL APPROVES, UM, AND THEN THE PROFESSIONAL CONTRACT SERVICES, AS FAR AS EMPLOYMENT EXAMS, UM, THAT IS ASSOCIATED, UH, WITH THE ADDITIONAL FUNDS NECESSARY FOR A CIVIL SERVICE THAT WE WILL NEED ALONG WITH, UM, DOUBLE CHECK.
OH, THE RANDOM DRUG TESTS THAT WE, UM, HAD, UH, AMENDED OUR BUDGET OR LAST YEAR TO INCLUDE, BUT THIS WILL ACTUALLY HELP US TO, UM, DO THOSE TESTS ON AN ANNUAL BASIS.
LAST YEAR, WE DID IT AS A ONE-TIME, BUT NOW WE'RE LOOKING TO MAKE THAT A RECURRING AMOUNT THAT WE UTILIZE THAT, UH, TO DRUG TEST OUR SAFETY SENSITIVE POSITIONS ON A REGULAR BASIS.
[01:30:04]
HOW MANY FTES DO WE HAVE WITHIN THE CITY? I THINK THERE'S A, I THINK WE HAVE A BUDGETED TOTAL OF WHAT, 300, 303 82, 3 82.I WANT TO APPLY YOU FOR HR DEPARTMENT BECAUSE YOU TRULY LIMITED IN NEW STAFF.
UM, YOU DON'T, YOU DON'T NEED AN ASSISTANT AND RISK MANAGEMENT.
YOU NEED A RISK MANAGEMENT PERSON, BUT LOOKING AT YOUR CHOICE, YOU DON'T HAVE, I'M JUST TRYING TO FIGURE OUT YOU HAVE TWO GENERALISTS, UH, ONE MANAGER AND YOURSELF.
UM, THAT'S LIMITED FOR HR DEPARTMENT.
AND WE ARE APARTMENT RIGHT NOW, THREE WITH ONE OPEN POSITION.
SO WE DO DO A LOT OF WORK IN OUR DEPARTMENT.
AND, UM, AND THIS IS FOR THE ENTIRE CITY THAT'S OFF THE BACK OF YOUR HEAD.
DO YOU KNOW HOW MANY PART-TIME POSITIONS WE HAVE OPEN? AND ANYWAY, PERHAPS I DON'T KNOW, OFF THE TOP OF MY HEAD, BUT I CAN GET THAT NUMBER FOR YOU.
AND MANY OF THEM CURRENTLY ARE COMING OUT OF OUR PARKS FOR SUMMER EMPLOYMENT FOR PART-TIME.
NOW, ARE YOU WORKING TO GET THOSE BUILD OR WHATEVER IT'S ARE YOU TAKING? WE HAVE, UM, WE'VE BEEN ACTUALLY FILLING THEM AS WE GO.
MATTER OF FACT, I THINK THIS PAST WEEK WE FILLED ABOUT ALMOST 15 OF THOSE POSITIONS IN PARKS.
UM, ANOTHER QUESTION IS PRETENDING SOME AROUND WHAT, WHAT TREY, I KNOW YOU SPOKE ABOUT SEXUAL HARASSMENT TRAINING.
WHAT TRAINING ARE ARE YOU GOING TO AND FRO THE, OR MORALE, ARE YOU HAVING ANY COURSES, ANY WORKSHOPS, ANYTHING TO MAKE SURE WE'RE HAVING A HEALTHY WORK ENVIRONMENT OR PRODUCTIVE WORK ENVIRONMENT.
AND THAT'S ONE OF THE THINGS THAT I'M GLAD YOU BROUGHT THAT UP.
IT WAS ONE OF THE THINGS THAT WE ARE LOOKING INTO.
WE HAVE A NEW VENDOR NOW THAT WE ARE ABLE TO UTILIZE A LOT OF THEIR INFORMATION ON THEIR TRAINING CENTER, AND THAT'S DONE FREE OF CHARGE TO THE CITY.
AND AS BASICALLY WE'VE DONE THAT AND MADE THAT CHANGE IN ORDER FOR US TO UTILIZE THOSE SERVICES.
SO ONE OF THE THINGS THAT WE ARE LOOKING TO DO IS CREATE A TRAINING CALENDAR AND GETTING FEEDBACK FROM OUR EMPLOYEES ON WHAT COURSES WOULD ACTUALLY BENEFIT THE EMPLOYEES AS A WHOLE.
AND, UH, DRUGS IS KEY IN ANY, UM, HR DEPARTMENT.
SO THAT'S SOMETHING YOU MAY WANT TO LOOK UP BECAUSE THAT'S SOMETHING THAT CAN REALLY GET US INTO, UH, GET CAUGHT UP IN LEGALITY.
BUT I HERE AGAIN, UM, I WANT APPLY TO YOU ONCE AGAIN, CAUSE, UM, I, I DON'T KNOW HOW YOU CAN BRING TO THE HUMAN RESOURCE DEPARTMENT WITH SUCH LIMITED STAFF.
SO MY HATS OFF TO YOU, DO YOU HAVE A QUESTION ABOUT ONE POSITION? WHAT HAPPENED TO THE VISITORS CENTER, TOURISM, TOURISM THAT'S CURRENTLY, UM, THAT POSITION WAS ELIMINATED.
I MEAN, NOT PARKS, BUT, UH, I'LL LET BILL EXPLAIN IT.
UH, IT'S CURRENTLY UNFILLED, BUT WHAT THEY WERE GETTING READY TO BRING TO YOU, UH, IN THE NEXT FEW WEEKS IS, UH, A DISCUSSION WE'VE BEEN HAVING ABOUT IT, BE A PART OF, UH, THE, UH, GENERAL MANAGER OF THE GOLF COURSE POSITION.
WE DID NOT SEE THE NEED FOR A FULL-TIME POSITION, BUT AS SOMETHING THAT WOULD BE A PART OF HIS JOB, UH, HE HAS BACKGROUND IN MARKETING.
AND ADDITION TO THAT, SOME OF THE IDEAS OR THE AREAS THAT WERE IDENTIFIED IN OUR PROCESS IS THAT WE WOULD BE, UH, UH, UH, HAVING OUR PARKS, ADVERTISING, UH, DOING OUR OUTDOOR SPACE, OUR PUBLIC ARTS, OUR GOLF COURSE, AND THIS VENUE ARE THE MAJOR DRAWING SOURCES FOR OUR COMMUNITY.
AND THEN THAT'S SOMETHING COMING FORWARD AVAILABLE.
SO WITH ALL MY COLLEAGUES PRESENT HERE, I THINK THE PROBLEM HERE IS WHAT Y'ALL PRESENT.
AND THEN I GET IT UNDER THE CHARTER.
YOU HAVE THE PREVIEW TO CHANGE, BUT IT'S MOVING CONSTANTLY MOVING THESE POSITIONS BACK AND FORTH WHERE IT'S KIND OF LOST.
LIKE NOW THIS POSITION IS GOING AWAY TO GETTING SOMEBODY ELSE.
SO CAN WE ADD THIS TO THE BUDGET? CAN WE GET A ORG CHART THAT SHOWS THE CITY COUNCIL AND IT'S A CONSISTENT, AND I GET IT, THERE ARE TIMES THAT YOU'RE GOING TO NEED TO CHANGE BASED ON OUR GROWTH TO SHOW THAT WHERE EVERYTHING LINES.
SO THIS IS NOT A, IT'S A CONSTANT UP AND DOWN LIKE EKG, RIGHT? IT'S ALL OVER THE PLACE.
AND, AND WE'RE TRYING TO UNDERSTAND WHERE THIS IS COMING FROM.
AND SOME OF THESE THINGS THAT YOU'RE PROBABLY TALKING ABOUT
[01:35:01]
IS FINE.MY QUESTION IS HOW MUCH MONEY DO WE SPEND IN WHAT PHYSICAL YEAR TO CREATE THAT TOURISM? SO WE, THAT WAS CREATED IN 2004, NO, 2017, I THINK, 16 OR 17.
AND WE HAD A FULL-TIME POSITION FOR THAT.
I DON'T KNOW WE HAD SOMEBODY IN THERE AS A FULL-TIME CORRECT.
AND THEN WE FIND THAT SOMEWHAT CAPEX.
WAS THERE SOME HOT TAX RECIPROCATION PAID FOR THROUGH HOT TAX? THAT'S CORRECT.
AND WE THINK THAT RATHER THAN HAVING SOMEBODY SIT AT A VISITOR CENTER, UH, THAT THE MONEY CAN BETTER BE SPENT WITH, UH, THE INITIATIVES THAT WERE IDENTIFIED AND WE'LL BE BRINGING THOSE FORWARD TO YOU.
UH, AND WITH THE INDIVIDUALS, WE'RE GOING TO IDENTIFY IN UTILIZING THAT.
SO THAT POSITION WAS COMPLETELY ELIMINATED.
WE HAVEN'T BECAUSE WE DON'T HAVE THE ABILITY TO ELIMINATE IT.
AND WHAT WE'RE TALKING ABOUT DOING IS HAVING IT READJUSTED, AND IT WOULD BE A PART OF THAT BUDGET PROCESS THAT YOU WOULD HAVE TO DO YOURSELVES AS CREATING THAT POSITION, OR EXCUSE ME, FOR US NOT HAVING A FULL-TIME POSITION, BUT AS TO HAVE SOME FUNDS UTILIZED, TO PAY FOR SOMEONE TO DO THAT ON A PART-TIME BASIS.
SO IS THERE A BODY IN THAT? NO, THERE IS NOT, NOT RIGHT NOW.
THERE IS NOT THAT PERSON LEFT ABOUT A YEAR AGO.
SO IS IT BECAUSE WE DON'T BELIEVE WE DON'T BELIEVE SO.
WE BELIEVE THAT WE CAN BENEFIT BY HAVING A POSITION AND TAKING A PORTION OF THOSE DOLLARS TO PERFORM THE FUNCTION AND ROLE WITHIN HOT TAX OR, AND THE TOURISM PROGRAMS THAT WE THINK ARE IMPORTANT.
AND AGAIN, WE'RE GOING TO BE BRINGING A PROPOSAL FORWARD FOR YOU AND FOR YOUR CONSIDERATION, I HAVE ONE MORE COMMENT, SIMILAR TO COUNCILOR EDWARDS.
UM, LET'S CONSIDER PUTTING SOME MONEY IN THE BANK FOR PROGRAMMING, FOR MORALE, FOR ENGAGEMENT, FOR CELEBRATIONS AND THOSE TYPES OF THINGS.
I DON'T KNOW IF THAT'S A HUMAN RESOURCES THING OR SOMEWHERE ELSE, BUT LET'S DO
WE HAVE AN EMPLOYEE ENGAGEMENT COMMITTEE AND THEY, THEY WORK ON THOSE TYPES OF THINGS, UH, WITH COVID OVER THE PAST YEAR, IT'S BEEN A LITTLE MORE DIFFICULT WITH, UH, EVERYBODY BEING WHITE, BUT THAT IS SOMETHING THAT WE'RE STANDING UP, MAKING SURE THAT WE MOVE.
AND WHERE DOES THAT MONEY COME ON? THAT IT'S IDENTIFIED.
I BELIEVE THE FUNDING FOR THE COMMITTEE ON THAT DON'T RECALL RIGHT NOW.
SO ELENA, IF IT'S ONE BY, IS IT RUN BY HR, THE EMPLOYEE ENGAGEMENT COMMITTEE THAT ACTUALLY, I'M SURE YOU GOT TO HAVE EVENTS AND THINGS THAT YOU DO FOR THAT.
SO PREVIOUSLY IT WAS SPEAK IT'S MY QUESTION.
OH, IT WAS PRE, IT WAS PREVIOUSLY BEING RUN THROUGH THE CHIEF PERFORMANCE OFFICER.
AND SO WE'LL HAVE TO IDENTIFY HOW WE DO THAT GOING FORWARD AGAIN, ADJUSTMENTS.
UM, I HAVE ONE OTHER QUESTION FOR MR. MORTON PERSONNEL COST IS 1 33.
SO IS THAT THE RISK MANAGEMENT POSITION OR IS THAT ENTIRE PERSONNEL COSTS? NO, NO, NO.
SO YOU'VE MENTIONED THE 1 33 FOR THE WASTE MANAGEMENT THAT'S FOR THE POSITION AND THE, UM, THE, UH, BENEFITS THAT ARE ASSOCIATED WITH THAT POSITION.
THAT'S A SALARY AND BENEFITS INCLUDED IN AT 1 33 NUMBER.
SO WAIT, LAST QUESTION ON SLIDE 21, YOU'VE GOT 168 GOOD GUY.
AND THEN ON SLIDE 23, YOU'RE GOING TO HONOR 48.
SO BASICALLY WE'RE TALKING 20 OR WHATEVER DIFFERENT, RIGHT.
THAT HOW WE READ IT, I GUESS, ELENA.
SO YOU'RE SAYING THAT YOU'RE GOING TO COME IN 168 IN A GOOD, YES.
SO YOU'RE GOING TO ADD 133 IF IT'S APPROVED.
SO ESSENTIALLY WE'RE TALKING ABOUT 35 ISH DIFFERENCE ABOUT REPORT THEY'RE UNDER.
THAT MIGHT BE A GOOD THING TO HIGHLIGHT BECAUSE AT THE END OF THE DAY, WE'RE THINKING, OR AT LEAST WHEN I FIRST THOUGHT OF IT, IT WAS, OH, ANOTHER HUNDRED GRAND, BUT THERE'S A WASH IN THERE.
IT WILL BE, UH, UH, LESS THAN WHAT WE HAVE FOR THE 20, 21 BUDGET THAT WE HAVE.
AND THE REASON FOR THE 133, YOU SAID THERE WAS TWO, ONE WAS THE ACTUAL POSITION ITSELF.
AGAIN, THAT'S WITH A SALARY AND BENEFITS IS INCLUDED IN A 1 33 AND THEN THE EMPLOYMENT EXAMS, UM, WHICH WILL BE ASSOCIATED WITH THE RANDOM TEST,
[01:40:01]
UH, WHICH WAS, SHOULD BE A RECURRING, UH, AN AMOUNT THAT WE NEED IN ORDER TO CONDUCT THOSE TESTS ON THE ANNUAL BASIS FOR A SAFETY SENSITIVE POSITIONS.SO THAT ADDS UP TO 1 48, CORRECT.
BUT WHAT I'M SAYING IS THE RISK MANAGER POSITION BY ITSELF IS 133.
FOR THIS MANAGEMENT POSITION WE ACTUALLY HAVE.
AND I APPRECIATE WHAT YOU'RE SAYING.
WE ACTUALLY DID A, UH, I DID A SURVEY OF FIVE NEIGHBORING CITIES.
UM, ONE WAS LEEK CITY, PEAR LAND, SUGAR LAND, AND, UM, COLLEGE STATION.
AND THE CITY OF PASADENA, THEY WERE THAT SALARY WITH THE BENEFITS IS VERY COMPARABLE.
AND MATTER OF FACT IS EVEN PROBABLY A LITTLE BIT LESS THAN WHAT THEY'RE PAYING THEIR CURRENT PEOPLE THAT ARE IN THOSE CURRENT POSITIONS, THAT ITSELF RANGE ANYWHERE BETWEEN 85 TO ALMOST A HUNDRED THOUSAND DOLLARS FOR THE POSITION, BUT THAT DOESN'T INCLUDE BENEFITS.
SO WHAT THAT NUMBER THAT YOU'RE SEEING, RIGHT.
RIGHT THERE INCLUDES THE, UH, THE BENEFITS OR THE WORST POSSIBLE SCENARIO.
MAYBE IT'S COMING UP ON THE NEXT ONE, BUT YOU HAVE THE AMOUNT THAT WE ADD ON, UM, ARCH FARMS WITHIN THE LAST TWO YEARS OR SO, JUST SO I CAN HAVE A CLEAR UNDERSTANDING.
MA'AM THAT ACTUALLY DOES NOT COME OUT OF MY BUDGET.
WELL, I KNOW YOU'VE WORKED WITH THEM.
SO I WAS WONDERING, DID YOU HAVE IT PRICE, MAYBE ALAINA CAN SPEAK ON THAT AND WHOSE WAS IT? DOES IT COME ON UP? WE CAN BRING THAT INFORMATION BACK TO YOU.
UH, THE AMOUNT FOR RECRUITMENT EXPENSES COME OUT OF VARIOUS PLACES, UH, FOR THE CITY MANAGER'S OFFICE, WE HAVE A BUDGET FOR RECRUITMENT EXPENSES.
UM, WE ALSO UTILIZE SOME OF THE MONEY FROM SAVINGS AND POSITIONS AND VACANCIES TO PAY FOR RECRUITMENT EXPENSES.
SO WE CAN BRING THAT INFORMATION BACK TO YOU.
IT'S NOT ALL OUT OF ONE PLACE BECAUSE WE DON'T KNOW OF COURSE, WHICH POSITIONS WILL BE VACANT.
AND SOMETIMES WE LIKE TO UTILIZE SAVINGS IN ORDER TO PAY FOR THAT WITHIN THE DEPARTMENT.
BUT I CAN GIVE YOU THAT AMOUNT THAT COMES OUT OF THE PROCUREMENT, USUALLY RECRUITMENT SERVICES, TYPICALLY WOULDN'T COME OUT FOR CAMERON WOULD BE RESPONSIBLE FOR PROCURING THE SERVICES, BUT THEY ALSO PROCURE SERVICES, UH, CITYWIDE THAT ARE FOR EXPENDITURES IN ALL DEPARTMENTS.
SO IF THEY WERE TO LIE IN ONE PLACE, I WOULD SAY THAT IT WOULD BE WITHIN THE HUMAN RESOURCES BUDGET, BUT THAT WOULD MEAN THAT WE WOULD NEED TO INCREASE THE BUDGET TO BE ABLE TO PAY FOR IT INSTEAD OF, UH, USING VACANCY SAVINGS.
WHENEVER WE DO HAVE A VACANCY THAT REQUIRES APPROVAL EXPENSIVE.
SO IS IT THAT EVERY DIRECTOR LEVEL POSITIONS THAT WE HAVE IN THE CITY THAT WE GIVE THAT OUT TO A CONTRACT SERVICE WE HAVE, SINCE I'VE BEEN HERE SINCE 2019, WE'VE UTILIZED THE BEST SERVICE FOR THOSE OPEN POSITIONS AND EDIT DIRECTORS LEVEL AT ASSISTANT CITY MANAGERS LEVEL AND AT THE CITY MANAGER'S LEVEL.
AND YOU DO KNOW THAT IN THE LAST TIME YOU WERE HERE, WE HIRED THREE THAT WE GAVE IT OUT TO OUR OWN THAT WE, UH, THAT WAS PART OF OUR OWN EMPLOYEES.
SO MY QUESTION BACK TO YOU IS, IS THAT WITHIN THE POLICY THAT WE HAVE EVERY DIRECTOR LEVEL ON FORD, THAT WE AUTOMATICALLY GIVE THAT TO A CONTRACT.
IT'S NOT ACTUALLY IN A POLICY PER SE.
UM, THAT HAS JUST BEEN OUR PROCESS OR PRACTICE.
WE WENT OUT AND HIRED A, UH, RECRUITMENT EXECUTIVE RECRUITMENT FIRM IN ORDER TO BUILD THOSE PARTICULAR POSITIONS.
BUT AGAIN, THAT, THAT IS SOMETHING THAT, UM, WITH COUNCIL'S, UH, DIRECTION, YOU KNOW, WE CAN ALWAYS LOOK INTO HOW WE CAN ACTUALLY UTILIZE THOSE FUNDS IN A DIFFERENT WAY IN ORDER TO FILL THOSE POSITIONS.
IT'S NOT THE FUN, I MEAN, IT'S BECAUSE WE HAVE AN HR DEPARTMENT, RIGHT? JUST LIKE ANY OTHER ENTITIES WHEN YOU GO APPLY FOR IT.
AND I GET IT, A CEO, A CHIEF OPERATING OFFICER, OR CFO IS IN A DIFFERENT MAGNET TO LEVEL IN VARIOUS TYPE OF COMPANIES THAT WE HAVE OUT THERE.
BUT WHEN YOU HAVE A DIRECTOR LEVEL THAT, YOU KNOW, HEY, TAKE ANY COMPANY THAT YOU LOOK FOR, IT'S MANAGED THE HR PROCESS.
IT'S APPLIED TO THE HR DIRECTOR AND HR DIRECTOR GOES THROUGH WITH THAT, THE EXECUTIVE OF THAT TEAM.
AND THEY ARRANGE TWO PANEL INTERVIEWS AND THEY GO THROUGH, YOU KNOW, IF IT NEEDS TO BE A COMMUNITY OUTREACH APPROACH, THEY DO ALL OF THAT.
THEY DO ALL THE LEG WORK, WHICH WE HAVE AN
[01:45:01]
HR DEPARTMENT, WHICH I THINK THAT'S THE ROLE OF THAT AGE START APART.BUT SO MY ONLY QUESTION BACK IS, YOU KNOW, I DON'T KNOW WHY ARE WE SPENDING, WE SPEND MONEY FOR THREE DIRECTORS THAT WE RECENTLY HIRED THAT I KNOW OF.
THAT WAS OKAY, THAT WAS ALREADY WORKING HERE AND WE SPEND THEM, WE'D SPEND THAT MONEY.
SO MY WHOLE POINT IS, AT WHAT POINT ARE YOU GOING TO COME TO CITY COUNCIL WITH THEM A PROPOSAL? WHAT I WAS HOPING TO SEE THAT IF YOU HAD, YOU KNOW, IF YOU NEEDED ADDITIONAL POSITION IN HERE AND I GET IT, IT'S BEEN IN PRACTICE OR IN PROCESS, IN PLACE OF WHAT YOU'RE DOING, TAKE ON THAT.
AS YOU'RE PRESENTING THIS BUDGET TO US, WE GET DIRECTION FROM THE CITY MANAGER WHEN WE HAVE THAT TYPE OF A KEY POSITION AND HOW WE ARE BEST TO FILL THAT POSITION EITHER GOING THROUGH HR OR GOING THROUGH AN EXECUTIVE SEARCH FIRM.
SO, UM, THAT IS A COLLABORATION FROM DEPARTMENT AND CITY MANAGER IN OUR PAST PRACTICE, NOT SAYING THAT THAT IS THE BEST AVENUE TO TAKE, BUT THAT'S BEEN OUR PAST PRACTICE.
PROFESSIONAL EXPERIENCE RECOMMEND THAT YOU NEED MORE STAFF, SO WE WON'T HAVE TO CONTINUE.
SO A TRADITIONAL HR DEPARTMENT WILL PERFORM ANY ADDITIONAL STAFF IN HR WOULD DEFINITELY HELP US TO DO OUR JOB IN INFORMING THE WORK THAT IS NECESSARY IN ORDER TO FEEL OPEN POSITIONS.
NOW, WHEN IT PERTAINS TO, UH, DEPENDING ON THE POSITION, YES.
UM, ANY ADDITIONAL STAFF WOULD HELP US TO HELP MANAGE THAT PROCESS.
I GUESS, LET ME BE MORE SPECIFIC.
IF WE WERE TO HIRE, SAY, FOR INSTANCE, A RECRUITER TO HIRE SOME OF THE PARTS BOARDS OR SOME OF THE LOW END JOBS, WHICH YOU FEEL IS IF THAT JOB COULD BE FULFILLED WITHIN YOUR DEPARTMENT, YOU SAID, PARK BOARDS, I'M SORRY, ARC POSITIONS.
I MEAN, ANY OF THE POSITIONS THAT HAVE BASICALLY SAYING IS WHAT WE DON'T SEE IN YOUR HR IS A RECRUITER.
IF YOU HAD A PROPER RECRUITER THAT RECRUITER COULD BE RECRUITING FOR THIS BUSINESS, INSTEAD OF, INSTEAD OF PUTTING, YOU KNOW, 25, $40,000 EACH TIME YOU'RE SPENDING IT ON, WE ACTUALLY HAVE A BUDGET.
I THINK THAT WE FEEL ALL THE OPEN POSITIONS OR WE MANAGE THOSE OPEN POSITIONS, OUR DEPARTMENT, THE HR DEPARTMENT, AND WE UTILIZE THE EXISTING FUNDS WITHIN OUR DEPARTMENT.
NOW WE DO, UM, ADVERTISE THROUGH A NATIONAL ORGANIZATIONS, INCLUDING GOVERNMENT JOBS TO FILL THOSE OPEN POSITIONS.
AND WE UTILIZE THAT FOR ALL OF THOSE, ALL THE OPEN POSITIONS THAT WE CURRENTLY HAVE OPEN OTHER THAN THE DIRECTOR POSITIONS AND THE CITY MANAGER, JUST TO MAKE THE POINT OF COUNCIL MEMBER EDWARDS MADE THREE POSITIONS.
WHAT WOULD YOU SAY THE TOTAL COST WAS APPROXIMATELY PROBABLY ABOUT ELENA WOULD PROBABLY KNOW HOW TO ANSWER THAT.
WE'RE HIRING SEARCH FIRMS TO DO THE JOB OF THE HR DEPARTMENT.
AND WE'RE CONSTANTLY SPENDING OUT A LARGE AMOUNT OF MONEY WITHIN A MONTH AT A TIME FOR A JOB THAT YOU GUYS COULD FULFILL IT.
I FIND YOU GUYS, WHICH IF YOU WERE TO PROPOSE, HEY, I NEED A COUPLE MORE.
I MEAN, THAT'S SOMETHING THAT COULD BE FEASIBLE IN RESPONSE TO THAT.
YOU HAVE TO THINK ABOUT HOW OFTEN DO WE HAVE THESE VACANCIES IN THESE POSITIONS? THEN I WOULD HOPE THAT WE WOULD HAVE PEOPLE THAT WOULD COME AND STAY SO THAT WE WOULDN'T NEED A FULL TIME PERSON TO TAKE THE PLACE OF AN EXECUTIVE RECRUITMENT FIRM.
AS FAR AS THE AMOUNTS WE HAVE SPENT FOR THIS FISCAL YEAR, UM, WE HAVE SPENT A LITTLE OVER 45,000 IS 45,578, BUT IN 2020, WE ONLY SPENT 3,720.
SO THE NEED FOR AN EXECUTIVE RECRUITMENT FIRM, ISN'T THERE YEAR TO YEAR, AS FAR AS, UH, THE DIRECTOR POSITIONS.
AND I'M HOPING THAT ONCE WE HAVE OUR DIRECTOR POSITIONS FULL, THAT PEOPLE WILL REMAIN AND WE WOULDN'T NEED SOMEONE TO RECRUIT FOR THOSE POSITIONS AGAIN.
I JUST FEEL LIKE IT'S UNDER THE PURVIEW OF THE CITY MANAGER POSITION BECOMES OPEN.
AND UNDER THE PURVIEW OF THE CITY MANAGER, THE POSITION GETS ALLOCATED TO THESE WORMS. UNDER THE PREVIEW OF THE CITY MANAGER, WE ARE OUT CAN EASILY BE OUT TO A HUNDRED THOUSAND DOLLARS IF THE POSITIONS NEEDS TO BE FILLED BECAUSE WE'RE GIVING IT, WE DON'T HAVE
[01:50:01]
THE RECRUITMENT CAPACITY OF A 381 POSITION THAT YOU HAVE WITHIN THE CITY.THAT'S A, THAT'S NOT A LARGE DEPARTMENT.
I MEAN, THAT'S NOT A LARGE NUMBER OF, UH, ORGANIZATION, BUT IT IS TO, UH, ANYWHERE BETWEEN THE MEDIUM, WHICH I THINK YOU HAVE OTHER DEPARTMENTS THAT YOU HAVE THAT YOU'RE HIRING THROUGH HOW MANY OPEN POSITIONS YOU HAVE.
I SEE THE LIST THAT BILL SENDS OUT ON FRIDAYS AS SHOWS THAT THERE ARE ALWAYS BEEN EVERY TIME I LOOKED AT THOSE JOB DESCRIPTIONS, I'VE SEEN THOSE POSITIONS THAT ARE THERE AND, AND SHOWS UNTIL FILL.
SO THERE IS A CONSTANT HELP THAT CAN BE USED TO HIRE THEN NOT ONLY TO HIRE THOSE POSITIONS, BUT ALSO TO USE, TO HIRE.
I'M NOT TALKING ABOUT HIGH-END LEVEL POSITIONS, EXECUTIVE MANAGEMENT IS NOT WHAT I'M REFERRING TO.
I'M REFERRING TO THE DIRECTOR LEVEL AND BELOW THAT COULD BE HIRED WITHIN YOUR DEPARTMENT.
I HAVE ONE FINAL QUESTION I AGREE WITH IN THERE, BUT, UM, MORE HR POLICIES AND PROCEDURES IN PLACE IN YOUR DEPARTMENT.
WE HAVE POLICIES AND PROCEDURES IN PLACE.
I WOULD ASK HR TO WHEN YOU BRING THIS BACK, HOPEFULLY IN JULY TO LOOK AT THAT AS AN OPTION AND COUNCIL DECIDED TO MOVE FORWARD WITH IT OR NOT, BECAUSE WE'RE NOT MAKING DECISIONS.
NO, BRING BACK LOOKING AT A RECRUITER POSITION.
UM, AND AGAIN, FROM A COST BENEFIT ANALYSIS, $45,000 IN ONE-TIME EXPENDITURES VERSUS PROBABLY 80 TO $90,000 SALARY AND BENEFITS, UH, FOR REOCCURRING BASIS, THAT'S SOMETHING WE'LL HAVE TO TAKE INTO CONSIDERATION AS WELL.
YOU TAKE THAT INTO CONSIDERATION, BUT MY RECOMMENDATION IS THAT WHEN YOU HAVE 381 PEOPLE HERE, THAT THERE'S A CONSTANT RECRUITING THAT TAKES TO DO TAKES PLACE.
AND IF WE CAN UTILIZE WHETHER WE'RE GOING TO HAVE, LIKE, I GO BACK WITH WHAT ELENA SAID, OUR GOAL IS NOT TO HAVE THESE POSITIONS OPEN.
OUR GOAL IS TO HAVE THESE PEOPLE THAT WOULD STAY LONG TENURE, UH, AND THEY WOULD BE BOUGHT INTO OUR SYSTEM AND, AND HOPEFULLY CAN RETIRE.
I MEAN, BUT THAT'S NOT THE REALITY OF THE WORLD THAT WE LIVE IN.
SO I LIKE TO SEE IT COMING BACK WITH A POSITION THAT COULD MANAGE AND ALSO DO OTHER THINGS.
RECRUITER JUST, DOESN'T JUST ONLY RECRUIT, I MEAN, THE BILLING BILL, THE NUMBER THAT YOU TALKED TO MY $90,000, I, I DON'T AGREE WITH THAT BECAUSE I'VE CAME FROM A HEALTHCARE BACKGROUND AND I KNOW WE HAVE VERY HIGH END RECRUITERS.
THEY'RE NOT SITTING AT 85 AND $90,000 WITH BENEFITS.
I'M SURE THEY ARE, BUT THAT'S WHAT I'M SAYING.
I'M NOT SAYING NOW THAT WE WOULDN'T TAKE A LOOK AT IT, WE'LL TAKE A LOOK AT THAT ONE COMPARISON.
AND I THINK ELENA WAS POINTING OUT TO IS RECURRING VERSUS NON-RECURRING COSTS IF WE DON'T HAVE AN ONGOING NEED AND WE NEED TO EVALUATE WITH A RECRUITER FOR, UM, CAUSE THERE WAS A QUESTION ASKED ABOUT LOW-LEVEL POSITIONS, UH, WHAT A RECRUITER BE BENEFICIAL IN HIRING, UH, THE POSITIONS THAT WE HAVE ON, UH, MAINTENANCE AND OTHER AREAS OTHER THAN, AND WE ALSO HAVE RECRUITMENT THAT TAKES PLACE WITH, UH, POLICE AND FIRE.
WE HAVE OUR INTERNAL SEARCH, OUR INTERNAL RECRUITMENT THAT GOES ON WITH REGARD TO OUR PLEAS THAT GO OUT TO, UH, ACADEMIES AND SO FORTH.
SO THERE'S, THERE'S A MULTI-LEVEL EFFORT THAT TAKES PLACE.
THIS COULD BE SWAPPED OUT FOR, UH, WHAT IS THAT CP STANDARD OFFICE.
AND MAYBE WE CAN LOOK AT IT THAT WAY, BUT DEFINITELY WE'LL TAKE A LOOK AT IT AND LOOK AT THE COST BENEFIT FOR SURE.
ANY OTHER QUESTIONS FOR HR DIRECTOR? YEAH, I'VE GOT ONE.
UH, AS FAR AS, UH, YOU KNOW, YOU TALK ABOUT, UH, OPENINGS AT THE DIRECTOR LEVEL, THOSE ARE EXECUTIVE TYPE POSITIONS.
THEY ARE THE BACKBONE OF WHAT RUNS OUR CITY.
SO TO ASK, UH, HR TO, UH, UH, WHO IS THE, UH, SOLICITATION AND TRYING TO, UM, UH, PROVIDE, UH, CANDIDATES FOR THAT.
UM, IT DEFINITELY WOULD REQUIRE ADDITIONAL MANPOWER ON HIS POINT IS PART, I THINK WE WE'VE SAID IN THE PAST THAT, UH, UH, HE REALLY DIDN'T HAVE A BEING THE HR DEPARTMENT REALLY DOESN'T HAVE THE BANDWIDTH TO DO A LOT OF THE THINGS THAT YOU WOULD NORMALLY FIND IN AN HR DEPARTMENT.
SO I THINK, UH, IF, UH, YOU'RE GOING TO WANT TO CONSIDER, UH, PLACING THOSE RESPONSIBILITIES ON HR, YOU OBVIOUSLY WOULD NEED TO, UH, TO BRING IN SOME, UH, UH, SOME, SOME ADDITIONAL
[01:55:02]
SUPPORT AT WHATEVER LEVEL, WHETHER IT'S AT AN $80,000 LEVEL OR WHATEVER, UH, BECAUSE THERE'S STILL, THERE'S STILL, UH, EXPENSE THAT'S REQUIRED TO, UH, TO SOLICIT THOSE PEOPLE, TO PUT OUT, UH, THE, UH, THE, UH, PUBLICATIONS, UH, TO CONTACT THE DIFFERENT ORGANIZATIONS.AND I DON'T THINK YOU THINK IT'S A SIMPLE TASK, BUT IT'S NOT THE SIMPLE TASK OF JUST SAYING THAT WE'VE GOT AN OPENING AND LET'S GO FORWARD ON IT.
SO LET ME, LET ME KIND OF GIVE YOU A BREAKDOWN OF THESE FIVE CITIES THAT I DID SURVEY HERE RECENTLY OF THEIR HR STAFF.
PARALLON HAS TOTAL OF 11 LEAGUE CITY HAS A TOTAL OF SEVEN SUGAR LAND, HAS A TOTAL OF 11 COLLEGE STATION HAS A TOTAL OF NINE.
PASADENA HAS A TOTAL OF 10 AND WE'RE DOWN TO FOUR.
SO IT KIND OF GIVES YOU AN IDEA.
WE ARE VERY MEAN, BUT WE DO DO AS BEST WE CAN WITH WHAT WE'RE WORKING WITH TO TRY TO ACCOMMODATE NOT ONLY DEPARTMENTS, BUT MAKE SURE THAT WE ARE DOING THE BUSINESS OF THE CITY AS WELL.
AND YOU, WHEN YOU DID THE SNAPPING ON THOSE DEPARTMENTS, DO THEY HAVE A RECRUITER OR DO THEY DO OUTSIDE RECRUITING ON TOP OF 11 OR, OR AVERAGE OR WHATEVER? I DID NOT SEE A RECRUITER.
AND THEN LET'S JUST BRING IT BACK CALLS.
AND I DID LOOK, UM, I DID GET SOME FTES FOR PARALLON HAS 844.
AND WHAT WAS THE NUMBER 844? UH, SUGAR LAND HAD 848 PASS.
A DINA HAD 1100 EARNEST CASE, A THOUSAND 1,157, UM, POPULATION OF PEAR AS 122,000 LAKE CITY IS 106,000 SUGAR LAND AS 118,000 COLLEGE STATIONS.
IT'S OVER 60% OF WHAT WE HAVE.
UM, AND IN, BASED ON THE EMPTIES, I'M SURE THE FTES IN MY TIME.
I KNOW YOU SPOKE ABOUT THE COMMUNITY, UM, THAT GONNA ADDRESS THE MORALE.
WHAT ARE VALUES THAT YOU HAVE FOR STAFF? I GET IT.
UM, BUT WHAT ARE YOU GUYS GOING TO IMPROVE THE MORALE AND THE WORK ENVIRONMENT? WELL, AGAIN, WE HAVE THE EMPLOYEE ENGAGEMENT COMMITTEE, BUT WE ALSO HAVE AN EMPLOYEE RECOGNITION COMMITTEE AS WELL.
AND, UH, THOSE COMMITTEES ARE DESIGNED, UH, TO TRY TO, UH, ADDRESS, UH, THE CONCERNS THAT EMPLOYEES ARE HAVING AND TO LOOK FOR WAYS IN WHICH WE CAN TRY TO IMPROVE THE OVERALL WORK-LIFE BALANCE FOR EMPLOYEES.
SO THOSE COMMITTEES ARE SET UP AND DESIGNED TO TRY TO, UH, DEAL WITH EMPLOYEE MORALE THAT I'M NOT SURE, BUT I CAN GET YOU THAT INFORMATION.
I THINK IT SHOULD BE SOMETHING THAT IT'S KNOWN THAT IS MORE FREQUENT, NOT REALLY SURE HOW OFTEN THEY MEET.
I MEAN, IF THEY'RE NOT MEETING THAT FREQUENT, BECAUSE IT WILL BE SOMETHING THAT YOU CAN TELL ME OFF THE TOP OF YOUR HEAD.
I THINK IT SHOULD BE SOMETHING THAT SHOULD BE ADDRESSED.
UM, I KNOW THE SURVEYS WERE GIVING WITH, UM, FORMER ANTHONY SITES WERE HERE AND THEY WERE NOT ACCURATE.
SO I JUST THINK WE SHOULD HAVE SOMETHING THAT COULD BOOST THEM AROUND.
WE CAN FIGURE WHAT'S GOING ON AND HOW TO ADDRESS IT.
UM, MAYBE SOME WELLNESS, LITTLE CHECKUPS, SOMETHING TO LET THE STAFF KNOW, HEY, WE'RE THINKING ABOUT YOU.
I KNOW THIS COULD BE A STRESSFUL ENVIRONMENT.
UM, ANYTHING OF THAT NATURE HAVE TO CONSIDER THE WORK ENVIRONMENT THAT THE STAFF ARE WORKING IN, IF YOU'RE EXPECTING THEM TO PRODUCE WORK AT A POSITIVE LEVEL.
ONE OF THE THINGS, YOU KNOW, LIKE EVERY YEAR, UM, WE HAVE PUT ON SOME TYPE OF AN EMPLOYEE APPRECIATION DAY, UH, THAT WE'VE DONE FOR EMPLOYEES.
I KNOW IN THE PANDEMIC KIND OF HIT US HARD AND WE WEREN'T ABLE TO DO SOME OF THE THINGS THAT WE BECOME ACCUSTOMED TO DOING.
UM, SO, UM, BE LOOKING FOR SOME MORE OF THAT COMING DOWN ONCE WE LIFTED THE, UM, UH, THE GUIDELINES THAT WE'VE HAD AT THE CITY.
SO, UH, I AM LOOKING FORWARD TO, UM, UM, HAVING MORE OF THOSE EVENTS FOR EMPLOYEES THAT THEY'RE ABLE TO PARTICIPATE IN.
AND AGAIN, THAT ADDRESSES A LOT OF THAT MORALE, UH, WHEN EMPLOYEES ARE ABLE TO GET TOGETHER AND, AND, YOU KNOW, IN A SETTING THAT IS NOT WORK-RELATED, BUT THEY'RE ABLE TO TALK TO ONE ANOTHER AND, UH, YOU KNOW, FELLOWSHIP, WHATEVER THE CASE MAY BE WITH ONE ANOTHER.
I DO LOOK FOR, FOR THAT INFORMATION.
I'LL HAVE FREQUENT THE COMMITTEE.
[02:00:02]
WHERE DO YOU HAVE THE MONEY COMING OUT OF WHEN YOU'VE BEEN IN CERVIX? YOU SAID EMPLOYEE ONE EMPLOYEE OPINION SURVEYS.SO WE DO THAT, LIKE EMPLOYEE SURVEYS, EMPLOYEE SURVEYS.
SO WHERE DID THAT MONEY COME OUT OF? IS THAT OUT OF YOUR OTHER EXPENSES OR PROFESSIONAL CONTRACT SERVICES OR SUPPLIES OR MATERIAL OR NO, THAT ACTUALLY, I THINK COMES OUT OF CITY MANAGERS, BUDGET.
YOU, YOU WHO CONTRACTS OUT THE, UH, UH, EMPLOYEE OPINION THAT COMES OUT OF THE CITY MANAGER AND YOU, WHAT'S YOUR ROLE? WELL, UM, MY ROLE THIS YEAR, I'M GOING TO BE MORE ENGAGED IN, UM, THE RESULTS AND ACTUALLY, UM, BEING MORE INVOLVED IN, UH, LOOKING AT THE RESULTS, BUT ALSO SEEING WHAT THOSE RESULTS ARE AND SEEING HOW AS FROM AN HR ROLE, HOW WE'RE ABLE TO GIVE WITH DEPARTMENTS AND SEE WHAT WE CAN IMPLEMENT WITH WHAT, YOU KNOW, WITH THOSE RECOMMENDATIONS WOULD BE.
SO EMPLOYEE RELATIONS, DOES THAT COME UNDERNEATH EMPLOYEE RELATIONS? YES, THAT'S RIGHT.
BUT IF A DEPARTMENT DIRECTOR IS WANTING TO WRITE UP AN EMPLOYEE OR, OR HAVING AN ISSUE THAT THEY WANT TO TALK, IT COMES UNDERNEATH.
AND THEN IF THEY HAVE A THOUGH, SO THAT OPINION SURVEYS YOU WORK WITH, THE INDIVIDUAL DEPARTMENT DIRECTORS TO ADDRESS THE THINGS THAT ARE POSITIVE AND THEN THE THINGS THAT ARE LOWER, OR HOW DOES THAT WORK? UM, YOU'RE TALKING ABOUT A SURVEY.
SO THE SURVEY, UM, AND THIS IS MY FIRST TIME BEING ASSOCIATED WITH THAT, UH, FROM OUR DEPARTMENT.
AND THAT WAS JUST RECENTLY SENT OUT TO EMPLOYEES.
SO, UH, WE WILL BE ACTIVELY ENGAGED WITH THAT, WITH THE RESULTS WHENEVER WE GET THOSE RESULTS BACK, BUT THAT WAS JUST RECENTLY SENT OUT HERE, BUT WE WILL BE ENGAGED WITH THAT PROCESS WHEN WE GET THE RESULTS BACK.
I DID SAY THAT THIS MEETING WAS POSTED FROM SIX TO SEVEN 30, THAT WE WOULD END AT SEVEN 30, SO IT'S EIGHT O'CLOCK AND, UH, IT'S PAST 30 MINUTES AND WE JUST WANTED TO FINISH WHAT YOU HAD GOING ON.
SO I WOULD, UM, DURING THIS MEETING, THERE ARE NO OTHER QUESTIONS MEETING ADJOURN.