Sep 20, 2021 City Council

CALL THE MEETING

[00:00:01]

WE DO HAVE A QUORUM OF CITY COUNCIL ITEM.

NUMBER TWO IS OUR PLEDGE.

WE'RE GOING TO HAVE OUR ASSISTANT DIRECTOR OF TODD HOOVER ESCALATORS IN THE PLEDGE, BUT YOU DON'T WANT ME TO PLEDGE ALLEGIANCE.

I PLEDGE ALLEGIANCE TO THE FLAG OR THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR JUST ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL HALL.

THANK YOU, TOM.

ITEM, NUMBER THREE, OUR PRESENTATIONS AND RECOGNITION, NO PRESENTATIONS AND OR RECOGNITIONS ON THIS AGENDA.

[4. PUBLIC COMMENTS]

AND THOSE WISHING TO SPEAK MUST HAVE COMPLETED THE ORANGE COMMON CARD THAT'S PRESENTED IN THE FRONT OF THE CITY, UH, TO THE CITY SECRETARY PRIOR TO BEGINNING OF THE MEETING AND OBSERVE A THREE MINUTE TIME LIMIT.

CITY COUNCIL DO HAVE, UM, UH, PUBLIC COMMENTS.

AND SO WE'LL HAVE CITY SECRETARY CALL YOUR NAME, PLEASE COME UP, STATE YOUR NAME AND YOUR ADDRESS.

AND THEN YOU DO HAVE THAT THREE MINUTE.

THANK YOU.

CHANCEL DRIVE HOUSTON, TEXAS 77 0 7 1.

I'M A BROKEN RECORD.

WE'LL PLAY THE FLIP SIDE.

THERE IS STILL NO MEANINGFUL SENIOR EXEMPTION IN THE CITY OF MISSOURI CITY.

THE HARRIS COUNTY SECTION IS GOING TO HAVE TAXES GO UP BY MORE THAN 7% NEXT YEAR TO FUND BOONDOGGLES THROUGH THIS CITY PARKS THAT THE RESIDENTS OF FOND MEADOW OR FONDREN PARK DON'T EVEN HAVE AN OPPORTUNITY OR A NEED TO USE.

IT'S CLEAR THAT THE HARRIS COUNTY SECTION IS NEGLECTIC SECTION.

I REALIZE THAT THERE'S TWO COUNTIES INVOLVED, BUT YOU KNOW WHAT? MAYBE THE FLIP SIDE OF THE RECORD IS START FUNDING MORE THINGS IN HARRIS COUNTY AND STOP FUNDING, GOLF COURSES, SPLASH PADS, A SPLASH PAD WOULD BE GOOD IN FOND MEADOW AFTER THE KIDS CRAWL THROUGH A PLED CONTROL BY YOU TO GET TO A PARK.

SO, YOU KNOW, IF IT'S A BROKEN RECORD, YOU'RE GOING TO CONTINUE TO HEAR IT.

AND YOU'RE GOING TO HEAR OTHER VERSES ON IT.

THANK YOU.

ORIGINAL PEARSON, REGINALD PEARSON, 1522 DAFFODIL ROAD, MISSOURI CITY, TEXAS 77, 4 8 9.

JUST WANT TO TAKE A MOMENT SO OFTEN WHEN SOMEONE COMES TO PUBLIC COMMENTS, THEY WANT TO WRITE, BUT YOU GUYS, I'M GOING TO TAKE THE OPPORTUNITY TO COME THE BOND COMMITTEE AND THE MAYOR AND CITY COUNCIL FOR THE WORK THAT YOU'VE DONE ON THE BOND PROPOSITIONS.

ONE IN PARTICULAR, THE ONE WHERE $50 MILLION WILL BE ALLOCATED TOWARDS STREET REPAIR, WHICH IN MY DISTRICT WHERE I RESIDE DISTRICT A, A SUBSTANTIAL AMOUNT OF THAT MONEY WILL BE USED IN THAT AREA.

SO I JUST WANT TO SAY, THANK YOU, YOU GUYS FOR THAT.

ALSO, I WANT TO THANK THE MAYOR AND COUNCIL AGAIN FOR CREATING THE TEXAS PARKWAY CARTWRIGHT CORRIDOR ADVISORY DEVELOPMENT COMMITTEE.

UH, I AM ENJOYING WORKING ON IT AND I SEE THAT THE EFFORTS THAT ARE BEING MADE ARE GOING TO DIRECTLY IMPACT THE CORRIDOR IN TEXAS PARKWAY.

AND LAST, I JUST WANT TO TAKE AN OPPORTUNITY TO SAY THAT I LIKE TO EAT PLAN SHOP IN MISSOURI CITY.

AND WHAT I'D LIKE TO DO IS JUST ENCOURAGE THE CITIZENS TO COME AND SHOP ALONG THE CORRIDOR.

WE HAVE BARBECUE, WE HAVE BAKERY, OR YOU CAN GET A DAIQUIRI.

WE HAVE SEAFOOD, WE HAVE OTHER SERVICES AND BUSINESSES OVER THERE THAT I'D LIKE TO ENCOURAGE THE CITIZENS TO COME AND PATRONIZE.

AND THAT'S IT.

THANK YOU.

NEXT.

I CONCLUDE THE PUBLIC COMMENTS.

THANK YOU.

ITEM NUMBER FIVE, OUR STAFF REPORTS.

THERE ARE NO STAFF REPORTS ON THIS AGENDA.

[6. CONSENT AGENDA]

IS THERE A MOTION TO APPROVE THE CONSENT AGENDA AS RECOMMENDED BY CITY STAFF, MARIN? I'D LIKE TO MOVE FOR A THROUGH F AND I AND PULL GNH FOR DISCUSSION AT YOUR MOTION.

YES, SIR.

SO THE MOTION IS TO REMOVE ITEM G AND H THERE'S BEEN A MOTION BY MAYOR PRO TEM.

MEROLA'S SORT OF SECOND.

[00:05:07]

SO THERE HAS BEEN A MOTION BY MAYOR PRO TEM MARILLAS AND SECOND BY COUNCIL MEMBER.

EMORY, IS THERE A DISCUSSION?

[6(g) Consider authorizing the purchase of a Faro 3D scanner. (Proposed presenter: Police Captain Dwayne Williams)]

SHE SAYS WE'RE ALWAYS LOOKING AT PROTECT OUR COMMUNITY.

MISLEAD THE ITEM ON THIS IS ITEM G 60.

UM, 3D SCANNER IS A TECHNOLOGY TO BRING US IN THE 21ST CENTURY RIGHT NOW, OUR DETECTIVES AND OUR TRAFFIC INVESTIGATORS.

THEY HAND MEASURE TRAFFIC, INVEST SCENES AFTER A COLLISION.

WHEN WE HAVE A MAJOR SCENE WHERE THERE WAS A HOMICIDE OR MAJOR CRIMINAL OFFENSE, THEY HAVE TO HAND MEASURE, WHICH TAKES UP A LOT OF TIME.

A LOT OF MANPOWER.

IF I GO BACK TO THE ACCIDENTS, IF WE HAVE AN ACCIDENT ON ONE HOUR CORRIDORS USING THE TECHNOLOGY THAT WE HAVE NOW, IT TAKES UP SO SUBSTANTIAL AMOUNT OF TIME.

WE HAVE TO SEND YOU OUT NOTICES SAYING, HEY, WE'VE GOT THE ROADWAY SHUT DOWN FOR HOURS.

IF IT'S A FATALITY OR A MAJOR AT HOME INVESTIGATION LIKE THAT, THIS A CUT DOWN ON THAT, HAVING TO USE UP THAT MUCH MANPOWER AND TIME.

AND THEN THIS A TECHNOLOGY THAT YOU CAN DO A 3D 3D ON PHOTOS AND SKETCHES FOR THE SCENES.

SO WE'RE JUST TRYING TO, I'VE ACTUALLY PERSONALLY CHECK WITH OTHER AGENCIES LIKE FORT BEND COUNTY SHERIFF'S DEPARTMENT, CAROLAN POLICE DEPARTMENT, COLLEGE STATION, AND THEY ALREADY HAVE THIS TECHNOLOGY.

SO I'M TRYING TO GET US UP TO, UM, NEW TECHNOLOGY FOR THE DEPARTMENT.

UM, HOW THE LIFESPAN ON THIS DEVICE? WELL, WE WORK IN CONJUNCTION WITH IT.

SO IF I TAKE HIS SPEAK TO THAT, I'D APPRECIATE IT.

THE LIFESPAN FOR THE SOLUTION IS GONNA BE ABOUT FIVE YEARS, BUT AS TECHNOLOGY EVOLVES, THE TECHNOLOGY IS GOING TO GROW AND IT'LL BE A LOT MORE EFFICIENT, BUT THE SOLUTIONS THEY'RE LOOKING AT RIGHT NOW IS GOING TO TAKE AWAY A LOT OF MAN HOURS AND MAKE THEM A LOT MORE EFFECTIVE, A LOT MORE EFFICIENT.

I HAD A BRAG ABOUT IT WHEN ONCE WE ORDERED THE SYSTEM, UM, HOW LONG WILL IT TAKE TO, UM, I GUESS, WELL, OFFICERS HAVE TO BE TRAINED ON IT AND THERE WAS A WEEK TRAINING FOR THE STAFF THAT WILL BE UTILIZING IT.

SO IT'S GOING TO TAKE A FEW WEEKS TO GET IT ON THE GROUND.

OKAY.

AND YOU'RE EXPECTING THIS TO BE IN EFFECT AFTER YOU ORDER AND TRAIN BY WHEN I DON'T HAVE A DATE, BUT I WILL SAY A COUPLE OF WEEKS BECAUSE WE'D HAVE TO FINISH OUT THE PURCHASING PROCESS AND THEN NOTIFY.

I'M GOING TO HAVE LIEUTENANT TERRY IN THE CRIMINAL INVESTIGATION, HELP WITH ORDERING IT AND GETTING IT HERE.

SO HOW ABOUT SAY A COUPLE OF WEEKS? OKAY.

THANK YOU.

OKAY.

[6(h) Consider authorizing the City Manager to execute an agreement for software as a service for certain software applications. (Proposed presenter: Purchasing/Risk Manager Pleasant and Purchasing & Budget Coordinator Harris)]

COULD WE NOT GO SHAKE THAT OUT? THAT SEEMS A LITTLE BIT EXTREME GENERALLY OR A BASE CONTRACT.

WE DO THAT, UH, CEDRIC WITH RESPECT TO THE SOFTWARE.

COULD YOU SPEAK TO THAT? WHAT WE TYPICALLY DO, A LOT OF SOFTWARE COMPANIES, THEY ARE ONE UP IN PRICES.

ACTUALLY, WE, YOU GET A HARDWARE FOR A CHEAPER PRICE, BUT THE MAINTENANCE BEHIND IT TO CONTINUE WITH SERVICES LIKE WILLIAMS SOLUTION, WE CAN LOOK AT GETTING THAT'S WHY LAST FIVE YEARS OR LONGER, BECAUSE THEY WILL ALWAYS INCREASE THE MAINTENANCE.

WE TRY TO NEGOTIATE IT EVERY TIME, BUT AGAIN, THEY HAVE FULL CONTROL OF IT.

SO THEN THE OTHER COMPONENT IS THAT THEY HAVE CREDITS RIGHT? BASED ON THEIR PERFORMANCE MEASURES THAT THEY FALL SHORT AND THERE'S 5% CREDITS OR ONE 12TH OF A PERCENT, WHATEVER.

HOW DO YOU, WHO MEASURES THAT? WHO GETS THAT INFORMATION? THE 5%? YEAH.

SO IN THE CONTRACT, THERE'S A PERFORMANCE STANDARD WHERE THEY, THEY PROVIDE YOU REPORTS AND IF THEY DON'T MEET THEIR METRIC, THEN WE ARE ENTITLED TO 5% AND OR ONE 12TH, WHICH IS MONEY BACK.

MY MAIN MAKES UP THE 3%.

SO WHO GETS THOSE REPORTS AND HOW DO WE MEASURE THOSE OUT AND HOLD THEM ACCOUNTABLE TO THAT 5%

[00:10:01]

YOUR QUESTION IS, UM, WHO WILL BE REVIEWING THE REPORTS AND WHO WILL DETERMINE IF WE GET 5%, IF THEIR METRICS AREN'T MET, RIGHT.

THAT'S GOING TO BE A PURCHASING CONTRACT.

SO IT WOULD BE MY, MY DIVISION.

AND THOSE REPORTS AUTOMATICALLY COME TO YOU.

AND YOU ALL SIT DOWN WITH THE VENDOR OR IS THAT SOMETHING JUST PUSHED TO YOU AND YOU REVIEW, WELL, THIS WILL BE THE FIRST TIME WE'VE USED THIS SOFTWARE.

SO WE'LL SET THAT UP WHEN WE GO AHEAD AND IMPLEMENT THE USE OF THE SOFTWARE.

SO WE HAVEN'T DETERMINED THAT YET IT WOULD, IT WOULD COME TO MY DIVISION.

RIGHT? THERE'S SEVERAL GOOD MEASURABLES THERE THAT WE SHOULD KEEP AN EYE ON.

THANK YOU.

THANK YOU.

I JUST HAVE A QUESTION FOR, UM, EITHER BILL OR MARIA, THIS ITEM SIX G WAS THAT JUST PUT IN TODAY, IT WAS READY.

UH, NOT WORSE.

IT WAS NOT.

THAT WAS COMPLETELY MY MISTAKE ON THURSDAY.

THAT INFORMATION WAS READY FOR THE PACKET.

AND I THOUGHT I INCLUDED IT IN THE PACKET, BUT THIS WEEKEND COUNCIL MAYOR, WHATEVER RULE, LISTEN FOR ME THAT IT WAS NOT IN THE PACKET.

SO THAT WAS JUST MY OVERSIGHT.

AND I APOLOGIZE FOR THAT.

NO PROBLEM.

NEXT TIME, PULL IT IF WE DON'T HAVE IT ENOUGH IN TIME TO REVIEW THAT, BECAUSE WHAT WAS THE DOLLAR AMOUNT ON THAT 58? WHAT WAS THE DOLLAR A MONTH? I CAN OPEN IT.

IT'S RIGHT AROUND $60,000.

84,000 6, 60 82.

OKAY.

SO IS IT 60 OR 80 PHARAOH? YEAH.

SO I THINK WE GO BACK TO, I THINK WE REALLY TALKED ABOUT THIS DURING SPECIAL MEETING.

IF WE DON'T HAVE THESE ITEMS PRIOR TO WHEN THE CITY COUNCIL IS SUPPOSED TO GET IT, WE NEED TO PULL IT AND POSTPONE IT FOR THE NEXT MEETING BECAUSE A LOT OF ITEMS UNDER 50,000 OR 60,000 CAN GET IN HERE.

AND WITHOUT US GETTING AN OPPORTUNITY TO LOOK AT IT AND IN THIS SITUATION, THIS IS FINE, BUT, BUT THE NEXT TIME WOULD BE ABLE TO ADD THOSE IN AND NOT SEND IT ON THE DAY OFF OR ON A COUPLE HOURS BEFORE THE MEETING AND EXPECT ANY OF US SITTING UP HERE TO BE ABLE TO LOOK AT THIS AND MAKE THE VOTE OR MAKE DISCUSSIONS ON HERE.

I MOVE THAT WE APPROVE THE CONSENT AGENDA AS PER CITY STAFF RECOMMENDATION.

IS THERE A SAME SECOND COUNCIL MEMBER? EMORY? THAT WAS SECOND BONE.

THAT WAS BONNIE, BONNIE.

I'M SORRY.

ARE ANY OF THE DISCUSSIONS? OKAY, SO THERE'S BEEN A MOTION BY MAYOR PRO TEM MOROSE SECOND BY COUNCIL MEMBER BONING.

SO CAN YOU JUST STATE THAT MOTION ONE MORE TIME? THE MOTION IS JUST TO APPROVE THE CONSENT AGENDA ITEMS AS RECOMMENDED BY CITY STAFF.

THAT'S A THROUGH I, NOW THAT WE'VE DISCUSSED GNH.

ALRIGHT, THERE ARE NO OTHER DISCUSSIONS.

WE'LL GO AHEAD AND VOTE OF ALL FAVOR OF THE MOTION, PLEASE SAY, AYE.

AYE.

ALL OPPOSED TO THE MOTION.

PLEASE SAY NO MOTION CARRIES 7 0 7,

[7. PUBLIC HEARINGS AND RELATED ACTIONS]

OKAY, THANK YOU.

WE HAVE, UM, A FINANCE DIRECTOR, ATLANTA PORTER'S DO YOU MEAN MAYOR AND CITY COUNCIL? THE DAY IS FINALLY HERE FOR ADOPTION OF THE FISCAL YEAR, 2022 BUDGET.

UH, WHAT WE'RE GOING TO REVIEW TODAY.

FIRST, WE'RE GOING TO LOOK AT THE ROAD TO BUDGET ADOPTION, EVERYTHING THAT WE HAVE DONE THUS FAR, WE'RE GOING TO REVIEW THE STRATEGIC FOCUS AREAS AND WE'RE GOING TO FOCUS

[00:15:01]

AND THEN WE'LL GO ON TO ALL OF THE DIFFERENT FUNDS AND WHERE THEY STAND IN THE BUDGET.

SO THE ROLE OF THE BUDGET ADOPTION, IT ALL STARTED IN MARCH WITH THE CITY COUNCIL RETREAT, MARCH 19TH AND 20TH ON MAY 17TH.

WE HAD JOHN HOCKEY NOSE WITH TXP.

HE CAME AND HE PROVIDED A PRESENTATION ON THE STATE OF THE ECONOMY AND, UH, GAVE US SALES TAX PROJECTIONS, WHICH WE USED FOR OUR PROJECTIONS WITHIN THE BUDGET.

ON JUNE 21ST, WE HAD A PRESENTATION OF THE BUDGET OVERVIEW.

WE ALSO BEGAN OUR BUDGET WORKSHOPS THAT LASTED THROUGH JUNE 23RD ON AUGUST 2ND AND 16TH.

WE ALSO DID PRESENTATIONS ON THE PROPOSED BUDGET AND LAST COUNCIL MEETING ON THE SEVENTH.

WE TOOK ONE LAST LOOK AT THE BUDGET OVERVIEW COURSE, OUR STRATEGIC FOCUS AREAS.

UM, ALL OF THE FUNDING THAT WE HAVE IS IN SUPPORT OF THESE AREAS.

WE HAVE CREATED A GREAT PLACE TO LIVE, MAINTAIN AN A FINANCIALLY SOUND CITY GOVERNMENT GROWING BUSINESS INVESTMENTS IN MISSOURI CITY, DEVELOPING A HIGH PERFORMANCE CITY TEAM AND HAVING HIGH QUALITY DEVELOPMENT THROUGHOUT BUILD-OUT.

AT THIS TIME, I'D LIKE TO START REVIEWING THE GENERAL FUND BUDGET AND THIS CHART, WE HAVE ALL OF OUR SOURCES, WHICH INCLUDES OUR BEGINNING FUND BALANCES, THE BEGINNING FUND BALANCE, ALONG WITH ESTIMATED REVENUE AND TRANSFERS IN THE TOTAL SOURCES WITHIN THE GENERAL FUND IS 86,391,214.

UH, WE WANTED TO BREAK OUT THE EXPENDITURE SO THAT YOU CAN SEE, UM, WHAT IS BEING APPROVED AS FAR AS THE BASE BUDGET AND SUPPLEMENTALS, UH, HISTORY WITH THE CITY IS THAT WE BUDGET ON AN INCREMENTAL BASIS, MEANING THAT WE START WITH OUR BASE BUDGET AND ANY INCREASES TO THE BUDGET IS GOING THROUGH.

IT IS NECESSARY TO GO THROUGH THE SUPPLEMENTAL BUDGET PROCESS.

SO OUR BASE BUDGET FOR FISCAL YEAR 2022, WE'RE GOING TO USE ROUND NUMBERS, APPROXIMATELY $52.2 MILLION, UH, WITHIN THE BUDGET AND WAS RECURRING SUPPLEMENTAL EXPENDITURES OF 3.3 MILLION AND ONE TIME SUPPLEMENTAL EXPENDITURES OF APPROXIMATELY 6.8.

AND WE HAVE OUR TRANSFER OUTS.

OUR TRANSFER OUTS, MAJORITY OF THEM ARE THE TRANSFER INTO THE TERMS FOR THE PROPERTY TAXES COLLECTED FOR THE TERMS. SO TOTAL EXPENDITURES AND TRANSFERS OUT IS 68.1 MILLION.

AND WE'LL HAVE AN ESTIMATED ENDING FUND BALANCE AS PRESENTED AT 18, ALMOST 18.3 MILLION, WHICH IS STILL A FUND BALANCE OF 34.9%.

AND OF COURSE OUR REQUIREMENT IS 30%, 20 TO 30%, WHICH WOULD GIVE US ABOUT 15.7 AND THERE'S TWO POINT ALMOST $2.6 MILLION.

THAT'S AVAILABLE FOR ONE TIME, THE STAFFING WITHIN THE GENERAL FUND, UH, THERE'S AN INCREASE OF 16, WHICH WOULD BRING OUR TOTAL FTE FROM 382 TO 398.

THAT INCLUDES, UH, THESE POSITIONS, WHICH YOU'VE SEEN MULTIPLE TIMES.

UH, THE FIRE DEPARTMENT, UM, MAJORITY OF THE INCREASES ARE IN THE FIRE DEPARTMENT WITH FIRE STATION SIX.

UH, WE HAVE THREE, UH, POSITIONS WITHIN PUBLIC WORKS, MUST SAY THAT, UH, THOSE ARE NOT FUNDED BY THE GENERAL FUND.

THE POSITIONS LIE IN THE GENERAL FUND, BUT THERE'S A TRANSFER IN FROM METRO, UM, TO BE ABLE TO PAY FOR THESE ADDITIONAL POSITIONS.

WE ALSO HAVE A RISK MANAGER IN HR, AND THEN WE HAVE THE REDUCTION WITHIN, UH, THE HOTEL OCCUPANCY TAX.

NOW THAT THE LGC IS OVERSEEING THAT.

SO THERE'S REDUCTION THERE.

SO THE TOTAL, UH, PROPOSED CHANGES, OR I'LL SAY THE NET IS 16, BRINGING IT TO 398, AND THIS DOES NOT INCLUDE PART-TIME POSITIONS, SUPPLEMENTAL REQUESTS, UH, TOTAL SUPPLEMENTAL REQUESTS THAT WERE FUNDED APPROXIMATELY 10.1 MILLION.

UH, WE TALK ABOUT THE ONGOING COMMITMENT, WHICH MEANS THAT THERE WAS SOME ACTION TAKEN BY COUNCIL THAT WERE REQUIRED THAT, UH, FUTURE EXPENDITURE SUCH AS BUILDING A FIRE STATION SIX.

AND THAT IS WHAT YOU SEE HERE ON THE ONGOING COMMITMENTS.

UH, THE 1,000,095 IS ATTRIBUTABLE TO THE STAFFING, UH, AND OPERATIONAL COSTS FOR FIRE STATION SIX, OTHER LARGE ITEMS THAT ARE ON THIS SLIDE.

WE HAVE RECURRENT EXPENDITURES AND NON DEPARTMENTAL.

UH, THAT 1.1 MILLION INCLUDES A 2.5% INCREASE FOR NON-CIVIL SERVICE STAFF.

IT ALSO INCLUDES THE INCREASES FOR IMPLEMENTING THE NEW CIVIL SERVICE PAY STRUCTURE.

THERE'S ALSO A $500,000 PAYMENT TO TMRMS TO PAY DOWN OUR UNFUNDED RETIREMENT LIABILITIES.

I'M JUST GOING TO SKIP AROUND SOME OF THE OTHER LARGER ITEMS. LOOKING AT ONE TIME FOR PUBLIC WORKS.

WE HAVE $2 MILLION, 2 MILLION, 1,667, WHICH INCLUDES, UH, AN ADDITIONAL MILLION DOLLARS FOR THE PAVEMENT MANAGEMENT MAINTENANCE PROGRAM.

WE ALSO HAVE A PURCHASE OF A BUCKET TRUCK, A BACK HOLE AND, UH, DIFFERENT BUILDING REPAIRS THAT MAKE UP THAT $2 MILLION.

AND THEN WHEN YOU LOOK IN PARKS AND RECREATION, WE HAVE

[00:20:01]

ONE OF THAT IS FOR THE PARK MAINTENANCE FACILITY.

WE ALSO HAVE, UH, $200,000 THAT'S FOR PLAYGROUND EQUIPMENT THAT WE WOULD, UH, RE REPLACE PLAYGROUND EQUIPMENT POSSIBLY ON AN ANNUAL BASIS, BUT WE HAVE IT BUDGETED AS ONE TIME.

UH, WE DO HAVE ONE POTENTIAL BUDGET AMENDMENT, AND THAT IS TO CONVERT ONE PART-TIME FIRE INSPECTOR TO FULL-TIME.

AND THIS IS GOING TO BE FUNDED BY A REDUCTION IN THE FIRE OVERTIME BUDGET.

SO THERE'S NO ADDITIONAL FUNDS NEEDED, BUT WE DO NEED COUNCIL APPROVAL FOR THE, UH, INCREASE OF ONE FTE.

THAT'S CURRENTLY NOT IN THE BUDGET DOCUMENT.

UH, BUT IF, IF COUNCIL APPROVES OF THIS AT THIS TIME, IT PROBABLY WOULD NEED TO BE INCLUDED WITH THE MOTION WHEN YOU MOVE TO ADOPT THE BUDGET.

UH, ANY OTHER AMENDMENTS, UH, THAT COUNCIL WOULD LIKE TO BRING FORWARD, IT WOULD NEED TO BE DONE AT THIS TIME.

SO THIS IS NEW, THE SERVICE AGREEMENTS.

UH, WE HAVE A LOT OF TECHNOLOGY WITHIN THE CITY AND A LOT OF THIS TECHNOLOGY COMES WITH ANNUAL SUBSCRIPTIONS.

UM, ANNUAL MAINTENANCE AGREEMENTS, UH, WAS JUST MENTIONED WITH, UH, THE OTHER AGENDA ITEM ABOUT THE 3% INCREASE.

UM, THOSE, THOSE ITEMS ARE ON AN ANNUAL BASIS AND WITH THE SAME VENDOR BECAUSE WE'RE USING THAT SOFTWARE.

AND SO INSTEAD OF COMING BACK TO COUNCIL FOR EACH ITEM, THAT MAY BE 50,000, KNOWING THAT WE HAVE THE SOFTWARE, UH, WE'RE INCLUDING THAT AS AN ATTACHMENT TO THE BUDGET ORDINANCE SO THAT YOU WILL SEE ALL OF THE VENDORS THAT WE HAVE AGREEMENTS WITH FOR SOFTWARE.

UM, I'M NOT GOING TO READ THROUGH ALL OF THE SLIDES, BUT THESE ARE THE VENDORS AND THE SOFTWARE OR THE SERVICE AGREEMENTS AND THE DOLLAR AMOUNTS AND OF OUR LARGEST BEING TYLER TECHNOLOGY, WHICH IS OUR ERP AND OTHER SOLUTIONS WITH TYLER IS BEING USED IN DIFFERENT DEPARTMENTS, SUCH AS PLANNING AND IN THE COURTS.

SO THE TOTAL AMOUNT OF SERVICE AGREEMENTS THAT ARE IN THE BUDGET IS $1,878,400 MOVING ON TO THE ENTIRE BUDGET, WHICH INCLUDES ALL OF OUR PHONES, OUR GENERAL FUND, SPECIAL REVENUE, PHONES, DEBT, SERVICE FUNDS, CAPITAL PROJECT, WE'LL LOOK AT ALL OF THEM INDIVIDUALLY, OR WE'LL LOOK AT THEM AS A GROUP IN A MOMENT, UH, BUT WANTED TO LET YOU KNOW WHAT THE TOTAL AMOUNT, AS FAR AS THE REVENUE AND TRANSFERS IN, UM, IS RIGHT NOW IN THE BUDGET, UH, FOR THE TOTAL SOURCES, WE HAVE NOT INCLUDING FUND BALANCE 153 MILLION, 850, $4,277 TOTAL EXPENDITURES AND TRANSFERS OUT.

WE HAVE 157 MILLION, $545,108.

AND SO OUR EXPENDITURES EXCEED OUR REVENUE, BUT THAT'S INTENTIONAL AS FAR AS USING FUND BALANCE IN THE GENERAL FUND FOR ONE-TIME ITEMS, UH, AS STATED IN OUR FUND BALANCE POLICY OR ALSO, OR POSSIBLY IN OUR, UH, CAPITAL PROJECT FUNDS, WHICH WE'LL LOOK AT ALSO WHEN WE'RE USING FUND BALANCE OR OTHER FEES THAT WE HAVE ACCUMULATED TO PAY FOR ONE-TIME PROJECTS.

THIS IS A COMPARISON, THE GENERAL FUND BUDGET, UH, FROM 2021 TO 2022, THE TOTAL REVENUES DECREASED BY FOUR AND A HALF PERCENT TOTAL EXPENDITURES DECREASED BY 3%.

UH, THE MAJORITY OF THESE DECREASES IS DUE TO THE CARES ACT FUNDING.

UH, IN THIS CURRENT FISCAL YEAR, WE BUDGETED $6.1 MILLION THAT HAS BEEN REMOVED FROM THE BUDGET.

WE ALSO HAD $970,000 THAT WE RECEIVED FROM FORT BEND COUNTY TO BE ABLE TO PAY FOR THE CITY PARK DEVELOPMENT AGREEMENT.

UM, AND THAT WILL NOT BE SPENT NEXT YEAR.

THIS, THAT WAS A ONE-TIME OUR SPECIAL REVENUE FUNDS.

WE HAVE A DECREASE OF AND A HALF PERCENT AND TOTAL REVENUE AND TRANSFERS IN.

WE HAVE A DECREASE OF 16.2% IN TOTAL EXPENDITURES.

AGAIN, SPECIAL REVENUE FUNDS.

THERE ARE FUNDS THAT WE RECEIVE FOR RESTRICTED PURPOSE.

UH, SOME OF IT COULD BE ONE TIME SUCH AS THE PARKLAND ZONE FUNDS THAT WE RECEIVE ONCE IT'S SPENT, UH, DEPENDING UPON IF THERE'S ADDITIONAL DEVELOPMENT.

UH, WE WOULDN'T SEE THAT IN THE FUTURE.

UH, BUT FOR, FOR THIS FISCAL YEAR FISCAL YEAR 2022, SOME OF THE ITEMS THAT HAVE BEEN REMOVED FROM REVENUE INCLUDES THE, UH, DONATION FROM THE VETERANS MEMORIAL PROJECT, UH, $558,000, UH, PARKLAND ZONE REVENUE.

AS I MENTIONED, WE ALSO HAVE A REDUCTION IN OUR SEIZURE FUNDS AND OUR INVESTMENT EARNINGS, UH, THE EXPENDITURES DECREASED BY 16.2%.

SOME OF THOSE, SOME OF THOSE ITEMS INCLUDE THE CDBG FUNDS THAT WE HAVE OF THOSE ITEMS WILL THAT FUND WILL ACTUALLY ROLL OVER INTO THE NEXT FISCAL YEAR.

WE HAVE APPROXIMATELY I BELIEVE $300,000 THAT TO BE ABLE TO ASSIST WITH THOSE PROGRAMS. WE ALSO HAVE A REDUCTION IN SUPPLIES, MATERIALS, AND A REDUCTION IN THE, UH, HOT TAX FOR THE TOURISM MANAGER POSITION WITHIN THE SPECIAL REVENUE FUNDS.

WE DO HAVE, UH, TWO SUPPLEMENTAL REQUESTS.

WE HAVE PARKS AND RECREATION, $650,000, WHICH FUNDS, UH, SOME OF THE IMPROVEMENTS

[00:25:01]

AND THEN IN COMMUNICATIONS, WE HAVE 40 3042, WHICH IS, UH, SOME EXPENDITURE OF THE PEGS MCTB FUNDS, CAPITAL PROJECTS, UH, THE TOTAL AMOUNT OF REVENUE.

IT'S A 27.8% REDUCTION WHILE THE EXPENDITURES ARE 59.4%.

AGAIN, CAPITAL PROJECTS, ONE TIME EXPENDITURES, PRETTY MUCH.

UH, WE HAVE BOND PROCEEDS THAT WE SPEND.

UH, WE DO HAVE A BOND ISSUANCE THAT IS BUDGETED USING THE ALREADY AUTHORIZED, UH, BONDS THAT ARE AVAILABLE FOR DRAINAGE OF FACILITIES.

SO WE DO HAVE THAT INCLUDED IN HERE, BUT IT IS A DECREASE IN THE FUNDING AVAILABLE FOR, UH, CAPITAL PROJECTS.

UH, WE ALSO HAVE THE DECREASE BECAUSE OF COURSE WE'RE NOT SPENDING THE FUNDS BECAUSE WE'VE ALREADY SPENT THEM IN THE PRIOR YEAR.

AND THE ITEMS FROM THE CAPITAL IMPROVEMENT PROGRAM THAT ARE INCLUDED IN THIS BUDGET ARE ON THE FOLLOWING SLIDES.

AS YOU KNOW, WE HAVE A FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM AND WITHIN THE FISCAL YEAR, 2022 BUDGET, WE BUDGET FOR YEAR ONE, UH, THE PROJECTS THAT WE HAVE CURRENTLY, WE HAVE DRAINAGE A TOTAL OF 2.5 MILLION, WHICH INCLUDES KATIE HOLLOWED DOWN A DRAINAGE IMPROVEMENT STUDY FOR PUBLIC SAFETY HEADQUARTERS, UM, NORTH EAST OYSTER CREEK, REGIONAL DETENTION SYSTEM UPDATE AND A FLOOD ALERT SYSTEM.

SO THAT'S 2.5 MILLION IN DRAINAGE AND FACILITIES.

WE HAVE LITTLE OVER 6 MILLION, 6 MILLION, 19,000.

THIS INCLUDES THE PARK MAINTENANCE FACILITY AT APPROXIMATELY 4.5 MILLION.

WE HAVE AN ANIMAL SHELTER EVALUATION AT 100,000, UH, FACILITIES, GENERATOR ASSESSMENTS AT 1,089,000 A AND RENOVATIONS AT FIRE STATION THREE AND FOUR, THOSE TWO TOGETHER TOTAL 300,000 IN THE AREA OF TRANSPORTATION, WE HAVE 8 MILLION, 130, $3,122.

A MAJORITY OF THAT, OR A LARGE AMOUNT OF THAT IS THE PAVEMENT MAINTENANCE AND MANAGEMENT PROGRAM.

UH, WE ALSO HAVE A REIMBURSEMENT FOR PARK EIGHT 90, UH, PARK EIGHT 90 HAS A, AN INCENTIVE AGREEMENT, UH, AND IT IS FUNDED THROUGH THE METRO FUND.

SO THAT'S 2.3 MILLION.

AND THEN WE ALSO HAVE, UH, TRANSFERS UNDER THE UTILITIES.

WE HAVE $14.2 MILLION IN CONSTRUCTION, AND THAT'S AT MUSTANG BY YOU AND THE REGIONAL SURFACE WATER TREATMENT INCLUDES, UH, DESIGN AND CONSTRUCTION AND DIFFERENT AREAS, UH, SUCH AS THE WASTEWATER TREATMENT PLANT SANITARY SEWER COLLECTION SYSTEMS GROUNDWATER.

UH, AND WE ALSO HAVE, UH, OUTFALL REPAIR WATER REUSE.

SO THE TOTAL AMOUNT FROM THE CAPITAL IMPROVEMENT PROGRAM THAT IS INCLUDED IN THE FISCAL YEAR 22 BUDGET IS $30,852,122.

MOVING ON TO DEBT SERVICE.

OUR DEBT SERVICE FUND IS FUNDED BY THE INS PORTION OF OUR PROPERTY TAX RATE.

UH, WE SEE AN INCREASE OF 1.8% IN REVENUE AND EXPENDITURES AND INCREASE OF 0.7%.

A 1.8% IS ATTRIBUTABLE TO THE INCREASE IN TAX TAXABLE, ASSESS VALUATION AND NEW PROPERTY ON THE TAX ROLL.

UH, AND THERE ALSO IS AN INCREASE IN THAT EXPENDITURE IS DUE TO, UM, ADDITIONAL PRINCIPLE IN THE DEBT THAT WAS ISSUED LAST FISCAL YEAR.

WE ALSO HAVE TRANSFERS FROM OUR DEBT SERVICE FUND INTO OUR TERMS, AND THAT HAS INCREASED BY ALMOST $70,000 UTILITY FUNDS.

UH, THE TOTAL REVENUES INCREASED BY APPROXIMATELY 2.9% TOTAL EXPENDITURES AND TRANSFERS OUT DECREASED BY 17.7.

UH, THE REVENUE INCREASES DUE TO, UH, CHARGES FOR SERVICES, MAINLY THE SURFACE WATER USER FEES AND THE GROUNDWATER PUMPING FEE.

UH, AND WE ALSO HAVE A DECREASE IN CAPITAL OUTLAY EXPENDITURES BECAUSE WE HAD BOND PROCEEDS THAT WERE USED FOR PROJECTS IN THE PRIOR YEAR.

OUR OTHER ENTERPRISE FUNDS INCLUDE THE LOCAL GOVERNMENT CORPORATION IN SOLID WASTE EARLIER THIS EVENING, THE LGC, UH, THE TYSON PRESENTED THE LGC BUDGET IN MORE DETAIL THAN WHAT WE HAVE HERE.

UM, BUT COMBINED LGC AND SOLID WASTE.

THERE'S AN INCREASE OF 2.7% OF REVENUE AND INCREASE OF 7.4% IN EXPENSES.

AND THIS IS LARGELY DUE TO AN INCREASE IN CHARGE OF SERVICES.

UH, AS FAR AS EXPENDITURES, THIS INCLUDES AN INCREASE IN PERSONNEL COSTS OR WORKERS AT BE A GOLF COURSE AND THE EQUIPMENT CART LEASE EXPENSES.

I BELIEVE THIS IS THE LAST SLIDE LOOKING AT FUNDS.

THIS IS THE EQUIPMENT REPLACEMENT FUND.

UH, THIS INCLUDES OUR FLEET EQUIPMENT REPLACEMENT, UH, AND OUR IT REPLACEMENT.

SO A MAJORITY OF THIS REVENUE COMES IN FROM THE GENERAL FUND AND WE HAVE A REDUCTION OF 39,000 7 69.

[00:30:01]

SO THE TOTAL EXPENDITURES ARE AT 1 MILLION, 14,408 IS A REDUCTION OF 32%.

AND THAT'S MAINLY BECAUSE IN THE IT REPLACEMENT FUND, THIS IS NOT A YEAR WHERE WE'RE GOING TO HAVE LARGE, UH, IT REPLACEMENT EXPENDITURES AGAIN FOR ALL SOURCES, OUR TOTAL REVENUE AND TRANSFERS IN, WE HAVE 153,854,000 2 77, WHICH IS A 5.2% REDUCTION FROM THE PRIOR YEAR.

AND OUR EXPENDITURES ARE AT 157 MILLION 5 45, 1 0 8, WHICH IS A 20% 20.2% REDUCTION FROM THE PRIOR YEAR THAT THANK YOU, LENA, IS THERE A MOTION TO OPEN THE PUBLIC HEARING PUBLIC HEARING SECOND, SPEND A MOTION BY EDWARDS SECOND BY MAYOR PRO TEM MOROSE, ALL THOSE IN FAVOR OF THE MOTION, PLEASE SAY, AYE, THOSE OPPOSED TO THE MOTION.

PLEASE SAY NO MOTION CARRIES SEVEN ZERO.

THE PUBLIC HEARING IS AN OPPORTUNITY FOR PUBLIC TO ADDRESS CITY COUNCIL ON AGENDA ITEMS. THOSE WISHING TO SPEAK ON THIS PARTICULAR ITEM SHOULD HAVE THESE CITY FORM FILLED OUT TO THE CITY SECRETARY PRIOR TO THE MEETING.

DO WE HAVE ANY PUBLIC COMMENT REQUEST FORMS FOR THIS ITEM? OKAY.

SO CITY DID NOT RECEIVE ANY PUBLIC COMMENTS REQUESTS FOR THIS ITEM.

SO IS THERE A MOTION TO CLOSE THE PUBLIC HEARING? IT'S BEEN A MOTION BY COUNCIL MEMBER EDWARDS.

IS THERE A SECOND? SECOND, THERE'S BEEN A MOTION BY COUNCIL MEMBER EDWARDS.

SECOND BY MAY APPROACH.

MEROLA'S ALL THOSE IN FAVOR, PLEASE SAY, AYE, ALL THOSE OPPOSED TO THE MOTION.

PLEASE SAY NO MOTION CARRIES SEVEN ZERO.

IS THERE A MOTION TO ADD A FULL-TIME POSITION IN THE FIRE DEPARTMENT AS PREVIOUSLY DISCUSSED TO ADDRESS THE COMPLIANCE ISSUE WITH THE CIVIL SERVICE STRUCTURE? SO MOVED COUNCIL MEMBER BONEY.

SECOND COUNCIL MEMBER EMORY HAS BEEN A MOTION BY COUNCIL MEMBER BONNIE SECOND BY COUNCIL MEMBER.

EMORY, IS THERE A DISCUSSION? UH, I HAVE A QUESTION ON THAT.

UM, LENA THEE SAYS THE SAME THING THAT WE'RE TALKING ABOUT, THE INSPECTOR, THE FIRE INSPECTOR FIRE INSPECTOR.

OKAY.

NOW, WAS THIS AN ADD ON TO IT? UH, IT WOULD BE AN ADDITIONAL FTE.

WE CURRENTLY HAVE A PART-TIME POSITION.

SO I'M UNDER THE UNDERSTANDING THAT ANY ADDITIONAL FTE IS AT THIS POINT SINCE MIN HAS BEEN ADOPTED, THAT WOULD TAKE ANOTHER PENNY.

IS THAT CORRECT? CAN YOU REPEAT WHAT WILL ADDING THIS POSITION? WILL THAT INCREASE ANOTHER CENT ON OUR TAX RATE? NO, THIS POSITION WOULD BE FULLY FUNDED.

UH, WE WOULD BE CONVERTING THE PART-TIME POSITION AND THE FUNDING FOR THE PART-TIME POSITION.

UH, WE'LL BE USING THAT FUNDING FOR THE FULL-TIME AND THEN WE'LL ALSO BE REDUCING THE OVERTIME BUDGET.

THERE ARE SOME OF THE CURRENT OVERTIME BUDGET THAT'S USED FOR BACKFILL FOR VACANCIES.

SO WE'RE GOING TO BE USING THAT MONEY TO FUND A POSITION.

SO THERE'S NO NEED FOR ADDITIONAL FUNDING.

THANK YOU.

IS THERE ANY OTHER DISCUSSION? THERE'S BEEN A MOTION BY COUNCIL MEMBER BONEY SECOND BY COUNCIL MEMBER, EMORY HEARING, NO OTHER COMP UM, COMMENTS AND SUGGESTIONS THOSE IN FAVOR OF THE MOTION, PLEASE SAY, AYE.

AYE.

THOSE OPPOSED TO THE MOTION, PLEASE SAY NO MOTION CARRIES SEVEN ZERO.

IS THERE A MOTION TO APPROVE THE ORDINANCE AS REVISED AND PRESENTED BY CITY STAFF? I MOVE THAT.

WE APPROVE THE ORDINANCE AS PRESENTED AND REVISE THE SECOND COUNCIL WOMAN.

CLAUSER.

OKAY, SO THEN MOTION BY MAY APPROACH MOROSE SECOND BY COUNCIL MEMBER KLAUSER.

IS THERE A DISCUSSION? YEAH, I HAD A QUESTION.

UH, ELENA, JUST ON THE, I KNOW I'VE ASKED THIS SEVERAL TIMES, I JUST DIDN'T SEE IT IN THE PRESENTATION TODAY ABOUT THE MONIES.

A LOT OF THE TEXAS PARKWAY CAUGHT RIGHT CORRIDOR AS FAR AS, UH, YOU KNOW, ECONOMIC DEVELOPMENT AND BEAUTIFICATION AND LANDSCAPE.

AND WHERE WOULD THAT, UH, BE LISTED? UM, THE $1.5 MILLION IS BUDGETED WITHIN THE ECONOMIC DEVELOPMENT DEPARTMENT.

I JUST WANTED TO MAKE SURE.

RIGHT.

THANK YOU, ELENA AND TEAM.

THANK YOU FOR THIS JOURNEY.

LIKE YOU SHOWED EARLIER AS A LONG JOURNEY TO GET TO THIS

[00:35:01]

UH, SEVERAL QUESTIONS, MOSTLY HR.

SO, UM, IN THE EMPLOYEE RELATION COMMITTEE FUND 5, 6 43, WE BUDGETED 50,000.

UM, OVERALL IT WAS LIKE 250 BUCKS LESS.

UH, COULD WE LOOK AT MAYBE TAKING SOME OF THE MONEY FROM THE STATE OF THE CITY, PERHAPS AND ALL THAT STAFF TO FIGURE OUT WHAT THAT AMOUNT IS AND INCREASE THAT? I THINK WE'RE ONTO SOMETHING REALLY NEAT THERE.

AND I KNOW, UH, COUNCIL MEMBER EDWARDS HAS BROUGHT THIS UP BEFORE, BUT MAYBE WE CAN PUT A LITTLE BIT MORE MONEY INTO THE EMPLOYEE RECOGNITION PROGRAM IS THAT I BELIEVE THAT COME BACK AS A BUDGET AMENDMENT.

SO IN OCTOBER WE CAN COME, UH, WE'LL DO AN EVALUATION OF THE AMOUNT OF FUNDS AVAILABLE AND WE'LL COME TO YOU WITH A BUDGET AMENDMENT FOR THAT.

OKAY.

UH, THE SECOND THING IS I KNOW THE BUDGET REFLECTS 16 NEW HIRES, 13 OF WHICH IS, YOU KNOW, FIRE DEPARTMENT AND THREE.

SO QUESTION FOR MARTIN.

UM, WHAT PROCESS AND DATA DO THE DIRECTORS USE TO JUSTIFY FOR HEAD COUNT, MANAGE TO HEAR THAT QUESTION ALL THE WAY, WHAT PROCESS AND DATA DO THE DIRECTORS USE TO JUSTIFY FOR HEAD COUNT? SO LET'S PRETEND JASON NEEDS AN EXTRA PERSON.

WHAT PROCESS AND DATA DOES HE NEED TO PROVIDE YOU AND STAFF TO JUSTIFY FOR AN ADDITIONAL HEAD TO THINK FROM ELENA'S POINT OF VIEW, THE, THERE IS FORMS THAT THEY DO FILL OUT TO JUSTIFY THE NEED FOR AN ADDITIONAL POSITION.

I THINK YOU CAN GO OVER THOSE FORMS. UM, SO THERE ARE, UH, POSITION JUSTIFICATIONS THAT ARE REQUIRED AS A PART OF THE ANNUAL BUDGET PROCESS.

IF THERE IS A NEED, THEY DO PROVIDE A JUSTIFICATION, WHETHER IT BE WORKLOAD, UM, IT COULD BE A NEW PROGRAM.

UM, BUT THERE ARE FORMS THAT, THAT GO THROUGH THE ENTIRE PROCESS AND THEY EVENTUALLY ARE REVIEWED BY THE CITY MANAGER TO DETERMINE WHETHER OR NOT THAT IS SOMETHING THAT, UM, HE WOULD LIKE TO BRING FORWARD TO YOU ALL FOR APPROVAL.

UM, NOW, AS FAR AS LET'S SAY PUBLIC SAFETY OR FIRE, UM, I DON'T KNOW IF THEY USE A STAFFING, UH, RATIO TO POPULATION.

UH, THERE COULD BE SOMETHING THAT IS, IS STANDARD, BUT I'M NOT SURE IF ANYONE WANTS TO SPEAK TO THAT, BUT BASICALLY, UH, FOR MOST DEPARTMENT IS LOOKING AT THE WORKLOAD AND THEN SUBMITTING IT IN, UM, LETTING IT GO THROUGH THE REVIEW PROCESS TO SEE IF IT'S SOMETHING THAT IS JUSTIFIED.

YEAH, BECAUSE THE REASON I ASK IS IT GOES WITHOUT SAYING THAT WE'RE GROWING, RIGHT, PERMITS IS BLOWING AND GOING, OR CODE ENFORCEMENT IS GOING, UH, POLICE AND FIRE EVERYONE'S GROWING, BUT ARE WE GROWING WITH THE GROWTH? AND IF I'D LIKE TO KNOW WHAT MEASUREMENTS WE USE TO DETERMINE IF WE NEED BODIES, OBVIOUSLY WE HAVE TO BE FRUGAL AND WE JUST CAN'T KEEP ADDING BECAUSE OF EMOTION.

BUT, UM, I I'D LIKE TO SEE US BE A LITTLE BIT BETTER ON JUSTIFYING POSITIONS.

WE AS COUNCIL PROBABLY RECEIVE A LOT OF COMPLAINTS ABOUT PERMITS.

NO, MAYBE IT'S TIME.

UH, BUT WE NEED TO HAVE A GOOD TIGHT PROCESS ON JUSTIFICATION.

IN MY OPINION, THE MAYOR PRO TEM ALSO, UH, WE UTILIZE, UH, AS YOU MENTIONED, WE'LL BE COMING BACK.

I WAS TALKING TO THE POLICE CHIEF THE OTHER DAY WITH THE EXPANSION OF COMMERCIAL DISTRICTS ALONG HIGHWAY SIX POINT SOUTH, LOOKING AT A NEW DISTRICT.

AND NOW NOW MEAN MANNING THAT, UH, SO WE'LL BE LOOKING AT BRINGING A RECOMMENDATION FOR HOW TO PUT THE BAIT INTO PLAY BEATS IN PLACE FOR THAT PARTICULAR, UH, DISTRICT.

UH, ALSO WE WERE LOOKING IN THIS PARTICULAR CASE THIS YEAR, WE WERE ABLE, UH, EVALUATE THE FACT THAT WE'VE BEEN UTILIZING ONLY, UH, I THINK 750 OR 800,000, EXCUSE ME, AND, UH, REIMBURSEMENT FROM METRO, UH, FOR POSITIONS THAT WE USE.

AND THAT HAS NOT BEEN CHANGED IN RATIO OVER THE REVENUE WE'VE EXPERIENCED EXPERIENCED.

SO WE UPPED THAT THIS YEAR WITH THAT, WE WERE ABLE TO FUND, UH, ADDITIONAL INSPECTORS FOR, UH, THE STREETS AND OTHER, UH, INFRASTRUCTURE THAT ARE NEEDED WITH THE PROJECTS THAT ARE GOING ON.

SO, UH, THAT JUSTIFIED FOR THOSE.

AND THEN YOU MENTIONED THE FIRE PERSONNEL, UH, THAT IS INCLUDED IN HERE AS WELL.

SO TRYING TO USE DIFFERENT FUNDING SOURCES, AS WELL AS A MATRIX TO UNDERSTAND WHAT, UH, WHERE WE'RE SEEING THE GROWTH AND REQUIREMENTS AND WHERE WE ARE NEEDING PERSONNEL TO MEET THOSE DEMANDS.

I'VE ALWAYS BEEN A CITY OF MANY HATS, RIGHT? SHORT RATIO, A SMALL RATIO.

AND I JUST THINK IT'S TIME THAT WE MARTIN, ESPECIALLY YOU USE THE DIRECTOR TO START LOOKING AT DIFFERENT MODELS TO JUSTIFY HEAD COUNT.

RIGHT.

AND, UM, OKAY.

SO THAT WAS THAT QUESTION.

AND THEN, UH, COUNCIL MEMBER WILL RULE IS ON THAT.

YEAH, EXCUSE ME.

I THINK THAT IN LINE WITH WHAT MEDPRO TIMUR RUELAS IS TALKING ABOUT, WE HAD SOME PRETTY ROBUST DISCUSSION WITH THE LEAN SIX SIGMA PERSON THAT CAME BEFORE US.

I THINK THAT WHAT MAYOR PRO TEM A RULE IS TALKING ABOUT IS SOMETHING THAT NEEDS TO, YOU KNOW, I GUESS THERE NEEDS

[00:40:01]

CAUSE I KNOW THAT I HEAR OFTEN, OR I'VE HEARD OFTEN THAT MANY DEPARTMENTS SAY THAT THEY NEED MORE BODIES AND SOME, YOU KNOW, UH, FEEL LIKE MAYBE SOME DEPARTMENTS HAVE MORE, UH, THAN, THAN, THAN IS NEEDED.

SO, I MEAN, I THINK EVERYBODY FEELS LIKE THEY, THEY NEED MORE, UH, BUT WE ONLY HAVE SO MUCH MONEY TO PLAY WITH IF YOU WILL.

AND, AND I WANT TO MAKE SURE THAT WE, UM, YOU KNOW, TO MAYOR PROTEIN'S POINT ARE DOING A FULL ANALYSIS, DEFINITELY.

AND THAT LEAN SIX SIGMA PERSON SHOULD BE WHO YOU CAN, WHO FRIENDS CENTER SHOULD BE FRIENDS.

I MEAN, MY REPORT TOMORROW IS TO YOUR POINT, YOU'RE TALKING ABOUT ADDING POSITION AND COUNCIL MEMBER BONNIE'S TALKING ABOUT USING THE LEAN SIGMA, GOT A LEAN, ARE WE ASKING HIM TO ADD POSITION OR LEAN? WHAT ARE YOU ASKING? IT'S A HOLISTIC VIEW ON JUSTIFICATION FOR A POSITION.

SO A LEAN GUY CAN GO IN AND DETERMINE IF CODE IS, IS, IS LEAN NINE.

PEOPLE IS SUFFICIENT FOR THE STANDARD WORK THAT THAT DEPARTMENT, UH, YOU KNOW, HAS EVERY DAY.

SO YEAH, IT ALL COMES TOGETHER.

I THOUGHT TO YOUR POINT, YOU WERE ASKING ABOUT, WE NEED ADDITIONAL POSITIONS OR YOU'RE WANTING ADDITIONAL POSITIONS.

I DON'T SEE HOW THIS LEAN SIGMA FITS INTO ADDITIONAL POSITIONS.

WELL, I THINK WE ALL FEEL LIKE WE NEED MORE POSITIONS.

I CERTAINLY FEEL LIKE WE NEED MORE PEOPLE IN PERMITS AND BE HONEST, BUT YOU GOT TO GET PAST THE FEELING AND LOOK AT DATA, LEAN PROCESSES AND ALL THAT STUFF.

AND I DON'T KNOW THAT WE'RE DOING THAT.

UM, SO I THINK IT'S TIME.

I THINK IT'S ACTUALLY OVERDUE.

THE OTHER THING THAT WE HAD TO DO A STRAIGHT ALIGNMENT WITH YOUR STRATEGIC IDEAS, WHICH YOU HAVE BROUGHT FORWARD YOUR STRATEGIC PLAN THIS PAST SPRING, MAKE SURE WE'RE IN ALIGNMENT WITH THAT AND THAT THOSE RESOURCES ARE THERE PUSHING THOSE STRATEGIC IDEAS.

YES.

AND AT THE END OF THE DAY, I THINK WE ENDED UP GETTING A HAPPIER WORKFORCE, SO WE'RE NOT STRETCHED.

UM, SO I THINK THE OTHER THING THAT, UH, IS A PART OF THIS EQUATION IS THE UTILIZATION OF IT RESOURCES, SOFTWARE THAT CAN IN FACT MAKE US MORE EFFICIENT, UH, AND, UH, HOPEFULLY HOLD DOWN SOME OF THE NEEDS FOR ADDITIONAL, UH, MANPOWER.

AND I KNOW, UH, WE'VE GOT A FAIRLY ROBUST PROGRAM, UH, WITH, UH, OUR IT FOLKS TO, UH, TO MAKE SURE THAT, UH, WE TAKE ADVANTAGE OF ANYTHING THAT MAY BE OUT THERE THAT WILL ALLOW US TO, UH, UH, ALTHOUGH THERE WILL BE SOME DOLLARS, OBVIOUSLY ARE PROBABLY SPENT FAR THAT, UH, PARTICULAR SOFTWARE ARE, UH, ENHANCEMENT, BUT, UH, HOPEFULLY THAT WILL MORE THAN OFFSET THE, UH, THE NEED FOR ADDITIONAL, UH, INDIVIDUALS, UH, FOR A PARTICULAR FUNCTION.

SO I, I THINK AS LONG AS WE KEEP OUR, OUR EYE ON HOW WE CAN BEST USE IT TO OUR ADVANTAGE TO MAINTAIN AND STABILIZE OUR WORKFORCE, I THINK THAT'S IMPORTANT.

WE'VE HAD A GREAT EXAMPLE.

EXAMPLE OF THAT FARRO TONIGHT, WITH RESPECT TO THE POLICE DEPARTMENT, IT WILL REALLY CUT HOURS AS CAPTAIN WILLIAMS MENTIONED.

UH, BUT THAT'S JUST ONE EXAMPLE AND WE'LL CONTINUE TO LOOK FOR THOSE OPPORTUNITIES.

UM, RUSSELL, UM, DO YOU KNOW, WITHIN YOUR EXPERTISE, ANY OTHER WAY THAT YOU CAN PRETTY MUCH MEASURE THE NEEDS OF RESOURCES WITHIN EACH DEPARTMENT, ANY OTHER RESOURCES THAT WE HAVE AVAILABLE? NO, SIR.

WHAT I'M STATING IS SINCE WE HAVE A SHORTAGE IN DIFFERENT DEPARTMENTS, AS THE CONVERSATION IS, YOU KNOW, BEING SPOKEN ABOUT NOW, YOU HAVE A WAY TO DOCUMENT THAT OR RESEARCH THAT, TO SEE HOW WE CAN ACCOMMODATE THE NEEDS SINCE WE ARE GROWING WITHIN THE CITY.

BUT I THINK WHAT WAS MENTIONED EARLIER WAS THE, THE LEAN SIX SIGMA THAT WE ARE IN A PROCESS OF UTILIZING FOR ALL DEPARTMENTS TO SEE IF ADDITIONAL POSITIONS ARE NEEDED OR DO WE NEED TO CUT POSITIONS IN CERTAIN DEPARTMENTS? I'M ASKING IF YOU HAVE ANY ADDITIONAL IDEAS.

I HAVEN'T HEARD ANYTHING FROM YOU REGARDING, REGARDING ADDITIONAL POSITIONS.

QUESTION IS, DO YOU, AS THE HR DIRECTOR HAVE ANY ADDITIONAL IDEAS ON HOW WE CAN FIGURE OUT IF WE NEED MORE STAFF IN DIFFERENT DEPARTMENTS TO BETTER SERVICE OUR RESIDENTS? I THINK ONE OF THE TOOLS WE UTILIZE IS OUR OTHER BENCHMARK CITIES WITH SIMILAR POPULATIONS AND TO SEE EXACTLY THEIR STAFFING LEVELS, TO DETERMINE IF WE ARE UNDERSTAFFED OR OVERSTAFFED, DEPENDING UPON THOSE BENCHMARK CITIES.

BUT YES,

[00:45:01]

AND ESPECIALLY FROM OUR COMPREHENSIVE STUDY THAT WE HAVE USED AS WELL TO SEE EXACTLY WHAT THOSE NUMBERS COME IN.

BUT ALSO IF THOSE BENCHMARK CITIES, UH, HAVE MORE POSITIONS SPECIFICALLY FOR CERTAIN DEPARTMENTS BASED UPON, UH, THE HEAD COUNT THAT THEY HAVE IN THOSE DEPARTMENTS AND THE FUTURE, YOU PLAN TO WORK WITH OUR LEAN SIX SIGMA REPRESENTATIVE TO LET US KNOW THE MEAT.

OH YES.

OKAY.

I KNOW MAYOR PORTS, I'M ASKING VARIOUS QUESTIONS AND INTERIM CITY MANAGER BILL INTERVENE.

SO I WANTED TO HEAR DIRECTLY FROM YOU LAST QUESTION I BELIEVE, OR ARE WE STILL ANTICIPATING RETIREMENT AND THE CITY SECRETARY'S OFFICE? YES.

THERE IS A CURRENT RETIREMENT THAT WILL, UM, HAPPEN, UH, AT THE END OF THIS MONTH.

AND OUR PLAN FOR THAT IS BACK TO AWESOME.

I THINK I MAY HAVE MISSED THIS.

I THINK SHE ANSWERED, BUT I WASN'T SURE IF I HEARD IT CORRECTLY, BUT ON THE LEAN SIX SIGMA, ARE YOU WORKING IN COLLABORATION AND WHAT ARE THE PROCESSES TO DETERMINE YOUR STAFF FTE? WHAT WAS YOUR QUESTION AGAIN? EXCUSE ME TO HEAR IT.

MY QUESTION IS IF YOU WORK IN A COLLABORATION WITH THE LEAN SIX SIGMA, WHAT ARE THE PROCESSES THAT YOU'RE UTILIZING TO DETERMINE YOUR FTE? WELL, I THINK WHAT, UH, I THINK THAT IS, UH, G I THINK IT'S FIRST INITIATED THROUGH THE CITY MANAGERS, UH, DEPARTMENT, BUT WE, WE LOOK AT DIFFERENT DEPARTMENTS BASED UPON, UM, THE LEVEL OF SERVICE THAT IS ACTUALLY NECESSARY IN ORDER FOR THAT DEPARTMENT TO RUN SMOOTHLY.

SO, UM, I THINK WE'RE IN A PROCESS NOW OF LOOKING AT IT PRETTY MUCH EVERY DEPARTMENT, UM, BASED UPON THE, UH, THE NEED, THE LEVEL OF SERVICE AND THE STAFFING LEVELS TO SEE EXACTLY IF THERE IS A NEED FOR THAT DEPARTMENT TO HAVE MORE, UH, STAFFING LEVELS, THEN WHAT IS ACTUALLY, UH, THEY CURRENTLY HAVE ALREADY.

ROGER, CAN YOU ANSWER THAT QUESTION FOR ME? CAN YOU ANSWER THAT QUESTION FOR ME? JUST FOR CLARIFICATION, YOU WERE ASKING ABOUT THE LEAN SIX SIGMA POSITION ASSESSING THE DIFFERENT, UH, THE LINKS EXCEPTIONAL POSITION RIGHT NOW IS IN THE PROCESS OF LOOKING INTO ALL OF THE DIFFERENT DEPARTMENTS TO SEE IF WE'RE RUNNING EFFICIENT.

AND WHAT ARE YOUR PROCESSES? I'M SORRY, WHAT ARE YOUR PROCESS PROCESSES? THE PROCESS AS HE'LL GO IN, EVALUATE THE DEPARTMENT, I'LL COME IN BEHIND HIM AND THEN WE'LL MAKE THOSE DETERMINATIONS WITH HR AND CITY.

OKAY.

SO THE LIENS, EXCEPT WHEN YOU'RE DOING THE ASSESSMENT, DEATH AUDITING FOR THE DEPARTMENTS, OR IS HR DOING IT? HR.

OKAY.

GOT YOU.

THANK YOU.

I HAVE A QUESTION FOR, YES, SIR.

I WASN'T GOING TO SAY ANYTHING, BUT NOW I'M GOING TO SAY YES, SIR.

ARE YOU THIS LEAN SIX MONTH, SIX SIGMA GUY? NO, SIR.

WHAT IS YOUR ROLE? I AM CHIEF PERFORMANCE OFFICER WITH THE CITY PERFORMANCE OFFICER.

SO FOR YOU TO ANSWER THAT QUESTION, WHAT IS YOUR ROLE WITH LEAN SIX SIGMA DO WITH LEAN SIX.

SIGMA IS OUR LEAN SIX SIGMA COORDINATOR.

HE'LL GO, HE'LL EVALUATE ALL OF THE DIFFERENT DEPARTMENTS, THE DIFFERENT GAPS IN WHEN HE DOES HIS MEASUREMENTS, UM, ON HIS EVALUATION, I'LL COME BEHIND HIM.

WE WILL LIKE, UH, DEVELOPMENT SERVICES RIGHT NOW IS A GREAT EXAMPLE.

UNDERSTOOD.

ARE YOU IN A POSITION AND A CAPACITY TO ANSWER ANY QUESTION THAT HAS TO DO WITH LEAN SIGMA? THE PERSON THAT WE HAVE RIGHT NOW, THAT'S WORKING HERE.

OKAY.

SIT DOWN.

YES, SIR.

ANY OTHER QUESTIONS? MAY I JUST, FOR CLARITY, I MAY BE WRONG.

I THOUGHT THAT HE WAS HIRED AS A LITTLE STIGMA.

OKAY.