[00:00:04]
THERE IS A QUORUM[1. CALL TO ORDER ]
OF COUNCIL PRESENT.[2. Roll Call and Certification of a Quorum]
NUMBER THREE[3. PUBLIC COMMENTS]
ARE PUBLIC COMMENTS.DO WE HAVE ANYBODY? YOU DON'T HAVE AN ITEM NUMBER
[4. DISCUSSION/POSSIBLE ACTION]
BEFORE A DISCUSSION AND POSSIBLE ACTION FOR A PRESENTATION OF THE FISCAL YEAR 2023 BUDGET REVIEW.WE HAVE A PRESENTATION BY LENA FORTIS, MAYOR COUNCIL.
UM, AND THEN WE DON'T ALLOW MS. PORTERS TO TAKE IT OVER FROM WHEN I'M DONE.
THANK YOU, MARIN COUNCIL, WHAT I'M TELLING YOU TO PRESENT THE 2023, UM, BUDGET DURING THIS WORKSHOP, AS WE GATHERED THIS YEAR, EVERY YEAR TO DISCUSS THE MOST IMPORTANT POLICY DOCUMENTED IN THE CITY GOVERNMENT, THE BUDGET, WE ALWAYS CORRECT THE BUDGET OVER TO THE MOST IMPORTANT INVESTMENTS IN THE CITY GOES INTO PLANS, DOLLARS ATTACHED.
WE ARE HERE TODAY, SEEKING GUIDANCE, UM, AND MAKING SURE THAT WE ARE ALIGNING YOUR PRIORITIES AND GOALS WITH THIS NEW BUDGET, 2023.
UM, AS WE ARE TOGETHER, I WOULD LIKE TO THANK THE WHOLE ENTIRE STAFF.
UM, THEY, THE ONES WHO ACTUALLY CREATED THIS BUDGET, NOT ONLY LEADERSHIP, BUT FOR FRONTLINE INDIVIDUALS, UM, THEY WORKED 24 HOURS, SEVEN DAYS A WEEK, 365 DAYS.
UM, THEY KEEP THE WHOLE ENTIRE CITY, UM, FUNCTIONING AND THRIVING EVERY DAY, UM, NOR SUPPORTING THING I WOULD LIKE TO ALSO, UM, THANKS TO THE TEAM.
UH, MOST IMPORTANTLY, UH, MS. ELENA CORTEZ AND HER TEAM, THEY DID A GREAT JOB DURING THIS BUDGET, UM, TO GET US TO WHERE WE ARE TODAY.
A FEW THINGS I'M GONNA TALK ABOUT IS THE PRIORITIES.
UM, ANY LITTLE FUNNIES FURTHER, I WANT TO MAKE A STATEMENT.
UM, FOR A LOT OF MY AMOUNT OF LEADERSHIP THAT I'VE BEEN ON THIS COUNCIL, WE'VE ALWAYS BEEN PROVIDED WITH SUPPORTING DOCUMENTS PRIOR TO THE MEETING.
AND I CAN'T SPEAK FOR ALL OF MY COLLEAGUES, BUT I'LL ALWAYS LIKE TO THROW MYSELF HOME CAUSE ONE'S GOING TO BE PRESENTED.
AND SO I DON'T KNOW IF YOU GUYS HAVE PLANS TO PLANS TO ACTUALLY CHANGE THAT FOR TOMORROW, BUT I THINK IT'S REALLY UNCLEAR FOR ME TO MAKE ANY FINANCIAL DECISIONS BASED OFF A POWERPOINT THAT'S BEING PRESENTED TODAY.
THIS IS ACTUALLY NOT FOR DECISIONS.
THIS IS JUST GUIDANCE, LITERALLY.
I MEAN, DECISIONS OR WHATNOT, BUT JUST BEING COMPLETELY INFORMED.
SO PRIOR TO TODAY, EVERY YEAR WE'VE HAD SUPPORTING DOCUMENTS THAT WOULD BE IN LINE WITH THE POWERPOINT.
IT'S BEEN PUSHED BACK TO JULY THIS YEAR FOR THE WORKSHOPS.
WE JUST DO A POWERPOINT PRESENTATION IN AUGUST.
WE PRESENT THE PROPOSED BUDGET, YOU HAD THE PROPOSAL AND EVERYTHING AHEAD OF TIME.
AND THAT'S WHEN YOU HAVE A FULL MONTH BEFORE MAKING ANY DECISIONS.
SO TONIGHT IS JUST ABOUT US PRESENTING ME WHERE WE'RE AT RIGHT NOW, WHAT WE HAVE RECEIVED.
AND ONCE WE TALK ABOUT SOME OF THE THINGS THAT PEOPLE ARE, UH, OR DIFFERENT DEPARTMENTS ARE REQUESTING, YOU CAN PROVIDE US FOR FEEDBACK.
SO TONIGHT IS JUST TO GET FEEDBACK ON WHERE WE'RE AT, BUT THERE'S NO DECISIONS TO BE MADE TONIGHT.
THERE'LL BE MULTIPLE PRESENTATIONS IN THE FUTURE, BEGINNING IN AUGUST.
WE'RE SAYING THAT WE'VE NEVER DONE THAT, WHICH I HAVE A DIFFERENT MEMORY.
I JUST THINK MOVING FORWARD, WE SHOULD HAVE SOMETHING OTHER THAN THESE COUPLE OF POINTS THAT WE HAVE HERE TO UNDERSTAND.
WELL, WE'RE GOING TO TALK ABOUT THE PR PRIORITIES.
I'M GOING TO TALK ABOUT A FEW OF THEM.
WE CAN TALK ABOUT THE ONES THAT MS. PORTERS IS GOING TO REVIEW WHAT YOU'RE DOING AS BUDGET PROCESS.
UM, THE FIRST ONE WE'RE GONNA TALK ABOUT THE ORDINANCE.
UM, MS. ROAD IS GOING TO, UM, PUT IN THE BUDGET AND WE ARE LOOKING AT GOING HERE TO THE PROGRAM FOR MANY CODE TO EVALUATE THE ORGANS AND CODES.
UM, ALSO WE LOOKING AT DEVELOPMENT SERVICES, UH, WE SO FAR HIRED A CONTRACTOR TO COME IN TO ANALYZE, UM, BEST BUSINESS PRACTICES.
ALSO PUTTING A PLAN IN PLACE FOR ACTIONS AND ALSO HIRING, UM, WHERE WE NEED TO HIRE FOR INDIVIDUALS.
UM, THE NEXT THING WE WERE LOOKING AT IS MORALE.
UM, MS. PORTERS IS GOING TO TALK ABOUT THAT AS WELL.
SO IF WE CAN CONTINUE TO HAVE MORALE WITHIN THE ORGANIZATION, WE ARE PROVIDING TRAINING, ENCOURAGING PEOPLE TO GO TO WORKSHOPS AND ALSO TO ORGANIZATION CONFERENCES, UM, AND ALSO LOOKING AT SALARY.
[00:05:01]
UM, AND ALSO, UM, YOU GONNA SEE THE IMPACT IN OUR BUDGET FROM THE HOMESTEAD EXEMPTION THAT YOU APPROVE, UM, THE FIRST TIME THIS YEAR OR THE LIFE OF THE HISTORY OF MISSOURI CITY.UM, AND THEN FROM THERE, UM, TURN IT OVER TO MS. PORTER'S THANK YOU.
GOOD EVENING, MAYOR AND CITY COUNCIL.
SO TONIGHT WE'RE GOING TO PROVIDE AN OVERVIEW OF WHERE WE'RE AT AS OF TODAY, WHEN IT COMES TO BUDGET DEVELOPMENT, ALL OF THE FIGURES ARE SUBJECT TO CHANGE.
OF COURSE, THE REVENUE IS SUBJECT TO CHANGE BECAUSE WE DON'T HAVE OUR CERTIFIED PROPERTY TAX VALUES.
UM, AND AS FAR AS THE EXPENDITURES, UH, ONCE WE HAVE YOUR FEEDBACK, THE NUMBERS CAN ALSO CHANGE.
WE'LL SHOW YOU TONIGHT WHAT WE HAVE AS THE BASE BUDGET FOR EACH DEPARTMENT.
AND WE'LL ALSO SHOW YOU ALL OF THE SUPPLEMENTAL REQUESTS.
THE SUPPLEMENTAL REQUESTS ARE IN THREE DIFFERENT CATEGORIES.
THERE'S ONE, THAT'S ONGOING COMMITMENT, WHICH IS SOMETHING THAT YOU MAY HAVE ALREADY DECIDED UPON AS A COUNCIL.
AND IT'S JUST, UH, AN EXPENSE THAT WAS ADDED THIS YEAR THAT WILL CARRY FORWARD TO NEXT YEAR.
WE HAVE RECURRING, WHICH IS A NEW REQUEST FOR RECURRING EXPENDITURES THAT WILL REQUIRE ONGOING REVENUE.
AND THEN WE HAVE ONE TIME REQUESTS WHERE WE CAN EITHER USE ONGOING REVENUE OR FUND BALANCE TO BE ABLE TO FIND THESE ITEMS. SO BEFORE GOING INTO THE DETAIL FOR ALL OF THE DEPARTMENTS OF WHICH I WILL BE PRESENTING, UM, I WANTED TO GIVE THE INFORMATION ON A GLOBAL SCALE WHEN IT COMES TO THE GENERAL FUND FOR FISCAL YEAR 2022, OUR REVISED BUDGET, WHICH INCLUDES OTHER ACTIONS THAT WE'RE TAKING DURING THE YEAR, SINCE THE ADOPTION OF THE ORIGINAL BUDGET.
UM, OUR REVENUE IS THAT APPROXIMATELY 61.3 MILLION.
THE ESTIMATES FOR NEXT FISCAL YEAR ARE AT 68.2 MILLION.
THE MAJORITY OF THIS INCREASE IS DUE TO PROPERTY TAXES.
THE ASSUMPTION THAT WE'VE USED FOR PROPERTY TAXES IS THE CURRENT PROPERTY TAX RATE OF 0.5 7 8 0 3 5 AND A 97% COLLECTION RATE IN FISCAL YEAR 2022.
WE USED A 98% COLLECTION RATE.
AND CURRENTLY WE'RE AT ABOUT 98% OF THE 98% COLLECTION RATE.
SO WE WANT TO BRING IT BACK TO 97%.
AGAIN, WE USE THE PRELIMINARY VALUES.
SO ONCE WE RECEIVED THE CERTIFIES, WHICH WILL INCLUDE ALL OF THE EXEMPTIONS THAT WERE APPROVED BY COUNCIL, INCLUDING THE NEW RESIDENTS, HOMESTEAD EXEMPTION, AND THE INCREASES TO THE 65 OR OLDER AND DISABILITY THAT WILL BE INCLUDED IN THE CERTIFIED NUMBERS THAT WE HAVE AND THE, UH, ESTIMATES WILL CHANGE, BUT WE HAVE ALREADY ACCOUNTED FOR WHAT WE BELIEVE WILL BE THE IMPACT IN THESE NUMBERS FOR PROPERTY TAXES, THE EXPENDITURES FOR THIS CURRENT FISCAL YEAR, THE REVISED BUDGET IS APPROXIMATELY 70.4 MILLION.
THE REVISE WELL, THE PROPOSED BUDGET FOR NEXT YEAR IS 62.5, WHICH IS A SIGNIFICANT REDUCTION.
AND THIS IS BECAUSE WE BUDGETED A LOT OF ONE-TIME EXPENDITURES AND INCLUDED IN OUR REVISED BUDGET OR ALSO CARRY FORWARD BUDGET.
SO IF THERE WERE ANY PURCHASE ORDERS, UM, OR CONTRACTS THAT WERE OBLIGATED IN THE PRIOR FISCAL YEAR, BUT IT WAS NOT SPENT THAT CARRIES OVER TO THE NEXT YEAR, ALONG WITH THE BUDGET THAT WAS FOR THAT ITEM.
SO AS YOU'LL SEE, WE HAVE A REDUCTION OF 11%, BUT THAT'S BECAUSE OF THE ONE-TIME ITEMS THAT WERE IN THEIR PERSONNEL COSTS.
YOU'LL SEE, IT'S THE REDUCTION.
UM, AND THIS IS BECAUSE LAST YEAR WE HAD A ONE-TIME $500,000 CONTRIBUTION INTO TLRS TO BRING DOWN OUR UNFUNDED LIABILITIES.
WE ALSO HAVE A DECREASE IN OVERTIME, AND THEN WE HAVE SOME STAFF CHANGES.
SO WHEN THOSE VACANCIES, UM, THE POSITIONS ARE BUDGETED AT THE MID POINT.
AND SO IT COULD BE THAT SOMEONE THAT VACATED A POSITION WAS BEING PAID MORE MONEY.
WE ALSO, WHEN WE BUDGET FOR VACANT POSITIONS, WE, UH, BUDGET AT THE HIGHEST HEALTH INSURANCE RATE.
AND SO IT'S POSSIBLE THAT LAST YEAR WE HAD VACANCIES WHERE THE HEALTH INSURANCE WAS BUDGETED HIGHER AND THEY CAME ON AND MAYBE THEY HAD A SINGLE RATE.
UM, SO PERSONNEL EXPENSES, WE DO HAVE THAT LOWER NOW, UH, LET'S SEE, TALKED ABOUT THAT.
UM, CURRENTLY, YOU KNOW, I WAS TALKING ABOUT VACANCIES THERE'S 45 VACANT FULL-TIME AND 15 VACANT PART-TIME.
SO THE TOTAL AMOUNT OF ONE-TIME EXPENDITURES THAT WERE REMOVED FROM THE FISCAL YEAR 22 TO 2023 BUDGET, IT'S APPROXIMATELY 8.5 MILLION.
AND THE AMOUNT OF CARRY FORWARD THAT YOU DON'T SEE IN THIS BUDGET IS 1.4 MILLION.
AND SO WITHIN OUR CHARTER, IT STATES THAT, UM, CERTAIN PROJECTS AND CERTAIN ENCUMBRANCES WERE ROLL FORWARD.
SO YOU DON'T SEE THAT IN THE 2023 BUDGET, BUT ONCE THE YEAR CLOSES, THE BUDGET WILL INCREASE FOR ANY PURCHASE ORDERS THAT ARE OUTSTANDING.
[00:10:01]
IN THE REVISED BUDGET HERE, SUPPLEMENTAL REQUEST.SO WE WILL GO OVER THE SUPPLEMENTAL REQUEST IN DETAIL AT THE DEPARTMENT LEVEL.
AND I HAD MENTIONED THE THREE DIFFERENT CATEGORIES.
YOU SEE THEM HERE, THERE ARE SOME SUPPLEMENTAL REQUESTS THAT ARE OFFSET BY OTHER RESOURCES, SUCH AS REVENUE.
SO FOR ONGOING COMMITMENTS, WE HAVE NET OF REVENUE, $519,733 IN, UM, REQUESTS FOR RECURRING.
WE HAVE ALMOST $9.5 MILLION WITH A SIGNIFICANT AMOUNT BEING IN PERSONNEL.
AND IN CONTRACTUAL SERVICES, ONE TIME WE HAVE ALMOST 11.3 MILLION WITH THE MAJORITY BEING IN CAPITAL OUTLAY, CAPITAL OUTLAY SUPPLIES AND CONTRACTUAL SERVICES.
SO A TOTAL AMOUNT OF REQUESTS THAT WE'RE WORKING WITH IS $21.4 MILLION, WHICH IS APPROXIMATELY 30% OF OUR BASE BUDGET.
AND THAT INFORMATION DID NOT INCLUDE THE, UH, PIG THAT WAS, BUT YOU WILL SEE THAT ON A SEPARATE SLIDE.
SO AT THIS TIME I'LL GET INTO THE DEPARTMENTS.
SO WE'LL HAVE THE DEPARTMENT GENERAL FUND INFORMATION.
AND IF THE DEPARTMENT IS RESPONSIBLE FOR A SPECIAL REVENUE FUND, YOU'LL SEE THAT, UM, AFTER YOU SEE THE GENERAL FUND INFORMATION AND FOR EACH DEPARTMENT, WE'RE GOING TO GO OVER THEIR MISSION, WE'LL HAVE THEIR VISION DISPLAY.
I WON'T READ EVERYTHING, BUT I WILL BE READING SOME INFORMATION ON THE SLIDES, SOME ACCOMPLISHMENTS AND THEIR GOALS FOR NEXT YEAR BEFORE GOING INTO THE NUMBER OF FTE AND, UH, THEIR BASE BUDGET VERSUS LAST YEAR.
AND THEN THEIR SUPPLEMENTALS CITY COUNCIL, UH, THE BASE BUDGET IS 135,000 7, 27.
UH, THERE WAS A REDUCTION IN PERSONNEL COSTS BASED ON WORKER'S COMP RATE CHANGES.
AND THEN THE OTHER EXPENDITURES IS DUE TO AN INCREASE IN PROPERTY LIABILITY INSURANCE.
THERE'S NO OTHER CHANGES TO THE CITY COUNCIL BUDGET.
SO WE JUST HAVE THIS ONE SLIDE.
UM, THE BASE BUDGET IS 1 35, 7 27, AS IT STANDS NOW, NOT GETTING INTO THE CITY MANAGER'S BUDGET.
SO THE CITY MANAGER'S, UH, MISSION IS TO LEAD THE CITY AND ACHIEVING THE SHARED MISSION AND TO DELIVER OUTSTANDING CUSTOMER SERVICE TO ALL MEMBERS OF THE COMMUNITY.
SOME OF THE ACCOMPLISHMENTS FOR THIS CURRENT FISCAL YEAR IT'S REVIEWED AND UPDATED THE STRATEGIC PLAN REORGANIZE AND ALIGNED DEPARTMENTS TO MEET THE CITY STRATEGIC GOAL AND CITY GROWTH AND BEAUTIFICATION OF TEXAS PARKWAY, CARTWRIGHT CORRIDORS, INCLUDING NEW MONUMENTS, REDESIGNS SCIENCE, AND LANDSCAPING.
THE GOALS FOR NEXT YEAR IS TO CONTINUE TO ENHANCE, UM, THE OPERATIONS OF CIVIL SERVICE, UH, CONTINUE PURSUING ECONOMIC DEVELOPMENT INITIATIVES THROUGHOUT THE CITY WITH EMPHASIS ON TEXAS PARKWAY AND CARTWRIGHT ROAD CONDUCT A SALARY SURVEY, AS IT RELATES TO CIVIL SERVICE AND NON SILVER SERVICE IMPLEMENTATION OF AN IMPROVED PROCESS FOR COUNCIL REQUEST AND IMPLEMENTING A STRATEGIC PLANNING AND PERFORMANCE TRACKING SOLUTION.
SO THE CITY MANAGER'S BUDGET, UH, THERE IS AN INCREASE OF APPROXIMATELY $44,000.
THE DIFFERENCE IN PERSONNEL IS DUE TO THE TWO AND A HALF PERCENT SALARY INCREASE.
SO LAST YEAR WHEN WE BUDGET FOR THE INCREASES, WE PUT THEM IN NON-DEPARTMENTAL, THEY'RE NOT IN THE DEPARTMENT BUDGET, BUT AS YOU SEE HERE, UM, THE DIFFERENCE IS THAT THAT INCREASE IS ACCOUNTED FOR IN FISCAL YEAR 2023.
THERE WAS ALSO AN ORGANIZATIONAL CHANGE THAT INCREASED THE FTE BY ONE THAT WAS APPROVED LAST YEAR.
AND THERE'S OTHER, YOU KNOW, ONE TIME EXPENDITURES, A CARRY FOR THAT HAVE BEEN REMOVED FROM THE BUDGET.
AND SO TOTAL INCREASE IS APPROXIMATELY 44,000 WITH THE MAJORITY OF THAT BEING PERSONNEL COSTS.
THERE ARE SEVEN POSITIONS WITHIN THE CITY MANAGER'S OFFICE, AND THERE'S ONE SUPPLEMENTAL REQUEST.
AND THAT IS A TRAINING AND CONFERENCES AND AN INCREASE OF $16,800.
THE DEPARTMENT HAS A NEW EXECUTIVES.
UM, I MEAN, THERE WERE POSITIONS THAT WEREN'T IN THERE BEFORE, LIKE THE CHIEF OPERATING OFFICER.
AND, UM, SO THIS WOULD BE, UH, ADDITIONAL FUNDS AVAILABLE TO BE ABLE TO PROVIDE TRAINING AND CONFERENCES TO THOSE NEW INDIVIDUALS.
SO IF YOU WANT ME TO JUST ROLL FORWARD, I CAN ROLL FORWARD.
OR IF YOU WANT ME TO STOP AFTER DEPARTMENT FOR DISCUSSION, LET ME KNOW.
UM, ON PAGE 10, WE TALKED ABOUT DOING A SALARY SURVEY FOR CIVIL SERVICE.
UM, WHERE ARE WE AS FAR AS DOING SALARY SURVEY FOR THIS? SO WE HAVE CIVIL SERVICE AND NON SALE SERVICE.
SO CIVIL SERVICE WOULD BE ALSO BILLIONS, EVERYONE THAT'S NOT INCLUDED IN PUBLIC SAFETY.
SO IT WILL BE FOR THE ENTIRE CITY ALL POSITIONS.
SO MY QUESTION IS, UH, I KNOW THAT I'M LOOKING AT THE CITY MANAGER AUTHORIZED UP TO THE JOB.
I KNOW WE'VE NEVER RECEIVED AT LEAST I HAVEN'T RECEIVED ANY JOB DESCRIPTIONS
[00:15:01]
FOR ANY OF THESE POSITIONS, THOUGH, FOR ME TO UNDERSTAND BETTER WHAT WE'RE VOTING ON RELATIVE TO THESE POSITIONS, PARTICULARLY THIS CP STANDARDS OFFICER.WHAT IS THAT? THAT'S THE CHIEF PERFORMANCE OFFICER.
OH, SO AS NOW, NOW IT'S CALLED CHIEF STANDARDS.
THAT IS THE CLASSIFICATION THAT'S WITHIN OUR HR SYSTEM.
BUT I THINK THE WORKING TITLE WAS CHIEF PERFORMANCE OFFICER, BUT IT'S ALWAYS BEEN, I THINK IT'S ALWAYS BEEN CP STANDARDS OFFICE.
I'M NOT SURE IF THERE WAS A CHANGE IN THE TITLE IN THE SYSTEM, BUT THAT IS THAT WHAT THAT POSITION IS.
BUT SPECIFICALLY FOR THE DEPUTY CITY MANAGER, CHIEF INFORMATION OFFICER AND THE CHIEF OPERATIONS OFFICER AND THE CP STANDARDS OFFICER, I MEAN, IT WOULD BE HELPFUL TO GET A JOB DESCRIPTION TO KNOW EXACTLY, YOU KNOW, WHAT THESE INDIVIDUALS, ROLES AND RESPONSIBILITIES ARE.
AND LASTLY, ON THE CUSTOMER RELATIONS SPECIALIST AND YOU DESCRIBED THAT AS WELL, THAT IS THE PERSON THAT SITS IN CITY HALL IN THE FRONT OF THAT IS A KEY.
SO WHAT YOU'LL SEE IS THE OFFICIAL CLASS CLASSIFICATION.
I'M NOT SURE IF THEY'RE CALLED ANYTHING ELSE.
I JUST WANT A DAY-TO-DAY YEAH.
BEFORE WE MOVE FORWARD, CAN YOU, UM, REPEAT HIS QUESTION? I ONLY HEARD THE BEGINNING ABOUT WHAT WE'RE GOING TO DO WITH CIVIL SERVICE.
THE QUESTION WAS, UH, IF THE SALARY SURVEY WAS ONLY FOR CIVIL SERVICE, WHICH WOULD HAVE BEEN PUBLIC SAFETY, BUT IT'S ACTUALLY FOR ALL STAFF CIVIL SERVICE AND NON CIVIL SERVICE.
SO, UM, IS THERE A PROJECTION OF BRINGING THE PDS SALARY UP SO A HUNDRED PERCENT OR WILL THAT JUST BE TO SEE IF IT ACTUALLY NEED TO BE ASSESSED? SO IT'S MY UNDERSTANDING THAT WHAT WE'RE DOING IS A COMPLETE SALARY STUDY.
THE LAST TIME WE DID A SALARY STUDY, IT WAS AN UPDATE TO ONE THAT WAS DONE PREVIOUSLY, BUT, UM, THIS WILL BE A TOTALLY NEW ONE.
AND SO WE HAD A DIFFERENT, I GUESS, DIFFERENT BENCHMARKS THAT WE WERE LOOKING AT BEFORE.
AND IT'S POSSIBLE THAT THOSE BENCHMARKS WILL CHANGE TO BE OUR COMPETITORS AND NOT JUST, YOU KNOW, OTHER CITIES THAT MAY BE THE SAME SIZE, BUT WHO WOULD ACTUALLY BE LOOKING AT THE SAME APPLICANTS OR JOB POOL.
UM, I'M SURE THAT'S SOMETHING THAT, UM, AS FAR AS THE ENTIRE SCOPE, THAT'S SOMETHING THAT'S STILL UNDER DEVELOPMENT.
UM, WE WERE LOOKING TO SEE IF WE COULD PROBABLY START THE RFP PROCESS THIS YEAR, SO THAT IF THIS IS APPROVED OCTOBER ONE, WE CAN START THE, AND UM, SOME OF THE SUPPLEMENTALS, WE HAVE SET ASIDE MONEY TO BE ABLE TO USE, TO PAY FOR ADJUSTMENTS, TO SALARIES FROM THE SALARY SURVEY.
AND THAT INCLUDES PUBLIC SAFETY.
IF YOU CAN PROVIDE LIKE A CHART OF THE PERCENTAGES.
AND I ALSO WANT TO REITERATE THAT IF WE'RE GOING TO PROVIDE THESE SURVEYS, WE HAVE TO ACT UPON THEM PROBABLY A COUPLE OF YEARS LAST, MAYBE LAST YEAR WE DID THE SURVEY AND WE NEVER GAVE THE RAISES TO THOSE INDIVIDUALS WHO ARE DESERVING OF IT.
SO IT PRETTY MUCH DEFEAT THE PURPOSE OF ACTUALLY DOING IT IN A WASTE OF MONEY AND TIME.
IF WE'RE NOT GOING TO ACTUALLY ACT ON THOSE RAISES, THAT NEEDS TO BE UPGRADED.
SO I DIDN'T WANT THAT TO BE NOTED AND I WANT THAT TO BE A HIGH PRIORITY.
AND WHEN YOU MENTIONED CHARTER PERCENTAGES, LIKE THE PERCENTAGES THAT WE COULD LOOK AT AS FAR AS WHERE WE ARE, AS FAR AS COMPETITION WITH OTHER CITIES, CORRECT.
UM, NOT EVEN CITIES, BUT CITIES.
AND I DON'T KNOW, SHE MENTIONED THAT CHIEF BEARS, I MENTIONED THAT WE WERE POTENTIALLY THE LOWEST IN THE REGION.
SO IF YOU CAN KIND OF ASSESS THAT AND JUST PROVIDE THAT FEEDBACK.
SO WE CAN JUST KIND OF COMPARE AND CONTRAST AND JUST HAVE AN UNDERSTANDING OF WHERE WE ARE, ELENA, MY QUESTION UNDER THE CITY MANAGER, BUDGET SUMMARY, PAGE 11, CAN YOU HELP ME UNDERSTAND WHAT IS ITEM 53, BUT PROFESSIONAL CONTRACTUAL SERVICES? WHY WAS THERE A SIGNIFICANT DECREASE AND THEN ITEM 56? WHAT IS THE HUNDRED AND 43,000 GOING TO BE USED FOR OTHER EXPENDITURES? OKAY.
SO THE WAY THAT WE HAVE THIS ROLLED UP, WE HAVE IT ROLLED UP IN OBJECT CLASSES.
SO IF AN ACCOUNT NUMBER IN OUR SYSTEM AND OUR BUDGETING SYSTEM OR ACCOUNTING SYSTEM BEGINS WITH, UM, TWO DIGITS, YOU KNOW, THAT IT'S FOR THAT SORT OF EXPENDITURE.
SO 51 IS PERSONNEL BE SALARY BENEFITS AND EVERYTHING.
UM, SUPPLIES, A LOT OF DIFFERENT ACCOUNT NUMBERS IN THERE.
53 WOULD BE CONTRACTUAL SERVICES.
WE HAVE SPECIFIC ACCOUNTS LIKE FOR,
[00:20:01]
UM, THE APPRAISAL DISTRICT CONTRACT, WE HAVE AUDITING SERVICES.SO IT'S THERE'S ACCOUNT NUMBERS THAT ARE DESCRIPTIVE OF THE TYPE OF CONTRACT OR SERVICES THAT WE'RE USING, BUT IT'S ALL ROLLED UP INTO, UH, THE OBJECT CLASS FOR PRESENTATION.
UM, WHEN WE DO PROVIDE THE PROPOSAL BUDGET, YOU'LL BE ABLE TO SEE ALL OF THE LINE ITEMS. WE ACTUALLY HAVE THE PROPOSED BUDGET ONLINE, WHERE IF, YOU KNOW, YOU WANTED TO GO IN AND LOOK, YOU CAN SEE WHERE WE'RE AT AS FAR AS, UH, THE ORIGINAL BUDGET FOR THIS YEAR TO SEE THE ACCOUNTS.
UM, AS FAR AS THE 143,000
AND ALSO TRAINING AND TRAVEL
SO IT DOESN'T INCLUDE ANY REQUESTS FOR 2023.
SO ALL THE INCREASES WERE IMPROVED, WERE APPROVED WITH THE LAST BUDGET.
THIS POSITION WAS THE CUSTOMER RELATIONS SPECIALIST.
UH, THIS POSITION USED TO BE IN COMMUNICATIONS.
AND SO IT MOVED FROM COMMUNICATIONS TO THE CITY MANAGER'S OFFICE DURING FISCAL YEAR 2022.
I DO HAVE A COUPLE OF QUESTIONS WHEN WE DO A SALARY SURVEY.
UH, WHAT DEPARTMENT DOES THAT? THAT IS LED BY THE, I BELIEVE BY THE HUMAN RESOURCES DEPARTMENT.
I'M NOT SURE IF THE LAST ONE WAS LED BY HR OR THE CITY MANAGER'S OFFICE UNDER, UM, THE ASSISTANT CITY MANAGER, BUT IT WAS LED BY THE CITY'S CITY MANAGER'S OFFICE, NOT HR LAST YEAR.
SO MY QUESTION IS, SO WHEN THOSE SURVEYS COME BACK WITH INCREASE FOR CERTAIN DEPARTMENTS, AND I WOULD ASSUME THAT THESE ARE BEING, UH, THE SURVEYS ARE BEING PUT IN BY EMPLOYEES, CORRECT? UH, THEY, I DON'T KNOW IF MARTIN WOULD LIKE TO COME TO SPEAK MORE SPECIFIC TO IT, BUT I KNOW THAT WE GIVE THEM A JOB DESCRIPTIONS.
AND I KNOW THAT, UM, WITHIN THE PROCESS, SOMETIMES THE EMPLOYEES WILL PUT DOWN ALL OF THE TASKS THAT THEY DO JUST IN CASE IT'S NOT REPRESENTED IN THEIR JOB DESCRIPTION ADEQUATELY.
AND THEN THAT'S, WHAT'S REVIEWED, BUT I'LL LET HIM SPEAK TO THAT.
WHAT WAS YOUR QUESTION AGAIN? MARRIED? MY QUESTION IS WHO CONDUCTS THE SALARY SURVEY? THAT WAS OUR OFFICE IN CONJUNCTION WITH THE CITY MANAGER'S OFFICE.
AND WHO, WHO PARTICIPATE OR WHO TAKES A SURFACE? WHO TAKES THE SURVEY? IS IT ME OR IS IT NO, NO, NO.
WE PROVIDE THEM, THEY GIVE US, UH, THE, UH, THE FIRM THAT ACTUALLY DID THE LAST SURVEY, UH, PROVIDED US WITH A, UM, GUIDELINES, UM, TO PRESENT BACK TO THEM ON OUR SALARIES, OUR POSITIONS THAT THEY'RE WANTING TO LOOK TO BENCHMARK.
AND THEN THOSE POSITIONS WERE SENT OUT TO OTHER CITIES TO SEE SIMILAR POSITIONS AND SIMILAR SALARIES, JOB RESPONSIBILITIES, AND THEY WERE MASHED UP AGAINST THEM.
ONE, ONE MORE QUESTION FOR YOU.
SO WHEN THE SURVEYS DO COME BACK LIKELIHOOD THAT IT CAN SHOW A DEPARTMENT OR A JOB CLASSIFICATION IS LOWER IN PAY THAN OTHER COMPARABLE CITIES, CORRECT? CORRECT.
SO DO YOU TAKE THAT INFORMATION TO THE CITY MANAGER AND THE CITY MANAGER BRINGS THAT TO COUNCIL FOR RECOMMENDATION ATLANTA.
THIS COULD BE TO YOU TO ALSO IF WE'RE IN THE MIDDLE OF THE BUDGET.
SO HOW DOES THAT GET FILLED OR HOW DOES THAT GET ACCLIMATED IS WHAT I MEAN? OKAY.
SO THE SALARY SURVEY WOULD BE PRESENTED TO THE COUNCIL AND THERE WOULD BE A RECOMMENDATION BY THE CITY MANAGER ON HOW TO IMPLEMENT, UM, THE, YOU KNOW, THE RESULTS OF THE SALARY SURVEY AND WHAT WE HAVE AND THIS BUDGET.
UM, AS OF TODAY, WE HAVE AN AMOUNT OF MONEY SET ASIDE TO BE ABLE TO IMPLEMENT CHANGES.
SO WE WOULD HAVE TO WRITE IF COULD COME BACK SAYING THAT, RIGHT, WE NEED AN ADJUSTMENT IN XYZ AREAS.
SO YOU ARE PUTTING, OR YOU'RE ALLOCATING MONEY ONTO THE SIDE, IN THIS BUDGET, JUST
[00:25:01]
IN CASE IF THOSE SALARIES DO COME BACK, THAT WE HAVE THE MONEY TO FUND IT, RATHER THAN COMING BACK INTO COUNCIL AS AN AMENDMENT AND ASKING FOR MORE MONEY OR ASKING TO FILL THIS SPOT.SO THE MONEY IS SET ASIDE AND NON DEPARTMENTAL.
AND SO WE WOULD STILL COME TO YOU WITH A BUDGET AMENDMENT TO PLACE THE MONEY INTO THE DEPARTMENTS, BUT WE WOULDN'T BE REQUESTING AN ADDITIONAL APPROPRIATION UNLESS IT COMES OUT HIGHER THAN WHAT WE HAVE SET ASIDE, WHICH I THINK IT'S A PRETTY HEALTHY AMOUNT THAT'S THAT'S IN THERE.
SINCE YOU'RE ON THIS TOPIC AND SINCE A COUPLE OF QUESTIONS WAS TALKED ABOUT, CORRECT ME.
SO I UNDERSTAND EVERY YEAR A CIVIL SERVICE GETS PAID INCREASED, CORRECT? THAT IS CORRECT EVERY YEAR.
AND WHAT IS THAT AMOUNT EQUATES TO WHEN I SAY AMOUNT OF TIME, WHY IS IT 2% IS A 1%, IS IT 5%? UM, FOR MOST POSITIONS IT'S TWO AND A HALF PERCENT.
I BELIEVE FOR THE, UH, DEPUTY CHIEF IS 3%.
SO REGARDLESS OF WHAT HAPPENS, THOSE CIVIL SERVICES WILL INCREASE EVERY YEAR THERE FOR THIS BUDGET.
THEY'RE GETTING AN INCREASE OCTOBER ONE, THEY GET AN INCREASE EVERY OCTOBER ONE, RIGHT? SO THEY WILL HAVE A RAISE PRIOR TO THE SALARY SURVEY BEING COMPLETE.
RIGHT NOW, MY QUESTION TO YOU, JOYCE IS WHEN WE DISCUSS THIS ITEM IN LENGTH, THERE WAS A DISCUSSION THAT IT IS AGAIN, UP TO CITY COUNCIL TO APPROVE THE YEARLY OR YEARLY, UM, THE INCREASE FOR STEP, RIGHT.
OR WE CAN STOP STEP AT ANY TIME.
SO EVEN THOUGH SHE'S BUDGETING IT, BUT WE CAN STOP IT AT ANY TIME, IF WE FEEL LIKE, YOU KNOW, WE'RE TRIPLING DOWN ON MONEY OR, OR WHATEVER THE CASE MAY BE, THAT WE CAN'T CONTINUE ANYMORE OR WHATEVER, WHAT HAVE YOU, BUT TECHNICALLY THE CONSOLE DOESN'T STOP IT.
NOW MY LAST QUESTION, WHAT IS THE PLAN FOR CITY? DO WE HAVE ANY PLAN IN THERE FOR EVERYONE ELSE OTHER THAN CIVIL SERVICE? WE DO HAVE 3%, A 3% INCREASE SET ASIDE.
WE ALSO HAVE A 3%, ONE TIME INCREASE THAT'S IN HERE, AS WELL AS THE FUNDING OF THE RESULTS OF THE SALARY SURVEY.
SO IN 2023, IN OTHER WORDS, YES, IN 2023, HIS BUDGET IS ALREADY ALLOCATED FOR OF COURSE CIVIL SERVICE, BUT EVERYONE ELSE ALSO TO RECEIVE A 3% CORRECT, THE 3% FOR EVERYONE ELSE'S IN THE SUPPLEMENTAL REQUEST.
YOU KNOW, WHAT WAS THIS OTHER ADDITIONAL 3% THAT YOU'RE TALKING ABOUT AS A ONE-TIME? YEAH.
IF YOU LOOK AT, UH, THE COST OF LIVING, UH, CPI IT'S AROUND LIKE 10%, 8%.
SO, UM, 3% IS WHAT WE HAVE AS THE ONGOING COSTS.
UM, BUT WHAT IS IN THERE RIGHT NOW IS AN ADDITIONAL 3%, JUST AS A ONE-TIME JUST IN CASE, YOU KNOW, GAS PRICE HAS COME DOWN.
SOME OF THE COST OF LIVING COMES DOWN.
UM, AND SO THAT'S WHAT WE HAVE.
SO ALL OF THOSE WILL BE APPROVED BY CITY COUNCIL.
ALL OF THAT WILL BE IN THE PROPOSED BUDGET, SUBMITTED TO YOU ALL.
UM, AND YOU'LL BE ABLE TO MAKE WHATEVER CHANGES YOU WANT TO ANY EXPENDITURE THAT'S PRESENTED TO YOU WITHIN THE BUDGET, INCLUDING THAT.
THANK YOU BOTH JUST HYPOTHETICALLY, IF YOU WERE TO FIND OUT ALL THE DEPARTMENTS WERE NOT UP TO PAR, YOU SAY THE BALANCE THAT YOU WILL HAVE IS HEALTHY ENOUGH TO MAKE THOSE CHANGES FOR EVERYONE.
SO THE NUMBERS ARE SUBJECT TO CHANGE, UH, ESPECIALLY BASED, UH, THE PROPERTY TAX FIGURES COULD CHANGE, BUT I BELIEVE RIGHT NOW WE MIGHT HAVE 3 MILLION THAT SET ASIDE, WHICH IS ABOUT 10% OF OUR TOTAL PERSONNEL COSTS.
I DON'T LIKE WHEN WE HAVE DIFFERENT AMENDMENTS CONSTANTLY COMING UP.
I JUST WANT TO MAKE SURE THAT WE'RE PREPARING AHEAD OF TIME.
I, I BELIEVE THAT IT'S, I HOPE THE AMOUNT OF SUFFICIENT, I HAD A QUESTION, UM, YOU KNOW, IN LIEU TO THE QUESTIONS THAT WERE PREVIOUSLY ASKED AS IT RELATES TO THIS, THE LAST SALARY SURVEY THAT WAS DONE.
UM, WHEN THOSE, WHEN THAT INFORMATION CAME BACK TO COUNCIL AND WAS PRESENTED TO US, IT WAS RECOMMENDED THAT THESE PARTICULAR POSITIONS ALL ACROSS THE BOARD SHOULD RECEIVE A CERTAIN SALARY BASED OFF OF THEIR PARTICULAR POSITION, CORRECT? YES.
AND WHAT WERE POLICE AND FIRE INCLUDED IN THAT SALARY SERVICE EVERYONE'S INCLUDED IN THAT SPACE? SO PRIOR TO THE STEP PROGRAM WHERE THEY BROUGHT UP TO THAT SALARY LEVEL, THAT THE SALARY SURVEY STATED AFTER, YOU KNOW, I GUESS THEY LOOKED ACROSS THE REGION WAS A GALLAGHER, RIGHT? THAT, THAT THEY NEEDED TO
[00:30:01]
BE AT A CERTAIN LEVEL.DID, DID POLICE AND FIRE GET THEIR SALARIES ADJUSTED AS WELL, ALONG WITH EVERYONE ELSE, LOOKING AT THE CRITERIA THAT WAS USED, UM, WHICH I THINK WAS THE 50TH PERCENTILE, EVERYONE WAS WITHIN THE RANGE.
AND THOSE THAT WEREN'T WERE PUT INTO THE RANGE.
THERE WERE, I DON'T KNOW, MAYBE 11 POSITIONS THAT WERE NOT UP TO THE RANGE.
SO WE HAD TO BRING THEM, UH, UP SPECIFICALLY, LIKE WE HAD TO CHANGE EVERYTHING FOR THEM.
SO EVERYONE THAT, ACCORDING TO THE CRITERIA THAT WE USE WERE OUT OF RANGE OR BROUGHT INTO RANGE.
SO ARE WE OUT OF THE RANGE AS IT RELATES TO POLICE AND FIRE AT THIS POINT IN TIME IN 2022, OR IF WE'RE LOOKING AT THE RANGE THAT'S IN THE SALARY SURVEY AND WHAT WE WERE USING AT THAT POINT IN TIME, AT THAT POINT IN TIME, WE WERE WITHIN THE RANGE, BUT YOU HAVE TO REMEMBER THAT THERE COULD BE OTHER CITIES THAT MIGHT BE COM COMPETITOR CITIES THAT WEREN'T INCLUDED IN THAT SALARY SURVEY.
SO THAT'S WHY WE'RE GOING TO START FROM SCRATCH, POSSIBLY USE OUR COMPETITORS INSTEAD OF, YOU KNOW, SIMILAR SIZED CITIES THAT MIGHT BE IN A DIFFERENT REGION TO MAKE SURE THAT WHEN WE'RE LOOKING AT, UM, SALARIES WE'RE WITHIN RANGE.
AND THEN AGAIN, YOU KNOW, WE WERE LOOKING AT THE 50TH PERCENTILE IF THE GOAL IS TO BE 100 SO THAT WE CAN BE COMPETITIVE AND GET, YOU KNOW, MORE STAFF OR MORE PEOPLE INTERESTED IN OUR POSITIONS.
AND THAT'S WHAT WE CAN HAVE GALLAGHER LOOK AT.
UM, I KNOW I'M KIND OF TALKING FROM MARTIN, BUT, UM, WE PROVIDE THE GUIDANCE TO THEM WHEN THEY'RE LOOKING.
SO, WHATEVER IT IS THAT YOU ALL, IF YOU'RE, UM, PROVIDING INPUT ON WHAT YOU WANT TO SEE, WE CAN PROBABLY HAVE DIFFERENT SCENARIOS CURRENTLY WE, UM, HAVE, AND YOU'LL SEE IT LATER, ONLY $45,000 BUDGETED.
BUT IF WE WANT TO HAVE DIFFERENT SCENARIOS, I'M SURE IT'LL TAKE MORE TIME.
WE MIGHT NEED TO GET ADDITIONAL MONEY.
WE DO WANT TO MAKE SURE WE DO IT RIGHT, AND HOW EVERYONE WANTS IT.
SO, UM, WE'LL BE ABLE TO PROVIDE THEM THE DIRECTION ON HOW WE WANT THEM TO EVALUATE.
SO THE SALARY SURVEYS, JUST TO BE CLEAR IS GOING TO HELP US BETTER UNDERSTAND WHERE WE ARE BASED OFF OF OUR COMPETITORS, CITIES, ET CETERA.
BUT AS OF THE LAST SALARY SURVEY WE DID, BASED OFF WITH OUR FINDINGS, BRING EVERYBODY UP, INCLUDING POLICE AND FIVE.
THE OTHER QUESTION, I GUESS, A FOLLOWUP, JUST TO MAKE SURE I'M CLEAR AS MAYOR, AS THE STEP PROGRAM THAT WE'RE CURRENTLY IN EVERY YEAR, POLICE AND FIRE AUTOMATICALLY RECEIVE A TWO AND A HALF MINIMUM PERCENT RAISE, CORRECT? CORRECT.
I DON'T THINK THE IS, UM, MIRROR MIRROR, UM, PRO TAM DAMN GETTING THE 3% RAISES.
I'M NOT WHATEVER THE PERCENTAGE THAT THEY GIVE FOR A CIVIL SERVICE, I THINK IS MORE OF THE COMPETITIVENESS AND LOSING THEM TO OUR NEIGHBORING CITIES WITH THEIR, THEIR SALARY BASE.
SO EVEN THOUGH WE'RE GIVING THEM THESE SMALL AFFINITIVES IS STILL NOT ENOUGH TO RETRAIN THEM, HER, UM, CHIEF BEARS.
WELL, I MEAN, THAT'S WHY I ASKED THE QUESTION IN ADVANCE AS TO BASED OFF OF THE LAST SALARY SURVEY.
WE DID, WE HONORED, UH, BASED OFF OF WHAT OUR FINDINGS WERE, THE 50TH PERCENTILE.
WE MADE SURE THAT EVERYBODY ACROSS THE BOARD, INCLUDING POLICE AND FIRE WERE AT THAT LEVEL, THIS MOST RECENT ONE, I MEAN, NOT MOST RECENT ONE, THE ONE WE'RE ABOUT TO DO, UH, IS GOING TO BASED OFF HOWEVER WE PURSUE IT IS GOING TO HELP US BETTER UNDERSTAND WHERE WE ARE COMPETITIVELY SO WE CAN MAKE A, WELL, I KNOW I WILL BE ABLE TO MAKE A BETTER DECISION BASED OFF OF THE FINDINGS THAT WE GET BACK BASED OFF OF THE DATA.
THANK YOU FOR THAT CLARIFICATION.
I JUST WANT TO MAKE SURE WE ALL HAD A GREAT UNDERSTAND AND I'LL HATE FOR US TO KEEP COMING BACK.
AND WE STILL HAVE THE UNCERTAINTY OF THAT AT THE END OF THE DAY.
I MEAN, I BELIEVE ALL OF US HERE WANT TO MAKE SURE EVERYBODY'S TREATED FAIRLY AND THAT WE'RE DOING THE RIGHT THING FOR EVERYBODY, AND WE DON'T WANT TO LOSE GOOD PEOPLE, BUT AT THE SAME TIME, WE, I JUST WANTED TO MAKE SURE WE WEREN'T DOING ANYTHING, UH, YOU KNOW, DETRIMENTAL TO ANYONE.
BUT IT SOUNDS LIKE BASED OFF OF THE LAST SALARY SURVEY AND THE DATA WE WERE PRESENTED, WE DID EVERYTHING WE WERE SUPPOSED TO DO AS A COUNCIL TO HONOR THE AMOUNTS.
SO HOPEFULLY, YOU KNOW, BASED OFF OF THE, THE, THE FINDINGS WE GET ON THIS OTHER SALARY SURVEY, IT'LL HELP US BETTER UNDERSTAND WHAT WE NEED TO DO GOING FORWARD.
ALINA, CAN YOU CLARIFY SOMETHING FOR ME? UM, I WASN'T HERE FOR THE LAST SELLER SURVEY, BUT IS IT COORDINATED TO BE DONE RIGHT BEFORE BUDGET SEASON FOR THE CITY SO THAT THOSE, THAT DATA CAN BE UTILIZED FOR WHAT Y'ALL ARE DOING? SO IT'S, WE FIRST HAVE TO MAKE SURE WE APPROPRIATED.
SO SAY LIKE FOR FISCAL YEAR 20, 23, IT WILL BE DONE TO ENSURE THAT IF THERE'S ANY MOVEMENT THAT NEEDS TO BE MADE, IF IT'S NOT DONE IN FISCAL YEAR 2023, IT WILL BE IN FISCAL YEAR 2024.
SO IT WILL BE BEFORE THE 20, 24 A BUDGET SEASON, BUT WE DO HAVE MONEY
[00:35:01]
IN 2023 TO BE ABLE TO IMPLEMENT IT.IT'S JUST A MATTER OF HOW MUCH TIME IT TAKES TO GET THE SURVEY, IF THE CITIES ARE RESPONDING TIMELY.
UM, SO IT JUST DEPENDS ON HOW SOON WE CAN GET THE STUDY COMPLETE, BUT IT WOULD BE SOMETHING THAT'S DONE THIS YEAR.
AND WHEN WAS THIS LAST ONE DONE? I BELIEVE IT WAS DONE IN 2019 THAT HIM, SO HOW OFTEN ARE THEY DONE? IS IT DONE AN ANNUALLY OR IS IT DONE EVERY THREE YEARS? IT'S THE WISH OF THE COUNCIL? HOW OFTEN YOU WANT THE SURVEY COMPLETED AND DONE.
SO THE DATA THAT WE'RE, WHAT YOU GUYS ARE BASING YOUR BUDGET ON TO MY UNDERSTANDING IS BASED ON DATA FROM 2019 SALARY SURVEY OR NO, WE STARTED IT IN 2019 AND IT ENDED IN 2021.
SO IT'S STILL A COUPLE OF YEARS OLD.
WELL, THE RESULTS WERE FROM 2021.
AND WE'RE, WE'RE PLANNING FOR THE 2023 BUDGET.
SO HOW ACCURATE DO WE KNOW IF THIS DATA IS GOING TO REALLY BRING US WHERE WE NEED TO BE FOR THE 20, 23 BUDGET SINCE WE'RE USING? AND FOR ME, I'M TRYING TO UNDERSTAND WHERE IF IT STARTED IN 2019, IT ENDED IN 2021, BUT YET WE'RE IN 2022, WE HAD TO MAKE A LOT OF ADJUSTMENTS TO SALARIES.
UM, AND THEN WE'RE GOING INTO OUR 23 BUDGET, UM, TO MAKE SURE THAT STAFF SALARIES ARE ON PAR AND COMPETITIVE.
SO I WANT TO MAKE SURE THAT THE DATA THAT WE'RE USING IS PRETTY ACCURATE AND IT'S COMPARABLE.
LET ME GIVE YOU A LITTLE BIT OF BACKGROUND.
THE LAST SURVEY THAT WE, UH, UH, COMPLETED, WENT THROUGH, I THINK, TWO OR THREE CITY MANAGERS, WHICH THEY HAD DIFFERENT, UM, OBJECTIVES FOR THAT SURVEY.
AND THAT WAS THE, AND THEN ALSO, UM, THE REASON FOR THE DELAY WAS WE IMPLEMENTED CIVIL SERVICE THAT WE DID NOT HAVE WHEN WE FIRST STARTED THE SURVEY.
SO WE HAD TO GO BACK OUT AND DO SOME READJUSTMENTS BASED UPON THE, UH, THE PROGRAM THAT WE WERE ON, THE IMPLEMENT, WHICH WAS THE STEP PROGRAM.
SO THAT TOOK SOME TIME IN ADDITION TO WHAT WE WERE ALREADY, UM, TRYING TO COMPLETE IN THE SURVEY.
SO WE HAD TO GO BACK OUT, GATHER SOME MORE INFORMATION THAT TOOK SOME, SOME TIME AND DELAYS.
WE WERE TRYING TO FIGURE OUT WHAT, UH, CIVIL SERVICE PAY PLAN THAT WE WERE GOING TO IMPLEMENT, AND THAT TOOK SOME ADDITIONAL TIME.
THANK YOU FOR THAT BACKSTORY BECAUSE I'M TRYING TO UNDERSTAND, OKAY, WHY DID THIS TAKE TWO YEARS AND WHY ARE WE USING OLD DATA FOR SOMETHING THAT'S COMING UP NEXT YEAR? UM, IN 2023.
NOW, LET ME ASK YOU FROM YOUR EXPERT OPINION, HOW OFTEN SHOULD WE AS A CITY FOR THE CITY OF MISSOURI CITY, HOW OFTEN SHOULD WE DO THIS SALARY SURVEY? I THINK IT WOULD BE A GOOD PRACTICE EVERY TWO YEARS.
UH, THAT'S WHAT I'VE BEEN, UM, HEARING FROM OTHER CITIES THAT ARE IN OUR NEIGHBORHOOD.
THAT'S HOW OFTEN DID THEY DO THOSE, UH, SALARY SURVEYS? AND I THINK THIS ONE IS GOING TO BE A LITTLE BIT MORE COMPLETE OF A SURVEY, CAUSE WE'RE LOOKING TO ADD ADDITIONAL POSITIONS TO THE SURVEY TO TRY AND GIVE US A LITTLE BIT MORE IN DEPTH IDEA OF SALARIES AND POSITIONS, SO WE CAN TRY TO, UH, ADDRESS OTHER, UH, POSITIONS WITHIN THE CITY.
AND I APPRECIATE THAT CAUSE I WANT US TO NOT JUST HANDLE THE BUSINESS OF TODAY, BUT KIND OF THINK LONG-TERM WHERE OUR CITY IS GOING, HOW IT'S GROWING, USE THAT GROWTH TO DETERMINE WHAT OTHER POSITIONS THAT WE MAY HAVE TO OPEN UP DOWN THE LINE, AND THEN ALSO PREPARE THE BUDGET FOR THAT, WHICH IS TO COME SO THAT WE CAN NOT JUST BE SALARY COMPARABLE TO OTHER CITIES AND BE COMPETITIVE, BUT ALSO POSITION-WISE AND YOU KNOW, ABILITY TO BE ABLE TO, FOR PEOPLE TO BE ABLE TO MOVE UP AS WELL.
SO I'LL MOVE ON TO THE CITY SECRETARY.
UH, THE CITY SECRETARY, THEY RECORD ALL ACTIONS OF THE CITY COUNCIL.
THEY PROVIDE, UH, SAFEKEEPING AND RETRIEVAL OF ALL OFFICIAL DOCUMENTS.
THEY ADMINISTER CITY ELECTIONS AND FULFILL PUBLIC INFORMATION REQUESTS.
THE ACCOMPLISHMENTS FOR THIS CURRENT YEAR, THEY IMPLEMENTED I COMPAS, WHICH IS A MODULE THAT MANAGES THE AGENDA PROCESS.
UH, THEY RECORDED AND MAINTAINED ALL CITY COUNCIL ACTIONS ACCURATELY AND IN A TIMELY MANNER IMPLEMENTED AUTOMATION OF A SOFTWARE FOR ALCOHOLIC BEVERAGE PERMITS, WHICH ENHANCES THE PAYMENT PROCESS, ADMINISTER THE DEPARTMENTS BUDGET EFFICIENTLY COORDINATED WITH THE, WITH FORT BEND COUNTY AND HARRIS COUNTY TO CONDUCT A NOVEMBER, 2020 ELECTION, 2021 ELECTION.
AND FOR NEXT FISCAL YEAR, THEIR GOALS INCLUDE CONDUCTING QUARTERLY TRAINING SESSIONS RELATING TO ICAMPUS THE PUBLIC INFORMATION AFTER RECORDS MANAGEMENT, UH, IMPLEMENT A PUBLIC INFORMATION REQUEST SOFTWARE, REORGANIZE THE DEPARTMENT TO INCREASE EFFICIENCY AND PRODUCTIVE PRODUCTIVITY,
[00:40:01]
UH, RE ORGANIZE THE PROCEDURES TO PROCESS PEDDLER, PERMITS, AND IMPLEMENT A SOFTWARE SOLUTION TO INCREASE PRODUCTIVITY.UM, AND THIS IS REALLY FOR THE CITY SECRETARY'S OFFICE AS IT RELATES, AND THIS MAY EVEN BE ANOTHER DEPARTMENT, BUT IS THERE ANY DISCUSSIONS OR, CAUSE I SEE WHAT YOU HAVE PILLAR PERMIT.
WHAT DO WE DO ABOUT PEOPLE WHO ARE LIKE LAWN SERVICE, PEOPLE WHO ARE NOT ON OUR RECORDS OF REPORTING BUSINESS THERE, THAT REVENUE FROM BUSINESSES, THIS MAY NOT HAVE ANYTHING TO DO WITH THIS, BUT IT JUST MADE ME THINK ABOUT THAT BECAUSE WE HAVE SO MANY LAWN SERVICES OUT THERE AND MANY OF THEM DO NOT PAY A SALES TAX TO THE CITY AND IT JUST, AND THEN THEY BLOW A LOT OF THE, UH, DIRT AND DEBRIS AND THINGS OF THAT NATURE DOWN OUR GUTTERS.
IS THERE ANY, IS THAT YOUR DEPARTMENT OR WOULD THAT BE ANOTHER DEPARTMENT? OKAY, WELL, WHOEVER DEPARTMENT THAT WOULD BE WHEN WE GET TO THAT, CAN WE COME BACK AND ADDRESS THAT? BUT I DO HAVE A QUESTION FOR YOU.
WE SPOKE ABOUT, UM, THE PROCESSES OF POLICIES.
UM, DO YOU, I DON'T SEE ANYTHING IN HERE WHERE IT TALKS ABOUT ANY REVISIONS OR CHANGES TO POLICIES AS IT RELATES TO COMMITTEES AND BOARDS AND THINGS LIKE THAT.
IS THAT SOMETHING THAT WE CAN, THAT YOU CAN ADD TO YOUR, YOUR GOALS FOR 23? MOST DEFINITELY.
THAT IS ACTUALLY, UM, ONE OF THE PROJECTS THAT WE'RE CURRENTLY WORKING ON NOW IS TO GET THAT PROCESS STREAMLINED.
UM, BECAUSE RIGHT NOW IT SEEMS TO BE, UM, A LITTLE CONFUSING AND IT'S NOT AS EFFICIENT AS IT CAN BE.
AND SO WE'RE GOING TO WORK TO, UM, MARRY THOSE POLICIES TOGETHER AND MAKE SURE THAT WE'RE KEEPING ACCURATE TRACKING OF ATTENDANCE AND YEARS OF SERVICE AND ET CETERA, ET CETERA.
COULD YOU JUST FOR THE SAKE OF, YOU KNOW, PUBLIC, MAYBE ADD THAT WHEN YOU COME BACK TO, I GUESS THE FINAL REVIEW OR WHATEVER AT THAT, SO PEOPLE, SO WE CAN STOP GETTING CALLS ABOUT WHEN ARE Y'ALL GOING TO CHANGE THIS AND UPDATE THIS AND THINGS OF THAT NATURE.
WE CAN HAVE PHYSICALLY SOMETHING TANGIBLE TO SHARE.
WE'RE GOING TO BE WALKING ON THAT AS PART OF ONE OF OUR GOALS AND THEN ALSO, UH, REVIEWING ORDINANCES, UM, AND ZONING PRACTICES AS WELL.
AND TO ANSWER THAT QUESTION ABOUT, UM, THE CAR OR RESPOND TO THE COMMENT ABOUT THE, THE POLICIES AND PROCEDURES WE ARE WORKING, UM, TO, UM, REVISE OUR POLICIES.
NOW WE'RE TAKING IT PIECE BY PIECE.
UM, AND THAT WOULD INCLUDE THEN, UM, UPDATING OUR CODE OF ORDINANCES AS WELL, TO MAKE SURE THAT WE ARE FOLLOWING, UH, STATE LAW.
UM, AND THAT ALSO INCLUDES A LEGAL REVIEW THAT THE CODE OF ORDINANCES THAT WOULD BE DONE BY MUNI CODE.
SO THOSE THINGS ARE DEFINITELY IN OUR, IN OUR PURVIEW.
IF YOU CAN ADD THAT TO IT JUST SO WE CAN HAVE SOMETHING ON LIKE DOCUMENTED SO THAT WE CAN SHOW PROOF THAT WE ARE WORKING ON, IT IS IN YOUR, YOUR, UH, GOALS FOR THE NEXT YEAR.
I DO ALSO WANT TO MENTION THAT, UM, JUST FOR THE SAKE OF BREVITY, WE ONLY INCLUDED FIVE ACCOMPLISHMENTS AND FIVE GOALS AS POSSIBLE.
THE DEPARTMENT HAS MORE GOALS, BUT WE ASKED THEM TO PICK THEIR TOP FIVE SO THAT WE WOULDN'T, YOU KNOW, GO THROUGH THE ENTIRE THING, BUT YOU WILL HAVE ALL OF THEIR ACCOMPLISHMENTS AND GOALS WHEN YOU RECEIVED THE PROPOSED BUDGET DOCUMENT.
SO AS FAR AS THE BUDGET GOES, UH, THERE IS A DECREASE OF APPROXIMATELY $7,000.
UM, OF COURSE WE HAVE THE INCREASES IN SALARY, BUT THERE WERE ALSO SOME CARRY FORWARD ITEMS FROM THE PRIOR BUDGET THAT ARE BEING REMOVED.
AND THAT ACCOUNTS FOR THE REDUCTION OF 7,000.
UH, THERE ARE FIVE EMPLOYEES WITHIN THIS DEPARTMENT, UH, THE NEW POSITION COUNCIL LIAISON, AND WE RECEIVED 113,000 5, 29 AND SUPPLEMENTAL REQUESTS, 50 1001 54 WAS RECURRING.
AND THIS IS FOR A RECORD KEEPING SOFTWARE SOLUTION.
AND THE ONE-TIME IS FOR IMPLEMENTATION OF THE SOLUTION, UH, HIRING A CONSULTANT TO BE ABLE TO ASSIST WITH THAT.
AND THEN AS WAS MENTIONED BY CRYSTAL, THERE IS FUNDS, UM, THAT ARE BEING REQUESTED FOR THE LEGAL REVIEW OF THE CODE OF ORDINANCES.
SO THE TOTAL REQUESTS FOR SUPPLEMENTAL REQUESTS FROM THE CITY SECRETARY IS $113,529.
MOVING ON TO THE LEGAL DEPARTMENT, THEIR MISSION IS TO FACILITATE INFORMED DECISION MAKING, UH, SOME OF THEIR ACCOMPLISHMENTS FOR FISCAL YEAR 2022 INCLUDE ASSISTING WITH THE DRAFTING OF THE CITY CIVIL SERVICE ORDINANCE, SUPPORTING A MULTI-DISCIPLINARY EFFORT TO ACQUIRE CERTAIN REAL PROPERTY.
THEY FACILITATED THE ADOPTION OF A NEW RE
[00:45:01]
REDISTRICTING PLAN.THEY'VE ASSISTED IN MEDIATING, A CERTAIN UTILITY DISPUTES, AND THIS FACILITATED THE IMPLEMENTATION OF THE CITY LEGISLATIVE AGENDA FOR THE 87TH SESSION, THEIR GOALS FOR NEXT YEAR ASSIST WITH THE DEVELOPMENT OF THE CITY LEGISLATIVE AGENDA FOR THE 88 SESSION, CONTINUE TO ASSIST WITH THE IMPLEMENTATION OF CIVIL SERVICE, DEVELOP A SUCCESSION PLAN AND PROVIDE ANNUAL TRAINING FOR COUNCIL BOARDS, COMMISSIONS, AND STAFF, THEIR BUDGET FOR NEXT YEAR.
THE BASE BUDGET IS $974,947, WHICH IS A REDUCTION DUE TO THE REMOVAL OF ONE TIME ALLOCATIONS AND SOME OF THE PRIOR YEAR CARRY FORWARD, UM, WHICH YOU'LL SEE IN MOST DEPARTMENTS IS THAT THERE IS AN INCREASE IN, UH, PROPERTY AND LIABILITY INSURANCE.
THEIR PERSONNEL INCREASED BY ONE POINT, WELL, $1,671.
UM, BUT THAT'S PROBABLY BECAUSE THERE WERE SOME VACANCIES THAT WERE BUDGETED HIGHER OR MAYBE THE, UM, HEALTH INSURANCE MAY HAVE BEEN BUDGETED HIGHER.
AND SO THEY CAME IN AND THE EXPENSE WAS ACTUALLY LESS.
THEY DO HAVE SEVEN EMPLOYEES WITHIN THE LEGAL DEPARTMENT AND THEY DON'T HAVE ANY SUPPLEMENTAL REQUESTS MOVING ON TO HUMAN RESOURCES.
YES, I WAS TRYING TO MAKE UP SOME TIME, SORRY.
AND I'M PRETTY SURE THIS IS SOMEWHERE IN THERE, BUT, UM, EACH JOYCE, DO YOU HAVE, UM, DO WE HAVE ANYWHERE IN THE WORLD WHERE OUR LEGAL TEAM GETS ONGOING TRAINING? I GUESS CS, BECAUSE I DON'T SEE THAT ON HERE, BUT I DON'T WANT TO ASSUME THAT THAT IS INCLUDED.
YES, IT'S ACTUALLY CONTAINED IN THE BASE BUDGET.
SO WE HAVE ABOUT $19,000 ALLOCATED PER YEAR FOR TRAINING AND TRAVEL FOR LEGAL.
BEFORE YOU LEAVE, HE JOYS ONE OF THE THINGS THAT I FOUND DISTURBING WHEN I FOUND OUT ABOUT IT AND I DIDN'T SEE IT ANYWHERE IN HERE IS THAT WE TERMINATED OUR RELATIONSHIP WITH KAREN CANNARD AND GREENBERG TARIK.
AND I HEARD IT MENTIONED ABOUT LEGAL REPRESENTATION AT THE SESSION, BUT, YOU KNOW, I KNOW THEY'VE PROVIDED EXCELLENT SERVICE FOR US, AND I DON'T KNOW IF THAT'S GOING TO BE A PART OF THE 20, 23 BUDGET AND WHY WE EVEN TERMINATED THEM IN THE FIRST PLACE.
AND THEY ARE GREAT TO WORK WITH.
UH, BUT THAT THE CONTRACT IS ACTUALLY IN THE CITY MANAGER'S BUDGET.
SO CITY MANAGER, IS THERE A REASON WHY WE TERMINATED THEIR RELATIONSHIP WITH KAREN DENNARD OR IS THERE PLANS TO HAVE THAT BACK? CAUSE I DIDN'T SEE IT A PART OF ANYBODY'S BUDGET.
WELL, I DIDN'T KNOW ABOUT THE, THE CANCELLATION OF THE CONTRACT, BUT WE DO HAVE FUNDING AND CONTRACTUAL SERVICES FOR ANY ACTIONS THAT WE NEED TO GO FORWARD.
WELL, I DEFINITELY WANT TO SEE THAT, YOU KNOW, RELATIONSHIP.
I MEAN, UH, YOU KNOW, OF COURSE OUR LEGAL DEPARTMENT IS AMAZING, BUT YOU KNOW, WHEN IT COMES TO DEALING WITH THE HILL, WHETHER IT'S A, AN AUSTIN OR EVEN, YOU KNOW, GETTING INFORMATION FROM DC, YOU KNOW, I KNOW FOR THE PAST SEVERAL YEARS THAT THEY'VE WORKED WITH US, THEY, KAREN HAS DONE A GREAT JOB FOR US REPRESENTING US.
MATTER OF FACT, TWO MOST RECENT BILLS THAT WERE PASSED WERE BECAUSE OF HER EFFORTS, UH, AS IT RELATED TO THE GROUP HOME, UH, EFFORT, AND ALSO RELATIVE TO THE ECONOMIC DEVELOPMENT INITIATIVES TO TRY TO DO HOTEL CONVENTION CENTER HERE IN THE CITY OF MISSOURI CITY.
SO AGAIN, I WAS SHOCKED WHEN I FOUND THAT OUT, BUT, UH, AND I STILL DON'T KNOW WHY, BUT, UH, YOU KNOW, I DON'T KNOW IF MY COLLEAGUES AGREE, BUT I THINK THAT WE DEFINITELY NEED THAT, THAT REPRESENTATION.
SO THAT WAS ACTUALLY AN EXPLORATION OF A CONTRACT.
SO IT EXPIRED AT THE END OF 2021.
AND THERE WAS JUST NO MOVEMENT FROM THE MANAGER'S OFFICE AT THAT TIME TO ENTER INTO ANOTHER CONTRACT WITH, UH, FOR LEGISLATIVE CONSULTING SERVICES AT THIS POINT, BECAUSE THAT CONTRACT HAS EXPIRED.
WHAT WE WOULD RECOMMEND OF COURSE, IS THAT WE GO OUT FOR AN RFP AND JUST GO THROUGH THAT PROCESS AGAIN SO THAT YOU ALL CAN SELECT A LEGISLATIVE CONSULTANT SERVICE, UH, ASSUMING THAT MONEY IS STILL IN THE VETERAN.
SO THE QUESTION I THINK I WOULD ASK IS THAT, THAT EVEN THOUGH IF IT HAD GOT EXPIRED AT THE END OF THE YEAR, YOU KNOW, YOU NEVER WENT BACK AT HOME OR YOU'RE SAYING NOW YOU GOT TO PUT AN RFP, RIGHT? CORRECT.
SO IS THAT MONEY, WHATEVER THE, I DON'T KNOW WHAT THE AMOUNT WAS THAT WE WERE PAYING FOR THAT SERVICE, IS THAT STILL IN A BUDGET OR RECEIVING CONTRACTUAL SERVICES AND THE CITY MANAGER'S BUDGET.
WELL, CAN WE MAKE SURE THAT IT'S INCLUDED IN THE FINAL BUDGET WHEN IT COMES BACK TO US? YES, SIR.
UH, I WOULD, UH, SECOND, YOUR, UH, YOUR THOUGHTS MAYOR PRO TEM.
UH, I THINK WE GOT GREAT SERVICE FROM, UH, THE, UH, UH, THE FIRM THAT, UH, WAS PROVIDING THAT.
AND, UH, I THINK THEY BROUGHT A LOT TO THE TABLE THAT REALLY HELPED THE CONSOLE.
SO I WOULD AGREE THAT, YOU KNOW, WE NEED TO, IF IT'S IN THE BUDGET, LET'S, UH, WE MAY HAVE TO GO OUT FOR, UH, UH, YOU KNOW, FAR, UH, UH, FOR THE PITCH.
[00:50:01]
THAT TYPE OF SERVICE IS NEEDED.SO I WOULD HOPE THAT WE COULD, UH, CONTINUE WITH IT.
AND WHAT IS THE NAME OF HIS FIRM? GREENBERG TRAURIG.
HOW WE FOLLOWED HIS CONTRACT, WASN'T RENEWED PRIOR TO, UM, I THINK IT WAS RENEWED.
I THINK IT WAS RENEWED AT LEAST ONCE BEFORE EXPIRATION DON'T KNOW IF IT WAS RENEWED MULTIPLE TIMES, BUT IT WAS RENEWED AT LEAST ONCE A DAY.
I THINK THAT'S ADMIRABLE OF THEM ARE STILL LIKE SHE DONE A GOOD JOB.
SHE ACTUALLY HAD FIVE THROUGH THE PROCESS THAT WERE GETTING READY TO DOCTORS, RFP PROCESS.
I DO THINK WE SHOULD HAVE A BROADER, BROADER HORIZON.
AND SO A LOT OF OTHER FIRMS TO COME HERE AND JUST KIND OF SEE WHAT OTHER PEOPLE ARE OFFERING AS OPPOSED TO CONTINUE TO RENEW THE SAME ENTREPRENEURS ALL OVER AND OVER, AND TO JUST KIND OF GET THEIR IMPRESSION THAT WE'RE PROVIDING FAVORITISM TO DIFFERENT BUSINESSES OR DIFFERENT FIRMS. I DIDN'T WANT THAT NOTATED.
AND, UM,
UM, IF THOSE MATTERS EXTEND INTO THE NEXT FISCAL YEAR, THAT MONEY WILL CARRY OVER OR SHOULD CARRY OVER, UH, INTO THE NEXT FISCAL YEAR TO COVER, UH, ANY ADDITIONAL CHARGES RELATED TO THOSE MATTERS.
BUT AT THE BEGINNING OF THE YEAR OR THE BEGINNING OF THE FISCAL YEAR, THERE'S JUST NO WAY TO PREDICT, UM, YOU KNOW, WHO MIGHT SEE THE CITY AND WHETHER TML IRP WILL COVER THAT PARTICULAR TYPE OF SUIT.
OH, ARE YOU ON THAT OR THAT IDEA THAT YOU EXHAUST ALL OF THOSE OR DO YOU, WHEN YOU MADE THAT BUDGET REQUEST BEFORE YOU JUST KIND OF BEING, SO FOR EXAMPLE, RIGHT NOW, BEFORE THAT BUDGET REQUEST WAS MADE FOR THIS FISCAL YEAR, I THINK WE ARE AT ABOUT 80% UTILIZATION OF THOSE FUNDS.
AND SO BEFORE THE NEXT, YOU KNOW, MY GOAL IS BEFORE THE NEXT BILL COMES IN, I WOULD SUBMIT THAT REQUEST TO THE MANAGER'S OFFICE TO REQUEST ADDITIONAL FUNDING.
IF I SEE THAT WE MIGHT NOT BE ABLE TO PAY SOME OF THOSE BILLS THAT ARE COMING IN FOR THAT TYPE OF LITIGATION.
UM, BUT AGAIN, YOU KNOW, AGAIN, AT THE BEGINNING OF THE YEAR, I JUST, I HAVE NO WAY OF KNOWING WHO'S OUT THERE.
THE NEXT DEPARTMENT IS THE HUMAN RESOURCES DEPARTMENT.
UH, THE HUMAN RESOURCES, UH, MISSION IS TO DELIVER THE MOST EFFECTIVE, EFFICIENT, AND RESPONSIVE HUMAN RESOURCE SERVICES TO INTERNAL AND EXTERNAL CUSTOMERS THAT OUR POLICY AND PROCEDURE COMPLIANCE AND INTIMACY LET'S TAKE THE RECRUITMENT, RETENTION AND DEVELOPMENT OF A SUSTAINABLE QUALITY WORKFORCE.
SOME OF THE ACCOMPLISHMENTS FOR THIS CURRENT FISCAL YEAR INCLUDE HIRING A DEDICATED RISK MANAGER, WHICH CENTRALIZED ALL RISK RESPONSIBILITIES, ESTABLISHED A WELLNESS PROGRAM FOR EMPLOYEES TO PARTICIPATE.
WE'VE HAD PROGRAMS SUCH AS THE BIGGEST LOSER AND BEAT THE HEAT CAMPAIGN IMPLEMENTED A 24 HOUR DRUG TESTING FACILITY SITE FOR AFTER HOURS DRUG TESTS.
AND TODAY UP TO $200,000 IN UNCLAIMED REIMBURSEMENTS FROM LAST YEAR IS WHEN ARE YOU RENT HASN'T BEEN RECEIVED AND, UH, THEY'VE IMPLEMENTED THE SAFETY RISK, NEW EMPLOYEE HIRE ORIENTATION.
THE GOALS FOR NEXT YEAR INCLUDES IMPLEMENTING CITYWIDE SAFETY TEAMS, MONITOR NEGOTIATING AND SECURING BENEFITS, RENEWAL ENHANCING THE PROCESS FOR EMPLOYEES TO ENROLL CHANGE RENEW BENEFITS USING THE EMPLOYEE SELF-SERVE PORTAL, IMPLEMENT A CITYWIDE MONTHLY TRAINING CALENDAR AND ANALYZE EMPLOYEE AND RETIREE HEALTH, HEALTH INSURANCE UTILIZATION, UTILIZATION RATES, EXCUSE ME, TO DETERMINE STRATEGIES TO OBTAIN THE BEST VALUE, BUT JUST SUMMARY, TOTAL BUDGET BASED BUDGET DECREASES BY $5,208.
AND THIS IS DUE TO, UH, THE REDUCTION, UH, DUE TO THE CARRY FORWARD BUDGET.
SO THEY ALSO HAVE THE SALARY INCREASE CHANGES IN WORKERS' COMP COMPENSATION RATE AND INCREASE IN PROPERTY LIABILITY INSURANCE, WHICH YOU'LL SEE IN MOST DEPARTMENTS, HR HAS TOTAL FIVE FTES AND THEY HAVE SUBMITTED $144,013 IN SUPPLEMENTAL REQUESTS, WHICH INCLUDES ONE NEW POSITION AND HR TECHNICIAN POSITION, UH, ADDITIONAL OR ALL WILL SAY RECRUITMENT EXPENSES OF
[00:55:01]
30,000 AND THE SALARY SURVEY, WHICH, UH, WAS MENTIONED AND DISCUSSED PREVIOUSLY.I HAVE SOME QUESTIONS IS MARTIN HELLO, MARTIN.
UM, I WANT TO MAKE ONE CORRECTION.
THAT SALARY SURVEY SHOULD BE 90,000 INSTEAD OF 45,000.
I THINK THEY MADE A CORRECTION, BUT ANYWAY, GO AHEAD.
SO BASED, BASED ON, UH, CITY, UM, WITH THE EMPLOYEES OF OUR SIZE, IF WE COMPARE THAT TO OTHER CITIES, OUR SISTER CITIES, ARE WE IN LINE WITH THE AMOUNT OF FULL-TIME EMPLOYEES IN OUR HR DEPARTMENT? YES.
BUT THEN OUR RISK, OUR RISK, WE ARE NOT, UM, WE LOOK AT PER 100 EMPLOYEES, ONE, UH, I THINK THAT THE GAUGE IS ONE PER 100 EMPLOYEES.
I THINK RIGHT NOW FULL-TIME EMPLOYEES.
I THINK WE'RE OVER 400 RIGHT NOW, UH, THAT WERE ALLOCATED FOR, UM, BUT AS FAR AS RISK, WE'RE NOT IN THAT AREA.
UM, AND THAT'S WHERE WE'RE GOING TO UTILIZE THAT ADDITIONAL POSITION TO HELP OUT WITH OUR RISK MANAGER BECAUSE CURRENTLY, UH, THAT PERSON IS DOING EVERYTHING BY HERSELF.
UM, AND THEN I THINK IF YOU SEE SOME OF THE BENEFITS THAT THIS PERSON HAS ALREADY ACCOMPLISHED IN HER SHORT PERIOD OF TIME HERE, UM, WITH THE UNCLAIMED, UM, UP TO ABOUT $200,000 OF REIMBURSEMENTS BACK TO THE CITY, UM, ALONG WITH, UM, MAKING SURE THAT OUR PARKS ARE INSURED, UH, WHEN SHE FIRST CAME ON, I THINK ONLY A THIRD OF OUR PARKS WAS INSURED AS FAR AS WITH THE PAVILIONS AND THE EQUIPMENT AS EACH OF THESE PARKS.
SO SHE IS DEFINITELY NEEDING SOME MORE ASSISTANCE TO HELP HER AND HELP THE CITY SO THAT THERE'S NOT GOING TO BE A, AN, AN, UH, AN AREA WHERE, UH, IF THERE'S A HURRICANE THAT TAKES PLACE, THAT WE'RE NOT INSURED ON SOME OF OUR PROPERTIES.
UM, MY NEXT QUESTION IS WHAT ARE THE BIGGEST, UM, EMPLOYEE COMPLAINTS THAT YOU RECEIVE TOP THREE? GOOD QUESTION.
WHEN I, WHEN I DO EXIT INTERVIEWS, I THINK ONE OF THE, UM, NUMBER ONE IS, UH, VALUE.
UM, EMPLOYEES WANT TO FEEL VALUED, ESPECIALLY IN THEIR POSITION.
A LOT OF TIMES THEY GET BEAT UP SO MUCH THAT THEY REALLY DO NOT FEEL VALUED.
UM, I DIDN'T THINK THAT'S AN IMPORTANT A ROLE, UM, IN WHAT WE ARE ALSO LOOKING TO DO IS, UH, IN OUR WELLNESS PROGRAM IS, UM, I THINK A LOT OF TIMES, AND I THINK I'VE HEARD THIS FROM COUNCIL WHERE WE'RE LOOKING TO BUILD MORALE WITHIN EMPLOYEES.
AND, UH, THIS IS PART OF THAT WITH THIS RISK PERSON.
AND WHAT SHE IS TASKED TO DO IS PUT IN PROGRAMS THAT WILL HELP EMPLOY MORALE AND, UH, TO BUILD THEM UP BECAUSE THEY, THEY DO GET BEAT DOWN QUITE A BIT.
UM, NUMBER TWO, I WAS STATE, UH, UH, THERE WAS THE SALARY, UH, THERE, YOU KNOW, YOU ALWAYS, UH, LOOK AT SALARY, UH, NOT SALARY.
UH, A LOT OF TIMES WHEN I, AND THE REASON WHY I'M SAYING WHAT I'M SAYING IS THE PRIVATE SECTOR IS TOTALLY DIFFERENT THAN WHAT THEY WILL PAY COMPARED TO THE PUBLIC SECTOR.
AND THEY PAY A WHOLE LOT MORE.
UM, AND WE'RE NO DIFFERENT THAN ANY OTHER CITY THAT'S RUNNING INTO THIS SAME PROBLEM WHERE THEY ARE ABLE TO GET A WHOLE LOT MORE FROM THE PRIVATE SECTOR THAN THE PUBLIC SECTOR.
AND THE NUMBER THREE, UM, I WILL LOOK AT, UH, SUPERVISION, UM, AND THAT'S ONE OF THE THINGS THAT WE ARE ADDRESSING NEXT MONTH.
UH, WE ARE, UH, WITH THE, UH, ASSISTANCE OF THE CITY MANAGER'S OFFICE, WE ARE PUTTING TOGETHER SOME TRAINING FOR ALL OF OUR SUPERVISORS THAT THEY HAVE, UH, WE'LL HAVE, UH, AN OPPORTUNITY TO ATTEND.
THIS WOULD BE A TWO DAY EVENT ON AUGUST THE THIRD AND THE FOURTH OF NEXT MONTH THAT THEY WILL HAVE THE OPPORTUNITY TO ATTEND.
AND THIS IS SOMETHING THAT, UM, I BROUGHT FORWARD TO THE CITY MANAGER'S OFFICE, THEY WERE OPEN TO IT, AND THEY, THEY, UM,
[01:00:01]
ASSISTED IN, UH, PROVIDING THE FUNDS NECESSARY FOR, UM, THOSE WHO ARE IN SUPERVISORY POSITIONS TO GET SOME TRAINING.MANY OF THEM HAVE NOT TRAINED OR IN THIS CASE SUPERVISE ANYONE PRIOR TO THEM GETTING IN THOSE POSITIONS.
UM, THEN MY OTHER QUESTION IS, UM, EMPLOYEE SATISFACTION SURVEY.
I KNOW WE HAVE ONE, WAS IT LAST YEAR, YEAR BEFORE LAST, LAST YEAR.
DID WE EVER SHAKE THOSE OUT AND SEND THOSE OUT? I KNOW WE WERE IN A COUPLE OF MEETINGS, UM, TO DISCUSS THAT, BUT DID THAT EVER GET ROLLED OUT THE RESULTS OF THAT TWO DEPARTMENTS? I DO BELIEVE, UM, EACH DEPARTMENT HAD A COPY OF THEIR AREA OR IN THIS CASE, THEIR, THEIR RESULTS OF THE SURVEY.
AND WHEN IS THE NEXT ONE THAT WE'RE PLANNING? THOSE USUALLY COME OUT EVERY TWO YEARS.
SO THEN OUR NEXT ONE WOULD BE WHEN 2023.
SO IT SHOULD BE COMING OUT THIS NEXT YEAR.
WELL, NO, I TAKE THAT BACK 20, 24, THE LAST ONE WAS COMPLETED.
WE THINK IT WAS BILL WAS HERE.
I WOULD WANT TO GIVE YOU A BAD NUMBER.
I JUST WANT TO MAKE SURE THAT WE'RE BEING CONSISTENT WITH THAT BECAUSE WE HAVE MORE EMPLOYEES THAT ARE COMING IN AND OBVIOUSLY MORE TURNOVER.
AND, YOU KNOW, IF WE CAN, AND I THINK MY COLLEAGUES WOULD AGREE IF WE CAN KEEP THE PEOPLE THAT WE HAVE HERE AND HAPPY AND FEEL VALUED.
THEN I THINK THAT THAT IS WORTH, UH, YOU KNOW, WORDS A WHOLE, WHOLE LOT.
UM, SO MY NEXT QUESTION, AND THIS IS, YOU KNOW, THIS IS VERY IMPORTANT FOR ME IS, YOU KNOW, WHEN PEOPLE FEEL VALUED, UM, OBVIOUSLY THE REASONS WHAT THEY DON'T FEEL VALUED, WHETHER THAT'S LACK OF TRAINING, UM, I WOULD LIKE TO SEE MONEY PUT INTO CONSISTENT TRAINING AND NOT BEING REACTIVE, BUT BEING PROACTIVE.
UM SO THAT'S, THAT'S WHAT I WOULD, I WOULD LIKE TO SEE, BECAUSE I KNOW, YOU KNOW, WE'RE NOT IN THE TRENCHES OF THE EMPLOYEES EVERY DAY AND THEN THE DEPARTMENTS.
SO, UM, IT WOULD JUST BE NICE TO HAVE VARIOUS PROACTIVE TRAINING, LIKE ON HARASSMENT, THINGS LIKE THAT.
YES, WE HAVE THIS WORKSHOP IS ASKED ABOUT MORALE AND, UM, I'M KIND OF SEEING IT INCREASE DECREASE, YOU KNOW, IT'S KIND OF SPORADIC.
I KNOW TAMARA WAS GOING SOMETHING, BUT I DON'T SEE IT, UM, VERY CONSISTENTLY.
OR IF YOU HAVE A REPORT GIVE BACK, I THINK THAT'S SOMETHING THAT YOU SHOULD LET US KNOW.
BUT MOST IMPORTANTLY, UM, WITH ALL OF THE THINGS THAT'S GOING ON, I THINK WE SHOULD HAVE, YOU KNOW, WELLNESS DAYS OF STAFF ARE ABLE TO TAKE THOSE MENTAL HEALTH THINGS AND JUST REALLY ALLOW THEM TO FOCUS ON WHAT THEY NEED TO DO, BECAUSE IF THEY'RE NOT HAPPY OR HAVE SOME MENTAL HEALTH ISSUES OR A LOT GOING ON WITH THEIR FAMILY, WE CAN'T EXPECT THEM TO PRODUCE THE WAY THE CITY SHOULD ITSELF.
I THINK HE SHOULD FIGURE OUT SOME TYPE OF WAY TO INCORPORATE SOME WELLNESS DAYS.
I KNOW SOME CORPORATIONS GIVE MAYBE FOUR, THEY CAN UTILIZE HIM AT WHATEVER TIME PERIOD, BUT IT NEEDS TO BE ACROSS THE BOARD.
YOU KNOW, A FIRE OFFICERS, CHIEF OF CHEETAHS OFFICERS, MOSTLY, UM, FIREFIGHTERS, EVERYONE SHOULD HAVE SOME TYPE OF OUTLET THAT THEY CAN UTILIZE TO GET THEIR MENTAL HEALTH TOGETHER.
AND I BELIEVE THAT WILL INCREASE THEM AROUND AND THINGS OF THAT NATURE.
AND SO ALSO, YEAH, I CAN SEE THAT FOR THAT.
I DO KNOW THAT IN OUR POLICY, UH, I THINK THE COUNCIL, UM, DID IMPLEMENT OR IN THIS CASE PASS AND JOYCE CAN, CAN, UM, CAN GIVE ME A LITTLE BIT MORE IN-DEPTH INSIGHT ON THERE WHERE OUR FIRE AND POLICE, THEY DO RECEIVE MENTAL HEALTH.
UM, THEY DO, AND THAT'S A STATE LAW MANDATED THAT OUR PUBLIC SAFETY FOLKS DO GET CERTAIN MENTAL HEALTH DAYS.
WELL, IF THAT'S, IF THAT EFFECT, UM, I JUST THINK IT SHOULD BE ACROSS THE BOARD.
UM, EVERYONE NEEDS THAT, YOU KNOW, OPPORTUNITY TO DEBRIEF.
WE NEVER KNOW THAT EACH OF EACH STAFF ARE GOING THROUGH AND ARE MAKING SOMETIMES THEY PUSH THROUGH BECAUSE THEY DON'T WANT TO ACTUALLY MISS ANY DAY.
AND THEY FEEL PRESSURED BY, YOU KNOW, DELIVERING WHATEVER WE'RE ASKING AS WELL AS YOU GUYS.
SO I THINK IT SHOULD BE ACROSS THE BOARD.
THE LEADERSHIP TEAM SHOULD
THEY SHOULD PUSH FOR THEM TO TAKE SOME TIME OFF TO GET THEMSELVES TOGETHER.
BECAUSE LIKE I SAID, MENTALLY, IF THEY'RE NOT ABLE TO FUNCTION, WE CAN'T EXPECT THEM
[01:05:01]
TO PRODUCE.AND A LOT OF TIMES PEOPLE DON'T DISCLOSE WHAT THEY'RE GOING TO.
SO AS A LEADERSHIP TEAM, THAT SHOULD BE SOMETHING THAT IS HEAVILY FOCUSED ON AND IT'S A TOP, OR THAT FALLS INTO THE SEGUE OF OUR NEXT QUESTION.
WHEN DOES OUR CURRENT, UM, INSURANCE POLICY EXPIRE? WE ACTUALLY ON A THREE YEAR CONTRACT WITH THEM CURRENTLY, WE'RE IN A SECOND YEAR OF A GUARANTEE, WHICH MEANS THAT THEY COULD ONLY CHARGE US SO MUCH, UM, FOR THIS SECOND YEAR, UM, WHICH WAS A MAXIMUM OF LESS THAN 10% OF AN INCREASE.
WE WOULD HAVE BEEN CHARGED MORE IF WE DID NOT HAVE THAT GUARANTEE IN PLACE.
OKAY, WELL, I'M SURE YOU CAN ATTEST TO THIS.
AND I KNOW I RECEIVED SO MANY PHONE CALLS ABOUT THE DISSATISFACTION OF DEFERMENT POINT.
AND AS FAR AS MEDICAL DEALS ON THE INCREASE, AS FAR AS THE MEDICATION THAT WAS TYPICALLY FIVE, $10 IS NOW EXTREMELY HIGH.
AND SO, UM, THOSE STAFF THAT I SPOKE TO ME AND I'M CONFIDENT, I'VE STATED THAT THEY SPOKE TO YOU ABOUT IT.
SO I THINK ON THE FOREFRONT OF US RENEWING THIS, WE SHOULD BE PROACTIVE WITH FINDING ANOTHER CARRIER.
THAT'S GOING TO HELP THE BENEFIT OF THE STAFF, WHERE THEY WON'T HAVE TO PAY SO MUCH WITH THE COPAY OR WHATEVER THEY'RE DOING TO GET THEIR MEDICATIONS.
WE WILL GO OUT FOR A FULL RFP NEXT YEAR, UM, FOR OUR PLAN, UH, TO, UH, SEE IF WE ARE ABLE TO GET SOME, SOME SAVINGS AND, OR I THINK WHAT YOU'RE REFERENCING TO HIS LEVEL OF SERVICE THAT OUR EMPLOYEES ARE DESERVING.
AND THAT'S WHAT WE'RE, WE ALWAYS LOOK AT, UH, WHEN IT COMES TO OUR HEALTH INSURANCE PLAN, UM, TO, UH, ANSWER ONE OF YOUR QUESTIONS WHEN EMPLOYEES DO COME TO US ABOUT CONCERNS IN REGARDS TO THEIR HEALTH INSURANCE, WHAT WE TRY TO DO IS DIRECT THEM TO EITHER A, ONE OF OUR DEDICATED REPRESENTATIVES THROUGH OUR HEALTH INSURANCE PLAN.
ONE OF THE THINGS WHEN WE, WHEN WE HAD A LOT OF, UH, CONCERNS, WE DID BRING IN UHC TO THE CITY, MATTER OF FACT, RIGHT HERE IN THIS PARTICULAR ROOM.
AND THEY WERE ABLE TO ANSWER QUESTIONS, UH, FROM EMPLOYEES WHO, UH, HAD CONCERNS ABOUT THEIR HEALTH INSURANCE.
WE EVEN HAD THOSE WHO WERE IN ON A WEBEX WHO COULD HA WHO WASN'T ABLE TO MAKE IT HERE PERSONALLY.
AND THEY WERE ABLE TO ANSWER QUESTIONS, UH, FROM THE VIDEO OR IN THIS CASE, THE, UM, THE WEBEX TO OUR REPRESENTATIVES WHO CAME HERE TO MAKE SURE THAT THEY WERE ADDRESSING EMPLOYEE'S CONCERNS.
IN ADDITION TO THAT, UM, THOSE WHO WERE NOT ABLE TO MAKE IT, UH, THEY ACTUALLY CAME BY OUR OFFICE.
I WAS, UM, ASSISTING, UH, SEVERAL OF THEM, UM, WHEN WE DO A NEW PLAN, ESPECIALLY FROM THE CHANGE THAT WE HAD BEFORE THEIR PROCESSES ARE TOTALLY DIFFERENT THAN THE PREVIOUS PLAN.
SO IN SOME CASES, EMPLOYEES HAD TO ADAPT INTO ADJUST TO A DIFFERENT PROCESS THAN WHAT THEY WERE USED TO.
AND WHEN THEY FOUND OUT SOME OF THE DIFFERENCES OF THIS PLAN, IT ACTUALLY IN, IN SOME INSTANCES, UM, JUST, JUST TO GIVE YOU AN A, AN A, AN, UH, AN EXAMPLE, UH, WHEN EMPLOYEES WERE, UH, FOR INSTANCE, THEY WERE, UM, HAD CONCERNS ABOUT THE PRESCRIPTION DRUGS.
THEY WERE GOING TO A PHARMACY THAT THEY WERE ACCUSTOMED TO.
SO WHAT WE DID WAS, UM, THERE'S AN APP WHERE WE, UM, UH, WE'RE ABLE TO PROVIDE TO THEM, UH, OTHER PHARMACIES THAT HAD THAT SAME DRUG FOR LESS COST.
AND THEN A LOT OF THEM ACTUALLY STOPPED GOING TO THAT PHARMACY AND WENT THROUGH THE DIFFERENT PHARMACY AND WAS ABLE TO GET THE SAVINGS THAT THEY WERE IN NITA.
SO FROM MY UNDERSTANDING THAT INFORMATION WASN'T PROVIDED, SO MOVING FORWARD, I THINK WE SHOULD BE PROACTIVE IN TWO DIFFERENT WAYS.
UM, WE SHOULD, BEFORE THE PROCESS WHERE THE BETA IS SENT OUT, YOU SHOULD, YOU SHOULD END YOUR TEAM SHOULD START DOING SOME RESEARCH TO FIGURE OUT WHO'S GOING TO BE THE BEST COMPANY TO SERVICE OUR STAFF AS WELL IS WHO WILL BE ABLE TO PROVIDE THE BEST SERVICES.
SO I BELIEVE THE COMPANY THAT WE HAVE BEFORE UNITED CAUSE THEN UNITED, NO, IT WAS BLUE CROSS BLUE SHIELD.
SO IF THAT WAS THE CASE, FIGURE OUT THE PROS AND CONS THAT STAFF WERE, UM, PRETTY MUCH SATISFIED WITH AND JUST KIND OF GO OFF FOR THOSE TO MAKE THE BEST DECISION.
SECONDLY, UM, UH, A COUPLE OF QUESTIONS.
SECONDLY, THE EAP SERVICES, THERE ARE VERY IMPORTANT.
AND SO I THINK OUR PROVIDES MAYBE THREE, NO EIGHT WHEN WE WENT OUT AND JUST TO GO BACK TO WHAT WE
[01:10:01]
DID A COUPLE YEARS AGO, UM, WHEN I FIRST GOT HERE, THEY WERE ONLY PROVIDING THREE.AND WHEN WE WENT OUT TO BID, THAT WAS ONE OF THE CONCERNS THAT OUR EMPLOYEES CAME TO US WITH AND WHAT WE WERE ABLE TO DO.
WE WERE ABLE TO FIND A EAP VENDOR THAT WAS PROVIDING MORE SERVICES AT A LESSER COST.
SO NOW THAT IS UP TO EIGHT PER SESSIONS.
AND AGAIN, I WANT YOU TO KNOW HOW YOU WOULD'VE SEEN THAT, UM, HUMAN RESOURCE DIRECTOR, MAYBE YOU CAN GET WITH THE COMMUNICATIONS, UM, DEPARTMENT, DO A LITTLE VIDEO.
A LOT OF PEOPLE DON'T UTILIZE THIS LADY PAGE EAP, AND FOR THEM TO PAY MONTHLY, IT'S A WONDERFUL SERVICE FOR THEM TO UTILIZE, TO GET A THERAPIST FOR THEIR KIDS TO BE SERVED AS, AND AGAIN, THIS GOES UNDER THE UMBRELLA OF MENTAL HEALTH.
GOSH, HAS SPENT A LOT OF LITTLE TIME IT'S PROMOTING THAT AND MAKING SURE THAT STAFF UNDERSTANDS, YOU KNOW, WHAT SERVICES THEY HAVE.
ONE OF THE THINGS JUST TO ADDRESS WHAT YOU WERE REFERENCING TO, UH, WE NOW PUT OUT A MONTHLY NEWSLETTER IN, UH, IN, IN, UM, WITH COMMUNICATIONS AND THEY HELP US OUT PUT THAT MONTHLY NEWSLETTER OUT TO ALL EMPLOYEES FOR UPDATES THAT WE MIGHT HAVE ANY SERVICES THAT WE PROVIDE OR ANYTHING THAT'S GOING ON WITHIN THE CITY THAT THEY COULD ACTUALLY, UH, BENEFIT FROM.
SO WE, WE ARE, UM, DOING EXACTLY WHAT YOU ARE REFERENCING TO, UH, WITH THE COMMUNICATIONS DEPARTMENT.
I'D LIKE TO SEE MAYBE SOME VIDEOS, ANYTHING THAT COULD JUST KIND OF BE FUN AND, YOU KNOW, STAFF WON'T LOOK AT IT AS LIKE IT'S A TRAINING OR SOMETHING THAT MAYBE IN THE NEWSLETTER THAT THEY DID NOT, YOU KNOW, UM, GREET OR CAPTURE.
SO I THINK IT SHOULD BE HEAVILY PUSHED BECAUSE, YOU KNOW, SUICIDE RATE IS VERY HIGH.
UM, IT'S A LOT OF THINGS THAT ARE GOING ON WITH THE ECONOMY COLLEGE.
IT, WE SHOULD HAVE TO BE ABLE TO SUPPORT AND ENCOURAGE THE STAFF TO BE SUCCESSFUL IN THAT POSITION.
SO MY LAST AND FINAL POINT, UM, I DON'T KNOW IF YOU CAN ANSWER THIS OR MAYBE CEDRIC, BUT WHAT IS THAT OUR PLAN FOR 2023 WITH OUR CITIZENS THURSDAY AND WHAT WILL BE OUR GOALS TO MAKE SURE THAT WE GET THE MAXIMUM PARTICIPATION.
WE ALSO PUT IN THE BUDGET FOR THE SURVEY, SO WE CAN GO AHEAD AND GET THE PROPER INFORMATION AND THE OUTREACH THAT WE, UM, THAT YOU REQUIRE FOR DECEIT DECEIVING AND PROJECT, UM, AFTER THE, THE BUDGET IS APPROVED, BUT I'M FOR, I'M SPEAKING OF WHEN WILL ALAINA SPEAK ON THAT BECAUSE IT'S CURRENTLY IN THE BASE BUDGET, UH, UH, DON'T HAVE LIKE A SPECIFIC TIME TO TALK ABOUT THAT.
UM, I KNOW THAT THE, IT'S THE, I THINK IT'S THE EMPLOYEE SURVEY AND THEN THE CITIZEN SURVEY, I THINK THAT ROTATES.
SO THE MONEY IS IN THE BUDGET AND THEN ONE YEAR IT'S THE EMPLOYEE SURVEY THE NEXT YEAR, IT'S THE CITIZEN SURVEY.
SO IT'S ALREADY IN THE BUDGET.
SO IF YOU HAVE ADDITIONAL COMMENTS OR RECOMMENDATIONS, WE'RE OPEN TO RECEIVING THEM.
NOW, IF THAT'S WHAT YOU'VE, IT'S KIND OF REVERSED.
NO, THEY'RE BOTH EVERY OTHER YEAR.
SO I THINK THAT'S IMPORTANT FOR US TO DO BOTH AT THE SAME TIME, BECAUSE IF THAT'S THE CASE, ONE YEAR WE'RE MISSING THE FEEDBACK OF THE CITIZEN, THE OVEN HERE, WE'RE MISSING THE FEEDBACK, UM, OF THE STAFF THAT THE STAFF ANNUAL SURVEYS FOR BOTH, FOR SURE, BECAUSE HOW CAN WE IMPROVE ON THE SERVICES, HOW WE BE ABLE TO KIND OF CHASE THOSE METRICS TO FIGURE OUT WHAT WE NEED, WHAT KIND OF DEPARTMENTS NEED, UM, WHATEVER FACULTY DEMAND.
SO I THINK IT'S IMPORTANT FOR US TO HAVE THAT TYPE OF FEEDBACK SO WE CAN KNOW WHAT WE NEED TO IMPROVE ON.
SO THAT COULD BE SOMETHING THAT CAN BE, UH, ADDED TO THE SUPPLEMENTAL REQUESTS FOR YOU JUST HEARD FROM ONE PERSON, YOU HAVE TO MAKE SURE THAT EVERYBODY'S OKAY WITH THAT REQUEST.
THAT'S WHY THERE ARE SEVEN OF US HERE, NOT ONE PERSON SAYING, ADD IT TO THE AGENDA, AND THEN WE WRITE IT DOWN AND WE HAVE, YOU HAVE THE OPPORTUNITY TO SPEAK UP AT ALL TIMES.
I'M JUST, I'M JUST MAKING FUN OF MAKE HIM ON.
IF YOU WANT TO ADD SOMETHING, YOU HAVE THE FREEWAY.
UH, I AGREE WITH THE MAYOR, UH, THAT, YOU KNOW, IN US HAVING THESE BUDGET DISCUSSIONS, UH, IT'S A COLLECTIVE.
AND SO AT THE END OF THE DAY, WE ALL VOTE, VOTE ON A BUDGET.
THAT'S GOING TO BE PRESENTED TO US ALL.
AND SO THOSE ARE SUGGESTIONS AND RECOMMENDATIONS THAT ARE BEING PRESENTED.
AND SO THOSE ARE THINGS THAT ALL OF US WOULD NEED TO CONSIDER.
AGAIN, WE'RE ALL HERE, ALL SEVEN OF THOSE.
IF YOU GUYS HAVE ANY OBJECTIONS, ANY FEEDBACK YOU ARE WELCOME TO CONTRIBUTE TO THIS CONVERSATION.
WELL, I UNDERSTAND, UH, COUNCIL WOMAN, THERE WAS, I JUST SAID, I AGREE WITH THE MAYOR IN THAT TO STAFF, JUST LETTING STAFF KNOW THAT YOU'RE ONE PERSON WHO'S OFFERING SUGGESTIONS.
[01:15:01]
OR DON'T AGREE, THIS IS A BUDGET CONVERSATION, A BUDGET DISCUSSION AND NOT POLICY DISCUSSIONS IN HOW THEY RUN THEIR DEPARTMENTS.SO I'M LOOKING FORWARD TO CONTINUING THIS CONVERSATION ABOUT THE ACTUAL PROPOSED BUDGET AS PRESENTED TO DATE AND NOT GOING OVER HOW EACH DEPARTMENT DIRECTOR SHOULD RUN THEIR DEPARTMENT.
BUT, UM, YOU KNOW, THOSE SUGGESTIONS, THOSE SUGGESTIONS, I AM ABOUT THINGS THAT DO CALL INSURANCE POLICIES.
SO IF YOU GUYS FEEL THE NEED TO JUMP IN AND HAVE THIS ORGANIC CONVERSATION, THAT'S WHY WE HAVE THE FIRST AMENDMENT.
I HAVE SOME QUESTIONS IF Y'ALL ARE OKAY, MARTIN, UH, COULD YOU ANSWER MY QUESTIONS? I WANT TO FIRST AS YOU COME TO THE MIC, UM, THANK YOU FOR PUTTING, UH, THE DETAILS ABOUT SOME OF THE MORALE, BOOSTERS AND TEAM BUILDING, UM, EVENTS AND EXERCISES THAT YOU'VE DONE, BECAUSE THAT LEADS UP TO SOME, MY QUESTIONS CONCERNED, LIKE WHAT IS EACH DEPARTMENT DOING TO KIND OF BOOST MORALE WITHIN THEIR OWN TEAM AND THEIR DEPARTMENT TO MAYBE ALLEVIATE SOME OF THESE THINGS, GETTING TO YOUR, YOUR OFFICE.
BUT MY, MY QUESTION IS, UM, ABOUT THE DO Y'ALL DO IS COMP TIME FACTORED INSIDE OF, UH, SALARIES, THE HUMAN, UH, STAFF SALARIES, OR DO Y'ALL DO THAT BECAUSE IT WAS MENTIONED ABOUT SOME WELLNESS DAYS AND THINGS LIKE THAT.
UM, AND I THINK THE MORALE, AS WELL AS THE MENTAL HEALTH, UM, IT, IT KIND OF GOES TOGETHER BECAUSE EVEN IF YOU TAKE A DAY OFF AND YOU COME BACK TO THE SAME SITUATION, IT DOESN'T REALLY HELP.
SO CAN YOU KINDA ELABORATE HOW YOU, UM, ARE GOING TO IMPLEMENT SOME OF THOSE THINGS THAT HAVE KIND OF HELPED THE DEPARTMENT TO BE HEALTHY FOR EACH STAFF MEMBER? AND THEN ALSO IS COMP TIME AVAILABLE AS FOR IN YOUR PRACTICES COMP TIME IS AVAILABLE TO EMPLOYEES NOW, UH, THEY HAVE THE OPTION EVERY SIX MONTHS TO CHANGE FROM EITHER COMP TIME TO OVERTIME ONE OR THE TWO.
AND THEN THEY ARE LIMITED ON HOW MANY HOURS THEY CAN ACTUALLY ACCUMULATE INCOME TIME.
SO, BUT TO YOUR POINT, AS FAR AS MORALE, AND FOR INSTANCE, THE BIGGEST LOSER, UM, INITIATIVE THAT WE PUT OUT THERE FOR EMPLOYEES, THOSE WHO PARTICIPATE AND THOSE WHO ACTUALLY ACCOMPLISH A GOAL OF, I THINK IT'S 2% OF, UH, WEIGHT REDUCTION.
UM, THEY, THEY, THEY RECEIVED SOME WELLNESS HOURS AND THEN THE, THE, THE WINTER WE'LL SEE A TOTAL OF EIGHT, UH, WELLNESS HOURS, UH, FOR, UH, BEING THE BIGGEST LOSER.
SO I THINK, YOU KNOW, JUST, UH, IDENTIFYING WHERE EMPLOYEES ARE, UH, MAYBE NEEDING LIKE A, UH, LIKE A, UH, LIKE A PUSH LIKE THIS PROGRAM, BUT AGAIN, IT'S TOTALLY PARTICIPATORY, WHICH MEANS THAT THEY CAN PARTICIPATE OR NOT BASED UPON, YOU KNOW, THEIR OWN LEVEL OF COMFORT, BUT WE DO PROVIDE AN INCENTIVE IN THE EVENT IF THEY PARTICIPATE AND REACH CERTAIN LEVELS, UH, IN THEIR, UH, WEIGHT REDUCTION.
AND MOTHER QUESTION IS WITH YOUR 2023 GOALS, IS THERE ANYTHING IN THERE THAT IDENTIFIES WHERE YOU WOULD LIKE TO HAVE, UH, EACH DEPARTMENT TO HAVE MAYBE LIKE ONE MORALE BOOSTER EVENT OR ONE TEAM BUILDING EXERCISE? UH, DO YOU HAVE ANYTHING ON YOUR SPECTRUM FOR THAT? NO, MA'AM OKAY.
COULD YOU MAYBE CONSIDER THAT TALK WITH THE DEPARTMENT AND THE CITY MANAGERS SEE HOW THEY FEEL ABOUT THAT? UM, MAYBE THAT COULD JUST BE SOMETHING TO KIND OF HELP US AS A, AS A CITY OVERALL WITH STAFF TO KIND OF, UH, BRING HIM BACK TO MORALE AND ALSO MAKING SURE THAT OUR STAFF MEMBERS ARE MENTALLY HEALTHY AND THAT THEY'RE HAPPY IN WHAT THEY'RE DOING.
AND THEN MY LAST QUESTION IS VERY SIMPLE.
WHAT IS EAP EMPLOYEE ASSISTANT PROGRAM.
UM, SO SUPPLEMENTAL REQUESTS NOW YOU HAVE IS ELENA WOULDN'T BE 189,000, RIGHT? CORRECT.
THINK ADDITIONAL BEFORE THEY SURFACE, ARE YOU REFERRING TO THE ADDITIONAL FOR THE SALARY SURVEY, RIGHT? IT WILL.
SO BALLPARK HUNTER AND NAVY 190,000, CORRECT.
SO WHAT IS THE HR TECHNICIAN POSITION IS GOING TO DO? AND WHAT, W CAN YOU EXPLAIN TO ME AT LEAST WHAT, WHAT, WHAT IS IT THAT YOU'RE LOOKING FOR IN THAT POSITION? WE ARE LOOKING TO ENHANCE AND INCREASE EMPLOYEE PROGRAMS. THIS PERSON WILL NOT ONLY HELP OUT IN THAT AREA WITH OUR WELLNESS PROGRAMS, BUT ALSO HELP OUT IN OUR RISK MANAGER, UH, INITIATIVES
[01:20:01]
THAT WE PUT OUT FOR THAT INDIVIDUAL WITH SAFETY TEAMS, SAFETY PROGRAMS THAT WILL OVERALL HELP REDUCE SOME OF THE INJURIES AND ACCIDENTS.THE CITY IS INCURRING AT THIS PRESENT TIME.
WELL, THIS PERSON ALSO BE TAKING AND DOING THINGS SUCH AS A EMPLOYEE ASSISTANCE PROGRAM.
I MEAN, NOT ONLY ASSISTANCE THE I'M LIKE SAYING THE RIGHT WORD.
THERE IS A, UH, THE PERSON FROM THE ANIMAL SHELTER USED TO RUN THIS.
THE RECOGNITION PROGRAM WOULD ALL THOSE BE BUNDLED WITH AN HR? UM, WE ARE, WE'RE GOING TO BE MORE INVOLVED IN THAT, UM, UH, COMMITTEE, UH, THAN WE WERE BEFORE.
CURRENTLY WE HAVE ONE REPRESENTATIVE NOW, BUT WE WILL BE OVERSEEING SOME OF THEIR ACTIVITIES TO SEE HOW IT IS BENEFITING EMPLOYEES AND HOW WE CAN HELP ENHANCE THAT.
SO MY QUESTION BACK TO ELENA STAFF THAT DON'T GO IS WHEN YOU HAVE THE ERC COMES THROUGH AND WHERE THEY'RE PROVIDING FOOD, AND THEY'RE DOING ALL THESE DIFFERENT THINGS.
IS THERE A BUDGET THAT'S BEEN ALLOCATED UP OR IS IT COMING OUT OF THE HUMAN RESOURCES, BUT, UH, THERE, THERE IS A BUDGET THAT'S, I BELIEVE IT'S IN THE CITY MANAGERS, UM, IN THE CITY MANAGER'S BUDGET FOR THE EMPLOYEE RECOGNITION COMMITTEE, THE 50,000 THAT'S ALLOCATED FOR, UM, THE ERC.
SO IT ALWAYS COMES OUT OF THE CITY MANAGER'S BUDGET.
AND I'M ASKING, BECAUSE I DON'T KNOW WHERE IT'S PLACED, SO THAT THOSE, THOSE PROGRAMS WOULD GO TO THE CITY MANAGER AND ASK FOR WHATEVER THE AMOUNT IS TO GET ALLOCATED INTO THAT FUND.
WHAT THE DIRECTION OF THE HR DIRECTOR I'M OVERSEEING THAT PROJECT, AND HE'S SAYING HE DIDN'T HAVE ANY MOMENT IN THE PAST.
SO YOU'RE SAYING WITH THIS POSITION, WOULD YOU HAVE A MOMENT RECENTLY, WE MADE AN ADJUSTMENT TO WHERE I WILL PLAY MORE OF AN INTEGRAL ROLE, HOW THAT THOSE PROGRAMS ARE ROLLED OUT AND, UM, MAKING SURE THAT THE CITY IS EFFICIENT AND THE MONIES THAT THEY ARE GIVING THAT COMMITTEE.
SO WE ARE ABLE TO MAKE SURE THAT THEY ARE SPENT WISELY.
AND I HONESTLY AGREE WITH YOU A HUNDRED PERCENT THAT THESE THINGS SHOULD BE ONE THROUGH HR.
SO THERE'S, THERE'S CONTINUITY.
SO IT DOESN'T JUST DIE DOWN AFTER A WHILE.
AND THEN THERE'S ALSO A PERSON SORT OF IN A DIRECTOR CAPACITY THAT IS, UH, RESPONSIBLE, RIGHT.
SO RATHER THAN JUST COMING STRAIGHT TO THE CITY MANAGER WHERE HE MAY SAY, OKAY, AND NOT UNDERSTANDING WHAT ALL THE SPONSOR, MY SECOND QUESTION IS RECRUITMENT EXPENSES FOR 30,000.
WHAT ARE YOU THINKING THERE IN THE EVENT, IF WE HAVE TO UTILIZE ADDITIONAL, UH, RECRUITMENT SERVICES, THAT MONEY WOULD BE THERE THAT WE'RE ABLE TO USE THAT MONEY IS NOW, OR I THINK IT'S TAKEN OUT OF THE CITY MANAGER'S OFFICE AND PUT INTO THE HR OFFICE WHERE IT WAS BEFORE.
SO THAT GOES INTO ADDITIONAL PLATFORMS, UH, THAT WE'RE ABLE TO RECRUIT, UH, INDIVIDUALS TO THE CITY AS WELL.
QUESTION ON THAT, WE HAD WORKFORCE SOLUTION, THEN A JOB FAIR, WHICH I DIDN'T SEE OUR HR, LET ME FINISH.
UH, THE BUSINESS COMMITTEE, UH, HAD A JOB FAIR, WHICH I DIDN'T SEE OUR HR.
I SAW OUR FIRE, OUR POLICE, I SAW, UH, AS A MATTER OF FACT, DIFFERENT DEPARTMENTS THAT WAS THERE.
SO WHEN YOU SAY THAT YOU HAVE, YOU'RE ASKING FOR RECRUITMENT EXPENSES OF $30,000, WHICH IS UNDERSTANDABLE, BUT W WILL YOU PUT DISSIPATE IN THOSE THINGS, OR IS THIS SOMETHING THAT YOU CANNOT PARTICIPATE? I DON'T KNOW IF THAT'S WHY I'M ASKING.
INITIALLY, UH, WHEN, UH, THE ECONOMIC DEVELOPMENT, UH, DEPARTMENT WAS PUTTING ON THOSE JOB FAIRS, IT WAS GEARED TO SMALL BUSINESSES AND WE DID NOT WANT TO DEFLECT FROM THEIR URGENCY IN FILLING POSITIONS, UM, BY HAVING US THERE.
NOW, WE DID PARTICIPATE, UH, AT WORKFORCE SOLUTIONS BACK A COUPLE OF MONTHS AGO WHEN THEY OPENED UP OR DID A RIBBON CUTTING AT THEIR, UM, OFFICE IN MISSOURI CITY WHERE WE DID PARTICIPATE IN THAT JOB.
AND THEN A TYPICAL SALARY SURVEY USED TO HAVE, WOULD BE AROUND 45,000, RIGHT.
SO HELP ME UNDERSTAND WHEN YOU DO A CITIZEN SURVEY THAT COUNCIL MEMBER EDWARDS WAS ASKING FOR EVERY YEAR, WHAT IS THE NUMBER LOOK LIKE? IS IT 90? IS IT LESS, IS IT MORE YOU'VE DONE IT BEFORE? YES, BUT OUR OFFICE WAS NOT, UM, IN, IN, IN, IN, IN CHARGE OF THAT SURVEY, UH, WELL, THAT WAS, UH, DIRECTED OUT OF THE CITY MANAGER'S OFFICE AND NOT OUR OFFICE.
[01:25:01]
OUR, IS IT, IS IT CLOSE TO WHAT, WHAT THESE SURVEYS ARE? OR IS IT LESS, I MEAN, LAINA, ANYBODY WE'LL LOOK UP THE ACTUAL FIGURES FOR YOU, SO IT COULD BE, THANK YOU.YOU DON'T NEED TO TELL ME NOW, BUT MY COMMENT, THIS HAS NOTHING TO DO WITH MY COLLEAGUES HERE.
MY COMMENT, ANYTHING AND EVERYTHING THAT HAS TO DO WITH HR COMPONENTS SHOULD BE WITHIN HR.
AND THAT'S HOW IT SHOULD OPERATE.
EVEN IF THERE'S A JOB FAIR GOING ON.
AND I UNDERSTAND THAT THERE'S ECONOMIC DEVILMENT THERE'S BUSINESS COMMITTEE, BUT YOUR DEPARTMENT, OR I SHOULD SAY IT, SHOULDN'T SAY YOU, HR DEPARTMENT SHOULD BE INVOLVED.
CEDRIC, AND, AND WHOEVER IS THE NEW CITY MANAGER WILL BE, AND EVERYTHING THAT HAS TO DO WITH SALARY SURVEYS, CITIZEN SURVEYS, AND ALL THESE ALLOCATIONS SHOULD BE DONE.
WE, WHAT I FOUND IN MY TWO YEARS, WE DO SURVEYS.
WE SPEND MORE MONEY SPENDING ANOTHER $90,000 FOR COMMUNICATION REVISION, WHICH I HAVEN'T STILL SEEN IT YET.
I'M NOT SURE IF IT'S EVEN AROUND, UH, TWO CITY OR GO THE, THAT I, I HEARD ABOUT IT WAS BEING DONE.
SO WHAT I'M SAYING IS WE CAN DO ALL THE SURVEYS IN THE WORLD, BUT IF YOU'RE NOT ACTING ON IT AND IF THERE'S NO, THERE'S NO, ONE'S LOOKING AT THAT, TRYING TO IMPROVE THAT PROCESS.
I COULD TAKE THIS $90,000 AND GIVE IT TO A DEPARTMENT, YOU KNOW, ALLOCATED, DIVIDED IT UP.
BUT RATHER THAN SPENDING A 90 HERE, PERHAPS I'M JUST MAKING UP A NUMBER, MAYBE CITIZEN SURVEYS, 50,000 AND ANOTHER SURVEY FOR EMPLOYEES IS ANOTHER 50.
SOMEBODY IS GETTING THE MONEY AND I'M NOT TRYING TO SAY GALLAGHER IS, BUT WHOEVER WE USE, THEY'RE COLLECTING THE MONEY TO GET THIS DATA.
SO I LIKE TO SEE ONE IS JUST A SUGGESTION FROM ME.
IT HAS NOTHING TO DO WITH MY COLLEAGUES, LIKE TO SEE SOME OF THESE PROGRAMS THAT WE HAVE ONGOING KIND OF GEARED TOWARDS YOUR DEPARTMENT, OR AT LEAST YOU HAVE A SAY OR SOMEWHAT OF A SUPPORT, NOT EVERYBODY'S WANTING WITH WITHIN THEIR OWN WAYS.
AND THESE RECRUITMENT EXPENSES, THERE ARE SOME GREAT IDEAS THAT HCC AND OTHERS WORKFORCE SOLUTIONS AND OUR OWN BUSINESS COMING TO DO.
AND I WOULD LOVE TO SEE A PARTICIPATION OFF OF YOUR DEPARTMENT, OR AT LEAST SOME REPRESENTATIVE THAT'S THERE.
SO THIS WAY, ANY OF THE EXISTING POSITIONS THAT WE DO HAVE, WE CAN COME THROUGH LAST COMMENT.
IF YOU GO TO THE WEBSITE FOR MISSOURI CITY, AND IF YOU LOOK AT THE JOB POSTING, IT IS IMPOSSIBLE TO COLLECT A JOB AND GET THE INFORMATION THAT YOU NEED.
YOU NEED, I WOULD CHALLENGE ANY, ANY ONE OF YOU SITTING HERE TO GO THROUGH THAT WEBSITE AND TRY TO CLICK, TRY TO IF AN, AS AN OUTSIDER, NOT AS AN EMPLOYEE, GO IN THERE AS AN OUTSIDER, GO TO OUR MISSOURI CITY, TX DOT, GO AND TRY AND CLICK THESE POSITIONS AND TRY TO APPLY FOR IT.
SO I HOPE, AND THIS IS NOT A PUSHBACK THAT YOU, OR, OR INFORMATION OR IT DEPARTMENT OR ANYBODY ELSE.
THERE'S GOT TO BE A BETTER WAY TO, FOR PEOPLE TO ATTRACT TO THESE POSITIONS AND CLICK WITH ONE OR TWO BUTTONS THAT, THAT WILL GET THEM TO ACCESS.
SO THOSE ARE JUST MY COMMENTS.
THANK YOU SO MUCH FOR WHAT YOU DO.
I HAD ONE REAL QUICK QUESTION.
IT WAS ON THE, UH, UH, UH, THE, UH, UH, EMPLOYEE SURVEY ARE THE, IS THAT A, A, A STANDARDIZED, UM, LIST THAT YOU GET OUR PROGRAM THAT YOU GET FROM A SERVICE? ARE THOSE CUSTOMIZED QUESTIONS THAT, UH, THE, UH, HR GROUP OR WHOEVER MIGHT BE INVOLVED, UH, PUTS THOSE TOGETHER? I THINK, UM, WHEN THEY INITIALLY, UM, FROM MY EXPERIENCE, THE, UH, FIRM OR THE VENDOR THAT WE USE AT THAT TIME HAD A STANDARDIZED LIST OF QUESTIONS, UM, THAT WERE APPROVED, I THINK AT THAT TIME THROUGH THE CITY MANAGER'S OFFICE, UH, THAT THEY WERE, UM, ABLE TO SEND THAT INFORMATION OUT AND GET THAT DATA BACK AND THEN COMPILE A REPORT TO WHERE THEN, UH, THE CITY MAYOR WAS ABLE TO ANALYZE THAT INFORMATION AND SEE WHERE IN CERTAIN AREAS BEING ASKED A SPECIFIC QUESTION WHERE CERTAIN DEPARTMENTS WERE BASED UPON THOSE ANSWERS TO THOSE QUESTIONS.
WELL, I WOULD LIKE TO AT LEAST CONSIDER, UH, TO CUSTOMIZE THAT, UM, BY THE CITY, BY, UH, THE CITY MANAGER OR THE HR, SO THAT, YOU KNOW, WE GET A, UH, UH, A WHITE SECTION OF, UH, OF, UH, QUESTIONS, UH, NOT JUST SOMETHING THAT, UH, IS SITTING IN A, UH, UH, UH, UH, A SOFTWARE PACKAGE
[01:30:01]
THAT HAS STANDARD, UH, STANDARD QUESTIONS.SO JUST TAILOR IT, CUSTOMIZE IT TO FIT OUR NEEDS, BECAUSE I THINK, YOU KNOW, WE HAVE SOME UNIQUE, UH, NEEDS THAT, UH, UH, AND SITUATIONS THAT WE NEED TO BE AWARE OF.
AND, UH, I THINK, UH, THE EMPLOYEE SURVEY IS A GOOD VEHICLE TO, UH, TO TRY TO ISOLATE THOSE AND, AND ADDRESS THEM.
AND SO WE DO HAVE INFORMATION FOR THE SURVEYS.
THE EMPLOYEE SURVEY IS 23,000 AND THE CITIZEN SURVEY IS 19,019.
CAN YOU REPEAT THAT? 20 FEET, 23,000 FOR THE EMPLOYEE SURVEY IN 19,000 FOR THE CITIZEN SURVEY.
MOVING ON TO FINANCIAL SERVICES, UH, FINANCIAL SERVICES DEPARTMENT, UH, IS RECOGNIZED AS A DEPARTMENT THAT EXCELS IN FORWARD THINKING WHILE MAXIMIZING EFFICIENCY AND MAINTAINING THE HIGHEST LEVEL OF INTEGRITY, OUR ACCOMPLISHMENTS FOR THIS YEAR, UH, WE RECEIVED THE DISTINGUISHED BUDGET PRESENTATION AWARD AND THE AWARD FOR OUR ANNUAL FINANCIAL REPORT.
WE ALSO COMPLETED OUR AUDIT WITH A CLEAN OPINION.
WE REFUNDED DEBT THAT RESULTED IN A NET PRESENT VALUE SAVINGS OF $643,000.
UH, WE COMPLETED THE FULL IMPLEMENTATION OF OUR CLOUD-BASED BIDDING SOFTWARE BIDSYNC, WHICH ALLOWS FOR MORE COMPETITION WHEN IT COMES TO FORMAL SOLICITATIONS, WE COMPLETED THE CUSTOMER SELF-SERVICE PORTAL IMPLEMENTATION, WHICH PROVIDES FOR ONLINE PAYMENT CAPABILITIES FOR OUR SOLID WASTE CUSTOMERS.
AND WE LED THE PROCESS FOR ESTABLISHING THE NEW RESIDENTS, HOMESTEAD EXEMPTION, AND INCREASED 65 OR OLDER AND DISABLED EXEMPTIONS.
OUR GOALS FOR NEXT YEAR IS FULL IMPLEMENTATION OF CONTRACT MANAGEMENT AND PROCUREMENT CARD MODULES, AND TYLER MUNIS.
WE WANT TO CONTINUE TO RECEIVE OUR AWARDS AND COMPLETE OUR ANNUAL AUDIT WITH A CLEAN OPINION.
UM, WE ARE IN THE PROCESS OF COMPLETING A DISPARITY STUDY.
SO I BELIEVE IT'LL BE COMPLETE NEXT YEAR.
AND IF IT IS FOUND TO IT IS FOUND THAT WE HAVE A DISPARITY.
WE WILL DEFINITELY BE ENHANCING OUR SMALL BUSINESS POLICY, AS WELL AS REPORTING OF SMALL BUSINESS USAGE WITHIN THE CITY.
AND WE ALSO WANT TO CONTINUE TO WORK TOWARDS A TRIPLE A BOND RATING, UM, FOR ALL OF OUR DEBT ISSUES, AS FAR AS THE BUDGET FOR FINANCIAL SERVICES.
UH, THE TOTAL BUDGET IS 2,328,000 1 78.
THAT IS THE BASE BUDGET FOR NEXT FISCAL YEAR.
UH, THE TOTAL INCREASE IS 13,000 8 32, AND THAT'S DUE TO THE SALARY INCREASE.
AND ANY REDUCTIONS IS DUE TO, UM, THE CARRY FORWARD FOR PURCHASE ORDERS.
WE HAVE 17 EMPLOYEES WITHIN FINANCIAL SERVICES, AND WE DO HAVE SUPPLEMENTAL REQUESTS, A TOTAL SUPPLEMENTAL REQUESTS, OR 175,065.
UH, SOME OF THEM ARE ONGOING COMMITMENTS, MEANING THEIR CONTRACTS THAT WE HAVE IN PLACE THAT HAVE ESCALATIONS IN THEM.
UH, THE TOTAL AMOUNT FOR OUR ONGOING COMMITMENTS AFTER REVENUE, UH, IS $98,283.
UH, RECENTLY YOU ALL APPROVED A CREDIT CARD PROCESSING FEE.
AND SO WE'RE INCREASING THE BUDGET FOR THE EXPENDITURE, BUT WE'RE ALSO OFFSETTING IT BY THE FEES THAT WE RECEIVE RECURRING REQUESTS TOTAL 70 3003 32.
AND THAT DOES INCLUDE A NEW ACCOUNTING TECHNICIAN POSITION.
THIS POSITION WILL ASSIST WITH ACCOUNTS PAYABLE.
THE BUDGET HAS GROWN EXPENDITURES HAVE GROWN, AND WE HAVE HAD ONE EMPLOYEE.
UM, THAT'S BEEN RESPONSIBLE FOR HANDLING ALL OF THE ACCOUNTS PAYABLE WHEN IT COMES TO COVERAGE.
IN MY OPINION, IN THAT AREA, THERE SHOULD AT LEAST BE TWO SO THAT SOMEONE CAN TAKE A VACATION, THEY CAN GET SICK AND, AND ACCOUNTS PAYABLE STILL BE PROCESSED.
PLUS WE'LL BE ABLE TO MAKE ALL OF OUR PAYMENTS TIMELY BECAUSE WE HAVE TWO PEOPLE THAT ARE ASSISTING AND PULLING ALL THE INFORMATION FROM OUR CASE SYSTEM AND ENSURING THAT ALL OF OUR BILLS ARE PAID TIMELY.
THAT IS A POSITION THAT OUR CURRENT POSITION IS ONE THAT WE HAVE HAD A LOT OF TURNOVER IN BECAUSE OF THE AMOUNT OF DEMAND THE WORKLOAD.
AND IT'S NOT ONE OF THE HIGHEST PAYING POSITIONS.
SO IF WE HAVE TO, HOPEFULLY THEY'LL BE, IT'LL BRING STABILITY IN THAT AREA.
LET'S SEE OTHER INCREASES, UM, CITI LOGO APPAREL.
OUR STAFF DOES LIKE AS FAR AS MORALE, UH, TO BE ABLE TO REPRESENT THE CITY.
AND IF WE WERE TO RECEIVE AN ADDITIONAL, UH, FTE, WE WOULD LIKE TO BE ABLE TO PROVIDE THAT FOR THEM.
ALSO, OUR AUDIT CONTRACT AS WRITTEN IN OUR CONTRACT INCREASES NEXT YEAR BY $3,600.
SO WE'RE REQUESTING THAT AMOUNT.
UH, WE DO HAVE TO PAY THE APPRAISAL DISTRICTS AND THEY PROVIDE US WITH THEIR BUDGETS.
AND THERE IS AN INCREASE OF 80,000 7 56.
ACTUALLY THIS YEAR, THE AMOUNT, UM, OF THE CONTRACT WAS HIGHER THAN WHAT WAS BUDGETED.
SO THIS $80,000 IS ACTUALLY THE INCREASE FOR THIS YEAR.
AND, UH, FOR NEXT YEAR, AGAIN, THE CREDIT CARD PROCESSING FEES,
[01:35:01]
WE HAVE BEEN PAYING A LOT TO IN CREDIT CARD PROCESSING FEES.AND NOW WE HAVE NEW CAPABILITIES FOR OUR CUSTOMERS TO BE ABLE TO PAY ONLINE, WHICH WILL RESULT IN MORE CREDIT CARD PROCESSING FEES.
BUT WE DO HAVE THAT, UH, NEW REVENUE TO OFFSET THAT.
SO THIS IS ONE THAT IS A NET ZERO IMPACT ON THE BUDGET.
UH, WE ALSO HAVE INCREASES FROM OTHER CONTRACTS THAT WE HAVE, INCLUDING THE FOREBRAIN COUNTY TAX OFFICE HOUR, UM, ARMORED CAR SERVICE AND SOME OTHERS, BUT THAT'S 13,000 9, 27.
UH, THERE'S ALSO AN INCREASE IN PAPER ENVELOPES AND THEN OUR INCREASE IN, UH, INSURANCE.
AND WE WOULD LIKE TO HAVE ADDITIONAL STAFF PROFESSIONAL DEVELOPMENT, ESPECIALLY IF WE HAVE ANOTHER STAFF MEMBER.
SO AGAIN, OUR SUPPLEMENTAL REQUESTS ARE $175,065.
SO I JUST HEARD YOU SAY THAT, YOU KNOW, WE WOULD LIKE TO HAVE TWO, BUT WE ARE ONLY KEEPING MORE, WHAT POSITION WAS IT? THAT'S THE, THAT'S THE ACCOUNTS PAYABLE TECHNICIAN.
SO THAT'S THE POSITION THAT'S UP THERE, RIGHT? YES.
THE ACCOUNTING TECHNICIAN IS, SO WE CURRENTLY HAVE ONE AND WE SHOULD HAVE TWO.
WELL, IN MY OPINION, WE SHOULD HAVE TWO.
SO IN ADDITION TO THIS, OR ARE YOU TALKING ABOUT NO WITH THE EXISTING, THAT WILL BRING IT TO, TO BRING IT TO TWO.
CAUSE I WAS WONDERING WHEN YOU WERE SAYING, WANT IT, YOU SHOULD HAVE ONE MORE IN ADDITION TO THIS REQUEST, BUT THIS WILL GIVE IT A TWO.
THIS WILL GIVE US TWO GREAT JOB.
UM, WHAT IS THE, THE 34 50 WHAT'S THE ONE TIME FOR THAT EMPLOYEE? IS THAT LIKE A BONUS SIGN-ON BONUSES, UH, COMPUTERS, UH, ITEMS FOR THEIR DESK, JUST THE ONBOARDING, UM, SUPPLIES THAT ARE NEEDED WHEN SOMEONE COMES IN.
SO IT WAS NOT PART OF THEIR SALARY.
AND THEN MY, MY OTHER QUESTION IS WILL THIS PERSON, THIS PAY BE ON PAR AS THE EXISTING PERSON THAT'S IN THIS SAME ROLE? OR ARE THEY JUST A LITTLE BIT UNDER THIS, UH, ESTIMATE INCLUDES SALARY AND BENEFITS.
AND FOR ALL POSITIONS, WE BUDGET AT THE MID POINT WHEN IT'S VACANT.
SO THIS IS AT THE MID POINT, DOESN'T TAKE INTO ACCOUNT WHAT THE CURRENT PERSON IS, IS MAKING.
SO THE PERSON COULD ACTUALLY COME IN LESS DEPENDENT UPON HOW THEY'RE HIGHER THAN NEGOTIATION WITH THEM.
YOU KNOW WHAT THEY'RE DOING, BUT THIS IS AT THE MID POINT.
AND THEN YOU HAVE 17 STAFF MEMBERS.
I KNOW ONE OF YOUR STAFF MEMBERS RECENTLY, UM, WAS RESIGNING, I BELIEVE AT THE END OF THE MONTH OR THE 17 PEOPLE, INCLUDING HER.
SO I'M NOT SPEAKING ABOUT PERSONS, BUT THE POSITIONS.
AND SO YES, WE HAVE 17 AND WE HAVE TWO VACANCIES RIGHT NOW.
SO YOU CURRENTLY HAVE TWO VACANCIES.
SO ARE YOU, IS THAT INCLUDING THE ONE THAT'S RECENT? BECAUSE I'M TRYING TO GET, WE HAVE A PROCUREMENT MANAGER AND A SENIOR BUDGET ANALYSTS THAT ARE CURRENTLY BEING RECRUITED FOR.
AND THEN, SO THIS WILL BE, SO WITH THE 17, WITH THE TWO VACANCIES IN THIS NEW, WOULD THAT TOTAL 17 OR WOULD THAT 18.
I MEAN, THE QUESTION I HAD WAS THE HONDA CANADA SERVICES SHOWS THAT 80, ALMOST $81,000 INCREASE.
WHAT'S THE, UH, THE, THE BASE COST THAT WE ARE PAYING NOW, WHAT KIND OF AN INCREASE IS THIS PERCENTAGE WISE? YEAH.
UH, I'D HAVE TO GO BACK AND LOOK.
UM, BUT WHAT THEY DO IS THEY, YOU KNOW, OF COURSE THEY HAVE INCREASES IN THEIR BUDGET AND THEN THEY ALLOCATE, UM, I BELIEVE THEY ALLOCATE BASED ON THE NUMBER OF PROPERTIES WITHIN THE CITY.
SO IT COULD BE THAT, YOU KNOW, THEY HAVE MORE PROPERTIES THAT INCLUDED, YOU KNOW, THAT'S INCLUDED IN OUR INCREASE PLUS THEIR ADDITIONAL COSTS.
UM, BUT I WOULD HAVE TO GO BACK AND LOOK AT WHAT OUR, UH, ACTUAL PAYMENTS ARE.
UM, AND WE MIGHT BE ABLE TO DO THAT AS, AS I'M TALKING TO MY QUESTION, IS THAT, DOES THAT SEEM TO BE IN LINE OR IS IT, UH, SOMETHING THAT, UH, WE HAVE TO HAVE IT, SO IT'S MANDATORY.
IT'S, IT'S PRETTY MUCH MANDATORY.
UM, THE THING IS SOMETIMES WHEN WE, UH, LIKE SAY LIKE LAST YEAR, UM, THEY'LL SUBMIT A PROPOSED BUDGET AND THEN THEIR ADOPTED BUDGET MIGHT BE DIFFERENT.
AND SO DURING THE YEAR WE'LL SEE THAT OUR BILLS ARE ACTUALLY DIFFERENT THAN WHAT WE BUDGETED FOR.
UM, SO LIKE AT THIS POINT THEY'RE PROBABLY DOING THE SAME THING THAT WE'RE DOING, YOU KNOW, THE PROPOSE, TRYING TO GET SOME INFORMATION OUT.
UM, SO I KNOW THIS YEAR WE'RE PAYING MORE THAN WHAT WE BUDGETED.
AND SO THIS 80,000, ISN'T JUST AN INCREASE FOR ONE YEAR.
IT'S ACTUALLY THE INCREASE THAT WE GOT THIS YEAR PLUS, UM, NEXT YEAR.
AND I THINK, I THINK THE, THE, UM, THE CONTRACT IS A LITTLE LESS THAN $400,000 PER YEAR.
THERE ARE NO MORE QUESTIONS I CAN MOVE ON TO IT.
INNOVATION AND TECHNOLOGY, THE IT DEPARTMENT DELIVERS THE BEST PROVEN TECHNOLOGY AND SERVICES AVAILABLE FOR COMPUTER DATA,
[01:40:01]
TELECOMMUNICATIONS MAPPING AND CRITICAL BUSINESS SYSTEMS OF THE CITY.THAT'S SOME OF THEIR ACCOMPLISHMENTS THIS YEAR, INCLUDING INCLUDES UPGRADED AND IMPLEMENTED THE CITY-WIDE FIREWALL SOLUTION MAINTAINED AND UPGRADED THE CITYWIDE CAMERA SOLUTION PROCURED AND IMPLEMENTED SMART CITY KIOSK TO PROVIDE ENHANCED AND RELIABLE COMMUNICATION AND ACCESS TO BOTH INTERNAL AND EXTERNAL STAKEHOLDERS AND DESIGN AND COORDINATED, THE EOC, FIRE ADMINISTRATION REMODELING TO ACCOMMODATE THE MUCH NEEDED IT SPACE FOR CURRENT AND FUTURE GROWTH FOR NEXT YEAR, THE GOALS INCLUDE PROCURING AND UPGRADING THE PUBLIC SAFETY ERP SOLUTION, WHICH WOULD BE FOR POLICE AND FIRE UPGRADE INNER GOV, WHICH IS THE SOFTWARE USED WITHIN OUR PLANNING DEPARTMENT DEVELOPMENT SERVICES.
AND THIS WOULD INCLUDE IMPLEMENTATION OF A CODE ENFORCEMENT MODULE, DEVELOP A GIS HUB TO SUPPORT DEVELOPMENT PROJECTS WITHIN THE CITY, UH, THE INSTALLATION OF NEW SWITCHES AND THE IMPLEMENTATION OF CHRONOGRAPH FOR PROJECT AND ASSET MANAGEMENT FOR PUBLIC WORKS AND PARKS AND REC.
AND SO WITH THEIR BUDGET, THEIR BASE BUDGET FOR 2023 IS $6,640,956.
UH, THERE IS AN INCREASE OF 187,000 7 21, AND THIS IS DUE PRIMARILY DUE TO RESTRUCTURING.
THE GIS DIVISION IS NOW UNDER IT.
UM, PREVIOUSLY IT WAS IN PUBLIC WORKS.
SO THAT ACCOUNTS FOR MAJORITY OF THE INCREASE ALSO THERE WAS PRIOR YEAR CARRY FORWARD THAT'S THAT CAUSES SOME OF THE DECREASES THAT YOU'LL SEE, AND A REMOVAL OF SOME OF THE, UH, OR ALL OF THE ONE TIME ALLOCATIONS.
SO THE NUMBER OF FTE WITHIN IT IS NOW 15, IT WAS 11, BUT WITH THE, UH, RESTRUCTURE OF GIS, IT'S NOW 15 AND WE HAVE $376,571 IN SUPPLEMENTAL REQUESTS.
UH, WE HAVE 250, 2,909, AND ONGOING COMMITMENTS AND RECURRING IS 88,000 9 12 1 TIME 34,007 50.
THIS INCLUDES ADDITIONAL COPIERS AND PRINTERS.
WE DO HAVE A NEW FACILITY, UH, ADDITIONAL ITEMS THAT HAVE BEEN PURCHASED ARE NOW ADDED TO THE REPLACEMENT CYCLE.
SO WE NEED TO MAKE SURE THAT WE'RE FUNDING THE REPLACEMENT CYCLE.
SO WHEN IT BECOMES, DO WE HAVE THE FUNDS AVAILABLE, INCLUDES CIVIC PLUS EMERGENCY NOTIFICATION.
UH, THERE'S ALSO BEEN A COST IN THE INCREASE OF HARDWARE.
WE HAVE IPADS FOR CODE ENFORCEMENT PERSONNEL, UH, JUST FOR YOUR SOFTWARE FOR OPEN RECORDS, UH, SOME OFFICE SUPPLIES FOR OUR PLOTTERS.
AND THE NEXT ITEM IS ACTUALLY LAPTOPS FOR NEW PLANNING STAFF.
WE ALSO HAVE INCREASES, WHICH WE SEE ANNUALLY IN OUR SERVICE AND REPAIR AGREEMENTS.
THAT'S 178,000, AND WE ALSO HAVE INCREASES IN SERVICE CHARGES OF APPROXIMATELY $20,000.
THERE'S ALSO IN, UH, REQUESTS FOR OTHER DEPARTMENTS, UH, THAT ARE IT SPECIFIC, ONE BEING A SMART SCREEN FOR THE, I BELIEVE THE PLANNING DIRECTOR'S OFFICE AND VIDEO CONFERENCE EQUIPMENT FOR THE PLANNING CONFERENCE ROOM OF 9,500.
IN ADDITION TO THE IT GENERAL FUND BUDGET, WE HAVE A, WHAT WE CALL LIKE A SUB FUND OF THE GENERAL FUND BUDGET, WHICH IS THE REPLACEMENT FUND FOR IT.
SO WE DO HAVE TRANSFERS FROM THE GENERAL FUND TO BE ABLE TO FUND OUR REPLACEMENT SCHEDULE A TOTAL AMOUNT THAT WILL BE TRANSFERRED, INCLUDING INVESTMENT EARNINGS FOR THE FUND BALANCE WITHIN THAT FUND IS APPROXIMATELY 1.3, $5 MILLION, THE REPLACEMENTS, UH, SCHEDULED FOR THIS YEAR, INCLUDING OTHER, UH, CONTRACTUAL SERVICES TOTAL, UH, 1,000,770 2004.
SO THE FUND BALANCE, UH, WILL BE USED, UH, FOR SOME OF THE REPLACEMENT.
AND THAT'S THE POINT OF THIS FUND IS TO BE ABLE TO ACCUMULATE FUNDS TO BE ABLE TO USE FOR REPLACEMENTS.
THE, UH, UH, JUST FOIL OPEN RECORDS, THE SOFTWARE, IS THAT, UH, UH, BEING UTILIZED BY CITY SECRETARY? YES, IT IS THIS FOR THE CITY SEC'S OFFICE.
BUT THAT WAS SOMETHING THAT HAD BEEN REQUESTED A COUPLE OF TIMES IN THE PREVIOUS YEARS.
JOBY CAN YOU STAY UP HERE? ASK SOME QUESTIONS? YES MA'AM.
UM, AND I'M NOT SURE IF THIS IS SOMETHING THAT IS SOMEWHERE HIDDEN IN THESE, THESE COSTS, NOT IN A NEGATIVE WAY, BUT IN A GOOD WAY, UM, ABOUT UPGRADING OR ENHANCING OUR WEBSITE, UM, TO WHERE IT'S MORE USER-FRIENDLY FOR THE PUBLIC AND ALSO HAVING A SEARCH ENGINE TO BE ABLE TO SEARCH FOR DOCUMENTS.
SO YES, THAT IS UNDER THE COMMUNICATIONS DEPARTMENT AND THEN THEY WILL BE PART OF THE
[01:45:01]
PRESENTATION.NO ADDITIONAL QUESTIONS YOU SEE, THIS IS THE, UM, REQUESTS OF THE $1.7 MILLION.
IT INCLUDES A KEY INFRASTRUCTURE EQUIPMENT UPGRADE FOR THE CAT RMS SYSTEM AND, UH, UH, FIREARMS SOLUTION AND CONTINUE COST RELEASES THAT ARE NEW.
DOES IT FALL UNDER THE COMMUNICATION OR DIFFERENT DEPARTMENT ABOUT THE CODE ENFORCEMENT SEEK, LIKE FIX? SO THE SEECLICKFIX, UH, CONSIDER IT FROM A MAINTENANCE STANDPOINT, UH, AND THE FUNCTIONAL STYLE GOES TO THE WOMEN'S SERVICES.
SO IS THERE ANY OP UPGRADE OR THAT PLATFORM BEING UPDATED OR ANYTHING LIKE THAT? YES.
ONCE THE CODE ENFORCEMENT MODULE FOR INTEGRAL IS IMPLEMENTED INTO THE INTEGRAL SUITE, THERE WILL BE A CHANGE INTO THE SEECLICKFIX TO INCORPORATE THAT INTO THE INTERGROUP TERRORIST SOLUTION.
IT IS ALSO MY UNDERSTANDING, AND THIS IS NOT A QUESTION.
THIS IS JUST A COMMENT FROM CITIZENS IS THAT SOMEBODY GOES INTO THE SYSTEM AND ENTERS IT AS THE ITEMS BEING CLOSED, THEN IT GOES AWAY.
SO, YOU KNOW, IT'S NOT IN THAT MODULE ANYMORE.
SO AS YOU GUYS ARE UPDATING THIS PLATFORM, OR WHAT HAVE YOU THERE'S I THINK THIS NEEDS TO BE LOOKED AT AND TO SEE IT BECAUSE YOU'RE DRIVING THAT ONLY THING THE COURT ENFORCEMENT IS DOING IS THEY'RE JUST USING THAT PLATFORM.
SO IF, IF THEY'RE COMING IN AND PUTTING THE REQUEST AS ANONYMOUS, THEN THE SYSTEM IS AUTOMATICALLY GOING TO ARCHIVE THE REQUESTS BECAUSE IT DOESN'T HAVE ANYTHING TO TIE TO.
BUT IF YOU REGISTER WITH SEECLICKFIX AS A REGISTERED USER, THEN IT'LL SHOW THE HISTORY ON YOUR PROFILE.
SO GOING BACK TO COUNCIL MEMBER RILEY'S QUESTION, WHERE IS THAT IN HERE? BUT THE SEECLICKFIX MAINTENANCE IS UNDER OUR BASE BUDGET FOR MAINTENANCE.
SO JUST LIKE SHE WAS TALKING ABOUT THE WEBSITE UPGRADE AND USER-FRIENDLY SERVICES, ALL THAT'S IN THAT BASE BUDGET.
SO THE WEBSITE IS UNDER COMMUNICATIONS.
SO YEAH, THAT PART IS UNDER, BUT THE SEECLICKFIX PAYMENTS IS UNDER IT.
CORRECT ME IF I'M WRONG, BUT IN OUR RECENT CAC MEETING, DID WE SPEAK ABOUT CHANGING THAT WHOLE PROCESS TO BE MORE EFFECTIVE AND TO HAVE A BETTER PROCESS? YES, MA'AM GOOD.
AND THAT'S THE INNER GOV THE INNER GROWTH AND IMPLEMENTATION.
SO BECAUSE SEECLICKFIX WOULD EVENTUALLY GO AWAY AND INTER GOV WOULD BE THE PRIMARY INTERFACE.
SO THEN WHY WAS HE SAYING THAT HE'S SPENDING MONEY ON THAT? BECAUSE THERE'S STILL THAT TRANSITION POINT.
SO EVERYBODY ON THE SYSTEM WILL BE PART OF INTEGRAL.
ALSO THE SEECLICKFIX REQUEST PORTAL WILL CHANGE INTO THE INNER GOV AND WE'LL PUT THAT COMMUNICATION OUT, BUT WE'RE STILL IN THE BEGINNING PHASE PHASE OF IMPLEMENTATION FOR CODE ENFORCEMENT.
AND THAT IMPLEMENTATION HAS FINISHED BEFORE WE ARE READY TO PUT THAT OUT.
I THOUGHT IT WAS IMPORTANT FOR US TO LIFT THE RESIDENTS KNOW AS WELL AS MY COLLEAGUES, THAT WE'RE BEING PROACTIVE TO FIX THOSE ISSUES.
SO WE CAN MITIGATE THAT FOR THE RESIDENTS.
UM, HAS, WHERE DOES THE, UH, CITY HALL, UH, CONSTRUCTION TECHNOLOGY AND ALL THAT, DOES THAT FALL UNDER COMMUNICATIONS IT AND WHAT'S HAS THAT MONEY BEEN EXPENDED FOR THE 22 BUDGET? YES.
SO IT'S A JOINT VENTURE BETWEEN COMMUNICATIONS AND IT, UH, WE'RE CURRENTLY, IF YOU GO BOUGHT THROUGH THE CHAMBERS, WE'RE IN THE MIDDLE OF GETTING, YOU KNOW, IMPLEMENTATION AND INSTALLATION COMPLETED, THERE'S STILL SOME HARDWARE PIECES THAT WERE WAITING FOR DELIVERY.
SO THAT'S WHAT THE DELAY IS SPENT.
WELL, WE WON'T, WE WON'T NEED TO A LOT, ANY MONEY FOR 23, 4 FOR THAT.
AND THE OTHER QUESTION I HAVE IS WHATEVER HAPPENED TO THIS PILOT PROJECT, UH, BROADBAND, UH, PROJECT THAT THE COMMUNITY, I MEAN, IT WAS DOING AND HAS THAT BEEN SCRAPPED? AND IF SO, WHAT WAS THE JUSTIFICATION? SO THE RESULTS FOR THE WIFI WAS WHEN WE LOOKED AT IT FROM A HOLISTIC STANDPOINT FOR A CITY WIDE ABLE TO COME TO SEVERAL MILLION DOLLAR PROJECT AND TO MAKE SURE THAT EVERY CORNER OF THE CITY IN A SQUARE MILE WAS COVERED.
AND FROM A ROI PERSPECTIVE, IT DIDN'T RETURN INVESTMENT.
SO IT'S NOT A PART OF THE 23 BUCKS.
SO WE'RE NOT MOVING FORWARD WITH THAT AT ALL.
GOING BACK TO COUNCIL, MAYOR PRO-TEM BONUS QUESTIONS DID THE CITY COUNCIL WAS ASKED TO ALLOCATE 18,000 OR FOR THE PILOT FOR THE PILOT PROGRAM.
SO THIS STUDY WAS CONDUCTED YESTERDAY AND IT BACK OUT AS THE RETURN INVESTMENT, DIDN'T COME BACK AT CORRECTLY FOR THE CITY TO INVEST.
UH, IT CAME PROBABLY ABOUT 20 TO 30 MILLION.
I'LL HAVE TO GO BACK AT THE NUMBER WHICH WILL BE, I HAVE ONE, MY
[01:50:01]
QUESTION BEFORE YOU TAKE YOUR SPEAK, UM, I'LL PROBABLY MISS SOMETHING.SO I JUST WANT TO READ IN ORDER FOR YOU TO BRING IN A WRITING, GAVE ME CLARIFICATION FOR THE PROFESSIONAL CONTRACT SERVICES THAT WE'RE GOING TO SPEND 620, A HUNDRED THOUSAND DOLLARS ON IT.
SO THAT'S, THAT'S THE REPLACEMENT THAT WE'RE ASKING FOR IN THE BUDGET FOR BOTH THE POLICE AND FIRE ERP SOLUTION UPGRADE.
SO THAT'S FOR THE IMPLEMENTATION AND CHANGE INTO THE ERP SOLUTION FOR POLICE AND FIRE.
THAT'S A SUPPLEMENTAL REQUEST.
MOVING FORWARD, WE HAVE COMMUNICATIONS.
THE MISSIONS OF THE, THE MISSION OF THE COMMUNICATION TEAM IS TO EDUCATE AND ENGAGE RESIDENTS AND STAKEHOLDERS ABOUT CITY SERVICES AND PROGRAMS TO MANAGE THE CITY'S BRAND AND TO PROVIDE TIMELY AND TRANSPARENT DELIVERY OF INFORMATION ACCOMPLISHMENTS FOR THIS YEAR LAUNCHED THE 2223 CLASS OF MISSOURI CITY CITIZENS UNIVERSITY, FULL PRODUCTION, INCLUDING PRINTING, MAILING OF SHOW ME MISSOURI CITY, CITIZEN NEWSLETTER, AND ANNUAL REPORT PRODUCED BY WEEKLY MTX PRESS DIGITAL NEWSLETTERS IN THE NEWS VIDEO SEGMENTS AND LIVE STREAM CITY MEETINGS BEGAN WEBSITE REDESIGN PROCESS TO CREATE BETTER NAVIGATION AND USER EXPERIENCE BEGAN IMPLEMENTATION OF A NEW TEXT MESSAGING SYSTEM FOR URGENT AND NON-URGENT MESSAGING GOALS FOR NEXT YEAR INCLUDE, INCLUDE COMPLETE THE DESIGN CONTENT AND NAVIGATION UPDATES OF THE CITY'S WEBSITE, CONTINUE TO ENHANCE AND MANAGE THE HOA LIAISON PROGRAM AND HOA QUARTERLY MEETINGS REVIEW AND MAKE ENHANCEMENTS TO THE OVERALL BRAND ON MISSOURI CITY, CONTINUE TO GROW MCTV PROGRAMMING AND CONTINUE MAINTENANCE OF ALL MCTS SOCIAL MEDIA OUTLETS, INCLUDING THE DEVELOPMENT OF AN ANNUAL SOCIAL MEDIA STRATEGY.
THAT IS THE BASE BUDGET WITH THE VARIANCE OR REDUCTION OF ABOUT $19,000.
THERE HAS BEEN A NEW HIRES WITHIN THIS AREA.
SO WHEN IT COMES TO THIS REDUCTION, IT DOES INCLUDE THE INCREASE, BUT SALARIES HAVE CHANGED.
BENEFITS MAY HAVE CHANGED, AND THAT WOULD RESULT IN THIS VARIANCE WITHIN PERSONNEL.
AND AGAIN, ANY CARRY FOR BUDGETS HAVE BEEN REMOVED TOTAL FTE WITHIN THE DEPARTMENT IS TIN AND WE RECEIVED $37,380 IN SUPPLEMENTAL REQUESTS.
$20,000 IS FOR THE CITIZENS NEWSLETTER AND ANNUAL REPORT EQUIPMENT TOOLS AND FURNITURE FOR OFFICES, $7,380.
THEY RECENTLY MOVED TO THE PUBLIC SAFETY FACILITY AND THEN MARKETING AND BRANDING EFFORTS OF $10,000 THAT MAKES UP THE TOTAL $37,380 IN SUPPLEMENTAL REQUESTS FOR COMMUNICATIONS.
OH, I HAVE A QUESTION, UM, WITH THEIR RECENT NEWSLETTER THAT WAS SENT OUT, DID WE HAVE EXTRAS OR HOW DID THAT GO? BECAUSE I'M GOING TO DIFFERENT FACILITY.
I JUST SAW A LOT ON THE COUNTER.
SO I'M WONDERING, DID ALL THE RESIDENTS GET THEIRS AND WE GOT AN EXTRA OR WHAT WAS SHORT? YEAH.
SO WE'RE, WE'RE STILL LIKE KIND OF ANALYZING WHAT THAT TOTAL NUMBER IS.
AND SO TH THIS LAST ONE, UH, AROUND 26,000 WERE MAILED OUT TO RESIDENTS AND THEN FOR BUSINESSES, WE TOOK THOSE AROUND TO VARIOUS BUSINESSES AND PUT STACKS OUT.
SO WE ARE WORKING WITH THAT FULL BUSY TRYING TO GATHER THAT FULL BUSINESS LIST TO FIGURE OUT KIND OF WHAT THAT NEXT ONE WILL BE.
SO WE'RE ACTUALLY HOPING TO PRINT THAT IN, IN AUGUST, I SAY 26,000, THAT'S HOW MUCH IT WAS SENT TO THE RESIDENCE.
SO YOU DO UNDERSTAND, WE HAVE LIKE OVER A HUNDRED THOUSAND, RIGHT? SO THOSE ARE JUST THE HOUSEHOLDS AND THAT WAS THE LIST THAT WE WERE, WE WERE PROVIDED.
SO YES OR NO, THAT ALL THE RESIDENTS DIDN'T GET THOSE NEWSLETTERS TO MY UNDERSTANDING, WORKING WITH, UM, GIS, THAT WAS THE RESIDENTIAL LIST WAS AROUND THE 26,000 OF HOUSEHOLDS.
I'M JUST CONCERNED THAT WE HAD SO MUCH TO, UM, ACTUALLY HAVE A BIG STACK OVER HERE AND THE PARKS.
SO I'M JUST KIND OF MAKING SURE YES.
IT'S SOMETHING THAT WE ARE ADJUSTING FOR THIS NEXT ONE.
AND WHAT ABOUT THE ANNUAL REPORT? I HAVEN'T SEEN THAT.
DIDN'T MEAN TO STOP YOU THERE.
I'M JUST NOW STARTING KIND OF THE OVERVIEW OF WHAT THE ANNUAL REPORT IS.
UM, I BELIEVE THE LAST ONE, IT COMBINED A COUPLE OF YEARS.
AND SO LOOKING AT THE OUTLINE AND WORKING WITH, UM, CITY MANAGER'S OFFICE TO, TO GATHER THAT OUTLINE BEFORE PUTTING OUT ALL THAT CONTENT.
WHEN DO YOU EXPECT THAT TO BE COMPLETED? WHAT'S YOUR TIMELINE, HOPEFULLY THAT TIMELINE, UM, I BELIEVE WE TALKED ABOUT NOVEMBER, UM, WOULD BE THE TIMELINE FOR THAT.
[01:55:01]
THE 10,000 MARKETING AND BRANDING EFFORTS.UM, CAN YOU BE A LITTLE BIT MORE SPECIFIC TO WHAT THAT IS? SURE.
AND, YOU KNOW, THAT'S SOMETHING THAT WE ARE LOOKING AT AS WELL IS JUST HAVING, UM, THAT LINE ITEM FOR THE COMPREHENSIVE COMMUNITY BRANDING INITIATIVE.
UM, HASHTAG MTX, I BELIEVE IT WAS A NEW KIND OF ROLLOUT, BUT WE'VE NOT REALLY DONE ANYTHING OFFICIAL.
SO, YOU KNOW, WHAT IS IN CTX? HOW DO WE DEVELOP THAT OUT ACROSS THE BOARD, CREATE THAT CAMPAIGN AND REALLY GARNER ATTENTION AROUND HASHTAG MCTS.
SO ARE YOU LOOKING AT MORE OF, UM, DIGITAL MARKETING AND BRANDING OR MORE TANGIBLE, LIKE PHYSICAL PIECES? IT DEFINITELY COULD BE BOTH.
AND THAT'S WHAT I WANT TO PUT TOGETHER THAT FULL STRATEGY BEHIND A CAMPAIGN LIKE THAT, BUT ABSOLUTELY LOOKING AT DIGITAL, LOOKING AT MAKING SURE THAT WE ARE TRYING TO GET AS MANY PEOPLE AS POSSIBLE TO OUR ALREADY ESTABLISHED OUTLETS, BUT YES, THAT ALSO COULD BE PHYSICAL WHEN IT COMES TO LIKE CHOTSKIES AND GETTING, YOU KNOW, T-SHIRTS THINGS LIKE THAT AS WELL.
SO THIS IS, YOU KNOW, KIND OF AN OVERALL, WE'VE NOT DEVELOPED IT OUT FULLY YET.
AND SO THAT'S, UM, THE HOPE FOR THAT.
AND DO YOU KNOW IF THIS, IF THIS AMOUNT INCLUDES, OR EVEN IN YOUR, IN YOUR OVERALL BUDGET OF S YOU KNOW, WHEN YOU'RE TALKING ABOUT DIGITAL AND SOCIAL MEDIA, WE DON'T HAVE A WHOLE LOT OF ENGAGEMENT ON OUR SOCIAL MEDIA BASED ON THE, UM, THE NUMBER OF FOLLOWERS THAT WE HAVE, THE TYPE OF ENGAGEMENT THAT'S THERE AND HOW THE ALBUM ALGORITHM WORKS.
UM, THE, IT, THE NUMBERS DO NOT MATCH UP TO HOW MUCH ENGAGEMENT, TANGIBLE ENGAGEMENT THAT WE ACTUALLY HAVE ON OUR SOCIAL MEDIA.
AND SO I WOULD LIKE TO ENCOURAGE YOU TO LOOK AT THAT, TO SEE HOW WE CAN INCREASE THAT IN ENGAGEMENT, TO BE MORE AROUND THE 10 TO 12%, UM, PERCENTILE TO MAKE SURE THAT WE'RE TARGETING ARE ACTUALLY CITY RESIDENTS AND OUR BUSINESSES AS WELL IN THOSE ZIP CODES.
AND THEN ALSO MAKING SURE THAT THE MATERIAL AND CONTENT THAT WE'RE PUTTING OUT IS IN THE ALGORITHM IN A, IN A REGULAR FLOW, UH, TO ALSO INCREASE THAT, THAT PRODUCTION OF NUMBERS AND THINGS LIKE THAT.
THE OTHER THING I WOULD ENCOURAGE YOU TO REVIEW IS OUR SPONSORED ADS WHEN WE'RE HAVING, YOU KNOW, JUST BECAUSE YOU PUT SOMETHING ON SOCIAL MEDIA, I TELL PEOPLE THIS ALL THE TIME, JUST BECAUSE SOMETHING IS ON SOCIAL MEDIA DOES NOT MEAN PEOPLE ACTUALLY SEE IT.
UM, THAT JUST MEANS IT'S THERE SOMEBODY THAT HAS TO TANGIBLY GO TO YOUR SITE, OR IT HASN'T BEEN THE ALGORITHM IN A, IN A FLOW, IN A CERTAIN TYPE OF SYSTEM BASED ON TIMING WHEN YOU POST AND THINGS LIKE THAT.
SO SPONSORED AD WOULD BE SOMETHING THAT YOU MAY WANT TO CONSIDER AS FAR AS YOUR BUDGET, IF IT'S NOT ALREADY IN THERE.
SO THAT WE'RE ACTUALLY TARGETING ACTUAL RESIDENTS, UM, NOT JUST HOUSEHOLDS, BUT RESIDENTS OF THE CITY OF MISSOURI CITY AND THOSE PARTICULAR BUSINESSES.
SO WHEN WE'RE HAVING EVENTS, WHEN WE'RE HAVING MEETINGS AND WHEN WE'RE HAVING COUNCIL AND THINGS LIKE THAT, THE PEOPLE THAT LIVE HERE IN THE CITY OR INVESTED IN THE CITY ACTUALLY HAVE AN OPPORTUNITY FOR THAT TO POP UP IN, IN THEIR, IN THEIR TIMELINE AND IN THEIR SYSTEM.
AND SO THAT WILL BE SOMETHING THAT, UM, I WOULD SAY IF YOU DON'T ALREADY HAVE THESE DOLLARS ALLOCATED FOR THAT IS CONSIDERED THOSE AS ADDITIONAL OPTIONS.
I DO HAVE SOME QUESTIONS, BUT DO YOU HAVE MORE RIGHT ON THIS OCCASIONS? I JUST HAVE THE PIG MCTV BUDGET.
SO, UH, WE HAVE THE PIG MCTV BUDGET, WHICH IS ONE OF THE SPECIAL REVENUE FUNDS THAT'S OVERSEEN BY THE COMMUNICATIONS DEPARTMENT.
TOTAL AMOUNT OF FRANCHISE FEE REVENUE IS 188, 300, UH, THE TOTAL AMOUNT WITH INTEREST 193,300.
UH, WE DO HAVE, UH, 196,000 5 41 AND EXPENSES.
UH, AND THE FUND BALANCE IS STILL GOING TO BE APPROXIMATELY 1.3, CLOSE TO 1.4 MILLION.
THE REQUEST, UH, THE 70 1005 41, UH, IS BASICALLY THE BUDGET THAT HAS BEEN IN PEG MCTV ON AN ANNUAL BASIS.
UM, THIS IS MOUNTAIN IS ONLY TO BE USED FOR ALLOWABLE CAPITAL EXPENDITURES.
THE $125,000 IS FUNDS TO ACCOMMODATE PRODUCTION EQUIPMENT ENHANCEMENTS.
SO THE TOTAL REQUESTS FOR PIG MCTV IS $196,541.
AND THAT ENDS THE COMMUNICATION SECTION.
UM, TARA, WHEN YOU, IN YOUR 2023 GOALS, YOU PUT, CONTINUE TO ENHANCE AND MANAGE HOA LIAISON PROGRAMS AND QUARTERLY MEETING.
CAN YOU WALK ME THROUGH WHAT THAT IS? SURE.
UM, SO WE'VE BEEN WORKING, WE WERE WORKING WITH THE CITY MANAGER'S OFFICE ON CREATING, UM, QUARTERLY HOA MEETINGS THAT ARE TARGETED TO THE HOA PROPERTY MANAGERS AND, UM, BOARD MEMBERS.
[02:00:01]
TO HAVE OUR FIRST ONE IN SEPTEMBER.UH, WE HAVE A DAY RIGHT NOW FOR IT, I BELIEVE IT'S THE 26TH.
UM, BUT THAT WOULD BE BASICALLY WHERE WE'D BRING IN AN EXTERNAL PARTNER.
SO, UM, ANY SORT OF CONTRACT THAT WE HAVE, YOU KNOW, WE'LL USE GFL, FOR EXAMPLE, BRINGING IN AN EXTERNAL PARTNER TO TALK TO OUR PROPERTY MANAGERS, BUT THEN ALSO DIFFERENT DEPARTMENTS WITHIN THE CITY.
UM, BASED OFF OF WHAT'S GOING ON AT THAT TIME, JUST TO KIND OF BE, UM, CREATE AN AUDIENCE FOR THOSE PROPERTY MANAGERS AND BOARD MEMBERS.
ANY, ANYTHING ON THE ONGOING HOA MEETINGS, ANY, ANY PLANS TO ANY REVISION OR ANY UPDATES OR UPGRADES TO THIS POSITION? UM, WITH HOA, WE LOOKING AT DIFFERENT THINGS FOR THE WEBSITE TO MAKE SURE THAT ALL OF OUR RESOURCES ON THE WEBSITE STAY UP TO DATE, BUT WE'VE BEEN WORKING CLOSELY WITH COUNCIL LIAISON AND MAKING SURE THAT, THAT COMMUNICATION WITH THOSE HOA MEETINGS.
AND SO WORKING THE HOA LIAISON, WORKING ON IF THOSE MEETINGS NEED CERTAIN STAFF MEMBERS, DEPENDING ON WHAT THE TOPICS ARE AND THEIR MEETINGS, UM, WE'LL CONTINUE THOSE EFFORTS AS WELL.
ON SLIDE 41, WHAT IS THE OTHER EXPENSE EXPENSES INCLUDE? AND THEN I SEE THERE'S AN INCREASE OF 5,000.
I JUST WANT TO WANT THAT THE INCREASE OF 5,000 WOULD BE THE PROPERTY LIABILITY INSURANCE.
AND ONE OF THE THINGS, UM, TARA, SINCE YOU ARE IN THIS POSITION, I NOTICED IN THE NEXT SLIDE AUTHORIZED FTE THAT I SEE YOU HAVE A SENIOR PRODUCER PRODUCER, ONE PRODUCER THREE, WHAT HAPPENED TO PRODUCER TWO AND THEN MEDIA SOMETHING TWO AND THEN SOMETHING THREE.
SO ARE THESE ARE JOB PRESCRIPTIONS THAT THEY'RE ADHERING TO, OR IS WHAT I'M SAYING IS, DO WE HAVE SENIOR PRODUCER AND PRODUCER ONE OR PRODUCER THREE AND WHAT DO THEY DO? SO THIS ONE, SO SENIOR PRODUCER, PRODUCER, THREE PRODUCER, ONE, THEY ARE ALL, YOU KNOW, AT BASE KIND OF WORKING ON OUR VIDEO PROGRAMMING FOR MCTV.
SO THEY HAVE DIFFERENT LEVELS OF EXPERIENCE AND EXPERTISE AS IT GOES UP.
SO PRODUCER ONE BEING THE, YOU KNOW, FIRST AND THEN INCREASE FROM THERE.
AND WHAT ARE THEY PRODUCING? ALL OF THE VIDEOS THAT YOU ARE SEEING, UM, RECORDINGS LIVE STREAMING FOR THESE MEETINGS.
UM, BUT VIDEOS FOR SOCIAL MEDIA, FOR MCTV CHANNEL, THINGS LIKE THAT.
SO IN 21 YOU ADDED TWO PACIFIC.
I MEAN, NOT YOU, YOU WEREN'T HERE, BUT THE WAY I READ IT IS 21, THERE WAS ONE TO 11, RIGHT? SO THE, I DON'T KNOW ABOUT 21, BUT I W I DO WANT TO SAY, I THINK WE ONLY HAVE NINE OR 22.
SO THE COMMUNITY RELATIONS COORDINATOR SOMETHING'S OFF ON THAT.
SO, UH, IN 2021, WE ADDED, UH, A WRITER AND A COMMUNICATION MANAGER.
I BELIEVE THOSE WERE THE TWO THAT WERE ADDED.
UM, AND THEN IN 2022, UH, ONE OF THE POSITIONS WAS MOVED INTO THE CITY MANAGER'S OFFICE.
AND THEN FOR 2023, UH, ANOTHER ONE WAS MOVED TO THE CITY MANAGER'S OFFICE AND RECLASSIFIED.
SO THIS, SO UNDER COMMUNICATION IS 10 THERE'S NINE NOW.
SO THE, THE THERE'S ONE FTE THAT'S THERE THAT HAS BEEN RECLASSIFIED TO A POSITION THAT'S IN THE CITY MANAGER'S OFFICE.
AND SO IN THE BUDGET, THE FTE IS OFFICIALLY MOVING TO WHERE IT CURRENTLY PHYSICALLY RESIDES.
SO I HAVE A QUESTION FOR THE CITY MANAGER.
WHAT IS THAT POSITION TO COUNCIL LIAISON? THAT'S THAT POSITION THAT CAME FROM YES.
YOU'RE NOT ASKING FOR ANY POSITIONS.
SO IN 2022, IT ON THE SLIDE SHOWS 10, BUT YOU'RE SAYING NO.
SO THE SLIDE SHOWS AND THE LEFT-HAND SIDE, IT SHOWS 20, 20, 20, 21, 20 22.
AND THEN THE PROPOSED 20, 23 IS ON THE RIGHT HAND SIDE.
SO THERE'S A REDUCTION OF ONE BECAUSE THE COUNCIL POSITION MOVED TO THE CITY MANAGER'S BEDROOM.
THE LAST QUESTION I HAVE IS THE, UH, ANNUAL REPORT, I THINK, UH, WITH THE CONTRACT THAT ATLANTA THAT I THINK WE HAD, IT WAS ALREADY INCLUDED IN THERE, RIGHT? THE ANNUAL CONTRACT.
IT WASN'T, WASN'T THERE ADDITIONAL MONEY THAT WAS OUT IN CABLE THERE.
SO THE TOTAL AMOUNT FOR ALL OF THE NEWSLETTERS AND THE ANNUAL REPORT, AS IT STANDS RIGHT NOW IS AT 115,600, THERE WAS AN INCREASE IN POSTAGE, UM, AND PAPER.
AND SO THAT ACCOUNTS FOR, UH, THE INCREASES AND THEN FOR THIS FISCAL YEAR, WE USED LAST FISCAL YEAR'S FUNDING FOR THE ANNUAL REPORT.
AND CORRECT ME IF I'M WRONG, I COULD BE A HUNDRED PERCENT WRONG.
DOES THAT ANNUAL REPORT COME ON SOMETIME IN JULY OR, OR DOES IT, IS THERE A TIME FOR IT? I DON'T KNOW IF I CAN ANSWER WHEN THAT CAME OUT PREVIOUSLY.
[02:05:02]
UM, YEAH.I CAN FIND THAT OUT TO WHAT WE'VE DONE IN THE PAST, FOR SURE.
UM, SO WE HAVEN'T PUT A REPORT ANNUAL REPORT ON AT 21, RIGHT? NO, I HAVEN'T SEEN IT.
I BET THERE WAS A 20, 21 ANNUAL REPORT.
I RECEIVED IT, BUT IT WAS, YEAH, IT WAS LAST YEAR PRIOR TO, AND IT WAS POSTED AS WELL.
WHAT, WHAT TO MYRA'S POINT? WHAT, WHAT IS YOUR PLAN TO PUT OUT A 20, 22 OR 2023 ANNUAL REPORT? THAT WOULD BE THE NOVEMBER DATE FOR THE FISCAL YEAR MARRIAGE AND MORE CHRISTIANS.
UM, FOUR IS THE, FOR THE PROPOSED 23, UH, NINE POSITIONS.
ARE YOU SET ON THAT? YOU DON'T BECAUSE I'M SEEING THERE WAS, UH, IN 2020, THERE WAS NINE THEN IN 21 WE INCREASED THE TWO, THEN 22 WAS DECREASED TO ONE.
NOT SURE IF THAT WAS, UM, STRATEGIC OR NOT, BUT ARE YOU FULLY CONFIDENT THAT YOU'RE ABLE TO OPERATE YOUR DEPARTMENT WITH NINE SALARIED EMPLOYEES AT THIS TIME? YES.
AT THIS TIME, I REALLY LIKE, AND HERE'S THE THING.
IT WOULD BE REALLY NICE SO THAT WE CAN, YOU KNOW, HAVE SOME CONSISTENCY GOING THROUGHOUT THE YEAR VERSUS THREE, FOUR OR FIVE MONTHS DOWN THE LINE AND YOU COME BACK AND SAYING, WELL, WE NEED ONE MORE EMPLOYEE BECAUSE YOU KNOW, X, Y, AND Z IS TAKING PLACE.
SO, YOU KNOW, AS A DIRECTOR, I KNOW THAT YOU'RE NEW TO THIS DEPARTMENT AND TO THE CITY.
UM, CAN YOU PLEASE MAKE SURE THAT YOUR, YOUR PROPOSED A BUDGET AND NUMBER OF STAFF MEMBER IS ON PAR WITH THE WORKLOAD THAT YOU GUYS HAVE TO, UM, COMPLETE THIS YEAR? BECAUSE THEN WE ARE LOOKING AT SOME SERIOUS, UM, YOU KNOW, EXPECTATIONS THAT WE'VE TALKED ABOUT OVER THE LAST FEW MONTHS ABOUT COMMUNICATIONS TO OUR RESIDENTS, AND THEN ALSO COMMUNICATING WITH OUR STAFF, WHAT EXPECTATIONS ARE.
AND SO, YOU KNOW, YOU'RE ASKING FOR SOME ADDITIONAL FUNDING, SO WANT TO MAKE SURE THAT THESE NINE STAFF MEMBERS UNDERSTAND WHAT THEIR EXPECTATIONS ARE.
UM, AND THEN WE'RE ALSO GOING TO BE ABLE TO KEEP THE FLOW OF COMMUNICATION AND MEDIA, UH, GOING FORWARD, UM, CONSISTENTLY AND TIMELY, BUT OVER THE NEXT YEAR.
YOU SAY THAT YOU HAVE NINE STAFF ALTOGETHER.
AND YOU FEEL AS IF YOU'RE A COMPLETELY STAFF AND EVERYONE'S ABLE TO FULLY DO THEIR JOBS AND MAKE SURE COMMUNICATIONS IS RUNNING.
SO WE HAVE TWO POSITIONS RIGHT NOW THAT, UM, WE'RE WORKING ON FILLING.
AND SO WE HAVE SEVEN AND TWO VACANCIES, AND THOSE ARE WE'RE WORKING ON THOSE NOW HAVE BEEN POSTED.
I MEAN, THAT'S SOMETHING THAT I'VE BEEN ASSESSING SINCE I'VE CAME ON IN MARCH.
AND SO, UM, AS COUNCIL MEMBER RILEY SAID, I WILL DEFINITELY LOOK INTO THAT.
I THINK THAT SHOULD BE THEIR TOP PRIORITY CONSIDERING, UM, YEAH, TWO REALLY GOOD STAFF THAT JUST LEFT RECENTLY.
AND IT WAS ACTUALLY A BIG HIT TO THE, TO THE DEPARTMENT, WHETHER ANYONE WANTS TO ADMIT IT OR NOT.
IT WAS SO, UM, TO SEE OUR STAFF RUNNING AROUND, TAKING PICTURES AT BIG EVENTS.
AND THERE THAT'S REALLY, I WOULDN'T SAY NOT THEIR JOB DESCRIPTION, BUT WE ACTUALLY HAD SOMEONE WHO WAS CONTRACTED TO DO THAT.
SO I THINK IT'S IMPERATIVE THAT, YOU KNOW, WE ALLOW YOU TO HAVE AS MUCH STAFF AS POSSIBLE CRYSTAL, EACH PERSON CAN FOCUS ON WHAT THEIR AREAS ARE AND NOT HAVE BEEN STRETCHED IN.
AND THEN EVENTUALLY PEOPLE ARE STRESSED OUT.
SO THAT GOES BACK TO THE MENTAL HEALTH CONCEPT.
IF EVERYONE IS ABLE TO FOCUS ON THEIR OWN JOB.
AND I THINK WE SHOULD HAVE AN INCREASE IN PRODUCTIVITY.
SO BACK TO THE HOA LIAISON, UM, I'VE BEEN GOING TO THE HOA AND TYPICALLY IN THE PAST, I'VE BEEN SEEING HER THERE, UM, CONTACTING HER AND TRYING TO ASK QUESTIONS AND SHE'S EIGHT AND THAT SHE'S NOT THEATER.
SO HAVEN'T MOVED AWAY FROM HAVING THE COUNCIL LIAISON, UM, BE THERE TO ANSWER QUESTIONS FOR COMMUNITY.
I'M SORRY FOR THE RESIDENTS AS WELL AS COUNCIL IS THAT NO LONGER AN OPTION POSITION.
SO YEAH, SHE'S, UH, DECREASED THE AMOUNT OF HOA MEETINGS THAT SHE'S ATTENDING JUST OFF, YOU KNOW, GOING TO EVERY SINGLE ONE OF THEM.
SHE CONFIRMS WITH THE PROPERTY MANAGER BEFORE EVERY MEETING TO MAKE SURE TO SEE WHAT'S ON THE AGENDA.
IF THERE, IF A REPRESENTATIVE AS NEEDED, SHE CAN ANSWER ANY QUESTIONS.
AND SO THAT'S WHERE SHE MAKES SURE THAT, UM, THE COUNCIL KNOWS IF THAT'S BEEN REQUESTED AND, OR DIFFERENT DEPARTMENTS, THAT DECISION ON THAT DECISION.
[02:10:01]
FOR MY COLLEAGUES, BUT IT WAS HELPFUL FOR ME.I WILL SAY THAT WAS, UH, SOMETHING THAT WAS STARTING RIGHT AS I WAS STARTING AS WELL.
AND SO I'M GOING TO HAVE TO LEAN ON CITY MANAGER ARE, Y'ALL TALKING ABOUT THE HOA LIAISON OR THE COUNCIL LIAISON, BECAUSE I HEARD BOTH NAMES MENTIONED, I'M SORRY, THE PREVIOUS CITY MANAGER PUT THAT IN PLACE.
SO WHEN HE'S NOT HERE, IT WASN'T VERY EFFECTIVE FOR ME AND FOR THE OTHER RESIDENTS TO ACTUALLY BE UPDATED.
AND SOMETIMES IT'S HEAVILY DEPENDENT MYSELF AND MY COLLEAGUES TO GIVE THE UPDATES WHEN I WAS BACK THERE DIRECTLY.
AND SO I'M NOT ABLE TO SPEAK ON ALL THE UPDATES, WE'RE JUST LEANING ON MYSELF AND IF THERE'S AN OFFICER ON THE CALL, SO FOR ME, I FELT LIKE SHE WAS VERY, UM, IMPORTANT AND PRODUCTIVE AND ACQUISITION.
AND I WOULD LIKE TO SEE HER BACK OR MAYBE ENGAGING IN SOME MORE HOA MEETINGS.
THAT'S AT HER POINT, UM, TO COUNCIL MEMBER.
EDWARD'S POINT IS THE ACCOUNTS THAT THE HOA LIAISON IS SHE UNDER YOUR DEPARTMENT? ISRAELI IS ON ISN'T COMMUNICATIONS.
WHAT IS, WHAT IS HER TITLE ON HERE ON HERE? IT'S COMMUNITY RELATIONS COORDINATOR.
UM, IS HER TITLE OFFICIALLY CHANGING TO THAT OR IT'S HOA LIAISON.
SO YES, WE WILL GET THAT UPDATED.
UM, AND THEN I WANTED TO ASK A QUESTION IN REGARDS TO, UM, OH, EQUIPMENT.
UM, AND THIS, THIS IS NO DISREGARD TO, UM, ANY, ANYTHING THAT'S BEEN, YOU KNOW, DONE.
AND I KNOW THAT WE'RE WORKING WITH THE BEST EQUIPMENT THAT WE HAVE, BUT ONE OF THE, THE BIGGEST, YOU KNOW, UH, I WANT TO SAY COMPLAINTS, BUT COMMENTS MADE IS THAT OUR PHOTOGRAPHS AT EVENTS, UM, ESPECIALLY THE GROUP PHOTOS AT CITY COUNCIL MEETINGS AND IN PUBLIC, YOU KNOW, EVENTS THEY'RE DARK, AND THEY'RE NOT REALLY VISIBLE.
AND WHEN YOU TRY TO BLOW THEM UP SO PEOPLE COULD SEE WHO'S WHERE, UM, IT'S OBVIOUSLY DISTORTED AT THAT POINT.
AND YOU'RE IN THIS EQUIPMENT IN FURNITURE OFFICES.
I KNOW THAT YOU GUYS ARE MOVING YOUR OFFICE, UM, OVER THERE TO PUBLIC SAFETY, OR DO YOU GUYS IS PART OF THESE FUNDS GOING TO BE, TO BUY NEW CAMERA EQUIPMENT, TO MAKE SURE THAT WE HAVE QUALITY, UM, PHOTOGRAPHS AND THINGS, BECAUSE I'M REAL BIG ON, ON PICTURES.
AND SO, AND WE HAVE A LOT OF SENIOR CITIZENS THAT LOOK AT STUFF LIKE THAT.
AND MY BIGGEST CONCERN IS THAT WE'RE, WE'RE JUST TAKING PICTURES JUST TO BE TAKING PICTURES AND PEOPLE WHO CANNOT COME TO DIFFERENT EVENTS WHEN WE'RE DOING RECOGNITIONS, UH, WHEN THEY SHARE THOSE PHOTOS, PEOPLE CAN'T REALLY SEE WHO IS WHO, BECAUSE THEY'RE DARK.
THE LIGHTING IS REALLY BAD AT, AT COMMUNITY, THE COMMUNITY CENTER, BUT WE THERE'S CAMERAS IN EQUIPMENTS AND LIGHTING OUT THERE THAT CAN BE PURCHASED TO MAKE SURE THAT WE HAVE TOP QUALITY, UH, PHOTOS.
I GO BACK TO THAT HASHTAG TO SHOW ME CITY WHEN WE'RE SAYING THAT WE'RE THE SHOW ME CITY, WHAT ARE WE SHOWING THEM? WE SHOULD BE LEADING THE WAY AND SETTING THE STANDARD, YOU KNOW, FROM THE COMMUNICATIONS DEPARTMENT.
AND SO, UM, YOU BEING OUR NEW DIRECTOR OF COMMUNICATIONS, I WOULD LIKE TO, YOU KNOW, ENCOURAGE YOU TO, UH, TAKE WHERE WE ARE RIGHT NOW AND TAKE IT TO THE NEXT LEVEL, USE YOUR CREATIVITY AND ALL OF YOUR RESOURCES WITH YOUR STAFF TO TAKE IT TO THE NEXT LEVEL, TO REALLY SHOW US OFF IN A GOOD LIGHT, BECAUSE YOU CAN HAVE THE BEST VIDEOS AND THE BEST PHOTOS, BUT IF IT'S NOT, THE QUALITY IS NOT ON PAR, IT KIND OF DEFEATS THE PURPOSE OF THE WORK AND THE EFFORT THAT WAS PUT INTO THAT.
UM, AND THEN SECONDLY, I JUST WANT TO COMMEND YOU AND YOUR TEAM THUS FAR.
UM, I WATCHED THE, IN THE, IN THE NEWS VIDEOS AND I REALLY, REALLY ENJOY THEM NOW, OBVIOUSLY BECAUSE IN MY MARKET, I I'M CRITIQUING EVERY LITTLE THING HOW THE TRANSITION IS, BUT I REALLY WANT TO COMMEND, UM, YOU KNOW, YOUR TEAM, HOW THEY'RE DOING IT.
AND THAT'S WHY I'M LOOKING AT LINDSEY AND, UM, YOU GUYS, BECAUSE THEY REALLY WORK HARD ON THOSE.
AND THOSE VIDEOS ARE VERY GOOD AND THE INFORMATION IS NOT LONG WINDED, BUT IT'S REALLY QUALITY IS INFORMATIVE.
UM, AND IT'S EASY TO SHARE OUT WITH RESIDENTS.
AND I LIKED THE FACT THAT LINDSAY USES HER VOICE BECAUSE PEOPLE RECOGNIZE YOUR VOICE.
AND SO IT MAKES IT EVEN MORE RELATABLE.
UH, ONE LITTLE POINT I WOULD LIKE TO ENCOURAGE YOU GUYS TO DO IS WHEN YOU ARE DOING YOUR VIDEOS AND, AND, UM, CAUSE YOU DO GREAT WITH PICTURES, MAYBE INCORPORATE SOME RESIDENTS, UM, WHEN YOU'RE DOING SOME OF YOUR, YOUR VIDEO SHOTS AND STUFF LIKE THAT.
PEOPLE LIKE TO SEE PEOPLE THAT THEY RECOGNIZE THEIR NEIGHBOR, UM, OR A BUSINESS OR SOMETHING LIKE THAT.
SO THAT'S JUST, THAT'S JUST A SUGGESTION.
UM, I JUST WANT TO MAKE A COMMENT.
I KNOW, UM, WHEN YOUR PREDECESSOR WAS HERE AND MAYBE THIS IS JUST SOMETHING TO LINE UP, BUT IT WAS QUESTIONED THAT BASICALLY WHAT THE POSTAGE IS BEING INCREASED AND IT WAS STATED, NO.
SO NOW WE'RE COMING BACK TO THAT STAND THAT IT WAS SO YOU HAVE COMMENTS OR RESPOND
[02:15:01]
AT FIRST GRADE, BUT I DO WANT US TO REMAIN GOOD AND WHAT WE'RE PUTTING UP THERE.SO I DO ACTUALLY HAVE THE INVOICES FOR DISC PRO, WHICH IS THE FIRST NEWSLETTER THAT WE PROVIDED UNDER THE NEW VENDOR AND THE TOTAL AMOUNT THAT WAS PAID FOR $50,000 NEWSLETTER, 50,000, EXCUSE ME, NOT DOLLAR 50,000 NEWSLETTERS, EIGHT PAGES.
UH, THE TOTAL AMOUNT PAID WAS $16,881.
AND THAT INCLUDED POSTAGE POSTAGE WAS $5,076.
UH, THE INFORMATION THAT WAS PRESENTED PREVIOUSLY ON POSTAGE, THE ESTIMATE WAS $8,700.
AND THAT WAS FOR, UM, UH, INSERTS AND 50,000.
UH, SO IT'S ACTUALLY 3000 BELOW.
AND THAT COULD BE BECAUSE OF THE, UM, EIGHT PAGES INSTEAD OF 12, BUT, UM, THAT'S HOW MUCH WE PAID.
UH, SO THE BUDGET, AS I MENTIONED BEFORE, WAS 115,000, UH, DURING DIFFERENT PRESENTATIONS, I PROVIDED SCENARIOS ON HOW WE COULD REMAIN WITHIN THE 115,000 FOR THAT YEAR.
UM, AND SO THAT INFORMATION WAS ALSO PROVIDED AS FAR AS WHAT THE TOTAL AMOUNT WOULD BE, DEPENDING UPON THE NUMBER OF 12 PAGE NEWSLETTERS, EIGHT PAGE NEWSLETTERS AND THE ANNUAL REPORT.
AND SO THE ADDITIONAL $20,000 IS WHAT WOULD BE NECESSARY FOR 12 PAGE REPORTS.
AND SO THAT WOULD BRING THE NUMBER, UM, TO AN ADEQUATE AMOUNT.
AND IT, THAT IS STILL MUCH LESS THAN THE PRIOR VENDOR.
THAT'S GREAT NEWS, BUT IT WAS JUST PRETTY MUCH PRESENTED THAT IT WOULDN'T CHANGE, LIKE IT WAS AT A LOCKING GRAIN.
SO, SO THE THING IS THE AMOUNT THAT WAS PRESENTED IS POSTAGE FOR 50,000, WE DON'T SEND IT OUT TO 50,000.
AND SO THE AMOUNT THAT WAS PROVIDED WOULD BE SUFFICIENT FOR WHAT WE ACTUALLY SEND OUT.
AND THAT'S EVEN WITH, UM, THE, THE, WHAT YOU WERE SAYING, SOME INCREASES, BUT THE POST OFFICE IS ACTUALLY INCREASING RATES BY 2 CENTS AND PAPER INCREASED.
I DO AGREE A HUNDRED PERCENT WITH COUNCIL MEMBER EDWARDS ON THE HOA LIAISON POSITION.
IT USED TO BE THE POSITION USED TO ATTEND ALMOST, I SHOULD SAY EVERY MEETING AND THERE WERE FEEDBACK TO A DISTRICT LEVEL COUNCIL MEMBERS.
IF THEY HAPPEN TO BE IN A DIFFERENT FUNCTION THAT COULDN'T MAKE IT THERE, THERE WAS BACK AND FORTH FEEDBACK OF WHAT THEY HEARD.
AND I, BECAUSE THAT A LOT OF THE COMMUNICATION BETWEEN CITY COUNCIL GOES THROUGH THAT PERSON VERSUS WHOEVER'S A MANAGEMENT COMPANY IS BECAUSE WE DON'T CONTACT OR HARDLY TALK TO.
SO I THINK THAT WOULD BE SOMETHING THAT SHOULD BE LOOKED AT AND THEN TO COME SOME VARIETIES POINT THE CAMERA'S NOT JUST AT THE COMMUNITY CENTER, EVEN OUTSIDE, IF YOU TRY TO ZOOM IT IN, IT'S ALL COMPLETELY BLURRED.
I WOULD QUESTION, CAUSE I CAN'T TALK TO YOU AFTER THIS MEETING BECAUSE YOU'RE A DIRECTOR THOUGH.
SO I CAN MAKE MY COMMENTS TO YOU NOW IS JUST I'M QUESTIONING THE PEOPLE WHO TAKE IT, ARE THEY EVEN PHOTOGRAPH, UH, DO THEY KNOW HOW TO TAKE A PHOTOGRAPH AND THEY HAVE THEY GONE THROUGH A CLASS OR YOU JUST HAVING ANYBODY IN THAT DEPARTMENT JUST TAKE PICTURES BECAUSE THESE ARE THE THINGS THAT WOULD GO ON OUR SOCIAL MEDIA.
AND I'VE QUESTIONED THAT LAST YEAR.
AND I WAS TOLD THAT THERE'S THEY WERE GOING TO CLASS OR THEY WERE TRAINED, UH, TO DO THIS PICTURES.
AND I HONESTLY DON'T THINK THIS IS MY COMMENT, NOT MY COLLEAGUES.
AND THEN THE LAST THING THAT I HAVE IS UNDER THE COMMUNICATION SUPPLEMENTAL REQUEST OF 37,380, THERE'S A MARKETING AND BRANDING EFFORTS.
SO THAT'S, UM, I BELIEVE COUNCIL MEMBER BRILEY HAD ASKED THAT AS WELL.
AND THAT IS JUST ON THE EFFORT OF CREATING THE COMPREHENSIVE BRANDING INITIATIVE AROUND MTT TX.
SO I DON'T HAVE LIKE THOSE LINE ITEMS. YEAH, THAT'S FINE.
I DON'T NEED YOU TO REPEAT ONE LAST THING I HAVE NEVER SEEN IN TWO YEARS THAT MCTV, THAT VAN MOPE FROM THAT PARKING LOT.
SO I WANTED TO KNOW IF THAT IS THAT ABLE TO WORKING BECAUSE WHENEVER WE HAVE RIBBON CUTTINGS, IT WOULD BE NICE OF A BRANDING THAT WE'RE SPENDING 10,000.
WE HAVE THE BRANDING THAT WE HAVE, WHICH IS, IT SAYS MCTV ALL OVER THAT TO SEE THOSE VEHICLE OR TO SEE THAT PARTICULAR VEHICLE IN OUR DISTRICT, A OR B OR C OR D WHEREVER IT IS, THEN WE HAVE A, UH, AN EVENT SO PEOPLE COULD RELATE TO, WELL, THERE IS AN MCTV, YOU CAN WATCH IT ON CABLE ON CHANNEL 16, OR YOU CAN WATCH IT ON THE SOCIAL MEDIA.
I DON'T EVEN KNOW IF IT WORKS.
I ASKED THE FLEET GUY ONCE AND HE SAID HE DOESN'T TOUCH THAT AGAINST SILOS.
[02:20:01]
TO COME BACK TO EVERY DEPARTMENT SHOULD HAVE SOME SORT OF A TOUCHING ON EACH DEPARTMENT, JUST LIKE HR.I GET IT, Y'ALL RUN DIFFERENT FUNCTIONALITIES AND ALL OF THAT AND WHERE WE CAN DICTATE HOW YOU SHOULD DO THINGS, BUT IT'S THE SILOS THAT, THAT COMES UP AND EVERYBODY'S RUNNING AT THE SAME THING IN A DIFFERENT PATH.
AND I'M NOT SURE IF WE'RE SPENDING MORE MONEY AND GETTING OUT OF IT, WHAT SIDE OF IT.
AND I LIKE TO SEE THAT, THAT VEHICLE WITH MCTV SOMEWHERE OTHER THAN IN THAT CORNER, VERY FIRST CORNER IN THE BACK PARKING LOT.
AND I CAN TELL YOU THAT THAT'S THERE FOR A LONG TIME AND I DON'T SEE IT OUT THERE.
I'M NOT EVEN SURE IF IT WORKS OR IF IT'S JUST COPIED THINGS.
SO PLEASE SEE IF YOU CAN DO SOMETHING WITH THAT AT OUR EVENTS.
SO PEOPLE COULD SEE IT AS, OR AS DRIVE THROUGH TEXAS PARKWAY CARTWRIGHT OR HIGHWAY SIX OR WHEREVER.
SO PEOPLE ARE UNDERSTOOD THAT THERE IS A VEHICLE THAT'S THERE AND PEOPLE CAN SEE IT.
BEFORE WE MOVE TO THE NEXT HOUR AND ANOTHER TRIPS BACK.
BUT WHEN WE WERE AT THE 4TH OF JULY EVENT, UM, MR. CLIFF, AS WELL AS ROCHELLE WERE IN, THEY'RE TRANSITIONING BACK AND FORTH.
SO I DON'T WANT THEM TO FEEL LIKE THEY HAVEN'T BEEN USING THE VAN IS PRETTY MUCH BEING UTILIZED.
SO I DIDN'T WANT TO HAVE THAT POINT OF CLARITY.
AND ALSO, UM, I WANT TO RESPECT MY COLLEAGUES OPINION ABOUT THE QUALITY OF PICTURES, BUT I DO WANT TO, YOU KNOW, EXPRESS A FIVE.
AND IN MY OPINION, THIS DEPARTMENT IS SHORT.
AND SO YOU'VE GOT A PRODUCER TAKING PICTURES.
YOU'VE GOT SOMEONE ELSE THAT SPECIALIZES AND MAKING THE PDLS AND THINGS LIKE THAT.
AND SO WHEN THEY CONSTANTLY HAVE TO GO BACK AND FORTH AND TAKE PICTURES, IT TAKES AWAY FROM WHAT THEY ACTUALLY HAVE TO DO AND WHAT THEIR JOB TITLES ENTAILS.
SO I DON'T WANT TO INSULT THE STAFF WHO ARE WORKING SO HARD UNDER, UM, WITH NOT THAT MANY COWORKERS OR WHATNOT, SO THEY DIDN'T HAVE TO GO THROUGH SO MANY DIFFERENT, UM, LEVELS AND ACTIVITIES THERE.
WE'RE DEMANDING FROM THEM WHEN I SAY WE AS MY COLLEAGUES, AS WELL AS THE STAFF.
SO I WANT TO KEEP THAT IN THE FOREFRONT AND FOR THEM NOT TO FEEL DISRESPECTED.
SECONDLY, WE HAD A VERY DEDICATED, UM, PHOTOGRAPHERS THAT WAS GOING AROUND, AND THAT WAS SPECIFICALLY WHAT HE DID WAS TAKE PICTURES, POST THEM.
AND YOU KNOW, THAT WAS A SHOT.
HE'S BEEN LIKE, OH, SO, I MEAN, AGAIN, IT'S PUTTING A LOT OF PRESSURE ON THE ONES THAT WE HAVE AND WE ARE EXPECTING THEM TO SUCCEED.
BUT AGAIN, IN MY OPINION, WHERE I, HIS, THAT, SO I BELIEVE THAT SHOULD BE TAKEN INTO HIGH CONSIDERATION.
AND INSTEAD OF THE LABELING THE STAFF, OR IF THEM PRESCRIBED CONSTRUCTIVE CRITICISM, WE SHOULD REALLY CONSIDER HOW THEY ARE, YOU KNOW, PRODUCING AND WHAT THEY'RE BEING GIVEN, LIKE EXPECTING THEM TO BE SUCCESSFUL WHERE WE'RE NOT GIVING THEM THE TOOLS TO BE SUCCESSFUL AND RECRUIT AS THOUGHTS.
TARA, CAN I ASK YOU A QUESTION, UM, WHICH POSITIONS ARE ACTUALLY DEDICATED TO PHOTOGRAPHY OR DO YOU HAVE IT DESIGNED THAT WAY WHERE YOU HAVE, UM, SLIDE NUMBER 42? SOMEBODY CAN GO BACK TO IT.
SO ON HERE, CAN YOU JUST SHARE, I KIND OF GOT AN IDEA, BUT MAYBE JUST FOR THE SAKE OF EVERYBODY KNOWING, WHICH DO YOU DEDICATE CERTAIN POSITIONS TO, THIS IS STRICTLY VIDEOGRAPHY EDITING.
THIS IS YOUR DEPARTMENT, UM, PHOTOGRAPHY AND EDITING CROPPING AND THINGS OF THAT NATURE.
UM, IS THIS POSITION, DO YOU HAVE THAT IN, IN HERE SO THAT WE CAN KNOW WHICH ONES ARE, WHICH SURE.
UM, SO PHOTOGRAPHY IS REALLY, UM, YOU KNOW, MOST OF THE DEPARTMENT WILL, WILL TAKE ON THAT ROLE AS PART OF THEIR, THEIR POSITIONS.
UM, I WOULD SAY OUR PRODUCERS AND THE WEB, UH, AND SOCIAL MEDIA MANAGER ARE THE ONES THAT ARE DOING MA YOU KNOW, I WOULD SAY MAJORITY OF THE, OF THE PHOTOS, BUT AS WELL AS OUR COMMUNICATIONS MANAGER AND ATRIAL HOA LIAISON, AND MYSELF HAVE ALL TAKEN PHOTOS AT EVENTS.
AND I'VE SEEN YOU GUYS TAKING PHOTOGRAPHS AND, UM, AND WE APPRECIATE THAT.
BUT SPECIFICALLY, DO YOU HAVE, IS THE PRODUCER ONE OR PRESUMED PRODUCE? I'M STILL STUCK ON HIS PRODUCER THREE WHERE'S THE TWO AD.
SO I'M WITH THE MAYOR ON THAT ONE, LIKE WHAT HAPPENED TO THE OTHER ONE IN BETWEEN, BUT HIS PRODUCER ONE PRODUCER TWO IS THEIR PRIMARY FOCUS.
WHEN THEY'RE AT EVENTS TO TAKE PHOTOGRAPHS, DO THEY, IS THAT PART OF THEIR JOB DESCRIPTION OUT? THAT'S GOING TO BE MORE SPECIFIC WHO IS SPECIFICALLY THAT IS THEIR JOB RESPONSIBILITY AND IN THE EVENT THEY'RE NOT THERE OR THEY CAN'T BE OR SCHEDULING.
WE DEFINITELY UNDERSTAND THAT OTHER PEOPLE IN THE COMMUNICATION DEPARTMENT CAN PICK UP THE SLACK, BUT WHO ON HERE IS YOUR DEDICATED PHOTOGRAPHERS, IF YOU'RE, YEAH.
IF YOU'RE LOOKING FOR LIKE THE ANSWER OF, LIKE, WE HAVE ONE PERSON WHO IS PHOTOGRAPHER AND THAT IS THE TOP THING, THAT POSITION WE DON'T HAVE, NO.
[02:25:01]
OKAY.AND ARE YOU LOOKING TO MAYBE DO SOMETHING LIKE SO THAT YOU CAN HAVE ONE OR TWO PEOPLE THAT JUST SPECIALIZE IN PHOTOGRAPHY? I WILL ABSOLUTELY LOOK AT IT AFTER COMMENTS FROM TODAY.
AND I DO JUST WANT TO MAKE A NOTE AND SHARE WITH, UM, MY COLLEAGUES, UM, MAYOR DEF NO DISRESPECT, BUT, UM, THEY, I SEE WHERE THAT BAND DOES NEED TO BE MORE VISIBLE, UM, OUT IN THE COMMUNITY AND THINGS LIKE THAT.
BUT I HAVE SEEN YOU GUYS OUT THERE.
UM, I ACTUALLY USE IT AS A, AS A LANDMARK WHEN I CAN'T FIND WHERE I'M SUPPOSED TO BE AT.
I DO SEE IT AT SOME OF THE LOCATIONS, UM, IN THE CITY AT DIFFERENT RIBBON, CUTTINGS AND EVENTS AND THINGS LIKE THAT.
BUT I DO AGREE WITH MAYOR, WE DO NEED TO KIND OF USE THAT AS A MARKETING TOOL TO DRIVE AROUND.
I'M NOT SURE IF STAFF ARE USING THEIR PERSONAL VEHICLES TO GO TO CERTAIN THINGS THAT THEY'RE SUPPOSED TO BE DOING, BUT I REALLY, REALLY RECOMMEND IF THEY ARE, THEY REALLY SHOULD BE USING OUR, YOU KNOW, MCT X VEHICLE AS A WAY TO USE THAT AS A MARKETING TOOL WHEN THEY'RE GOING FROM PLACE TO PLACE AND MAYBE KEEP THAT AS A CONSISTENT VEHICLE, UH, TO MAKE SURE THAT MIRROR'S POINT IS ADDRESSED AS WELL.
I DO HAVE A FOLLOW-UP QUESTION BEFORE YOU GO AND I'M SORRY, THIS IS GETTING DRAGGED OUT, BUT THE POSITION THAT WAS TAKING PHOTOS WAS THAT A EMPLOYEE OF THE DEPARTMENT TO MY UNDERSTANDING IT WAS CONTRACT.
SO YOU WERE PAYING ADDITIONAL TO TAKE THOSE PICTURES IN ADDITION TO WHAT YOU HAVE HERE BEFORE I WAS HERE.
UH, YES, IT WAS A CONTRACTED OUT IN ADDITION TO WHAT'S HERE.
SO IN ANY OF THESE NINE POSITIONS THAT YOU HAVE HERE IN THEIR JOB DESCRIPTION, DOES IT SHOW THAT THEY'RE, THEY SHOULD BE, OR THEY SHOULD BE QUALIFIED TO TAKE PHOTOS? SO, UM, WHEN THE, WITH THE TWO VACANT POSITIONS THAT I HAD, WHEN I STARTED, I DID ADD THE LINE ITEM TO, UM, TAKE PHOTOS AT EVENTS.
AND SO FOR, TO, UM, THAT LINE ITEM IS IN THERE.
SO MY QUESTION WAS, I KNOW YOU'RE ADDING IT.
YOU SAID YOU'RE ADDING IT, BUT ANY OF THESE NINE POSITIONS THAT YOU HAVE LISTED HERE, RIGHT.
MINUS THE TWO THAT, WHICH, WHICH ARE THE TWO THAT YOU'RE ADDING, YOU'RE CREATING, UH, W THE TWO VACANCIES THAT I HAD WHEN I STARTED, IT WAS THE PRODUCER THREE AND THE MEDIA RELATIONS SPECIALIST TWO, WHICH HAS BEEN RECLASSIFIED AS SENIOR MEDIA RELATIONS.
SO AS A PERSON, WHO'S APPLYING FOR A POSITION, I LOOK AT WHAT THE JOB IS, AND IT TELLS ME WHAT I SHOULD DO, CORRECT? YES.
DOES IT SHOW ANYWHERE ANY OF THESE POSITIONS ARE QUALIFIED TO TAKE PHOTOS? I AM.
I'M NOT GOING TO BE ABLE TO GIVE YOU THAT.
I KNOW YOU CAN'T, YOU DON'T HAVE IT.
SO IS THERE ANYWHERE IN HERE THAT SHOWS THAT THEY ARE, THEY SHOULD BE RIGHT.
ALL OTHER DUTIES AS, AS POSSIBLE.
ONE OF THEM SHOULD BE THAT THEY SHOULD BE A PHOTOGRAPH FOR, BECAUSE I DON'T CONSIDER MYSELF AS A PHOTOGRAPHER BECAUSE I HAVE NO TRAINING.
I TAKE PICTURES WITH MY PHOTOS, MY PHONES, BUT IF I'M APPLYING FOR A POSITION TO YOUR DEPARTMENT, AND IT SHOWS THAT FOR PHOTOGRAPHIC QUOTE, I MEAN, CERTIFICATES OR WHATEVER IT IS THAT'S NEEDED, THEN I KNOW THAT I CAN APPLY FOR THAT BECAUSE I DON'T HAVE THAT.
SO I'M JUST MY SIMPLE QUESTION.
WAS ANY OF THESE POSITIONS THAT YOU SAID YOU TOLD CASA OR RILEY PRODUCER, PRODUCER, WAN PRODUCERS THREE, AND SOMEBODY ELSE TALKS TO ME, THE MANAGER CAN TAKE PICTURES OR, OR ARE TAKING PHOTOS.
DO THEY HAVE THAT LINE ITEM? IT'S A SIMPLE QUESTION.
DO THEY HAVE THAT IN THEIR JOB DECISION THAT SHOWS THAT THERE NEED TO BE PHOTOGRAPHED? NOT TO MY KNOWLEDGE, NOT TO MY KNOWLEDGE.
LAST THING IS WHEN YOU SAID THE PERSON THAT WAS TAKING PICTURES WAS NEVER AN EMPLOYEE OF THE DEPARTMENT, YOUR DEPARTMENT.
I DON'T KNOW IF NEVER, BUT FROM MY UNDERSTANDING BEFORE I WAS HERE USING A CONTRACT.
SO I DON'T KNOW IF HIS, HIS, UH, HIS OR HER HISTORY.
SO THEY WERE TAKING PICTURES AND WE KNEW KANE, YOU WERE PAYING, WHAT DID THEY DID THAT PERSON EVER TOOK PICTURES WHILE YOU WERE IN THAT, IN THIS POSITION? THEY NEVER TOOK IT.
NO, WE'VE, UM, CONTRACT, SINCE I'VE BEEN HERE CONTRACTED, I BELIEVE ONE, UM, PHOTOGRAPHER AND ONE VIDEOGRAPHER, UM, FOR AN EVENT, JUST SO SCHEDULING CONFLICTS, BUT NOT THAT PARTICULAR FIRST.
SO WAS THAT PERSON GONE BEFORE YOU WERE HERE OR AFTER YOU WERE HERE BEFORE? SO THAT PERSON WAS GONE BEFORE, BUT, BUT YOU ARE SURE THAT THEY WERE CONTRACT, NOT AN EMPLOYEE OF THE DEPARTMENT, TO MY KNOWLEDGE, THEY WERE CONTRACT, THEY WILL CONTRACT.
I JUST WANT TO LET THE RECORD KNOW THAT IT WASN'T AN EMPLOYEE OF COMMUNICATION.
IT WAS A HIGHER CONTRACT FOR THE CLARIFICATION.
I MENTIONED THAT HE'S THE CONTRACTOR.
MAY I HAVE A STATEMENT? AND I, BEFORE I MAKE THAT STATEMENT, I'D LIKE TO ASK THE CITY MANAGER, QUESTION, CITY MANAGER, WHAT IS THE PURPOSE OF THIS BUDGET WORKSHOP TO PROVIDE GUIDANCE ON YOUR, YOUR VISION, ALSO YOUR PRIORITIES AND YOUR GOALS? OKAY.
THE REASON I ASK IS, YOU KNOW,
[02:30:01]
IT'S, IT'S AFTER EIGHT O'CLOCK AND LEAVE, WE'VE ONLY GONE THROUGH LESS THAN HALF OF THE DEPARTMENTS.AND WE SPENT MORE TIME TALKING ABOUT OPERATIONS.
WHO'S TAKING PHOTOS, POLICIES, AND THINGS OF THAT NATURE AND NOT THE ACTUAL BUDGET ITSELF.
UM, I KNOW EVERYBODY HAS CONCERNS, BUT WE EARLIER THIS YEAR HAD A COUNCIL RETREAT WHERE WE TALKED ABOUT OUR POLICIES.
WE TALKED ABOUT OUR VISION AND DIRECTION.
AND SOME OF THE THINGS THAT WE'RE TALKING ABOUT HERE TODAY, AND I, IT'S MY UNDERSTANDING.
WE TRIED TO SCHEDULE ANOTHER ONE AS A FOLLOW-UP.
UH, AND SO I THINK THAT FOR THE SAKE OF TIME, I HAVE TO LEAVE AT EIGHT 30.
I'M JUST LETTING YOU KNOW, NOW I'M LEAVING AT EIGHT 30, BUT IT'S JUST DISAPPOINTING TO ME THAT WE HAVEN'T REALLY BEEN ABLE TO KIND OF GO THROUGH AND TALK ABOUT THE ACTUAL BUDGET, THE NUMBERS.
I UNDERSTAND THAT THERE ARE CERTAIN THINGS THAT WE SAY ARE TIED TO, OR COULD BE TIED TO THE BUDGET AS FAR AS POSITIONS AND THINGS OF THAT NATURE, BUT, YOU KNOW, PROVIDING DIRECTION AND WHAT WE'RE SUGGESTING THAT STAFF DO.
YOU KNOW, THE DEPARTMENT DIRECTORS, THE STAFF, THE CITY MANAGER, THEY'VE ALL CRUNCHED THE NUMBERS.
THEY SPENT TIME WORKING ON THIS BUDGET TO PRESENT US OVER A TWO DAY PERIOD, UH, WITH LIMITED TIMEFRAME.
AND I JUST REALLY WOULD LIKE FOR US TO GET THROUGH THE ACTUAL BUDGET AND SAVE A LOT OF THESE DIRECT DIRECTIVES FOR A COUNCIL RETREAT, WHERE WE CAN ACTUALLY PROVIDE DIRECTION TO STAFF IN THAT SETTING.
AND THAT'S JUST MY COMMENT MIRROR.
ALL THE DIRECTORS WERE NOT PRESENT DURING THE, UM, THE COUNSELOR, BUT THEY CAN BE A, HAD A FUTURE ONE IF, IF THAT'S WHAT WE NEED TO SCHEDULE.
BUT I THINK IT'S GREAT THAT WE ARE FIRST, WHATEVER NEEDS WE FEEL IS IMPORTANT.
I JUST WANTED TO SHARE MY THOUGHTS ON THE RECORD.
UH, CITY MANAGER, I THINK A LOT OF THE EXTRA QUESTIONS ARE COMING BECAUSE WE'RE JUST NOW SEEING THIS DOCUMENTATION.
AND WE HAVE A LOT OF QUESTIONS ABOUT SOME OF THE ITEMS. SO MAYBE, UM, IF WE CAN MAYBE GET THIS DOCUMENT OR WHATEVER WAS GOING TO BE PRESENTED TO US TOMORROW, WE CAN GET THAT TONIGHT.
SO WE HAVE AN OPPORTUNITY TO REVIEW THAT, ASK WHATEVER QUESTIONS WE NEED TO ASK SO THAT TOMORROW CAN BE A LITTLE BIT MORE EXPEDIENT AND PRODUCTIVE.
LET ME JUST ADD ONE FOR EVERY COUNCIL MEMBER HERE.
UH, EIGHT 30 IS THE TIME THAT HAS BEEN POSTED.
SO THIS MEETING WILL END AT EIGHT 30.
I WOULD LIKE TO SAY THAT I THINK WE'RE DOING GOOD ON TIME.
WE HAVE THREE DEPARTMENTS LEFT ECONOMIC DEVELOPMENT IS KIND OF SMALL.
SO HOPEFULLY WE CAN GET THAT DONE IN A COUPLE OF MINUTES.
THE CITY MANAGER WAS GOING TO GIVE A RESPONSE REAL QUICK, ELENA.
YES, WE PROVIDING YOUR DROPBOX.
AND I WOULD LIKE TO SAY THAT THIS HAS BEEN HELPFUL TO ME AS FAR AS HEARING WHAT SOME OF YOUR PRIORITIES ARE, SO THAT WHEN WE GO BACK AND REALLY PUT TOGETHER THE PROPOSED BUDGET, WE CAN, UM, LOOK AND SEE IF THERE ARE SOME ITEMS WHEN IT COMES TO THE SUPPLEMENTALS THAT ARE PRIORITIES OF COUNCIL THAT WE NEED TO MAKE SURE WE'RE, UH, INCLUDING THE NEXT DEPARTMENT IS ECONOMIC DEVELOPMENT.
UH, THEY FACILITATE THE CREATION OF A SUSTAINABLE BUSINESS ENVIRONMENT THAT PROMOTES A CONSISTENT QUALITY ECONOMY THAT ENHANCES THE STANDARD OF LIVING FOR OUR RESIDENTS.
AND THEY PROVIDE THE NECESSARY, OH.
AND TO PROVIDE THE NECESSARY FINANCIAL RESOURCES FOR THE CITY THROUGH AN EXPANDED AND DIVERSIFIED TAX BASE ACCOMPLISHMENTS FOR THIS CURRENT FISCAL YEAR INCLUDE IMPLEMENTING THE FACADE IMPROVEMENT PROGRAM FOR THE TEXAS PARKWAY AND CARP RIGHT ROAD INITIATED VARIOUS EFFORTS TO SUPPORT SMALL BUSINESSES WITH THE SMALL BUSINESS ADVISORY COMMITTEE IMPLEMENTED THE RESTAURANT PROGRAM FOR THE TEXAS PARKWAY AND CARTWRIGHT ROAD.
CORRIDORS CREATED THE PATIO PROGRAM, UTILIZING AMERICAN RESCUE PLAN ACT FUNDS AND PLANNED AND EXECUTED WORKSHOPS AND JOB FAIRS FOR MISERY CITY BUSINESSES.
THE GOALS FOR NEXT YEAR IS TO CONTINUE REDEVELOPMENT EFFORTS ALONG THE TEXAS PARKWAY AND CARTWRIGHT ROAD CORRIDORS CONTINUE SMALL BUSINESS ADVISORY COMMITTEE EFFORTS TO SUPPORT SMALL BUSINESSES, IMPLEMENT THE PATIO PROGRAM AND ADVERTISE TO EXISTING RESTAURANTS THROUGHOUT THE CITY AND CONTINUE RESTAURANT AND RETAIL RECRUITMENT AND WORK WITH A DEVELOPER ON A PLANNED DEVELOPMENT AT HIGHWAY SIX AND FORT BEND TOLLWAY TO BRING IN MORE SIT-DOWN RESTAURANTS ALONG HIGHWAY SIX, THE BUDGET FOR NEXT YEAR, THE BASE BUDGET.
UH, AND THIS DOES NOT INCLUDE ROLLOVERS FROM THIS YEAR.
IT SHOWS A VARIANCE OF 1 MILLION, 4 26.
MAJORITY OF THAT VARIANCE IS THE $1.5 MILLION THAT SET ASIDE, AND THAT ACTUALLY WILL ROLL AND IT WILL END UP BEING IN THE REVISED BUDGET.
SO THAT MONEY IS NOT GOING ANYWHERE.
THE AMOUNT THAT'S NOT SPENT THIS YEAR WILL ROLL INTO NEXT YEAR.
[02:35:01]
FTE WITHIN THE DEPARTMENT AND THEY DO NOT HAVE ANY SUPPLEMENTAL REQUESTS.SO THE NEXT DEPARTMENT IS DEVELOPMENT SERVICES.
WELL, THEY'D BE ABLE TO GET IT DONE AND IT'S 8 0 7.
WILL THEY BE ABLE TO GET IT DONE IN BY EIGHT 30? OR IF NOT, CAN WE DO A COUPLE OTHER DEPARTMENTS? IF THEY'RE READY? I DON'T HAVE A PROBLEM WITH IT, BUT YOU WANT TO, I NEED IT TO BE OUT BY EIGHT 30 TOO.
SO, CAUSE THAT'S, WHAT'S BEEN POSTED, CORRECT.
I'M JUST ASKING Y'ALL ARE YOU ASKING TO MOVE THE MOVE? I'M SAYING, WILL IT BE DONE BY THAT? WELL, WE CAN MAKE SURE IT'S A LARGE DEPARTMENT.
WE CAN AT LEAST GET THROUGH DEVELOPMENT SERVICES.
I HAVE A QUESTION ABOUT ECONOMIC DEVELOPMENT.
I KNOW WE'VE TALKED ABOUT THE ACTUAL, UH, I SEE HERE, THE VARIANCE, IT SAYS REMOVAL, THE ONE-TIME ALLOCATION FOR THE ECONOMIC DEVELOPMENT EXPENSE.
NOW I'M NOTICING IT'S NOT IN THE FISCAL YEAR, 2023 PROPOSED BUDGET.
SO WHERE IS IT ACTUALLY, BECAUSE IT SAYS THAT THE REMAINING BALANCE WILL BE AVAILABLE FOR FISCAL YEAR 20.
SO AS YOU SEE, THERE'S A LOT OF NEGATIVE NUMBERS THAT ARE IN THERE AND THAT'S BECAUSE WE REMOVED THE ROLLOVER FROM 2022 FROM THE 2023.
SO WHATEVER AMOUNT IS NOT USED WILL BE IN THE BUDGET FOR NEXT YEAR, BUT IT'S GOING TO BE A PART OF A DIFFERENT PROCESS WITHIN OUR ERP SYSTEM WHERE IT'S ALREADY SET ASIDE AND THE BALANCE MOVES TO THE NEXT YEAR.
SO THE MONEY IS GOING TO IS GOING TO BE THERE.
AND, AND QUESTION, WHAT IF, WHAT IF INDIVIDUAL, WHAT IF THERE ARE SOME ADDITIONAL PROGRAMS OR INITIATIVES THAT ECONOMIC DEVELOPMENT OR TEXAS PARKWAY IS INTERESTED IN INTRODUCING? I KNOW THIS IS THE REMAINDER OF WHAT WE'RE PLANNING TO DO, WHICH WASN'T USED BECAUSE WE JUST IMPLEMENTED A FEW OF THE PROGRAMS HERE RECENTLY WITH THE RESTAURANT RECRUITMENT PROGRAM WENT LIVE TODAY, AND THEN THE, UH, THE FACADE IMPROVEMENT WENT LIVE A FEW MONTHS AGO.
AND THEN WE'RE JUST NOW GETTING THROUGH WITH THE, UH, OR AT LEAST STARTING OR HALFWAY THROUGH THE, UH, XERISCAPE, UH, LANDSCAPING.
SO, SO THE FUNDING EXISTS FOR ALL OF THOSE PROGRAMS. UH, IF IT'S NOT IN THE 1.5, THERE'S SOME THAT'S COMING OUT OF THE TAX INCREMENT REINVESTMENT ZONE.
UM, AND I THINK THERE WAS ANOTHER ONE THAT MIGHT BE COMING OUT OF, UH, ANOTHER FUND, BUT OH, PATIO PROGRAM IS OUT OF THE ARPA FENCE.
BUT I, AIN'T GOING BACK TO WHAT
BUT IF YOU WOULD LIKE TO ACTUALLY SEE IT IN THERE, WHEN WE DO THE PROPOSED BUDGET, WE CAN PLACE THAT IN THERE FOR THE PROPOSED BUDGET.
WE WILL PLACE THAT IN THE PROPOSED BUDGET, BUT WE'LL LET, WE'LL LET CLOUD WHAT'S THE 23 PROPOSAL BUDGET, ACTUAL DOLLARS ARE, IF YOU CAN GROW IN THAT 1,000,005, IT WON'T REALLY CLOUDED BECAUSE IT IS AN EXPENDITURE THAT WILL OCCUR IN 2023.
THERE'S JUST A CERTAIN PROCESS THAT IS COMPLETED WITHIN OUR ERP THAT AUTOMATICALLY ROLLS, UH, ITEMS THAT HAVE PROJECT NUMBERS ATTACHED TO THEM.
AND BECAUSE WE DON'T HAVE THE EXACT AMOUNT OF WHAT'S LEFT, WHATEVER WE PUT IN THERE COULD BE INACCURATE BASED ON WHAT IS ACTUALLY SPENT THIS YEAR.
SO WE WERE GOING TO USE THE ROLL PROCESS TO MAKE SURE IT'S THE ACCURATE AMOUNT.
SO WHAT WE'LL PUT IN THERE WILL BE AN ESTIMATE, BUT THEN WE'LL HAVE TO ADJUST IT.
IF WE DIDN'T SPEND ALL OF THE MONEY.
MY QUESTION IS REALLY WEST THE 2 25, 6 34 REPRESENTED, UH, I BELIEVE THAT'S, UM, THERE'S TRAVEL AND TRAINING THERE'S.
I MEAN, I KNOW IT'S NOT 2 25, THEY WOULD OKAY.
SO THERE'S TRAVEL AND TRAINING.
THERE'S ALSO A LINE ITEM FOR CITY, UH, ECONOMIC DEVELOPMENT EXPENSE, WHICH IS USED HOW THEY SEE FIT TO BRING IN ADDITIONAL, UM, UH, I GUESS, PROJECTS WITHIN THE CITY.
AND THEN THERE'S ANOTHER AMOUNT THAT THERE'S 52,000 FOR MEMBERSHIP AND SUBSCRIPTIONS.
[02:40:01]
SINCE DEVELOPMENT SERVICE, UH, IS A LARGE DEPARTMENT WITH MANY SLIDES AND FIRE IS ALSO LARGE.UM, I JUST HAVE A QUICK QUESTION.
YOU MENTIONED THIS BAD OF THE ECONOMIC DEVELOPER POSITION BEING APPEALED, AND NOW THAT HAS NOTHING TO DO WITH YOU, BUT IN MY OPINION, I CAN ONLY ASSUME THAT THE SALARY
WE JUST FINISHED THE INTERVIEWS.
UH, TODAY I HAD A PANEL THAT FINISHED THE INTERVIEWS TODAY.
THE TWO FINALISTS WILL BE FORWARDED TO A SECOND, UM, PANEL OF STAKEHOLDERS AND THEN A THIRD PANEL OF CITY MANAGEMENT OFFICE.
AND THEY'LL EVENTUALLY BE PRESENTED TO CITY COUNCIL.
SO MOVING ON TO MUNICIPAL COURT, MUNICIPAL COURT ENSURE CITIZENS HAVE THE OPPORTUNITY TO RESOLVE COURT CASES IN A TIMELY MANNER WHILE RECEIVING FAIR, IMPARTIAL, AND EQUAL TREATMENT IN THE PURSUIT OF JUSTICE, THEIR ACCOMPLISHMENTS FOR 2022 AND INCLUDE IMPLEMENTING A JURY MODULE TO STREAMLINE THE PROCESS BOTH INTERNALLY AND EXTERNALLY IDENTIFIED ANY EFFICIENT SOLUTION TO HANDLE THE REQUIRED FINGERPRINTING OF CERTAIN DEFENDANT DENTS IMPLEMENTED COLLECTION EFFORTS ON DEFAULTED NON-WARRANTY CASES AND IMPLEMENTED NEW TECHNOLOGY FOR SANITIZED PINS FOR LOBBY CUSTOMERS.
THE GOALS FOR 2023 INCLUDE EVALUATING AND STREAMLINING PROCESSES, COMMUNITY ENGAGEMENT, STAFF DEVELOPMENT, AND THEIR COLLECTION EFFORTS.
THE PROPOSED BUDGET, THE BASE BUDGET IS $735,587.
AND THIS INCLUDES, UH, SALARY INCREASES.
UH, THAT'S FROM THE SAME SALARY INCREASE, EXCUSE ME, AS THE OTHERS AND AN INCREASE IN PROPERTY LIABILITY INSURANCE.
THIS DEPARTMENT HAS SEVEN EMPLOYEES AND THERE ARE SUPPLEMENTAL REQUESTS TOTALING 2,509.
THAT'S THE NET AMOUNT, UH, REQUESTING CERTIFICATION PAY OF $8,100, WHICH WOULD BE PAID, UM, UTILIZING SOME OF THE FUNDS THAT THEY RECEIVE, UM, UH, FROM TICKETS AND AN INCREASE IN POSTAGE OF $2,509.
THEY DO HAVE SPECIAL REVENUE FUNDS WITHIN MUNICIPAL COURT.
THEY HAVE THE COURT BUILDING SECURITY FUND COURT TECHNOLOGY FUND COURT, JUVENILE CASE AND COURT, JURY FUNDS, TOTAL, UM, ESTIMATED REVENUE FOR THESE FUNDS OF $62,500, A TOTAL EXPENSES 119,007 50.
AND THEY WILL BE UTILIZING SOME OF THEIR FUND BALANCE.
THEY DO HAVE A FUND BALANCE THAT EXCEEDS $300,000 IN COMBINATION, ALL OF THESE FUNDS THERE, ANY QUESTIONS ABOUT MUNICIPAL COURT? SO IS THAT A 23 BEGINNING FUND BOUNDS? IS THAT A NEGATIVE OR IS THAT A, THAT'S A POSITIVE.
SO WHEN YOU LOOK AT OUR SLIDES AND YOU SEE REVENUE OR ANYTHING, THAT'S A SOURCE IS GOING TO PRESENT AS NEGATIVE.
THAT'S HOW, THAT'S, HOW IT'S PRESENTED IN THE SYSTEM.
IT'S ONE OF THOSE ACCOUNTING THINGS.
IS THAT BECAUSE OF THAT, IT'S NOT THE TRUE END OF THE YEAR, IS THAT WHY? NO, THAT'S THE ESTIMATE.
BUT AS FAR AS IT HAVING THE BRACKETS BEING NEGATIVE, ANYTHING THAT'S CONSIDERED REVENUE OR A RESOURCE THAT WE'RE ABLE TO SPEND, IT'S GOING TO SHOW AS A NEGATIVE BECAUSE IT HAS A NORMAL CREDIT BALANCE IN ACCOUNTING.
AND FOR PRESENTATION, WE PROBABLY COULD, UH, PUT IN, UH, AND NEGATIVE TO MAKE IT A POSITIVE.
SO IT DOESN'T SHOW AS A NEGATIVE, BUT THIS IS HOW IT COMES THROUGH OUR, FROM OUR SYSTEM.
ARE THERE ANY QUESTIONS REGARDING, UH, MUNICIPAL COURT? SO JUST ONE THING REAL QUICK, I KNOW THAT YOU'RE NOT ASKING FOR ANY POSITIONS HERE.
SO I JUST WANTED TO FIND OUT ARE WE ALL CAUGHT UP WITH THE BACKLOG FROM, UH, THE CORONAL WIRES, UH, AND WHAT THAT TRUMP AND I KNOW THAT THERE WAS DISCUSSION ABOUT, YOU KNOW, WE HAVE CASES THAT ARE BACKED UP OR WHAT HAVE YOU, I JUST WANTED TO JUST TO GET A CLARIFICATION WE'RE BACK OR WE'RE CAUGHT UP.
YES, WE WERE CAUGHT UP REALLY PRETTY FLIPPED AND HE STAYED ON TOP OF IT THE WHOLE TIME.
THE LAST DEPARTMENT THAT WILL BE PRESENTED TONIGHT WILL BE THE LGC.
[02:45:03]
YOU ALSO HEAR MORE ON THE LGC BUDGET WHEN IT'S PRESENTED, UM, TO THE LGC BOARD.UH, SO THE, THE VISION FOR, UH, LGC IS TO INSPIRE AND CREATE HAPPINESS WITH WARM HOSPITALITY.
UH, THE ACCOMPLISHMENTS FOR THIS YEAR, THEY REDUCED THE COURSE MAINTENANCE AND CONTRACT COSTS COMPLETED BID PROCESS FOR 50 NEW GOLF CARTS WITH GPS REPLACE THE NORTH RANGE NET HOSTED NEAR RECORD NUMBERS OF GOLF ROUNDS AND SUCCESSFULLY NAVIGATED COVID PROTOCOLS FOR EVENTS AND GOLF PATRONS.
THE GOAL IS FOR NEXT YEAR IS TO INCREASE STAFF TRAINING IN ORDER TO MAINTAIN CONSISTENT STANDARDS OF OPERATION REVITALIZE THE PRACTICE RANGE OPERATION, MAKE PREPARATIONS TO BRING GOLF COURSE MAINTENANCE IN HOUSE STUDY IMPACTS OF MINIMUM WAGE LEGISLATION AND MAKE BUDGET PREPARATION TO LESSEN IMPACTS OF MANDATED INCREASES AND INTEGRATE RELATIONSHIPS WITH LOCAL HOTELS INTO THE BOOKING PROCESS FOR TOURNAMENTS AND EVENTS.
THE LGC BUDGET HAS TOTAL REVENUE OF 4,739,000 7 84.
AND AS YOU CAN SEE ON THIS SLIDE, THIS IS WHAT I MEAN WHEN YOU KNOW, RESOURCES HAVE THE BRACKETS, THE NEGATIVE, BUT IT'S, IT'S ACTUALLY A POSITIVE THING TO HAVE A GOOD AMOUNT OF REVENUE, WHICH COVERS EXPENSES.
SO THE EXPENSES TOTAL 4 MILLION 7 81, 7 92, AND THE ESTIMATED BEGINNING FUND BALANCE FOR THE YEAR IS $485,749.
THE LGC ALSO OVERSEES THE HOTEL OCCUPANCY TAX FUND.
UH, THE ESTIMATED REVENUE FOR, UM, HOTEL OCCUPANCY TAXES PLUS INTEREST IS 257,600.
UH, THE CURRENT OR THE ESTIMATED FUND BALANCE FOR 2023 WILL BE 950,000 5 31.
AND WE'LL, WE'RE PROJECTING TO ADD TO FUND BALANCE.
ARE THERE ANY QUESTIONS IN REGARDS TO LGC OR THE HOTEL OCCUPANCY TAX FUND WELL Y'ALL ARE WAITING ON THAT TYSON OR THE NEW GOLF CARTS WITH THE GPS.
IS, ARE THEY IN, ARE THEY, UM, ON THE COURSE YET? OR ARE WE WAITING TO GET THOSE YEAH, THE 50 GOLF CARTS THAT WE GOT ARE HERE, ALL OF OUR GOLF CARTS NOW HAVE GPS.
UH, WE WILL BE REPLACING, UM, THE OTHER 76 GOLF CARTS WITH NEWER MODELS WITH THE SAME GPS COMING THIS SPRING TYSON.
I'M READY NOW, UM, WITH YOUR, YOUR EXPENSE, UH, INCREASE THAT WE RECENTLY DID HAVE YOU, UM, WITH THIS BUDGET, DID YOU FACTOR IN SOME ADDITIONAL EXPENSES FOR FOOD AND BEVERAGE, JUST IN CASE SINCE YOU'RE GOING TO BE DOING SOME NEW GOLD PROMOTIONS AND THINGS LIKE THAT? UM, I JUST WANT TO MAKE SURE THAT YOU'VE GOT ENOUGH IN YOUR BUDGET TO COVER ALL THE EVENTS THAT WILL BE COMING.
SO BASICALLY WHEN WE DO OUR BUDGET, WHAT WE DO IS WE BASE ON, ON, WE ESTIMATE OUR REVENUE FOR THE YEAR, AND THEN WE HAVE A PERCENTAGE THAT WE FACTOR IN FOR OUR COSTS AND WHAT THE CHANGE WE JUST MADE RECENTLY WAS THE FACT THAT OUR REVENUES ABOUT PACED WHAT WE BUDGETED.
SO AT ANY BUDGET WE DO, WE JUST BASICALLY, UH, UH, ESTIMATE OR ESTIMATE WE HAVE BUDGET A PERCENTAGE FOR THE COST.
SO WHATEVER REVENUE WE ESTIMATE, THAT'S FACT THAT'S FACTORED IN.
SO IF, IF OUR REVENUES ARE LESS THAN, UH, WE EXPECT, THEN WE WILL HAVE NO PROBLEMS COVERING OUR COSTS.
SO WE SHOULD HAVE NO PROBLEMS CUTTING OUR COSTS.
AND THAT'S, WE'RE NOT DOING OUR JOB, BUT AGAIN, IF WE OUTPACED NEXT YEAR, FINGERS CROSSED, UH, THEN WE MIGHT HAVE THE SAME PROBLEM, BUT THAT'S A GOOD PROBLEM TO HAVE.
ARE YOU FORESEEING AN ADDITIONAL INCREASE IN, UM, SOME OF THE EVENTS AND REVENUE THAT SHOULD BE COMING IN? AND IS THAT, AND IF SO, IF YOU'RE EXPECTING TO EVEN MORE OF AN INCREASE ENHANCEMENT THROUGH YOUR DEPARTMENT, DO YOU HAVE THOSE EXPENSES ALLOCATED IN HERE AS WELL? YEAH, SO WE DO EXPECT TO INCREASE REVENUES SPECIFICALLY WHEN IT COMES TO NON GOLF EVENTS, BECAUSE WE'RE SEEING THAT AS WE GET FURTHER AND FURTHER FROM COVID, PEOPLE ARE COMING BACK TO THOSE TYPES OF EVENTS.
UM, SO WE ARE, WE ARE PROJECTING A, UH, INCREASE IN BUSINESS OVERALL, PLUS WE'RE EXPECTING TO INCREASE OUR PRICES, UH, COMING UP, WHICH WILL INCREASE THAT REVENUE AS WELL.
IF THERE ARE NO OTHER QUESTIONS, I BELIEVE THAT ENDS OUR PRESENTATIONS FOR TONIGHT.
I MEAN, IT'S, I JUST HAD A QUESTION FOR HE JOYCE AND I GUESS DAVID, CAUSE WE DON'T HAVE AN ECONOMIC DEVELOPMENT DIRECTOR AND CITY MANAGER RELATIVE TO THE HOTEL OCCUPANCY TAX.
UH, THERE WAS THIS LEGISLATION THAT JUST WAS SIGNED INTO LAW BY GOVERNOR HABIT THAT, UH, STATE REPRESENTATIVE RENTALS, UH, AND, AND OUR, UM, LEGISLATIVE PERSON
[02:50:01]
HELPED TO, TO, TO BRING FORTH.AND IT ENCOURAGES HOTEL CONVENTION AND THE USE OF THE HOTEL OCCUPANCY TAX.
HAVE YOU ALL HAD A CONVERSATION OR BEEN ABLE TO TALK ABOUT THAT? BECAUSE I'M JUST SAYING AS FAR AS THE BLOOD'S CONCERNED, YOU KNOW, THERE MAY BE, I KNOW THERE WAS 200 AND SOME ODD THOUSAND FOR ADDITIONAL EXPENSES, UH, BUT THERE MAY BE SOME OPPORTUNITY TO RECRUIT SOME OR WORK WITH SOME OF THE CURRENT DEVELOPERS OR LANDOWNERS TO TRY TO ENCOURAGE THAT TYPE OF, OR SPREAD THAT TYPE OF DEVELOPMENT.
WELL, I HAVE NOT SPOKEN WITH JOYCE AT THIS TIME, BUT WE WILL WANT TO SPEAK WITH EDC AND SEE, UH, FIRST POTENTIAL FOR THEM OF, COULD YOU SPEAK TO THE LEGISLATION CERTAINLY LAST LEGISLATIVE SESSION, UH, WITH THE ASSISTANCE OF OUR LEGISLATIVE CONSULTANT, THE CITY WAS ABLE TO, UH, GET A PIECE OF LEGISLATION PASSED THAT WOULD AUTHORIZE THE CITY TO UTILIZE HOTEL OCCUPANCY TAXES FOR CERTAIN PROJECTS IN ORDER TO, UH, PAY FOR CAPITAL EXPENSES FOR THOSE PROJECTS.
UM, THAT PARTICULAR LEGISLATION IS GENERALLY BASED ON SPECIFIC PROJECTS AT THIS POINT, THE CITY, OR AT LEAST NOT TO MY KNOWLEDGE DOES NOT HAVE A POTENTIAL CANDIDATE FOR THE USE OF THOSE FUNDS.
UM, HOWEVER, UM, I WOULD IMAGINE THAT THE, UH, MANAGEMENT TEAM COULD PROBABLY PUT OUT SOME SORT OF SOLICITATION TO, UM, MAYBE TRY TO RECRUIT POTENTIAL, UM, POTENTIAL BUSINESSES AND, AND, UH, DEVELOPERS AND INVESTORS, UH, TO UTILIZE THAT SORT OF PROGRAM.
BUT THOSE THAT OPPORTUNITY IS AVAILABLE, UH, PURSUANT TO THAT LEGISLATION.
SO IF WE PURSUE THAT, I GUESS MY QUESTION IS, WOULD WE NEED TO HAVE SOMETHING IN THE BUDGET TO MAKE SURE THAT WE HAVE SOME EXPENSES TO COVER OR WORKING WITH THAT PARTICULAR, WHOEVER THAT DEVELOPER OR COULD POTENTIALLY BE.
I KNOW THAT JOEL SCOTT, OVER TARA MARK, UH, IN THE PARKS AGE AREA, UH, HAS AN INTEREST IN DOING A POTENTIAL HOTEL AND OR CONVENTION CENTER IN THAT AREA.
OF COURSE, YOU KNOW, I KNOW HE'S, HE'S POSSIBLY MENTIONED IT AS FAR AS THAT IT'S PART OF THEIR PLAN.
UH, AND SO I JUST WANTED TO SEE IF WE NEEDED TO TALK ABOUT HAVING THAT INCLUDED IN THE BUDGET SOMEHOW SO THAT WE CAN, I THINK IT WOULD BE PROJECT SPECIFIC.
I THINK AN ANALYSIS WOULD NEED TO BE DONE.
SO KIND OF LIKE THE TOURIST POLICY THAT YOU ALL APPROVED.
I THINK IT WAS LAST NIGHT OR AT THE LAST MEETING.
UM, I THINK SOMETHING LIKE THAT WOULD NEED TO BE DEVELOPED SO THAT YOU ALL WOULD HAVE THE ABILITY TO ANALYZE POTENTIAL PROJECTS THAT MIGHT BE, UH, PLACED BEFORE YOU, UM, SO BEFORE ANSWERING THAT QUESTION AS TO WHETHER OR NOT A BUDGET WOULD BE REQUIRED, OR MAYBE SOME KIND OF SEED MONEY, I THINK WE WOULD NEED TO PROVIDE THAT SORT OF ANALYSIS.
SIR, IF I MAY, UM, WITHIN THE HOT BUDGET, THERE IS THE PROFESSIONAL CONTRACT SERVICES FOR 95,000, UH, PRIOR CITY MANAGERS WERE LOOKING AT DOING A FEASIBILITY STUDY FOR A HOTEL AND CONVENTION CENTER, UH, WITH THE CHANGE OF CITY MANAGERS, THAT PROJECT KIND OF DROPPED.
UM, HOWEVER, THAT IS SOMETHING THAT COULD BE PICKED UP BACK IN WITHIN THE HOT BUDGET AS PART OF THAT LINE ITEM THERE.
SO THERE'S SOME OPTIONS THERE AND IT, IT WAS, IT IS WITHIN THE BUDGET FOR THAT TYPE OF STUDY TO BE DONE.
AND WITH FIVE MINUTES TO SPARE, I JUST WANTED TO SAY TO ALL OF THE CITY STAFF AS A WHOLE, THANK YOU ALL SO MUCH FOR YOUR VERY DETAILED PRESENTATIONS.
I KNOW IT WAS A LOT OF COLLABORATION AND THOUGHT PROCESS AND PROJECTIONS THAT HAD TO GO INTO THIS AND A LOT OF EXTRA OF YOUR, YOUR PERSONAL TIME TO, TO THINK ABOUT WHAT YOU WANTED TO SAY.
SO, UM, FROM, FROM ME TO YOU, I REALLY APPRECIATE YOU GUYS.
I KNOW Y'ALL HEARD A LOT OF, YOU KNOW, SOME, UH, CRITIQUES, SOME CORRECTIVE, SOME, UM, YOU KNOW, UM, BLESSINGS AS WELL, BUT JUST OVERALL, THANK Y'ALL SO MUCH FOR WHAT YOU DID CAUSE IT IS WELL-RECEIVED AND VERY MUCH APPRECIATED AS WELL.
THERE ARE NO OTHER COMMENTS OR BUSINESSES AT THE TIME.
8 26, THE MEETING IS ADJOURNED.