[1. CALL TO ORDER ]
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TODAY IS TUESDAY, SEPTEMBER 6TH, 2022.
IT WILL NOW CALL THE CITY COUNCIL SPECIAL MEETING TO ORDER AT 5:01 PM.
DO WE HAVE ANY PUBLIC COMMENTS? NO, SIR.
ITEM NUMBER FOUR IS PRESENTATION FOUR,
[(a) Receive a presentation, and give direction to staff on various items r...]
A RECEIVE A PRESENTATION AND GIVE DIRECTIONS TO STAFF ON VARIOUS ITEMS RELATING TO THE FISCAL YEAR BUDGET, INCLUDING CIVIL SERVICE SALARY INCREASES.WE HAVE A PRESENTATION BY LAND FLORIDA DIRECTOR OF FINANCIAL SERVICES.
GOOD EVENING, MAYOR AND CITY COUNCIL EVENING.
WE'RE GOING TO BE GOING OVER SOME OF THE ITEMS THAT WERE DISCUSSED AT THE PREVIOUS COUNCIL MEETING, YOU ALL REQUESTED TO BRING BACK.
UH, WE'RE GOING TO TALK ABOUT THE HISTORY OF SALARY ADJUSTMENTS WITHIN THE CITY, UH, PROPOSED PUBLIC SAFETY SALARY ADJUSTMENTS, AND ALSO THE DETAIL OF THE METRO BUDGET.
I WAS ABLE TO, UH, DIG UP A LOT OF INFORMATION.
AND SO I'M GOING BACK TO 2007, AS FAR AS, UH, ITEMS THAT WERE DONE FOR SALARY ADJUSTMENTS.
UH, BEGINNING IN 2007 ON THIS SLIDE, WE HAVE 2007 TO 2011.
YOU'LL SEE, IN 2007, UH, THERE WAS AN ADJUSTMENT FOR POLICE OFFICERS WHERE THEIR SALARY STARTING AT THAT TIME WAS 36,000 AND IT WAS, UH, INCREASED TO 42,000.
UH, THERE WAS ALSO IN 2008, A NEW PAY PLAN THAT WAS, UH, PUT INTO PLACE.
UM, AND ALSO IN 2008 THERE WERE PERFORMANCE BASED SALARY ADJUSTMENTS OF 4% IN 2009 AND 2011, UH, SALARIES WERE ADJUSTED BY 2.7, 5% IN 2012.
UH, IN 2013, THERE WAS A BENEFIT IN COMPENSATION STUDY THAT WAS COMPLETED BY WATERS CONSULT CONSULTING.
AND AT THAT TIME, A 2% ACROSS THE BOARD, UH, INCREASE WAS GIVEN FOR ALL EXEMPT AND NON-EXEMPT EMPLOYEES AND, UH, POLICE AND FIRE.
THE SALARY WERE ADJUSTED TO 100% OF MARKET, UH, AND ALSO, UH, BASED ON THE FINDINGS, UH, THEY WERE GIVEN A LUMP SUM OR TIME AND POSITION.
UM, CALCULATION WAS USED TO DETERMINE THE TOTAL ESTIMATED COST THAT WAS IN THAT AGENDA ITEM WAS 1.3 MILLION WHEREVER I WAS ABLE TO FIND AN ESTIMATE OF COST.
I'VE INCLUDED IT ON THE SLIDES.
UM, THERE ARE SOME AREAS THAT DON'T HAVE THAT AMOUNT ON THERE.
JULY OF 2016, UH, THE PAY STRUCTURES FOR EXEMPT DID NON-EXEMPT WERE MOVED TO 95% OF MARKET FOR PUBLIC SAFETY.
IT WAS 100%, UH, 3% ACROSS THE BOARD ADJUSTMENT, UM, WAS GIVEN THERE AGAIN WAS A TIME AND POSITION CALCULATION THAT WAS USED FOR SOME EMPLOYEES.
AND THE TOTAL COST AT THAT TIME WAS 1.1 MILLION IN 2018, LATE 2018.
THERE WAS ANOTHER COMPENSATION STUDY THAT WAS DONE THIS TIME BY GALLAGHER BENEFIT SERVICES.
UH, AND AT THAT TIME, UH, THERE WAS NEW CERTIFICATION PAY.
UM, THIS INCLUDED FOR NON-EXEMPT EXEMPT CERTIFIED FIRE AND CERTIFIED POLICE.
UH, ALL EMPLOYEES EXCLUDING THE DEPARTMENT DIRECTORS WERE PLACED IN THEIR RESPECTIVE PROPOSED RANGES.
THIS WAS BASED ON TIME AND POSITION, BUT THERE WAS A MAXIMUM, UH, THE MAXIMUM AMOUNT OF INCREASE WAS 10% IF SOMEONE'S PAY, UM, WAS OUTSIDE OF THE PROPOSED RANGE.
LET'S SEE WHOSE RATE OF PAY WERE POSITIONED.
THE PROPOSED RANGE AT A RATE OF PAY EQUAL TO OR HIGHER THAN THEIR TIME AND POSITION.
THEY WERE GIVEN 2% AND IF THE 2% PUT THEM OVER MAXIMUM, THEN THEY RECEIVED A ONE TIME LENS ON PAYMENT.
ANYONE THAT WAS OVER THEIR PAY RANGE RECEIVED A ONE TIME, UH, $1,500 PAYMENT AT THIS TIME, THE TOTAL COST WAS 1.1 MILLION IN DECEMBER OF 2019.
ALL EMPLOYEES RECEIVED A 1%, ONE TIME LUMP SUM PAYMENT.
AGAIN, THAT WAS NOT ADDED TO BASE SALARY IN 2020, THERE WAS ANOTHER BENEFIT IN COMPENSATION STUDY THAT WAS DONE BY GALLAGHER.
AND, UH, THAT WAS IMPLEMENTED IN MAY OF 2021.
THERE WAS A COST OF LIVING INCREASE OF 3.5%, UM, THAT WAS GIVEN TO EMPLOYEES AT THAT TIME.
AND THOSE THAT WERE ABOVE, OR IF THEY WERE TO RECEIVE AN INCREASE, THEY WOULD BE ABOVE THEIR SALARY RANGE.
THEY RECEIVED, UH, A ONE TIME PAYMENT.
AND SO AT THIS TIME, THE PAY STRUCTURES FOR ALL FULL-TIME NON-EXEMPT PERSONNEL AND EXEMPT PERSONNEL, UM, OTHER THAN APPOINTMENT, UH, THERE'S, UH, STRUCTURES WERE ADJUSTED.
AND WE ALSO LOOKED AT SOME OF THE MISALIGNED SALARIES.
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27, 28 EMPLOYEES, AND WE, UH, WORK TO BRING THEM INTO ALIGNMENT.AT THAT TIME, THE ESTIMATED COST WAS $910,000.
NOW FOR THIS FISCAL YEAR, UH, ALL STAFF WERE GIVEN, AND THIS IS, UH, NON-CIVIL SERVICE SINCE THE OTHERS HAVE, UH, AUTOMATIC INCREASES, UH, 2.5% INCREASE, UH, AND THAT COSTS US 400, 1000 AND SOME OTHER, UH, ACTIONS WERE, UH, INCREASED FOR THE TELECOMMUNICATIONS OFFICERS.
AND WE ALSO, UH, YOU ALL, UM, I THINK IT MIGHT, I DON'T KNOW IF THE FINAL ONE IS ON TONIGHT, BUT THERE'S ALSO THE HIRING AND SENTENCE FOR POLICE AND FIRE.
SO THAT ENDS THE SALARY ADJUSTMENT PORTION.
UM, I CAN MOVE RIGHT INTO THE SALARY STUDY INFORMATION.
SO AS YOU ALL MAY BE AWARE, WE RECEIVED SOME INFORMATION FROM THE POLICE OFFICER'S ASSOCIATION.
THIS IS A SNIPPET OF THE CHART THAT SHOWS THAT THE, IT SHOWS THE AVERAGE, UM, OF THE COMPARISON CITIES PRESENTED, UM, FOR EACH CLASSIFICATION UP TO THE ASSISTANT CHIEF WITH BASE SALARIES FOR OFFICERS INCREASING FROM 55,970 TO $61,774.
SO THIS IS THE INFORMATION THAT WE RECEIVED FROM THE POLICE OFFICERS ASSOCIATION JUST WANTED TO PROVIDE SOME INFORMATION SO THAT YOU'LL BE ABLE TO SEE HOW WE COMPARE TO OTHER CITIES, OF COURSE, UH, CITIES AND THEIR REVENUE MIX ARE SOMEWHAT DIFFERENT.
UM, OF COURSE WE ALL DEPEND UPON PROPERTY TAX AND SALES TAX, BUT DEPENDING UPON WHAT A CITY HAS, WHEN IT COMES TO SALES TAX, THEY PROBABLY GENERATE MORE THAN US.
THEY ALSO MIGHT HAVE 1%, UH, SALES TAX THAT GOES INTO THEIR GENERAL FUND TO BUY DOWN THEIR PROPERTY TAX RATE.
SO THERE'S A LOT THAT YOU HAVE TO LOOK AT WHEN YOU COMPARE, UM, CITIES AND THEIR, UH, REVENUE SOURCES AND THEIR ABILITY TO AFFORD, UH, SOME OF THINGS THAT THEY APPROVE WITHIN, WITHIN THEIR CITIES.
UM, SO THIS IS A LIST OF, UH, SOME OF THE CITIES THAT WERE INCLUDED ON THE, UH, DATA THAT WAS GIVEN BY THE POLICE OFFICERS ASSOCIATION.
WE HAVE THE TOTAL TAX RATE, BUT AGAIN, THE TOTAL TAX RATE INCLUDES THE MAINTENANCE AND OPERATION, WHICH IS THE MONEY THAT GOES INTO THE GENERAL FUND TO FUND THINGS SUCH AS PUBLIC SAFETY.
SO ALTHOUGH YOU SEE THE TAX RATE, YOU SEE THE DEBT SERVICE, THE MAINTENANCE AND OPERATION IS, IS THE RATE THAT THEY'RE USING WHEN THEY'RE PAYING PUBLIC SAFETY.
FOR THE MOST PART, ALSO WANTED TO BE ABLE TO SHOW THEIR TAXABLE VALUE.
SO YOU'LL SEE THAT SOME OF THE CITIES THAT HAVE A LOWER MAINTENANCE AND OPERATIONS RATE HAVE A HIGHER TAXABLE VALUE THAN, UH, THE CITY OF MISSOURI CITY.
SO IN LOOKING AT THE INFORMATION THAT WAS GIVEN TO US FROM THE POLICE OFFICER'S ASSOCIATION, UH, AROUND TWO DIFFERENT CALCULATIONS, UM, ONE IS THE ONE THAT WE'RE PRESENTING HERE.
THAT'S BOLD THAT HAS AN ESTIMATED ANNUAL COST OF 265,670.
THIS BRINGS THE, UH, POLICE OFFICER BASE PAY TO 60 1007 71 AND USES THE RANGES THAT WERE PROVIDED, UM, ON THE SPREADSHEET, WHICH HAD THE AVERAGE.
SO IT'S STILL A STEP PROGRAM, BUT UTILIZING THE INFORMATION FROM, UM, THE DATA RECEIVED.
SO ALL OF THE PUBLIC SAFETY OR CIVIL SERVICE EMPLOYEES WILL RECEIVE AN AUTOMATIC INCREASE ON OCTOBER ONE.
SO WE HAVE THEM GETTING THEIR RAISE IN OCTOBER ONE, ADJUSTING THE SALARY RANGE, AND THEN BRINGING THEM UP TO THE CLOSEST STEP WITHIN A NEW SALARY STRUCTURE, WHICH IS, UH, WHAT WAS ON THE PRIOR SPREADSHEET UTILIZING THIS CALCULATION, THE INCREASES FOR EMPLOYEES HAD A LARGE RANGE.
SO THERE WERE SOME THAT WOULD GET 0.3%.
SOME THAT WOULD GET AS MUCH AS 14.4% BASED ON WHERE THEY'RE AT AND IN WHICH POSITION, UM, AND HOW MANY YEARS THEY'VE BEEN WITH THE CITY.
SO AGAIN, THAT, UH, TOTAL COST WILL BE 265,006 70.
I DID RUN ANOTHER, UH, MODEL THAT I'LL CALL SALARY PENETRATION.
AND THAT'S BASICALLY LOOKING AT AN EMPLOYEE AND SEEING WHERE THEY'RE AT IN THEIR SALARY RANGE.
SO LET'S SAY, UH, SALARY RANGE HAS 10 STEPS.
IF SOMEONE'S IN THE MIDDLE, LET'S SAY THEY'RE AT 50%.
IF THERE'S A NEW SALARY STRUCTURE, HOW MUCH WOULD IT COST IF WE PUT THEM AT 50% OF THE NEW SALARY STRUCTURE, INSTEAD OF BRINGING THEM TO THE NEXT STEP AND FOR POLICE ALONE, THAT WOULD COST $867,811.
THIS IS THE INFORMATION THAT WE RECEIVE FOR THE FIRE DEPARTMENT.
UH, WE HAVE NEW AVERAGES FOR OUR CLASSIFICATIONS BASED ON COMPARISON CITIES.
THOSE CITIES ARE ON THE RIGHT HAND SIDE, AGAIN, UTILIZING THEIR INFORMATION, UH, RAN A MODEL, ADJUSTING THE BASE PAY PER THAT SCHEDULE.
AGAIN, THEY'LL HAVE AN AUTOMATIC INCREASE ON OCTOBER ONE.
THEN WE WOULD MOVE THEM TO THE NEXT STEP IN A NEW SALARY STRUCTURE.
UM, AND THE INCREASES FOR FIRE WOULD RANGE FROM ZERO POINT 82% TO 17 POINT 32%.
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ANNUAL COST WOULD BE $541,817, UH, FOR FIRE.IF YOU WERE TO LOOK BACK AT THE COMPARISON CITIES, UH, THE INCREASES IN BASE PAY RANGE FROM $9,000 TO ALMOST $20,000.
AND THAT'S WHY, UH, THIS ESTIMATE IS AT 541,000.
I DID NOT RUN SALARY PENETRATION, UH, DID IT WITH THE POLICE.
IF WE DID IT WITH FIRE, IT, IT WOULD BE PROBABLY 1.5.
WE ONLY HAVE $2 MILLION IN THE 2023, UH, PROPOSED BUDGET.
AND THAT IS TO ADDRESS ALL STAFF THERE'S OPTION TWO.
AND THIS IS FOR POLICE AND FIRE WHERE, UH, THE PAY STRUCTURE REMAINS THE SAME UNTIL WE COMPLETE A SALARY STUDY.
UH, EACH EMPLOYEE WOULD MOVE TWO STEPS AFTER RECEIVING THEIR IN SCHEDULED INCREASE.
SO FOR THE MOST PART, MANY EMPLOYEES WILL HAVE AN INCREASE ON TEN ONE, IF THERE ARE ANY EMPLOYEES THAT WERE HIRED AFTER OCTOBER 1ST, 2021, UM, ON THEIR ANNIVERSARY, THEY WOULD RECEIVE THE STEP AND THEN THEY WOULD RECEIVE TWO ADDITIONAL STEPS.
SO APPROXIMATELY 7.5% WOULD BE THE TOTAL INCREASE.
IF THERE ARE ANY STAFF THAT ARE, UM, AT THE TOP STEP OR MOVING THEM, UH, ADDITIONAL STEPS WOULD PLACE THEM AT THE TOP STEP.
THEY WOULD RECEIVE A $10,000, UH, SENIOR ONE TIME LUMP SUM SENIORITY PAYMENT.
UM, AND THAT WOULD BE A 10, THE $10,000 WOULD BE DECREASED BY ANY INCREASES THAT THEY RECEIVE UNTIL THEY GET TO THE TOP STEP.
AND SO THE TOTAL COST FOR FIRE AND POLICE, UH, WOULD BE 700, $2,174 OF WHICH, UH, APPROXIMATELY 600, $4,000 IS FOR THE STEP INCREASES WHILE 97,000, ALMOST 98 IS FOR THE SENIORITY PAY.
UH, SO IN SUMMARY, UH, WHEN IT COMES TO THIS TOPIC OF PUBLIC SAFETY SALARY ADJUSTMENTS, UH, LOOKING AT THE OPTION ONE WHERE THERE'S NEW SALARY STRUCTURES AND THE EMPLOYEE IS MOVED TO THE CLOSEST STEP AFTER RECEIVING THEIR AUTOMATIC, THE STEP THAT'S ALREADY SCHEDULED, UM, THE TOTAL COST FOR POLICE AND FIRE WOULD BE 800, $7,487, UH, OPTION TWO, UH, WHICH IS THE TWO STEPS, UM, WHICH PROVIDES, AGAIN, THE TWO ADDITIONAL STEPS AFTER THEIR SCHEDULED INCREASE.
PLUS THE SENIORITY PAY WOULD BE 700, $2,174.
AND THIS ENDS, THIS SEGMENT OF THE PRESENTATION GOT MORE SLIDES MAYOR.
WE'RE GONNA REC LEGAL'S GONNA RECOMMEND THAT YOU GO INTO AN EXECUTIVE SESSION.
SO YOU DISCUSS THIS MATTER, OKAY.
BEFORE WE MOVE IN THE EXECUTIVE SESSION, SEEING THAT WE HAVE SOME ADDITIONAL ITEMS, UM, CAN WE JUST GO THROUGH THE REMAINDER OF THE PRESENTATION AND THEN GO, OR IS IT SOMETHING THAT WE NEED TO DO RIGHT NOW? OH, THIS WAS A PUBLIC SAFETY PIECE, RIGHT? JUST BEFORE YOU MAKE IT JUST BEFORE COUNCIL MAKES A DECISION ON THIS, UH, ISSUE, THEN YOU'RE GONNA HAVE TO GO.
WE WERE RECOMMENDING YOU GO INTO YOUR EXECUTIVE SESSION FOR CLARIFICATION.
WHAT IS THE PURPOSE OF US GOING TO EXECUTIVE SESSION ABOUT THIS BUDGET ITEM? THE CITY ATTORNEY'S OFFICE NEEDS TO PROVIDE LEGAL RECOMMENDATIONS RELATED TO THE PUBLIC SAFETY PORTION OF THE ITEM.
AS YOU KNOW, THIS, UH, CIVIL SERVICE IS REGULATED BY CHAPTER 1 43 OF THE TEXAS LOCAL GOVERNMENT CODE.
SO WE DO NEED TO PROVIDE YOU ALL WITH SOME INFORMATION ON THAT PRIOR TO MOVING FORWARD ON THE PUBLIC SAFETY PIECE.
BUT IF THERE IS A DESIRE TO CONTINUE THE PRESENTATION BEFORE, UM, DOING THAT, YOU ALL CAN CERTAINLY DO THAT AS WELL.
I'D LIKE TO HEAR THE REST OF THE PRESENTATION.
SO THE LAST PART OF THE PRESENTATION IS THE METRO BUDGET.
IT WAS REQUESTED THAT WE PROVIDE DETAIL.
UM, AND SO ON THESE SLIDES, THAT'S WHAT YOU'LL FIND.
THE METRO FUND BUDGET IS FUNDED BY, UH, SALES TAX.
WE DO GET A REBATE FROM METRO, WHICH IS, UM, THEIR SALES TAX, HALF OF IT AFTER 15 POINT 46% ADMINISTRATIVE FEE.
AND SO WITH THAT, UM, THE TOTAL AMOUNT OF REVENUE IS, UH, APPROXIMATELY 5.3, 5.4 MILLION, BUT WE ALSO HAVE A REIMBURSEMENT TO SIENNA PLANTATION, UH, DISTRICT.
AND, UM, SO LESS THAT, UH, REIMBURSEMENT ADD A LITTLE INTEREST INCOME.
UH, WE HAVE APPROXIMATELY 5.1 IN REVENUE FOR
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METRO.THE EXPENSES, UH, CONSISTS OF $300,000 FOR RE STRIPING STREET LANES.
UH, WE ALSO HAVE A PAYMENT TO S ON A PLANTATION, UH, 20, $20,000 FOR AN UPDATE OF GIS SOFTWARE, UH, CONSULTING SERVICES AND UPDATED FLYOVERS.
UH, WE HAVE $500,000, UM, WHICH IS THE UPGRADING OF SIGNALS ON MAJOR THOROUGH FARS.
USING THE CITY'S INTELLIGENT TRANSPORTATION SYSTEM.
WE HAVE $630,000 FOR SIDEWALK REPAIRS.
WE HAVE $2 MILLION FOR THE PAVEMENT MAINTENANCE AND MANAGEMENT PROGRAM.
AND THEN, UH, WE ALSO HAVE THE REBATE FOR SIENNA PLANTATION.
UH, TRAFFIC CALMING IS $200,000.
WE ALSO HAVE $100,000 FOR TRAFFIC PEDESTALS AND SPARE INVENTORY.
UH, WE DO TRANSFER FUNDS OUT OF METRO, UH, TO PAY FOR OUR STAFF AND THE STREETS, UH, DIVISION OF PUBLIC WORKS TRANSFERRING 1 MILLION.
AND THEN WE HAVE OUR LAST PAYMENT TO PARK EIGHT 90, WHICH IS A PART OF THEIR ECONOMIC INCENTIVE AGREEMENT OF 3.4 MILLION.
SO THE TOTAL EXPENDITURES IS 8.4 WITH THE PARK EIGHT 90, UM, PAYMENT BEING FUNDED THROUGH, UH, A FUND BALANCE OF METRO.
AND WHEN IT COMES TO THE BUDGET, UH, THESE ARE THE NEXT STEPS WE HAVE LGC BUDGET.
THAT'S BEING, UH, SUBMITTED TO THE BOARD ON SEPTEMBER 19TH.
WE ALSO HAVE A PUBLIC HEARING AND THE BUDGET ADOPTION ADOPTION, UH, FOR THE 19TH, AS WELL AS A PUBLIC HEARING AND TAX RATE ADOPTION FOR A SEPTEMBER 19TH.
AND THAT ENDS THE PRESENTATION.
[5. CLOSED EXECUTIVE SESSION]
IS 5:18 PM.NOW WE'LL GO INTO A CLOSE EXECUTIVE SESSION PURSUANT TO SECTION 5 51 0.071 AND 5 5 1 0.074 OF THE TEXAS GOVERNMENT CODE.
[6. RECONVENE]
FOUR A FOR ELENA, FOR ANYONE, ELENA, THANK YOU FOR YOUR PRESENTATION EARLIER.COULD YOU JUST, UM, RECAP REALLY QUICKLY OPTION TWO AND HOW THAT WORKS? UM, YES, VERSUS OPTION ONE.
SO OPTION TWO IS A TOTAL OF TWO ADDITIONAL STEPS.
SO ON OCTOBER ONE, UM, MOST EMPLOYEES ARE SCHEDULED TO RECEIVE, UH, THEIR INCREASE IN STEPS.
SO THEY'LL MOVE TO THE NEXT STEP, OCTOBER ONE OR ON THEIR ANNIVERSARY DATE, IF THEY'RE NEW HIRES.
UM, SO WHEN THEY ARE AWARDED THAT ADDITIONAL STEP, THEY'LL GO UP TWO MORE.
SO IT'S REALLY GONNA BE A TOTAL OF THREE STEPS THAT THEY'LL RECEIVE.
SO IT'S APPROXIMATELY 7.5%, A LITTLE MORE WITH COMPOUNDING, BUT 7.5% IS WHAT THEY'LL RECEIVE.
UH, OPTION ONE IS A CHANGE IN THE ENTIRE SALARY STRUCTURE.
AND ON OCTOBER ONE, THEY WILL BE SCHEDULED TO GET THEIR STEP INCREASE.
SO, UM, THEY WOULD GET THEIR STEP INCREASE, BUT THEN THEY WOULD MOVE TO THE NEXT OR THE CLOSEST STEP IN THE NEW SALARY RANGE.
SO THAT'S, THAT'S THE DIFFERENCE BETWEEN THE TWO OPTION TWO IS ACTUALLY GETTING THREE STEPS, INCLUDING THE ONE THAT'S ALREADY PROGRAMMED AND THEN OPTION ONE, IT'S GETTING THE PROGRAM STEP AND THEN MOVING TO THE CLOSEST STEP IN A NEW SALARY RANGE.
ARE THERE ANY OTHER QUESTIONS NOT WE'LL GO AHEAD AND END THIS MEETING AT 6:52 PM.