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DO YOU HAVE ANY PUBLIC COMMENTS? NO.
[4.(a) Receive a Presentation and Provide Direction to Staff - Amendments to Boards, Commissions, and Committees Policy. *This meeting was joined in progress*]
OUR DISCUSSION AND POSSIBLE ACTION FOR A, TO RECEIVE A PRESENTATION AND PROVIDE DIRECTION TO STAFF AMENDMENTS, TO BOARDS, COMMISSIONS, AND COMMITTEE COMMITTEE'S POLICY.WE HAVE A PRESENTATION BY CRYSTAL.
UM, THIS ITEM IS TO TALK ABOUT THE POLICY AND PROCEDURES FOR THE BOARD'S, UM, COMMISSIONS AND COMMITTEES, I'M SORRY.
CREATED THE BOARDS, COMMISSIONS AND COMMITTEES AD HOC COMMITTEE, UM, BACK IN JULY OF THIS YEAR.
THE MAIN PURPOSE OF THAT COMMITTEE WAS TO EXAMINE AND COME UP WITH A PROCESS FOR APPOINTING OR REAPPOINTING BOARD MEMBERS, UM, AND TO RECOMMEND MODIFICATIONS AND REQUIREMENTS FOR THE POLICY THAT THE AD HOC COMMITTEE CONSISTED OF.
COUNCIL MEMBER KLAUSER, COUNCIL MEMBER RILEY, AND COUNCIL MEMBER BONY THE, UH, COMMITTEE MET ON FOUR DIFFERENT OCCASIONS TO DISCUSS AMENDMENTS TO THE POLICY.
HERE WE HAVE A LIST OF THE AD HOC COMMITTEE'S RECOMMENDATIONS.
UM, ONE IS TO MOVE, UM, ALL COMMITTEES AND, UH, COMMISSIONS AND BOARDS, EXPIRATION DATES TO DECEMBER 31ST OF EACH YEAR.
INSTEAD OF HAVING A SPLIT BETWEEN JULY AND DECEMBER.
BOARD APPOINTMENTS INCLUDE A CONFLICT OF INTEREST DISCLOSURE FORM WITH THE APPLICATION CHANGE THE RESIDENCY REQUIREMENT FROM ONE YEAR TO THREE YEARS, COMBINE THE CONSTRUCTION BOARD AND THE ELECTRICAL BOARD CREATE TERM LIMITS FOR BOARD MEMBERS WHERE THEY WOULD BE LIMITED TO SERVING, UH, 12 YEARS CONSECUTIVELY.
UM, AND IF A MEMBER GETS TO THAT POINT OF SURFING FOR 12 YEARS, THEY MAY NOT APPLY FOR TWO FULL CALENDAR YEARS, REQUIRE MEMBERS TO VACATE THEIR SEAT.
IF THE APPLICANT, UM, SUBMITS AN APPLICATION TO BE PLACED ON THE CITY'S ELECTION BALLOT, UH, REQUIRE THAT, UH, RESIDENTS BE REGISTERED TO VOTE.
AND CITY OF MISSOURI CITY ELECTIONS.
UM, WE DO HAVE SOME BOARDS THAT DO NOT HAVE, UM, A REQUIREMENT THAT THEY MUST LIVE IN THE CITY.
SO OTHER THAN THAT, THE OTHERS WOULD HAVE TO LIVE WITHIN OUR, UH, CITY LIMITS AND VOTE IN OUR CITY.
ELECTIONS REQUIRE APPLICATIONS TO BE TAILORED TO EACH BOARD AND INCLUDE THE MEETING SCHEDULE AND THE SPECIFIC BOARD APPOINTMENTS, UH, REQUIRE EACH APPLICANT AND INCUMBENT TO COMPLETE AN INTERVIEW.
UM, AND THE INTERVIEW WOULD CONSIST OF NO LESS THAN FIVE QUESTIONS, OR NO MORE THAN FIVE QUESTIONS, UM, REQUIRE EACH MEMBER TO ATTEND AT LEAST 75% OF THE MEETINGS PER CALENDAR YEAR.
THIS WOULD ALSO INCLUDE SPECIAL EVENTS THAT ARE HOSTED BY THE COMMITTEE, SUCH AS THE SMALL BUSINESS COMMITTEE, CREATE A SEPARATE PROCESS FOR INCUMBENTS.
UH, HOST A COMMITTEE OF FAIR APPRECIATION OR RECEPTION EACH YEAR FOR THOSE SERVING ON THE BOARDS.
REQUIRE THE COUNCIL MEMBERS TO MEET WITH EACH BOARD, UM, EACH AT LEAST ONCE PER YEAR TO DISCUSS THE STRATEGIC PLAN GOALS AND THE VISION FOR THE CITY TO REQUIRE MANDATORY ETHICS TRAINING AND TO CREATE A VIDEO FOCUSING ON THE STRATEGIC PLAN TO EDUCATE THE COMMUNITY AND MEMBERS.
THE PROPOSED APPLICATION PROCESS, AS WE HAVE DISCUSSED, UM, WITH THE AD HOC COMMITTEE WOULD BE AROUND THE FEBRUARY TERM, IS WHEN WE WOULD BEGIN ADVERTISING FOR, UM, THE VACANT POSITIONS.
UM, NEXT, THE APPLICATIONS WOULD, OF COURSE, BE PLACED ON THE CITY'S WEBSITE, AND, UM, THE CITY SECRETARY'S OFFICE WOULD COMPILE ALL APPLICATIONS FOR REVIEW BY THE CITY COUNCIL.
SO THE APPLICATION REVIEW POLICY, UM, PROCESS WOULD START IN EARLY APRIL AND EARLY OCTOBER, IF WE CONTINUE ON WITH THE TERMS THAT WE HAVE NOW.
SO THE CITY SECRETARY WOULD REVIEW ALL OF THE APPLICATIONS, RESUMES, AND QUESTIONNAIRES.
AND OF COURSE THEN THE CITY SECRETARY WOULD BE DESIGNATED, UM, WOULD BE REQUIRED TO SCORE EACH, UH, APPLICANT BASED ON THE RESIDENT, HOW LONG THEY'VE BEEN A RESIDENT OF THE CITY, RELATIVE WORK EXPERIENCE, KNOWLEDGE, AND BASIC UNDERSTANDING, COMMUNITY SERVICE AND EDUCATION.
THE CITY SECRETARY WOULD THEN PROVIDE THE SCORECARDS TO THE CITY COUNCIL FOR REVIEW.
OF COURSE, THE CITY COUNCIL WOULD STILL RECEIVE ALL APPLICATIONS, RESUMES AND SUPPLEMENTING SUPPLEMENTARY, UM, UH, QUESTIONNAIRES.
SO THE CITY COUNCIL RESERVES THE RIGHT TO INTERVIEW INCUMBENTS IF THEY WISH, UM, MID-APRIL TO EARLY NOVEMBER.
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THE CITY SECRETARY WILL PROVIDE THE QUESTIONNAIRE AND SCORE SHEET TO THE COUNCIL FOR REVIEW, UM, AROUND LATE APRIL OR LATE OCTOBER.UH, WE WILL SCHEDULE INTERVIEWS, UH, FOR, UM, THE APPLICANTS TO INTERVIEW FOR THE CITY COUNCIL, WHETHER THAT BE A VIRTUAL INTERVIEW IN-PERSON INTERVIEW.
UM, BUT ALL APPLICANTS WHO DO NOT, UH, ATTEND THEIR INTERVIEW AS WE HAVE SCHEDULED, WILL NOT BE ALLOWED TO RESCHEDULE.
UM, AND THEN IN THE MAY, NOVEMBER TERM, UH, THE CITY'S COUNCIL WILL CONDUCT INTERVIEWS, WHETHER THOSE BE, UM, ANOTHER ROUND OF INTERVIEWS WHERE IT BE IN PERSON, OR THEY MAY, YOU ALL MAY DECIDE TO JUST, UM, DO THE, GO WITH THE, UH, VIRTUAL INTERVIEWS.
SO, UM, SELECTION OF THE BOARD AND COMMISSION MEMBERS WOULD, UM, BE AS FOLLOWS.
THE FIRST MEETING IN JUNE FOR THE, UH, JUNE TERM AND THE FIRST MEETING IN NOVEMBER FOR THE DECEMBER TERM, THE CITY COUNCIL WILL MAKE APPOINTMENTS TO THE BOARD'S, COMMISSIONS, AND COMMITTEES.
AND THEN FIVE DAYS AFTER THE APPOINTMENTS IS WHEN THE CITY SECRETARY'S OFFICE WILL PREPARE, UH, LETTERS TO THE APPOINTEES AND THOSE THAT ARE NOT BEEN APPOINTED, UM, TO ADVISE SOME OF THEIR STATUS.
AND THE ONES WHO ARE NO LONGER, UM, WOULD SERVE ON A BOARD, OF COURSE, WE WOULD SEND LETTERS THANKING THEM FOR THEIR SERVICE TO THE COMMUNITY.
WE HAVE ALSO TALKED ABOUT THE ORIENTATION PROCESS TO BROADEN THAT PROCESS, UM, A LITTLE BIT MORE THAN WHAT WE CURRENTLY DO.
SO, OF COURSE, THE CITY SECRETARY, UM, HAS ALWAYS GIVEN THE OATHS OF OFFICE TO THE NEW AND, UM, AND, AND REAPPOINTED MEMBERS.
UM, UPON THE APPOINTMENT, UH, THE LIAISONS WILL CONTACT THE APPOINTEES TO TALK TO THEM ABOUT, UM, THE BOARD, AND KIND OF GIVE THEM A BRIEF ORIENTATION OF WHEN THEIR MEETINGS WOULD BE, WHAT THEIR REQUIREMENTS ARE, AND IF THERE'S ANY ADDITIONAL TRAINING THAT WOULD BE REQUIRED.
UM, THE STAFF LIAISONS WILL HOLD AN ANNUAL ORIENTATION WORKSHOP AS PART OF THEIR, UH, REQUIREMENTS.
AND THIS WOULD BE FOR THE FULL BOARD.
THE WORKSHOP WILL ADDRESS, UM, BASICALLY INTRODUCING THE NEW APPOINTEES.
UM, TALK ABOUT THE AUTHORITY, LIMITATIONS AND RESPONSIBILITIES UNDER THE STATE STATUTE, CITY CHARTER, AND THE CITY'S CODES.
UM, DISCUSS POLICIES AND RULES OF ORDER.
UM, THE OPEN MEETINGS ACT, CONFLICT OF INTEREST AND DISCLOSURES.
UH, THE CITY ATTORNEY WOULD, UM, PROVIDE ETHICS TRAINING.
UM, THERE WOULD ALSO BE, UM, A DISCUSSION ABOUT THE ROLES, RESPONSIBILITIES, AND ATTENDANCE OF THOSE THAT WOULD SERVE ON THE BOARD AND ANY MATERIALS, UM, THAT WOULD BE, UM, HELPFUL IN THEM BEING SUCCESSFUL WITH SERVING ON THE BOARD.
THAT CONCLUDES MY PRESENTATION.
I'M GONNA, WE HAVE SOME PEOPLE THAT SIGNED UP TO SPEAK.
UM, I'M GONNA GO IN THAT ORDER, UH, RECOGNIZING COUNCIL MEMBER KLAUSER.
UM, AND I WANTED TO, UH, THANK THE MAYOR FOR VOLUNTEERING MYSELF AND
UH, BUT I THINK, UH, YOU KNOW, IT WAS DEFINITELY NEEDED.
WE DIDN'T HAVE A PROCESS IN PLACE, UM, FOR THE APPOINTMENT OF OUR BOARDS AND COMMISSIONS, SO IT WAS DEFINITELY NEEDED.
UH, MYSELF AND MY COLLEAGUES SPENT SEVERAL HOURS, UH, REALLY SHAPING THESE, UM, UH, THESE GUIDELINES THAT WE PUT FORTH TO YOU.
AND SO WE FEEL REALLY COMFORTABLE ABOUT, UH, THE PROPOSED GUIDELINES.
AND, UM, OUR GOAL IS TO CREATE A FAIR AND EFFICIENT PROCESS FOR SELECTING THE REPRESENTATIVES.
UM, I WOULD LIKE TO ADD, UH, ONE, UH, ONE A, LET ME SEE, ONE RECOMMENDATION.
UM, THAT WOULD BE, UH, BECAUSE OFTENTIMES PEOPLE, UH, APPLY FOR, UH, ONE OF THE BOARDS AND COMMISSIONS, AND IT MAY TAKE SIX MONTHS OR A YEAR.
UM, AND THEN WHEN THEY'RE NOTIFIED, THEY MAY HAVE MOVED AND NOT LET US KNOW.
SO I WOULD LIKE TO, UH, PLACE IN THE RECOMMENDATIONS THAT AT THE TIME THAT THEY ARE SWORN IN, THEY HAVE TO ATTEST THAT THEY DO LIVE IN THE CITY.
AND AT, FOR ANY POINT THEY MOVE, THEN THEY HAVE TO NOTIFY THE CITY SECRETARY'S OFFICE WITHIN FIVE DAYS, AND THEY HAVE TO, UH, RELINQUISH THEIR POSITION.
FURTHERMORE, I WOULD LIKE TO, UH, MAKE SURE THAT ANYONE WHO IS SERVING ON CURRENT COMMITTEES, THAT WE MAKE THAT RETROACTIVE FOR ANYBODY THAT IS CURRENTLY SERVING ON ANY COMMITTEE RIGHT NOW.
RECOGNIZING COUNCILMAN RAMONI.
UM, I TOO WANT TO THANK, UH, MY COLLEAGUES.
UM, WHAT'D YOU SAY? VOLUNTOLD.
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BUT THANK YOU, MAYOR FOR, FOR ACTUALLY, UH, CREATING THIS AT OUR COMMITTEE BECAUSE IT WAS DEFINITELY NEEDED NECESSARY BECAUSE TIME AND TIME AGAIN, WE'D FIND OURSELVES AT THE SAME SPOT, YOU KNOW, GOING BACK AND FORTH ABOUT HOW WE ARE GOING TO HANDLE SELECTING THESE VERY IMPORTANT, UH, WELL PEOPLE FOR THESE VERY IMPORTANT POSITIONS.I JUST WANTED TO, UM, START OFF BY SAYING THAT IT'S IMPORTANT.
I BELIEVE THAT WE RECEIVE FEEDBACK FROM THE STAFF LIAISONS WHO ARE ASSIGNED TO THESE VARIOUS BOARDS, COMMISSIONS, AND COMMITTEES, BECAUSE THEIR FEEDBACK IS HELPFUL.
'CAUSE WE DON'T KNOW, UH, ESPECIALLY IF WE'RE NOT ATTENDING, UH, THEM ON A REGULAR BASIS.
WE DON'T KNOW THEIR INTERACTION WITH STAFF, THEIR INTERACTION WITH THEIR COLLEAGUES, UH, THEIR CONTRIBUTIONS OR NOT, UH, TO, TO THAT PARTICULAR AND RESPECTIVE BOARD, COMMISSION OR COMMITTEE.
SO IT'S IMPORTANT THAT WE RECEIVE THAT FEEDBACK, UH, NOT JUST WHETHER THEY WERE ABSENT OR, OR PRESENT.
BUT, YOU KNOW, JUST KNOWING, YOU KNOW, IF THAT PERSON IS, IS, IS AN ASSET, UH, OR, OR A LIABILITY, OR REALLY COULD, YOU KNOW, NOT CONTRIBUTING AS MUCH.
'CAUSE IT MAY NOT BE THAT WE LOOK TO REPLACE THEM.
MAYBE THEY NEED TO BE ENCOURAGED TO STEP UP AND, AND BE BETTER OR LEARN SOME THINGS.
SO IT'S NOT ALWAYS ABOUT JETTISON, JETTISONING, PE PEOPLE FROM IT, BUT TRYING TO SEE MAYBE THEY, YOU KNOW, THEY DON'T KNOW THAT THEY DON'T KNOW WHAT THEY DON'T KNOW.
SO I THINK THAT'S IMPORTANT TO GET THAT FEEDBACK.
UH, THE, THE, UH, FOUR THINGS THAT I JUST WANTED TO HIGHLIGHT THAT I THINK ARE IMPORTANT, AND AGAIN, THIS IS, THESE ARE SUGGESTED, UH, RECOMMENDATIONS, UH, TO OUR, ALL OF OUR COLLEAGUES.
UM, WE'RE NOT MARRIED TO THEM A HUNDRED PERCENT, BUT WE STRONGLY BELIEVE THAT THESE, UM, ARE SOLID RECOMMENDATIONS THAT SHOULD BE ADOPTED.
UH, BUT THE FOUR THAT I WANTED TO HIGHLIGHT IS, UH, ONE WITH THE MEETING ONCE A YEAR, UH, WITH THEM.
ONE OF THE THINGS THAT WAS TELLING IN OUR PROCESS, UH, YOU KNOW, EVEN COMING FROM ONE OF THE, THE CHAIRS, LONG-TERM CHAIRS OF ONE OF OUR COMMITTEES, WAS THAT, UH, ONE OF THE QUESTIONS THAT WAS ASKED WAS, CAN YOU SPEAK TO OUR STRATEGIC PLAN AS A CITY AND THE, THE GOALS OF, OF OUR COUNCIL? WELL, THEY DIDN'T KNOW THAT BECAUSE WE'VE NEVER TALKED TO THEM ABOUT OUR GOALS AND OUR STRATEGIC PLAN.
SO IT WAS VERY DIFFICULT FOR THEM TO ANSWER A QUESTION THAT WE'VE NEVER TALKED TO THEM ABOUT.
SO, I KNOW THAT SINCE I'VE BEEN HERE, I DON'T BELIEVE, UH, AND MAYBE CORRECT ME IF I'M WRONG, UH, COUNCIL MEMBERS, UH, EMERY AND MARLI, IF WE, AND YOU SERVED BEFORE AS WELL, IF WE EVER MET ANNUALLY WITH EACH OF THE, THE, THE BOARDS OR COMMISSIONS AND COMMITTEES TO TALK ABOUT, WELL JUST TALK ABOUT ANYTHING, JUST TO, YOU KNOW, I MEAN, COLLECTIVELY.
SO I THINK THIS IS IMPORTANT FOR US TO DO ONCE, AT LEAST ONCE A YEAR, WHETHER THAT BE COLLECTIVELY OR EACH OF THEM IN INDEPENDENTLY.
I DON'T, I'M, YOU KNOW, AGAIN, I'M NOT MARRIED TO, TO EITHER WAY.
UM, THE SECOND ONE BEING THE COMBINING OF THE CONSTRUCTION, UH, BOARD AND THE ELECTRICAL BOARD.
WHAT WE'RE FINDING WITH THOSE IS THAT, UH, VERY LIMITED, UH, REQUEST TO SERVE ON THOSE.
AND THEY PRETTY MUCH MIRROR THE SAME TYPES OF, UH, YOU KNOW, QUESTIONS AND ASKS.
AND SO INSTEAD OF HAVING TWO SEPARATE BOARDS FOR THE CITY SECRETARY'S OFFICE TO HAVE TO, TO MAINTAIN AND US TO HAVE TO, TO CONSIDER FOR, FOR, UM, APPOINTMENT THAT WE JUST HAVE ONE THAT WOULD CONSIST OF ALL, UH, OF THEM, BOTH OF THEM.
UH, I THINK THAT'S IMPORTANT AS WELL.
UM, THE HOSTING OF A RECEPTION, I KNOW COUNCIL A WOMAN RILEY TALKED ABOUT A FAIR, YOU KNOW, TO RECRUIT INDIVIDUALS.
JUST TO SHOW OUR APPRECIATION.
I KNOW WHEN I SERVED, UM, ON THE CDBG, I KNOW ANNUALLY, UH, MARIA WOULD DO, ALONG WITH COUNSEL AND APPRECIATION, THEY WOULD GIVE A, A GIFT, A CERTIFICATE JUST TO LET THEM KNOW HOW MUCH WE APPRECIATED.
AND I THINK THAT INSTEAD OF JUST APPOINTING THEM AND SAYING, OH, YOU KNOW, THAT SHOULD BE GOOD ENOUGH, I THINK WE SHOULD ACKNOWLEDGE AND HONOR THOSE THAT SERVE ON AN ANNUAL BASIS.
AND LASTLY, UH, WE STILL HAVE SOME WORK TO DO IN THAT WITH OUR APPLICATIONS, AS WELL AS OUR QUESTIONS FOR THE SPARK INTERVIEWS.
AND OUR FINAL QUESTIONS WHEN IT COMES TO THE APPOINTMENTS, WE WANT TO HAVE SEPARATE QUESTIONS FOR EACH OF THE RESPECTIVE BOARDS, COMMITTEES, AND COMMI UH, COMMISSIONS BECAUSE THEY'RE ALL DIFFERENT.
SO WHAT WE'VE BEEN DOING IS ASKING THEM THE SAME QUESTIONS OVER AND OVER AGAIN.
UM, BUT IT MAY NOT BE APPLICABLE TO THE SMALL BUSINESS ADVISORY COMMITTEE THAT WE WOULD WANNA KNOW THINGS ABOUT RELATIVE TO PARKS BOARD OR PLANNING AND ZONING OR, UH, ZONING.
SO, UH, ZONING, BOARD OF ADJUSTMENTS AND APPEALS.
SO I JUST WANTED TO POINT OUT THOSE SPECIFICALLY.
BUT I BELIEVE ALL OF THESE RECOMMENDATIONS HAVE BEEN, UH, VETTED BY, BY THIS COMMITTEE AND, AND WELL THOUGHT OUT.
UH, BUT IF THERE ARE ANY CHANGES OR MODIFICATIONS OR ADDITIONS, UM, YOU KNOW, PLEASE LET US KNOW.
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YOU.RECOGNIZING COUNCIL MEMBER RILEY, I DID ON EVERYTHING THAT THEY JUST SAID.
UM, AND IT WAS A PLEASURE SERVING ON THIS COMMITTEE BECAUSE WE DID SOME REALLY DEEP DIVE WORK ON THIS.
AND I THANK THE CITY SECRETARY AND OUR DEPUTY CITY SECRETARY FOR ALL OF THEIR WORK AND AMENDING EVERYTHING.
I HAD TWO, UM, RECOMMENDATIONS THAT I WANTED TO PUT FORTH.
UM, LIMITING THE NUMBER OF COMMITTEES, BOARDS AND COMMISSIONS THAT ONE INDIVIDUAL COULD SERVE AT ONE GIVEN TIME, UH, TO MAKE SURE THAT THEY ARE REALLY FOCUSED AND DEDICATED.
'CAUSE WE NEVER WANNA HAVE A, A OVERLAP OF MEETINGS AND THINGS LIKE THAT.
AND THEN MY OTHER ONE IS, YOU MENTION IN ONE OF YOUR SLIDES ABOUT THE, UH, WE TALKED ABOUT HOW SOME OF THE COMMITTEES, UM, DON'T HAVE TO NECESSARILY BE A RESIDENT OF MISSOURI CITY.
IF YOU COULD JUST, UM, CLEAR OR STATE WHICH OF THOSE COMMITTEES AND PUT THAT A PART OF THIS SURE.
SO THAT THERE'S NO CONFUSION, TRYING TO FIGURE OUT, UM, AND JUST IDENTIFY THOSE TWO OR THOSE, WHATEVER, THOSE COMMITTEES, BOARDS AND COMMISSIONS THAT IT ARE EXCLUDED FROM THAT PARTICULAR, UH, COMPONENT.
RECOGNIZING MAYOR PROTO EMERY.
UH, FIRST I WANT TO THANK, UH, THE, UH, AD HOC COMMITTEE THAT WAS PUT TOGETHER,
UH, ONE OF THE, HAD A COUPLE OF QUESTIONS, UH, AND, AND I THINK YOU MAY HAVE, UH, ANSWERED IT, UH, COUNCILMAN BONY, BUT YOU'RE COMBINING, UH, CONSTRUCTION BOARD AND ELECTRICAL BOARD.
INITIALLY, MY THOUGHT WAS DO, DO THEY REALLY HAVE SEPARATE TYPES OF REQUIREMENTS THAT, UH, WOULD ALLOW YOU TO MAKE, UH, A CON, YOU KNOW, A COMBINING OF THOSE TWO BOARDS? OKAY.
YOU YOU WANT ME TO RESPOND TO THAT? YEAH, IF YOU COULD.
SO I KNOW THAT'S ONE OF THE THINGS THAT WE ASKED OF THE CITY SECRETARY TO LOOK INTO, I THINK WITH THE CITY ATTORNEY, I'M NOT SURE.
BUT, UM, WHAT WE FOUND IS THAT THERE WERE SOME UNIQUE THINGS THAT WERE RESPECTIVE TO THE CONSTRUCTION BOARD AND THE ELECTRICAL BOARD RELATIVE TO HAVING CERTAIN TYPE OF LICENSES.
UH, BUT THEY ONLY APPLIED TO, I WANNA SAY ONE ON EACH OF THOSE BOARDS AND COMMISSIONS.
BUT THERE WAS NOTHING THAT SHOWED THAT WE WOULD BE, WHAT WE WERE SAYING IS WHATEVER THE REQUIREMENTS ARE FOR THE CONSTRUCTION BOARD AND WHATEVER THE REQUIREMENTS ARE FOR THE ELECTRICAL BOARD, WE WOULD JUST COMBINE THEM INTO ONE, UH, ONE BOARD.
AND THAT IT WOULD, IT WOULD STILL BE, 'CAUSE THEY DON'T, THEY DON'T MEET OFTEN.
I MEAN, I DON'T, WHEN WAS THE LAST TIME THEY MET? ACTUALLY, BABY 2, 3, 4.
YEAH, I DON'T KNOW HOW MANY YEARS.
SO IF THEY DO MEET, THEN IT WOULD BE, UH, NOT A CONFLICT.
UH, IT WOULD BE BASICALLY, UH, WHATEVER WE'RE DISCUSSING, IT WOULD STILL FALL IN LINE WITH IT BEING, AND WE LOOKED AT PLUMBING, I THINK AS WELL.
WE TALKED ABOUT PLUMBING AS A CONSIDERATION, WHETHER THAT WAS, WAS IT SOMETHING RELATIVE TO STATE LAW? I JUST CAN'T REMEMBER.
SO, UM, IN SPEAKING WITH THE BUILDING OFFICIAL, UM, THE, WE DO NOT NEED, UM, A PLUMBING BOARD BECAUSE THAT IS REGULATED BY STATE LAW.
AND HE SAID EVEN THE ELECTRICAL BOARD, WE POSSIBLY AT SOME POINT COULD REMOVE THE ELECTRICAL BOARD AS WELL AND JUST HAVE THE CONSTRUCTION BOARD.
BUT HE AGREED THAT HAVING, UH, FOR NOW COMBINING CONSTRUCTION AND ELECTRICAL, UH, BOARD TOGETHER IS JUST FINE.
UH, I, I GUESS MY QUESTION TO CARRY THAT A LITTLE BIT FURTHER, WERE THERE OTHER BOARDS AND COMMISSIONS THAT COULD BE COMBINED? YOU KNOW, WE HAVE, I'M NOT SURE HOW MANY BOARDS AND COMMISSIONS THAT WE HAVE, SO I LIKE THE IDEA OF COMBINING.
BUT ARE THERE OTHER CANDIDATES WHERE WE MIGHT BE ABLE TO, UH, UH, TAKE THE SAME, UH, GO THROUGH THE SAME PROCESS AS WE DID HERE? BECAUSE LIKE I SAY, THERE'S, UH, WE HAVE A FAIR NUMBER OF BOARDS AND COMMISSIONS.
I THINK WE DELVED INTO ALL OF THAT.
WE TRIED TO, TO DO AS MUCH AS WE COULD TO TRY TO LIMIT, UH, YOU KNOW, THE AMOUNTS OF BOARDS AND COMMISSIONS.
BUT WHAT WE FOUND IS THESE WERE THE ONLY TWO THAT, UH, YOU KNOW, WOULD FIT TOGETHER.
EVERYTHING ELSE IS, IS IT'S SEPARATE, UM, UH, REQUIREMENTS AND EXPECTATIONS.
AND YOU REALLY COULDN'T, YOU KNOW, COMBINE THE PARKS.
I MEAN, EXCUSE ME, THE PLANNING AND ZONING WITH THE ZONING BOARD OF ADJUSTMENTS AND APPEALS AND, YOU KNOW, THERE'S NO, NOBODY TO PUT PARKS WITH, UH, WE HAVE A SMALL BUSINESS ADVISORY.
SO WE LOOKED AT ALL OF THESE GOOD.
AT LENGTH, YOU KNOW, WELL, I THOUGHT YOU PROBABLY WOULD'VE, BUT YOU TOOK STEP ONE.
AND I WAS LOOKING FOR STEP TWO, THREE AND THREE
'CAUSE ONE OF THE THINGS, WHICH IS THE NEXT IS, UH, QUESTION I HAD IS WE HAVE TO MEET WITH THEM WITH EACH OF THE BOARDS AND COMMISSIONS, UH,
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ANNUALLY.SO EVEN THOUGH, YOU KNOW, IT'S ONLY ANNUALLY WE HAVE WITH THE NUMBER OF BOARDS AND COMMISSIONS, YOU KNOW, THAT COULD BECOME A SCHEDULING ISSUE IN TRYING TO DO THAT UNLESS WE DO IT, UH, THROUGHOUT THE YEAR AS OPPOSED TO, YOU KNOW, AT THE END OF THE YEAR.
UH, COUNCIL MEMBER, UH, EMERY, I'M SORRY, MAYOR PRO TEM EMERY.
UM, AND ALL THAT CAN BE DONE AT THE PROPOSED, UH, ANNUAL, UH, APPRECIATION RECEPTION AND HOST COMMITTEE.
THAT WOULD BE A GREAT TIME FOR US TO EDUCATE THOSE WHO ARE WANTING TO COME ON COMMITTEES AND ALSO THOSE THAT ARE SERVING ON COMMITTEES.
OBVIOUSLY YOU'VE THOUGHT ABOUT IT.
WE TRIED TO THINK ABOUT EVERYTHING AND WE, WE, WE, WE ARE NOT, UH, PROPONENTS OF MEETING WITH EACH OF THEM INDEPENDENTLY, BUT WE DIDN'T WANNA, I MEAN, IT'S A RECOMMENDATION THAT WE, WE MEET WITH THEM.
HOW WE DO IT IS UP TO, YOU KNOW, THE FULL, I MEAN, WE CAN ADD THAT TO THESE, UH, THESE RULES, THESE RECOMMENDATIONS SO THAT, YOU KNOW, WE MEET WITH THEM TO GET EVERYBODY TOGETHER RIGHT.
BUT EVERYBODY'S, YOU KNOW, THEY, THEY DO DIFFERENT THINGS.
AND SO I THINK THAT WE COVER THE BASES WHEN WE INTERVIEW THEM AND, AND APPOINT THEM.
UH, AND THEN WE TALKED ABOUT THE CITY ATTORNEY DOING A, A ORIENTATE, WELL, A, UM, ETHICS TRAINING AND THERE BEING AN ORIENTATION OF SOME SORT.
AND WE ALSO TALKED ABOUT INCUMBENTS, US LOOKING AT INCUMBENTS BEING INTERVIEWED AND LOOKED AT DIFFERENTLY THAN THE, UH, THE NEW APPLICANTS, WHICH IS WHAT WE, WE DID, UM, KIND OF QUASI THIS LAST TIME.
BUT WE KIND OF WANNA DELVE INTO THAT A LOT MORE TO MAKE SURE THAT, YOU KNOW, 'CAUSE THEY'RE DIFFERENT, WE'RE GONNA ASK AN INCUMBENT SOMETHING DIFFERENT THAN WE'RE GONNA ASK.
WE'RE GONNA ASK THEM ABOUT THEIR SERVICE VERSUS WHAT THEY WOULD DO IF THEY SERVED.
AND THE LAST ONE, UH, IS YOU SHOW, UH, 75% ATTENDANCE, AND IT INCLUDES SPECIAL EVENTS, UH, WITH THE NUMBER OF SPECIAL EVENTS THAT SOME COMMITTEES AND BOARDS HAVE.
IS THAT, YOU KNOW, UH, TOO HIGH OF A THRESHOLD, UH, KEEPING IN MIND, LIKE I SAY, UH, AND I CAN'T THINK OF ONE OF THE, THE BOARDS THAT MIGHT HAVE A NUMBER OF SPECIAL EVENTS.
SO, UH, IT IS JUST THAT, YOU KNOW, THAT THAT'S A PRETTY HIGH THRESHOLD.
UH, CURIOUS AS TO THE, THE THOUGHT PROCESS THERE.
SO, UM, WHEN, WHEN APPLICANTS APPLY FOR THEIR COMMITTEE, THOSE, UM, EXPECTATIONS ARE SET FORTH ABOUT THE NUMBER OF EVENTS.
UM, THEY'RE, I MEAN, OBVIOUSLY IF THEY'RE APPLYING FOR THAT COMMITTEE, THEY KNOW WHAT IT ENTAILS.
BUT WE LET THEM KNOW THAT THIS COMMITTEE WILL HAVE X AMOUNT, UH, APPROXIMATELY X AMOUNT.
ARE YOU WILLING TO, UH, PARTICIPATE IN THOSE SO THEY KNOW THAT EXPECTATION, UH, UPFRONT BEFORE THEY APPLY FOR THE COMMITTEE AND GO THROUGH THE APPLICATION PROCESS? OKAY.
I GUESS THE QUESTION WOULD BE, IF WE'RE SITTING AT THAT HIGH, AND THAT'S THE EXPECTATION, WE'LL LET MAYBE HAVE SOME PEOPLE HAVE SECOND THOUGHTS ABOUT WANTING TO BE ABLE TO QUALIFY FOR THE BOARD BECAUSE OF THE NUMBER OF ACTIVITIES THAT THEY WOULD HAVE TO BE PRESIDENT.
IF THEY DON'T, THEN IT FALLS ON THE OTHER COMMITTEE MEMBERS.
BUT I DO BELIEVE THAT IS, OH, I'M SORRY.
I DO BELIEVE LETTING EVERYONE KNOW FOR EACH OF THE BOARDS AND COMMISSIONS AND COMMITTEES, WHAT THOSE SPECIAL EVENTS ARE SO THAT THEY'RE AWARE IN ADVANCE TO WHAT SHE WAS SAYING IS IMPORTANT, UH, VERSUS JUST, OH, YOU DIDN'T MEET 75%.
UM, I KNOW THAT A LION'S SHARE WOULD PROBABLY FALL UNDER THE SMALL BUSINESS ADVISORY COMMITTEE.
'CAUSE THEY HAVE LIKE RIBBON CUTTINGS, UH, REGULARLY.
THEY HAVE, UH, MIXERS, WORKSHOPS, WORKSHOPS AND STUFF LIKE THAT.
UH, OUTSIDE OF THAT, UM, I DON'T KNOW.
I DON'T KNOW IF WE WANT TO, LIKE FOR INSTANCE, WE JUST HAD THE SNOW FEST PARADE AND P AND Z AS WELL AS PARKS PARTICIPATED IN THAT.
DO WE WANNA SAY THAT IF YOU'RE A MEMBER, YOU HAVE TO ATTEND THAT? YOU KNOW, SO I DON'T, AGAIN, WE'RE NOT MARRIED TO A HUNDRED PERCENT TO ALL OF THIS.
WE CAN MASSAGE IT HOWEVER WE WANT, BUT, YOU KNOW, COULD WE, UM, COULD WE, UH, AMEND THIS TO SAY THIS COULD INCLUDE INSTEAD OF THIS WOULD INCLUDE THAT WAY IT LEAVES IT LOOSELY, YOU KNOW, MAYBE FOR THE CHAIR TO, TO DETERMINE OR IF THERE IS MM-HMM.
WELL, AGAIN, THANKS FOR ALL YOUR HARD WORK.
UH, OBVIOUSLY A LOT OF WORK WENT INTO THIS AND A LOT OF, UH, REVIEW OF THE PROCESSES.
SO I COMMEND YOU CITY, UH, SECRETARY AND, AND THE AD HOC COMMITTEE THAT THE, UH, MAYOR PUT TOGETHER.
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COUNCIL MEMBER MARULA.I LOVE THE CONSOLIDATION OF THE CONSTRUCTION BOARD, ELECTRICAL, UH, BOARD.
SO MOVING EVERYTHING TO DECEMBER IS A GREAT IDEA.
BUT THEN WOULD WE GET THIS BOLUS OF RESUMES THAT WE HAVE TO READ? SO FOR INSTANCE, WE HAVE 16 BOARDS.
THERE'S 13 PARKS, BAR PARKS, BOARD MEMBERS.
THOSE ARE STANDALONE FOCUSED, KIND OF SEPARATE FROM THIS.
THAT MAKE SENSE? SO THAT THEY DON'T GET JUST PUT INTO THE WHOLE OTHER BOARDS OF COMMISSIONS THAT WE CAN LOOK AT THOSE RESUMES, UH, A LITTLE DIFFERENTLY.
'CAUSE THEY'RE VERY CRITICAL BOARDS.
UH, QUESTION, UH, KEEP IN MIND THAT, YOU KNOW, WITH THE NUMBER OF MEMBERS THAT WE HAVE ON THESE RESPECTIVE BOARDS, COMMISSIONS, AND COMMITTEES, THAT THEY DON'T ALL COME DUE AT THE SAME TIME.
SO SOME ARE ODD AND SOME ARE EVEN YEARS.
RIGHT? SO WHAT WE'RE SAYING IS THAT THOSE THAT ARE DUE FOR THAT PARTICULAR YEAR, UM, SO WE JUST HAD, I WANNA SAY SIX THAT CAME DUE, UH, FOR, UH, PLANNING AND ZONING.
THEN THOSE SIX WOULD, WE WOULD BE CONSIDERING THEM, UH, NOT THE ENTIRE, UH, THE ENTIRE NUMBER OF, OF 13.
UM, SO THAT WOULD BE THE SAME WITH ALL THE OTHER, UH, COMMITTEES WE HAVE, EXCEPT FOR I THINK, I THINK SMALL BUSINESSES ALL COME DUE AT THE SAME TIME.
BUT JEFF, LIKE LAST TIME WE GOT CULTURE COMMITTEE, I PERSONALLY, I FELT OVERWHELMED WITH THE AMOUNT OF RESUMES THAT WE RECEIVED, OR APPLICATIONS YOU CALL IT CULTURE COMMITTEE, PARKS, BOARDS AND ALL THAT STUFF.
IT'S JUST A LOT TO SORT THROUGH.
NOT ONLY FOR ME, BUT FOR YOU GUYS.
SO I'M JUST SAYING, DO WE TAKE A SMALL SEGMENT OF THAT FOR THESE REALLY CRITICAL BOARDS AND TAKE OUR TIME THROUGH THAT? JUST MY THOUGHT.
I THINK, I THINK LAST TIME WAS A LOT.
IT WAS, UH, I THINK WITH THE, THIS, THIS, THIS, THIS LAST RUN AND, AND I KNOW WE HAD A BACKLOG, RIGHT? 'CAUSE WE WANTED TO GET CRITERIA IN PLACE AND ALL THAT STUFF.
SO THAT, I THINK THAT'S AN EXAMPLE OF HOW BIG THIS WOULD, WOULD LOOK LIKE IF YOU WERE, I THINK MOVING FORWARD THIS PROCESS WOULD, WOULD HELP US TREMENDOUSLY WITH THE ARTS CULTURAL COMMISSION.
KEEP IN MIND, THAT WAS A NEW COMMITTEE THAT WE WERE FILLING POSITIONS FOR EACH AND EVERY POSITION.
NOW THAT THEY'RE IN PLACE AND THEY'RE STAGGERED.
THE SAME WITH THE ETHICS, UH, COMMISSION.
SO, UM, I'M OPEN TO TO CHANGING IF YOU HAVE AN ALTERNATE, UH, SUGGESTION ON THAT.
BUT I THINK THAT IF WE GIVE THIS A CHANCE, IT MAY WORK, BUT I DON'T KNOW WHAT THE ALTERNATIVE COULD BE KEEPING IT THE SAME YOU'RE SUGGESTING, OR I'M SAYING THAT PERHAPS WE LOOK AT MAYBE PARK, UH, EXCUSE ME, PLANNING AND ZONING AND ZBOA.
MAYBE WE DO THAT IN JULY AND WE'RE REALLY FOCUSED ON THAT, THOSE TWO COMMITTEES.
'CAUSE THOSE ARE THE MOST IMPORTANT COMMITTEES WE HAVE.
AND NOT DILUTE THAT PROCESS WITH ALL THE OTHER COMMITTEES.
'CAUSE YOU'RE RIGHT, THEY'RE, THEY'RE STAGGERED.
SO THERE'S 13 PARKS BOARD MEMBERS.
THEN WE WOULD GET LIKELY SIX TO SEVEN RESUMES THERE.
AND THEN YOU HAVE MAYBE FOUR CULTURE, MAYBE YOU HAVE, I MEAN THERE'S JUST A, A BOATLOAD
AND SOMETIMES PEOPLE APPLY FOR MULTIPLE.
SO, SO THAT WOULD MEAN IF WE DID THAT, WE WOULD, STAFF WOULD HAVE TO START THE PROCESS FOR THOSE IN FEBRUARY.
UH, AND DO A SIMILAR PROCESS FOR IF WE WANTED TO SEGMENT THEM OUT TO, TO, TO, TO HAVE PLANNING AND ZONING AND OR PARKS OR ZBOA SEPARATE IN PART.
THAT, THAT'S A SUGGESTION FROM, FROM COUNCIL MEMBER.
AND THAT WAS JUST A A, A MIDPOINT IN THE YEAR.
I'M JUST TRYING TO PREVENT FROM WHEN THEY COME TO US, WE'RE READY.
SOMETIMES WE'RE NOT BECAUSE IT'S SO MUCH, WE JUST KICK IT, KICK IT, KICK IT.
SO, AND I WANT TO PUT FOCUS SPECIFICALLY ON THESE GUYS 'CAUSE IT'S SO IMPORTANT.
BUT, UM, I'LL YIELD MY TIME, UH, SONYA BROWN MARSHALL, AND WE'LL GO HAVE MORE CONVERSATION.
SO, UH, JUST A COUPLE OF QUESTIONS IN THE PROCESS, UM, BY THE TIME THEY GET IT BACK TO US, IS IT POSSIBLE THAT WE COULD HAVE, THERE WAS AN INTERESTING COVER SHEET THAT CAME OUT THE LAST TIME WHERE WE HAD ALL OF THE NAMES AND THEN THE SCORECARD
[00:30:01]
INFORMATION, AND WE COULD, IT WAS LIKE A SNAPSHOT REALLY, REALLY QUICK.I FOUND THAT THAT HELPED TREMENDOUSLY, UM, IN MY PROCESS OF LOOKING AT IT ALL BECAUSE IT GAVE ME AN OPPORTUNITY TO JUST, UM, LOOK AT EVERY, YOU KNOW, MORE OF A HIGHER LEVEL THAN HAVING TO SIFT THROUGH EVERYTHING.
SO THAT WOULD BE REALLY GREAT IN TERMS OF THE, UM, MEETING ATTENDANCE, 75%.
I THINK THAT'S MORE THAN FAIR.
UM, IF IT'S 12 MEETINGS A YEAR, THEN THAT'S ONLY NINE.
UM, I THINK, I THINK THAT'S GREAT.
I, I'M JUST CURIOUS IF SOMEBODY COULD WALK ME THROUGH WHAT THE ACTUAL APPOINTMENT PROCESS WOULD LOOK LIKE WHEN, WHEN WE GET TO THE PROPOSED APPOINTMENT PROCESS TIMELINE, BUT WE HAVE EVERYTHING IN PLACE.
BUT IT SAYS HERE, COUNSEL WILL MAKE APPOINTMENTS TO THE BOARD AND, YOU KNOW, THAT'S IT.
SO ARE WE GONNA BE USING THE SCORECARDS OR WHAT? SO ESSENTIALLY THAT'S WHAT WE HAD BEFORE, RIGHT? SO IF WE FOLLOW THE MODEL THAT WE DID WITH FOR THE LAST APPOINTMENTS, UM, THE CITY SECRETARY'S OFFICE WAS RESPONSIBLE FOR REVIEWING ALL THE APPLICATIONS AND RESUMES.
UM, AND THEN WE DID THE SCORECARDS, UM, FOR EACH ONE OF THE APPLICANTS.
AND THEN WE SENT THAT TO THE CITY COUNCIL ALONG WITH THEIR APPLICATIONS AND RESUMES, JUST IN CASE YOU ALL WANTED TO DO A DEEPER DIVE.
UM, SO AT THAT POINT, YOU ALL HAD THE CHOICE OF RESCORING IF YOU WANTED TO RESCORE OR YOU COULD GO WITH WHAT THE CITY SECRETARY, UM, UM, PUT IN PLACE.
UM, AND THEN WHAT WE DID WAS WE SELECTED THE TOP SCORES MM-HMM.
UM, FOR YOU ALL TO DECIDE IF YOU WANT TO INTERVIEW THOSE PEOPLE, WILL WE RECEIVE ALL OF THEM? I DO SEND EVERYTHING TO YOU ALL BECAUSE THERE MAY BE SOMEONE IN THERE THAT YOU MAY KNOW MORE INFORMATION ABOUT, AND YOU MAY WANT TO, UM, BRING THAT PERSON FORWARD.
UM, AND SO I PROVIDE THAT INFORMATION TO ALL OF THE COUNCIL MEMBERS.
THEN MY LAST QUESTION IS IN REGARDS TO ITEM NUMBER SIX, AND I THINK THIS MAY BE MORE OF AN EJO, THIS IS REQUIRING A MEMBER TO VACATE THEIR SEAT.
IF, UM, IF AN APPLICATION FOR A PLACE IS FILED ON THE ELECTION BALLOT, DO WE HAVE, DO YOU KNOW OF ANY OTHER CITIES THAT ARE REQUIRING THAT? I WOULD HAVE TO RESEARCH THAT.
I, I REALLY WOULD APPRECIATE HAVING A LITTLE MORE INFORMATION ON THAT.
UM, HISTORY STANDS AS A LOT OF ELECTED OFFICIALS COME BY WAY OF SERVING ON BOARDS, COMMISSIONS, AND DIFFERENT THINGS LIKE THAT.
AND I UNDERSTAND WHERE THIS IS COMING FROM AND I'M NOT SAYING THAT, THAT I'M AGAINST IT AT ALL.
I JUST LIKE TO UNDERSTAND WHAT OTHER CITIES DO IN REGARDS, I BELIEVE WE HAVE A COUPLE OF PEOPLE HERE WHOM HAVE SERVED ON OTHER BOARDS AND COMMISSIONS.
AND I DON'T KNOW IF, UM, YOU VACATED YOUR, YOUR SEAT BEFORE YOU APPLIED OR NOT.
BUT I, I'D REALLY LIKE TO HAVE SOME, SOME TYPE OF, UH, INSTITUTIONAL KNOWLEDGE IN REGARDS TO THAT.
FIRST OF ALL, I WANT TO THANK THE COMMITTEE, UM, COUNCIL MEMBER BONY COUNCIL MEMBER RILEY, COUNCIL MEMBER KLAUSER FOR SPENDING THIS TIME AND KIND OF COMING THROUGH THIS, UH, THIS WAS, UH, AN ITEM THAT'S WAS VERY CLOSE TO ALL OF US HERE BECAUSE WE ALWAYS WANTED TO HELP YOUR DEPARTMENT.
'CAUSE OBVIOUSLY YOU WERE DOING ALL THE WORK, UH, TO PUT SOMETHING IN PLACE.
AND I KNOW AT ONE RETREAT THAT WE TALKED ABOUT THIS AND WE FOUND SOME STUFF FROM THE PAST, BUT THERE WAS NOTHING THERE.
SO I THINK THIS IS WONDERFUL, UH, FOR THIS COUNCIL AND FOR COUNCILS TO BE HERE IN THE FUTURE AND FOR CITY SECRETARY'S OFFICE AND CITY MANAGER'S OFFICE TO HAVE SOMETHING LIKE THIS.
AND OF COURSE, WHEN YOU HAVE SOMETHING LIKE THIS, AT THAT TIME, IF ANYONE WANTS TO TAKE, REMOVE SOMETHING OR ADD SOMETHING, IT'S EASY.
SO BASICALLY A GUIDELINE THAT'S THERE.
SO I THINK TO THAT, THIS IS AWESOME.
UH, SOMETHING FOR US TO THINK ABOUT IS ALSO AS MY SUGGESTION IS THE, THE EXACTLY WHAT COUNCIL MEMBER, UM, BROWN MARSHALL HAD TALKED ABOUT.
I'VE SERVED ON THE PARKS BOARD BEFORE AND I KNOW COUNCIL MEMBER ULA SERVED ON THE PARKS BOARD AND COUNCIL MEMBER, UM, RON MARSHALL SERVED ON PLANNING AND ZONING.
SO I THINK WE HAVE TO BE A LITTLE BIT OF RECEPTIVE TO SOME OF THOSE, YOU KNOW, LOOKING AT THAT, UM, BECAUSE WE CAN'T EVER HOLD THAT BACK.
UM, BUT EVERYTHING ELSE THAT YOU GUYS PUT TOGETHER, THE ETHICS COMMISSION TRAINING, WHICH IS NEEDED, UM, I LOVE THE IDEA COUNCILOR BONNEY
[00:35:01]
OF, YOU KNOW, MEETING ONCE A YEAR.UH, AND YOU ASKED THAT QUESTION.
UH, WHEN I'VE SERVED ON COUNCIL, I THINK THERE WAS ONE TIME, UH, OUTTA THE SIX YEARS THAT I'VE SERVED, UM, THERE WAS A, THEY WERE INVITED TO A HOLIDAY KIND OF MIXER OR A PARTY OR SOMETHING LIKE THAT, WHERE I THINK THREE-FOUR CAME.
AND THEN AFTER THAT, I'VE NEVER SEEN, UH, THAT KIND OF COLLABORATION, WHICH I THINK IS WHAT REALLY NEEDED.
AND I THINK ALSO YOU NAILED THE POINT WHERE SOMETIMES THEY DON'T UNDERSTAND THE CITY COUNCIL'S, YOU KNOW, STRATEGIC PLANS AND THE VISION FOR THE FUTURE OF THE CITY WHERE THEY'RE COMING TO US WITH RECOMMENDATIONS, ESPECIALLY PLANNING AND ZONING AND PARKS, MEDICATIONS AND ALL OF THIS.
WELL, I'M NOT SURE, TO YOUR POINT, IF THEY UNDERSTAND WHAT WE'RE DOING UP HERE AND THEY'RE, YOU KNOW, SO IT IS REALLY NOT FAIR TO THEM.
RIGHT? I MEAN, IT'S, WE MAY HAVE MORE INFORMATION THAN THEY WOULD HAVE.
SO I WOULD LOOK, I WOULD ASK IS IF THERE ARE THINGS THAT WE WOULD LIKE TO SEE THAT'S ADDED TO THIS, I WOULD SAY THAT MAYBE COLLECTIVELY WE CAN EMAIL THE CITY SECRETARY AND THEN THEY CAN GET WITH THE BOARD AND THEN COME BACK TO, UH, BRING IT.
SO THIS WAY WE CAN GET THIS ADOPTED.
AND THEN WE WILL LOOK AT A PROCESS OF SOME OF THE OTHER THINGS THAT WHAT WE DO.
I LOVE THE FACT THAT COUNCIL MEMBER BROWN MARSHALL ASKED LIKE, OKAY, WHAT IS THE PROCESS ONCE THIS IS IN PLACE, BUT I THINK WE NEED TO PUT THIS IN PLACE.
ONCE WE PUT THIS IN PLACE, THEN I WOULD LIKE THIS SAME AD HOC COMMITTEE TO GO BACK AND COME UP WITH A PROCESS OF WHAT WE DO.
SO THIS WAY WE CAN IRON IT OUT.
I, I DON'T THINK WE CAN TAKE BOTH AT THE SAME TIME.
BECAUSE IF YOU TAKE IT, WE'RE GONNA BE HERE ALL DAY.
SO LET'S PUT THE, THE MAIN THINGS THAT I THINK IT'S, IT, THIS IS ALMOST HERE.
I THINK IT'S JUST GONNA REQUIRES A FEW, YOU KNOW, SOME OF US TO KIND OF GIVE SOME FEEDBACK SO THAT YOU CAN PUT IT, GET IT US GET IT UP TO US.
AND, AND ONE OF THE QUESTIONS THAT COUNCIL MEMBER BROWN MARSHALL ASKED, YOU KNOW, GET THAT INFORMATION TO US SO WE CAN ADOPT IT, THEN LET THE COMMITTEE GO BACK AND, UH, CREATE A PROCESS, PROCESS FLOW.
THEN WE ALL KNOW WHAT WE'RE DOING.
AND TO COUNCIL MEMBER, UH, MARLA'S POINT OF SUBDIVIDING IT, UH, FROM, UH, JULY TO AUGUST, I MEAN TO DECEMBER.
I'M NOT A HUNDRED PERCENT SURE IF THAT WOULD HELP, BUT I DON'T KNOW.
'CAUSE I, I WANT TO SEE THE PRO, THE, THE, I WANNA SEE THIS ADOPTED FIRST.
THEN I WANNA SEE THE, UH, YOU KNOW, THE PROCESS LAID OUT BY THE COMMITTEE.
THEN I CAN DETERMINE, IN MY OPINION.
OKAY, SHOULD WE SPLIT IT TO JULY OR SHOULD WE KEEP IT ALL IN ONE? OKAY.
TODAY, I'M NOT SURE COUNCILOR RAMONE, IF I CAN LOOK AT IT RIGHT NOW AND SAY, BUT TODAY, BASED ON WHAT I SEE, I'M IN LINE WITH KEEPING IT ALL IN ONE.
BUT IT'S GONNA REQUIRE YOUR OFFICE.
WHEN YOU GUYS MAP OUT THAT, UH, FLOW MM-HMM.
I AM MILLING BACK, RECOGNIZING COUNCILOR MARUS.
YOU TOUCHED ON A LOT WHAT I WAS GONNA SAY.
SO IT WOULD REQUIRE A LOT OF SPARKS ALL AT ONCE.
UM, BUT I'M INTERESTED IN LEARNING MORE ABOUT THE PROCESS BECAUSE, UM, I LIKE TO SEE IT PERHAPS LIKE WHAT WE DO WITH, WITH A CITY MANAGER WHERE WE TURN IN OUR SCORECARD AND THEN THE TOP FIVE RISE TO THE TOP AND THAT'S THE VOTE.
RIGHT? UM, AND THEN WE HAVE TO BE VERY GOOD ABOUT THE SCORECARDS.
'CAUSE I KNOW ONE OF 'EM GOT MISSED LAST TIME, SO I'M LOOKING FORWARD TO THAT NEXT PHASE.
SO THANK YOU FOR MENTIONING THAT.
RECOGNIZING COUNCIL MEMBER, BOB.
I JUST WANTED TO, UH, SAY THANK YOU FOR YOUR FEEDBACK, EVERYBODY.
UM, THERE'S A FEW THINGS THAT I HEARD, UH, THAT I GUESS WE ALL NEED TO BE LOOKING AT IS ONE, THE QUESTION, UM, OR WHAT WAS POSED BY COUNCILMAN MARLES ABOUT POSSIBLY MOVING SELECT, UH, COMMITTEES AND COMMISSIONS OR BOARDS TO, UH, JULY OR ANOTHER TIME, AND THEN THE OTHER ONES BEING IN DECEMBER.
UM, THAT'S SOMETHING I GUESS WE, WE EITHER NEED TO DECIDE ON EITHER TONIGHT OR MAYBE COME BACK AND, AND REVISIT.
'CAUSE IF MAYOR YOU SAY THAT YOU WANNA TRY TO HAVE THIS, UH, IMPLEMENTED, MAYBE, UH, THIS, THIS WOULD BE IMPORTANT, AN IMPORTANT PART FOR US TO HAVE TO DECIDE ON FOR THE CITY SECRETARY SECRETARY'S OFFICE TO KNOW HOW TO MOVE FORWARD.
UM, SO I THINK THAT THAT'S SOMETHING THAT'S NOT GONNA, UH, LEND FOR US TO WAIT MORE TIME.
WE REALLY NEED TO DECIDE, YOU KNOW, WHAT WE'RE GONNA DO IF WE'RE GONNA KEEP 'EM ALL TOGETHER OR IF WE'RE GONNA SEPARATE 'EM.
THE OTHER THINGS, UH, UH, I, UH, THINK E JOYCE, UH, HAS HER, UH, MARCHING ORDERS ON THE, UH, THE OTHER CITIES.
UH, WHETHER, WHETHER THEY HAVE A REQUIREMENT
[00:40:01]
TO VACATE A SEAT, UH, IF THEY APPLY, UM, WITH THAT ISSUE, I THINK THAT WE KIND OF WORK THROUGH THE 75% MEETINGS CHANGE JUST TO CHANGE WOOD FROM COULD.AND THEN, UM, WHAT I HAD INDICATED EARLIER IS THAT WE WERE TRYING TO MAKE SURE THAT THESE RECOMMENDATIONS CAME FORTH TO REALLY GIVE DIRECTION TO THE CITY SECRETARY'S OFFICE AS TO HOW WE, UH, DEAL WITH THE CURRENT BOARDS, COMMISSIONS, COMMITTEES AS FAR AS OUR INTERACTION AND ENGAGEMENT WITH THEM, AS WELL AS, YOU KNOW, APPLICATIONS AND KIND OF GIVING THEM DIRECTION MOVING FORWARD.
WE WERE TRYING TO STREAMLINE EVERYTHING AND MAKE EVERYTHING AS SEAMLESS, UH, AS POSSIBLE.
UH, BY PUTTING EVERYTHING TOGETHER, YOU KNOW, IN DECEMBER 31ST, UM, IT AGAIN, HAVING A SEPARATE INCUMBENCY, UH, PROCESS, WHICH WE WERE TALKING ABOUT WORKING THROUGH AND A NEW APPLICANT PROCESS, WE ALREADY HAVE, UH, A PROCESS IN PLACE.
WE JUST NEED TO FINE TUNE IT AND PRESENT IT TO THE, TO THE FULL COUNCIL.
AND, YOU KNOW, WE BEAT IT UP AND, AND, YOU KNOW, WE COME OUT WITH, WITH WHAT WE COME OUT WITH THAT EVERYBODY'S COMFORTABLE AND HAPPY WITH.
BUT I FEEL, AGAIN, VERY STRONGLY THAT THESE ARE SOLID RECOMMENDATIONS.
AND, UH, I WOULD LIKE TO, UH, IF, IF NEED BE, UH, MAKE A MOTION TO
UH, I'D LIKE TO MAKE A MOTION TO, UM, ADOPT THE COMMITTEE RECOMMENDATIONS MINUS THE VACATING THE SEAT.
IF AN APPLICANT SUBMITS AN APPLICATION FOR A PLACE ON THE CITY'S ELECTION BALLOT AT THIS TIME AND ADDING THE NOTIFICATION 10 DAYS, FIVE DAYS.
FIVE DAYS IN FIVE BUSINESS DAYS, FIVE BUSINESS DAYS IN ADVANCE, IF YOU KNOW THAT YOU'RE LEAVING THE CITY OR MOVING FROM THE CITY.
UM, AT THE TIME OF OATH, ATTEST THAT THE APPLICANT DOES, UH, IN FACT LIVE IN THE CITY.
AND I DON'T KNOW HOW WE WANT, YOU KNOW, UH, FRAME THIS, BUT, UH, LIVE IN THE CITY.
AND IF AT ANY POINT THEY, UM, VACATE THEIR RESIDENCY, THEY HAVE TO NOTIFY THE CITY SECRETARY'S OFFICE WITHIN FIVE BUSINESS DAYS.
MAY I ASK FOR A POINT OF CLARIFICATION ON RESIDENCY? DOES THAT INCLUDE RESIDENTS WHO CAN VOTE IN THE CITY WHO LIVE IN THE LIMITED PURPOSE, UH, JURISDICTION AREA? IT DOES INCLUDE, UH, ETJ.
AND I, I'M NOT, I'M NOT SURE IF THERE ARE CERTAIN COMMITTEES THAT WE'LL PUT THAT MOTION OH, OKAY.
I AM NOT SURE IF THERE ARE CERTAIN COMMITTEES THAT WILL ARE, UH, WILL ALLOW FOR SERVING IF THEY ARE ON THE ETJ.
SO I GUESS IT'S JUST APPLICABLE TO, WITH, YOU KNOW, THAT SPECIFIC COMMITTEE.
SO IF YOU CAN, IS EVERYBODY CLEAR ON, ON THAT ADDITION? HOLD ON.
LEMME GO TO COUNCIL MEMBER RILEY.
SO YOU'RE MAKING A MOTION EXCLUDING AN ITEM.
SO THE RECOMMENDATIONS THAT WERE MADE FROM THE FLOOR, ARE ALL THOSE INCLUDED IN THIS MOTION OR EXCLUDED? THERE WERE A LOT OF QUESTIONS BY, I MADE TWO RECOMMENDATIONS.
WELL, AT THIS TIME YOU CAN, YOU, UM, YOU CAN, YOU CAN MAKE THOSE RECOMMENDATIONS TO BE INCLUDED ON MY MOTION.
UH, I JUST COULDN'T REM I DIDN'T WRITE 'EM DOWN.
SO, I'M SORRY, WHAT, WHAT WERE THE TWO MOTIONS? SO ARE THEY THE ONES THAT I SAID EARLIER, ARE THEY INCLUDED IN YOUR MOTION? I DON'T, I DIDN'T WRITE THEM DOWN.
SO I WAS GOING OFF OF THE RECOMMENDATIONS THAT WE HAVE LISTED HERE.
SHE ADDED ONE JUST NOW THAT I AM INCLUDING IN THE MOTION, WHICH TWO, TWO THAT I HAD, UM, WERE TO IDENTIFY THE BOARDS OF COMMISSION THAT DON'T APPLY TO THE RESIDENCY.
IS EVERYONE, UH, OKAY WITH THAT? HOW, HOW MANY, HOW, HOW MANY BOARDS ARE YOU RECOMMENDING THAT THEY CAN SERVE ON AT ONE TIME? LIMITING TO TWO, NO MORE THAN TWO? CORRECT.
IS EVERYBODY OKAY WITH THAT? I'M FINE WITH THAT.
SO WE NEED TO, I DON'T WANT, I DON'T WANT TO, SO WE DON'T COUNT.
SO HE NEEDS TO ADD IT TO HIS, I'M SORRY.
HE NEEDS TO ADD THAT TO HIS MOTION.
IS, IS EVERY, IS EVERYONE OKAY WITH THOSE TWO UH, AMENDMENTS? YES.
SO, UM, THE MOTION IS, THE MOTION IS AS, UH, STATED TO ADOPT THE RECOMMENDATIONS
[00:45:01]
PRESENTED BY THE AD HOC COMMITTEE, MINUS THE REQUIREMENT THAT MEMBERS VACATE THEIR SEAT.IF, UH, THE APPLICANT SUBMITS AN APPLICATION FOR A PLACE ON THE CITY'S ELECTION BALLOT AT THIS TIME UNTIL FURTHER NOTICE.
AND THEN THE ADDITION OF THREE, UH, RECOMMENDATIONS, WHAT SHE STATED, UH, THAT YOU WROTE DOWN, UH, WHICH WAS ABOUT THE, UH, NOTIFICATION OF, OF WHEN YOU MOVE FROM THE CITY OR WHEN YOU YOUR RESIDENCY.
SO LIMITING THE NUMBER OF, IN, UH, THE NUMBER OF COMMITTEES ON WHICH A PERSON CAN SERVE TO TWO AND CLARIFYING WHICH COMMITTEES DON'T REQUIRE RESIDENCY.
SO THERE'S BEEN A MOTION AND THERE'S BEEN A SECOND BY, UH, COUNCIL MEMBER BROWN MARSHALL.
UH, COUNCIL MEMBER RILEY, YOU STILL ON THE QUEUE? NO.
IF SO, THERE'S BEEN A MOTION AND A SECOND IF THERE ARE.
SO I'M GONNA PLACE MYSELF TO SPEAK AGAIN.
SO ONCE WE GO THROUGH THIS PROCESS, I GUESS I WOULD JUST SAY IF, IF THE, IF THE MOTION PASSES, THEN WHAT MY THOUGHT PROCESS IS THAT THEN WE, YOU HAVE A PLATFORM YES.
BUT THEN I WOULD STILL WANT THE COMMITTEE TO GO BACK AND LAY OUT A PROCESS WHICH WAS ASKED BY COUNCIL MEMBER BROWN MARSHALL, WHICH I ALSO LIKE TO SEE YES.
FOR PEOPLE WHO ARE ALREADY SERVING MM-HMM.
SO IF WE CAN GET THOSE TWO PROCESSES IN THE NEAR FUTURE TO, TO WORK OUT, THEN I THINK WE HAVE EXACTLY WHAT WE NEEDED.
'CAUSE YOU HAVE STEPS TOGETHER.
NOW, AT THAT POINT, IF THERE'S ANY OTHER DEVIATIONS, I THINK IF THE NEXT ONE, AND WE'LL GET INTO SCORECARDS OR, OR, YOU KNOW, 'CAUSE THAT THOSE PROCESS HAS TO BE LAID OUT AND SO WE CAN UNDERSTAND WHAT THAT LOOKS LIKE.
AND ULTIMATELY, I THINK THIS IS TRYING TO HELP THE CITY SECRETARY'S OFFICE, BUT ALSO VOLUNTEERS THAT ARE INTERESTING, INTERESTED IN SERVING THE CITY.
SO I THINK IT'S A MUTUAL BENEFIT.
SO THANK YOU COUNCIL MEMBER RAMONI.
I, I'LL JUST CONCLUDE WITH THIS MAYOR.
UH, THANKFULLY WE HAVE AN ENTIRE YEAR, UH,
UH, AND SO DECEMBER 31ST IS WHEN THESE, UH, APPLICATIONS OR THESE INDIVIDUALS, UH, WILL, WILL EXPIRE.
UH, AND SO, UH, I THINK WE HAVE SOME TIME TO KIND OF FLESH THIS OUT, UH, WELL IN ADVANCE OF, OF, OF TRYING TO GO FORWARD WITH THE NEXT PROCESS.
BUT, UM, I THINK, YOU KNOW, WE'VE COME A LONG WAY, UH, FROM ONCE WE CAME AND, AND I THINK THAT WE ARE RIGHT ON THE RIGHT, UH, ROAD.
SO THERE'S, THAT MUST BEEN A MOTION BY COUNCIL MEMBER BONY, SECOND BY COUNCIL MEMBER BROWN MARSHALL.
SEEING NO ONE ELSE ON THE QUEUE.
THE MOTION CARRIES UNANIMOUSLY.
YOU ALL WILL HAVE TO APPOINT CHARTER REVIEW COMMISSION MEMBERS IN JANUARY OF 24, AS WELL AS, UH, IF THE ETHICS ORDINANCE PASSES, YOU WILL HAVE FOUR ALTERNATE MEMBERS OF THE ETHICS COMMISSION THAT YOU WILL ALSO NEED TO A POINT.
SO YOU WILL NOT UNFORTUNATELY, UH, BE ABLE TO WAIT UNTIL DECEMBER TO UTILIZE, UM, SOME OF THIS INFORMATION.
AND WE WILL PROVIDE A, A BREAKDOWN.
ON THE NEXT MEETING IF POSSIBLE.
SO I GUESS, UM, WE HAVE OUR, IT'S TIME IS SIX 20.
SO WE DO HAVE OUR REGULAR MEETING STARTS AT SIX 30.
I KNOW WE HAVE TWO ITEMS ON EXECUTIVE SESSIONS.
SO E JOYCE, I LIKE TO, UH, MOVE THE, CAN WE MOVE THE SPECIAL ITEM? 'CAUSE WE'RE NOT GONNA GET DONE.
YOU CAN RECESS THE SPECIAL MEETING AT THIS TIME.
AND THEN BEGIN YOUR REGULAR MEETING AT SIX 30.
THEN, UH, GO BACK AND RECONVENE INTO THE SPECIAL.
WE'RE GONNA GO AHEAD AND RECESS THE SPECIAL MEETING.
SO WE'LL, WE'LL CALL THE, UH, CITY COUNCIL SPECIAL MEETING OF MONDAY, DECEMBER THE FOURTH TO ORDER AT 8 38.
[00:50:04]
YES.[5. CLOSED EXECUTIVE SESSION]
UP WITH, UH, WHERE, WHAT WAS, WHERE DID YOU LEAVE ITEM? I CLOSED SESSION ITEM FIVE A.SO YOU'LL NEED TO MAKE AN ANNOUNCEMENT THAT THE CITY COUNCIL WILL GO INTO A CLOSED EXECUTIVE SESSION PURSUANT TO SECTION 5 51 0.074 OF THE TEXAS GOVERNMENT CODE.
SO, WITH THAT STATEMENT, CAN WE THEN, UH, GO INTO THE CLOSED EXECUTIVE SESSION? YES.
ANY OTHER STATEMENTS THAT NEED TO BE MADE? NO, THAT WILL, BEFORE WE DO THAT, THAT WILL, THAT'S IT FOR THIS ONE.
SO LET'S GO INTO SPECIAL, SPECIAL SESSION.
FLOYD, HE JUST, WE'RE GONNA RECONVENE INTO THE SPECIAL SESSION AND CONSIDER ANY ACTION, IF ANY, WHEN ITEMS DISCUSSED IN EXECUTIVE SESSION.
THE, UM, MACHINE IS NOT WORKING, SO I'LL MAKE A VERBAL MOTION.
I'D LIKE TO, UH, MAKE A MOTION TO MOVE ITEM FIVE A TO OUR NEXT MEETING.
DO WE HAVE A, UH, SECOND, SECOND ON THAT? I'LL SECOND IT.
UH, MAYOR, ANY QUESTIONS WITH THAT? LET'S, UH, LET'S VOTE, LET'S DO, UH, YEAH.
THAT MOTION CARRIES BACK TO A OKAY.
UH, BEFORE WE ADJOURN, LET ME, UH, JUST, UH, MAKE A COMMENT THAT, UH, THE MAYOR HAD AN EMERGENCY, UH, SITUATION THAT HE HAD TO GET TO, UH, FAMILY, UH, SITUATION.
SO HE WASN'T ABLE TO, UH, STAY AROUND TO, UH, CLOSE OUT THE MEETINGS.
AND, UH, UH, COUNCIL LADY, UH, RILEY.
RILEY ALSO HAD AN EMERGENCY, SO, UH, SHE WASN'T HERE, UH, FOR OUR FINAL VOTE.
BUT, UH, JUST SO, UH, WE'RE ON RECORD AS TO WHY, UH, THE MAYOR, UH, HAD TO, UH, TO EXIT QUICKLY.
CAN I JUST SAY THAT THIS IS A VERY IMPORTANT ITEM TO ALL OF US, SO WE DEFINITELY HOPE TO, WE'RE GONNA TAKE CARE OF THIS NEXT, NEXT MEETING.
UH, YOU KNOW, IT'S, UH, SOMETHING THAT'S WE'VE BEEN, UH, WORKING ON AND, AND LABORING OVER FOR A NUMBER OF SESSIONS.
WE'LL, UH, MAKE SURE THAT THAT, UH, GETS THROUGH, UH, AS FAR AS, UH, WE WANT, WHAT WE'RE GONNA HAVE ON OUR NEXT AGENDA AND THE IMPORTANCE OF IT.
SO, ANY OTHER QUESTIONS? ADJOURN.
WHAT TIME AM I? HUH? WHAT TIME? 8 8 42.
GOTTA HIT THE, AGAIN, THANK YOU'ALL.