Mar 17, 2025 City Council

[00:00:04]

GOOD EVENING EVERYONE. TODAY IS MONDAY, MARCH 17TH, 2025.

[1. CALL TO ORDER]

ITEM NUMBER TWO IS ROLL CALL CERTIFICATION. WE HAVE A QUORUM OF COUNCIL THAT'S HERE.

AND BEFORE WE GO TO ITEM NUMBER THREE, OUR PLEDGE.

I DO WANT TO TAKE A MOMENT TO BRIEFLY TALK ABOUT KIND OF A SILENCE IN HONOR OF CONGRESSMAN SYLVESTER TURNER. HE WAS A A GOOD FRIEND TO OUR CITY, A NEIGHBORING CITY, AND SOMEONE WHO SERVED IN THE STATE REPRESENTATIVE FOR 24 YEARS. AND THEN AS A 62ND MAYOR OF HOUSTON.

CITY OF HOUSTON. AND THEN, OF COURSE, WHILE HE WAS SERVING AS THE CONGRESSMAN IN HIS FIRST SESSION.

AS ALL OF YOU KNOW, THAT HE PASSED AWAY AND HE HAD HIS FUNERAL YESTERDAY.

BUT I WANT TO JUST TAKE A MOMENT OF SILENCE TO REMEMBER HIM.

REMEMBER THE WORK THAT HE'S DONE. HE'S BEEN A SCHOLAR.

I KNOW THAT THERE'S MEMBERS OF COUNCIL THAT'S HERE TODAY THAT KNOW HIM PERSONALLY AND KNOW HIM VERY WELL.

MY INTERACTIONS WITH HIM WAS AFTER BECOMING A MAYOR COUNCIL MEMBER.

BONEY HAD INTRODUCED ME TO HIM. AND EVER SINCE THEN WHEN WE SEE EACH OTHER, WE JOKE AROUND.

BUT AT THE SAME TIME HIS BUSINESS HIS BUSINESS FOR HIS CITY AND BUSINESS FOR OUR CITY.

BUT, YOU KNOW, HE NEVER LOOKED AT MISSOURI CITY AS A SMALLER CITY.

AS A CITY THAT, YOU KNOW, NOWHERE NEAR COMPARING TO THE CITY OF HOUSTON.

SO I REMEMBER THAT. AND I HAD THE OPPORTUNITY TO BE WITH MAYOR'S YOUTH COMMISSION ON THIS PAST THURSDAY DURING SPRING BREAK.

WHILE WE WERE UP AT THE CAPITOL. HIS BODY WAS BROUGHT TO THE TO THE HOUSE OF REPRESENTATIVES.

AND ON THE FLOOR THEY HAD A SERVICE. SO THANKS TO REPRESENTATIVE RON REYNOLDS, I HAD THE OPPORTUNITY TO BE ON THE FLOOR.

AND AT THE HOUSE AND KIND OF GOING THROUGH THAT SERVICE AND REMEMBERING HIM.

THE MOST I THINK ABOUT HIM IS HE GAVE IT ALL PUBLIC SERVICE WAS HIS MOST IMPORTANT THING FROM THE BEGINNING OF BEING YOUNGEST ATTORNEY AND GETTING ELECTED AS THE HOUSE REPRESENTATIVE AND THEN SERVING 24 YEARS, EVEN THOUGH HE RAN SEVERAL TIMES AS THE MAYOR.

BUT HE GOT TO BE THE 62ND MAYOR OF CITY OF HOUSTON, SERVED TWO TERMS AND THEN MOVED ON.

SO I WOULD ASK MY COLLEAGUES IF ANYBODY WANTS TO MAKE A COMMENT AND THEN IF NOT AFTER THE WORDS, WE'LL GO INTO A SILENCE FOR A SECOND. OKAY. WE'LL TAKE A MOMENT OF SILENCE.

ALL RIGHT. THANK YOU ALL. ITEM NUMBER THREE IS OUR PLEDGE.

IT'LL BE LED BY OUR CHIEF FINANCIAL OFFICER, MARK.

MARK, I'M NOT GOING TO SAY YOUR LAST NAME. I MEAN, I DON'T WANT TO ANSWER TO MARK.

MAYOR. MARK. THERE YOU GO. YES, SIR. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

THANK YOU SIR. ITEM NUMBER FOUR ARE PUBLIC COMMENTS TODAY.

SECRETARY, DO WE HAVE ANY PUBLIC COMMENTS RELATED TO THE AGENDA ITEMS? NO, MR. MAYOR, WE DO NOT. ALL RIGHT. THANK YOU.

ITEM NUMBER FIVE ARE STAFF REPORTS. WE'LL GO TO FIVE A AS A PRESENTATION AND DISCUSSION TO RECEIVE A PRESENTATION ON THE FISCAL YEAR

[(a) Presentation and Discussion - Receive a presentation on the Fiscal Yea...]

THANK YOU, MR. MAYOR. COUNCIL, I'M GLAD TO BE UP IN FRONT OF YOU TONIGHT.

AND I APPRECIATE YOU GIVING ME THE TIME TO PRESENT TO YOU.

GREG PETERSON, HE'S WITH THE FIRM OF WEAVER. AUDIT.

THEY'VE BEEN ON THE AUDIT FOR QUITE A FEW YEARS. THEY'VE DONE A GREAT JOB. I'D LIKE TO HAVE. OH, HE'S SNEAKING UP BEHIND ME.

HE'S GOING TO GIVE YOU A VERY BRIEF OVERVIEW MEETING WE JUST HAD WITH THE FINANCE AND SERVICES COMMITTEE AND MAKE YOU AWARE OF THEIR FINDINGS,

[00:05:02]

THANK YOU. THANK YOU. THANK YOU. AS MR. KAY MENTIONED MY NAME IS GREG PETERSON, AUDIT PARTNER WITH WEAVER.

YES. MY PLEASURE TO PRESENT THE RESULTS OF OUR AUDIT.

I BELIEVE ALL OF YOU ALL MAY HAVE THE SLIDES IN FRONT OF YOU ALL.

SO IT'S THE LITTLE. I THINK THERE'S A UP THERE.

WE DON'T HAVE THE SLIDES. YES, I DO. OKAY. THERE WE GO.

ALL RIGHT. ALL RIGHT. SO WE'LL START WITH JUST A QUICK SUMMARY.

SO THE WHOLE PURPOSE OF AN AUDIT IS FOR THE AUDITOR TO RENDER AN OPINION ON THE FINANCIAL STATEMENTS.

WE ARE GOING TO ISSUE AN UNMODIFIED OPINION. SO THAT IS ALSO KNOWN AS A CLEAN OPINION.

SO THAT'S THE HIGHEST LEVEL OF ASSURANCE THAT YOU CAN RECEIVE IN AN AUDIT.

WE'RE ISSUING AN UNMODIFIED OPINION ON BOTH THE FINANCIAL STATEMENT AUDIT THAT WE PERFORMED AND ALSO THE SINGLE AUDIT WHICH WE PERFORMED, WHICH IS OVER THE CITY'S EXPENDITURE OF FEDERAL FUNDS.

SO WE ISSUE TWO SEPARATE OPINIONS, BOTH OF WHICH ARE UNMODIFIED.

WE CONDUCTED OUR AUDIT IN ACCORDANCE WITH GENERALLY ACCEPTED GOVERNMENT AUDITING STANDARDS.

SO THERE'S A THAT'S A LEVEL OF STANDARDS ABOVE GENERALLY ACCEPTED AUDITING STANDARDS.

GOVERNMENT AUDITING STANDARDS REQUIRES ADDITIONAL TESTING SINCE THERE ARE PUBLIC FUNDS BEING EVALUATED IN THESE IN THESE AUDITS.

THE PROGRAM THAT WE SELECTED FOR YOUR SINGLE AUDIT WAS THE CORONA STATE AND LOCAL RELIEF RECOVERY FUNDS.

SO THAT SINGLE PROGRAM GAVE US 62% COVERAGE OF YOUR TOTAL FEDERAL EXPENDITURES.

SO THE CITY EXPENDED $1.3 MILLION. THAT PROGRAM GAVE US $812,000 OF COVERAGE.

THIS SLIDE JUST GOES FURTHER TO DETAIL REGARDING THE REPORT THAT WE'VE ISSUED ON THE FINANCIAL STATEMENTS THAT IT BE AN UNMODIFIED OPINION.

BEYOND TESTING JUST THE NUMBERS FOR THE CITY.

WE ALSO EVALUATE COMPLIANCE WITH CERTAIN LAWS AND REGULATIONS.

WE DID NOT IDENTIFY ANY NONCOMPLIANCE AS PART OF OUR TESTING.

OUR TESTING ALSO INCLUDES EVALUATING THE CITY'S INTERNAL CONTROLS.

WE DID HAVE ONE MATTER TO REPORT THIS IS A CONTROL DEFICIENCY REGARDING THE RECOGNITION OF SOME PROPERTY TAXES.

THIS WAS BASICALLY THE CITY JUST EARLY RECOGNIZED SOME PROPERTY TAXES THAT WERE FOR FISCAL YEAR 25 INTO 24.

I'VE TALKED TO, TO MARK AND THE FINANCE DEPARTMENT REGARDING THIS FINDING.

THEY'VE IMPLEMENTED A CORRECTIVE ACTION PLAN THAT WILL BE PUT INTO PLACE FOR NEXT YEAR.

TO CORRECT THIS, I DON'T FORESEE THIS BEING AN ONGOING ISSUE.

THIS IS REALLY WHAT KIND OF STEMMED THIS WAS.

THE INFORMATION WAS KIND OF PRESENTED IN A DIFFERENT WAY THAN IT HAD BEEN IN THE PAST, AND IT JUST AND IT JUST WASN'T IDENTIFIED.

BUT PART OF THAT PART OF OUR PROCESS IS TO GO BACK AND LOOK AT THE CITY'S CORRECTIVE ACTION PLAN AND MAKE SURE THAT IT IS PROPERLY IMPLEMENTED WHEN WE COME OUT AND DO OUR AUDIT FOR THE NEXT FISCAL YEAR. IF I WERE TO IF I WERE TO PUT A LEVEL OF SEVERITY ON THIS FINDING, THIS WOULD BE ON THE LESS SEVERE SIDE. VERY, VERY MINOR FINDING.

AGAIN WITH MY DISCUSSIONS, MY REVIEW OF THE CORRECTIVE ACTION PLAN.

THIS WON'T BE AN ISSUE GOING FORWARD. THIS SLIDE DOES FURTHER DETAILS THE REPORT THAT WE'RE ISSUING ON THE FEDERAL AWARDS.

AGAIN, AN UNMODIFIED OPINION. WHEN WE TEST YOUR SINGLE AUDIT, YOUR FEDERAL PROGRAMS, WE EVALUATE INTERNAL CONTROLS.

WE DO NOT IDENTIFY ANY DEFICIENCIES IN INTERNAL CONTROLS.

WE ALSO TEST COMPLIANCE. WE DIDN'T IDENTIFY ANY MATTERS OF NONCOMPLIANCE ASSOCIATED WITH THE SINGLE AUDIT.

WE HAVE TO MAKE CERTAIN REQUIRED COMMUNICATIONS TO GOVERNANCE AS PART OF OUR AUDITING STANDARDS.

ONE OF THOSE IS TO COMMUNICATE OUR RESPONSIBILITY IN THE AUDIT, AND THAT IS TO RENDER AN OPINION ON THE FINANCIAL STATEMENTS.

AS I MENTIONED, WE'RE RENDERING AN UNMODIFIED OPINION.

WE ARE ALSO REQUIRED TO REMAIN INDEPENDENT FROM THE CITY AS WE CONDUCT OUR AUDIT.

WE HAVE REMAINED INDEPENDENT FROM THE CITY AS WE'VE PERFORMED OUR AUDIT.

ALL OF THE CITY'S SIGNIFICANT ACCOUNTING POLICIES ARE DISCLOSED IN FOOTNOTE ONE TO THE FINANCIAL STATEMENTS, AND WE'VE IDENTIFIED SOME SIGNIFICANT ACCOUNTING ESTIMATES INCLUDED IN THE FINANCIAL REPORT THAT I WANTED TO POINT OUT.

SO IT'S THE MAINTENANCE SERVICE, CHARGE RECEIVABLE AND REVENUE AND THE NET PENSION LIABILITY.

AND THE OTHER POST-EMPLOYMENT BENEFIT LIABILITY WOULD BE CONSIDERED YOUR SIGNIFICANT ESTIMATES.

ALL DISCLOSURES WITHIN THIS FINANCIAL REPORT ARE NEUTRAL, CONSISTENT AND CLEAR.

WE DID NOT IDENTIFY OR WE DID NOT HAVE ANY SIGNIFICANT DIFFICULTIES DURING THE AUDIT PROCESS.

WE ARE REQUIRED TO COMMUNICATE UNCORRECTED MISSTATEMENTS. SO WHAT THESE ARE THESE ARE MISSTATEMENTS THAT WE'VE IDENTIFIED IN THE FINANCIAL STATEMENTS THAT ARE SO IMMATERIAL THAT WE'RE NOT GOING TO POST THOSE. SO THEY'RE NOT REFLECTED IN THIS FINANCIAL STATEMENT, BUT WE'RE REQUIRED TO COMMUNICATE THESE TO GOVERNANCE. SO IT'S A $295,000 ESSENTIALLY BALANCE SHEET GROSS UP. THIS IS A RECURRING STATEMENT THAT WE PASS ON.

[00:10:05]

THIS WILL FALL OFF NEXT YEAR JUST AS IT AMORTIZES AND BECOMES EVEN SMALLER.

WE DO NOT HAVE ANY DISAGREEMENTS WITH MANAGEMENT. WE DID REQUEST FOR MANAGEMENT REPRESENTATIONS.

THEY PROVIDED US WITH THOSE REPRESENTATIONS, SAYING THAT THEY WERE TRUTHFUL AND HONEST AND ALL OF THE QUESTIONS AND ALL THE INFORMATION THAT THEY PROVIDED US AND AND THAT THEY DID PROVIDE US WITH ALL THE INFORMATION THAT WE ASKED FOR AS PART OF THE PROCESS.

MANAGEMENT DID ALSO, THEY DID NOT GO OUT AND SEEK CONSULTATIONS WITH OTHER ACCOUNTANTS.

ESSENTIALLY, THEY DIDN'T HAVE TO GO OUT AND GET A SECOND OPINION ON ANY OF THE CONCLUSIONS THAT WERE REACHED DURING THE AUDIT.

I'VE PROVIDED SOME SNIPPETS HERE OF SOME FINANCIAL INFORMATION THAT I'VE TAKEN FROM THE THE ANNUAL REPORT.

THIS IS FROM PAGE 39 AND 40. WHAT WE'RE LOOKING AT HERE IS ESSENTIALLY THE INCOME STATEMENT FOR YOUR GOVERNMENTAL FUNDS.

THE MAIN THING I WANT TO FOCUS ON IS YOUR GENERAL FUND, WHICH HAD TOTAL REVENUES OF 73.6 MILLION.

EXPENDITURES OF $72.2 MILLION. OTHER FINANCING USES OF $2.5 MILLION.

SO A NET NET. THE GENERAL FUND DID HAVE A DECREASE IN FUND BALANCE OF $1.1 MILLION, TAKING YOUR FUND BALANCE FROM 45.3 MILLION TO 44.1 MILLION.

THE REASON I LIKE TO TALK ABOUT FUND BALANCE IS BECAUSE THERE'S SOME IMPORTANT MEASURES THAT GET LOOKED AT, ESPECIALLY BY RATING AGENCIES. WHEN IT COMES TO LOOKING AT THE FINANCIAL HEALTH OF THE CITY AND SPECIFICALLY LOOKING AT YOUR YOUR GENERAL FUND.

SO THIS SLIDE REPRESENTS YOUR THAT FUND BALANCE AT $44.1 MILLION.

IT PUTS IT INTO ITS VARIOUS CATEGORIES. THE ONE THAT I LIKE TO FOCUS ON IS THE UNASSIGNED FUND BALANCE.

THIS IS ALSO LOOKED AT BY YOUR RATING AGENCIES.

SO YOUR UNASSIGNED FUND BALANCE OF 23.3 MILLION REPRESENTS 53% OF YOUR TOTAL FUND BALANCE.

WHAT THE UNASSIGNED IS, IS BASICALLY IT'S AVAILABLE FOR NEXT YEAR'S OPERATIONS.

SO WHEN WE WHEN WE LOOK AT THAT WE SAY, OKAY, WELL THAT $23 MILLION, HOW MANY DAYS OF OPERATIONS DOES THAT PROVIDE US WITH? SO ROUGHLY YOU HAVE 118 DAYS OF OPERATIONS SITTING IN YOUR UNASSIGNED FUND BALANCE WHICH EXCEEDS THE THREE MONTH MARK, WHICH IS HIGHLY SOUGHT AFTER BY, BY MOST PUBLIC ORGANIZATIONS.

SO YOU ALL EXCEED THE, THE, THE THREE MONTH MARK.

WHAT'S YOUR RATING AGENCIES WILL ALSO DO IS THEY'LL LOOK AT THAT ASSIGNED BALANCE, AND THEY'LL THROW THAT INTO YOUR UNASSIGNED BALANCE AND PERFORM THOSE CALCULATIONS AS WELL. SO WHEN WE THROW IN YOUR UNASSIGNED FUND BALANCE THAT'S ROUGHLY ABOUT $40 MILLION OF FUND BALANCE THAT'S AVAILABLE.

SO THAT'S 91% OF THE TOTAL. AND WHEN WE ADD IN THAT UNASSIGNED FUND BALANCE, IT TAKES YOUR DAYS OF OPERATIONS FROM 118 TO ROUGHLY 200 DAYS OF OPERATION.

SO A VERY HEALTHY FUND BALANCE. YOU CAN SEE THAT AS A RESULT OF YOUR LAST BOND ISSUANCE, YOU ARE RATED DOUBLE A ONE.

SO THAT'S A VERY HIGH RATING. FROM MOODY'S. THIS THIS NEXT SLIDE HERE IS AGAIN A REPRESENTATION OF YOUR ENTERPRISE FUNDS.

THE INCOME STATEMENT AGAIN, WE'LL FOCUS ON THE THE WATER AND WASTEWATER UTILITIES AND THE SURFACE WATER TREATMENT PLANT.

WE HAD REVENUES OF $10.3 MILLION, OPERATING EXPENSES OF 9.3 OTHER OPERATING REVENUES OF 1.3, WHICH NET DOWN TO A NET NET OF $5,714 FROM OPERATIONS WITHIN YOUR WASTEWATER UTILITY FUND.

THOSE THIS WASTEWATER UTILITY FUND IS THE FUND THAT ABSORBED MUD TWO.

SO WHEN WHEN THAT WAS ANNEXED, WHEN MATTHEW WAS ANNEXED, THOSE OPERATIONS AND THOSE ASSETS WENT INTO THIS, THIS WASTEWATER UTILITY FUND. THEN WITH THE SURFACE WATER TREATMENT FUND.

TOTAL REVENUES OF $11.8 MILLION. TOTAL EXPENSES OF $9 MILLION.

TOTAL OPERATING EXPENSES OF FOUR $466,000. AND THEN TRANSFERS IN AND OUT, WHICH NETTED TO 769,000.

AGAIN LEADING TO A $3.1 MILLION INCREASE IN FUND BALANCE.

SO ESSENTIALLY GOING FROM 43.9 MILLION UP TO $47 MILLION.

SO THOSE REALLY KIND OF REPRESENT THE HIGHLIGHTS OF OUR AUDIT.

SOME OF THE FINANCIAL RESULTS OF THE CITY. AGAIN AS A MEMBER OF, OF COUNCIL, YOU KNOW, THE THE KEY WORDS YOU KIND OF WANT TO TUNE IN ON IS THE UNMODIFIED OPINIONS. I MEAN, THOSE ARE REALLY EXCEPTIONAL RESULTS FOR AN AUDIT.

NO MATERIAL WEAKNESSES IN INTERNAL CONTROLS. NO RESTATEMENTS OR MISSTATEMENTS DUE TO ANY ERRORS, NO FRAUD IDENTIFIED. YOU KNOW, SO TO RATE THIS AUDIT, IT WAS VERY SUCCESSFUL.

THESE ARE DEFINITELY THE RESULTS THAT YOU'RE LOOKING FOR. SURE. THANK YOU.

I SIGNED UP TO ASK A QUESTION. IF YOU CAN GO BACK TO LIKE TWO SLIDES RIGHT THERE.

SO WHEN YOU SAY ASSIGNED FOR US AND I'M LOOKING AT FLEET REPLACEMENT IT REPLACEMENT PUBLIC SAFETY EQUIPMENT. I MEAN THE NUMBERS ARE ALL IDENTICAL.

[00:15:04]

EXPENDITURES IS HOW THAT'S CALCULATED. I GET THAT, BUT I'M ASKING HOW HOW DID WE COME TO THE EXACT SAME NUMBER FOR ALL THREE.

OH, ALL THREE OF THOSE HAVE THE SAME PERCENTAGES THAT THE THE RATE APPLIED TO THOSE THREE CATEGORIES ARE THE SAME.

SO WERE THESE THE PERCENTAGES THAT WE PUT IN? NOT FROM THE FUND BALANCE. YES IT IS. IT IS THE FUND BALANCE.

THE FUND BALANCE THAT WE PUT IN. OKAY. SO THAT MAKES SENSE.

SO THERE WAS A PERCENTAGE THAT WAS CARRIED OVER THEN THAT THAT GETS APPLIED TO THOSE CATEGORIES.

YES. GOT IT. OKAY. ALL RIGHT. THANK YOU. RECOGNIZING COUNCIL MEMBER.

THANK YOU. MAYOR. I JUST WANTED TO FIRST OF ALL, THANK WEAVER AS WELL AS THE FINANCE TEAM AND MARK HIS FIRST UNMODIFIED OPINION.

AND WHAT, ONE MONTH? TWO MONTHS? BUT I WANTED TO ALSO HIGHLIGHT THAT ONE OF THE THINGS THAT CAME UP IN THE IN THE COMMITTEE MEETING WAS ABOUT THE TIMELINE. I THINK SEPTEMBER THE 30TH OF THIS YEAR IS WHEN MARK AND HIS TEAM OR SOONER PLANNED TO ADDRESS THAT CORRECTIVE ACTION.

DO YOU WANT TO SPEAK ON THAT MARK? THE CORRECTIVE ACTION THAT THAT MR. PETERSON TALKED ABOUT WAS SIMPLY THE RECOGNITION OF A PROPERTY TAX THAT THE COUNTY PAID ON TIME.

AND USUALLY WE'RE USED TO SEEING THOSE PAYMENTS TO US 60 DAYS LATER AFTER THEIR DUE.

I WAS NOT HERE AT THE TIME IT HAPPENED, BUT I CAN UNDERSTAND HOW IT HAPPENS BECAUSE THERE WAS A PATTERN OVER YEARS OF THE COUNTY BEING LATE REMITTING OUR PROPERTY TAXES. THE CORRECTIVE ACTION IS WE'RE GOING TO DO SOME REMEDIAL TRAINING AND RECOGNIZING WHEN CERTAIN THINGS ARE MOVED FROM ONE PERIOD, I.E. ONE FISCAL YEAR, TO ANOTHER, WE LEAVE THE BOOKS OPEN FOR 60 DAYS AFTER SEPTEMBER TO CATCH ALL THAT BUSINESS.

THAT'S THE FISCAL YEAR BUSINESS. THESE RECEIPTS WERE CAUGHT IN THAT PROCESS.

YOU'LL SEE IN THE CORRECTIVE ACTIONS, MYSELF AND CORRINE WILL BE THE PEOPLE OVERSEEING THOSE PUSH BACK ENTRIES, IF YOU WILL, TO MAKE SURE THEY ARE APPROPRIATE AND PROPER.

I WILL NOT MAKE A STATEMENT. I PROMISE IT WON'T HAPPEN AGAIN.

BUT WE DO HAVE A PROCESS IN PLACE TO MAKE SURE WE DO NOT DO THAT AGAIN.

THANK YOU. THANK YOU. RECOGNIZING MAYOR PRO TEM BROWNE-MARSHALL.

THANK YOU. MAYOR. JUST A COUPLE OF QUESTIONS.

I THINK THE LET'S SEE THE ITEMS THAT ARE THE SAME.

THE FLEET REPLACEMENT, IT REPLACEMENT AND PUBLIC SAFETY EQUIPMENT.

ARE THOSE THE BUCKETS THAT WE ALLOCATED? OKAY.

I REMEMBER THIS NOW. THANK YOU. AND JUST IF YOU COULD KIND OF TOUCH A LITTLE BIT ABOUT COMMITTED FOR EMERGENCY RESERVE AND OPERATING CONTINGENCY RESERVE.

I NOTICED THAT THOSE TWO ARE THE SAME. YES. SO THOSE ARE ALSO FORMULA DRIVEN.

SO A LOT OF THESE CATEGORIES ARE FORMULA DRIVEN BASED ON EXPENDITURES AND NEXT YEAR'S OPERATIONS AND WHAT BASICALLY FUNDING AVAILABLE FOR EXPENDITURES IN THE NEXT FISCAL YEAR. OKAY. THAT'S MORE THAN.

THANK YOU. ALL RIGHT. THANK YOU. RECOGNIZING COUNCILMEMBER JUST FOR THE COUNCIL'S UNDERSTANDING OF THE PERCENTAGES WE'VE ASSIGNED 65% TO PMP, 30% TO CAPITAL REPLACEMENT, 12% TO FACILITIES MAINTENANCE. FLEET, IT AND PUBLIC SAFETY ARE ALL 6% AND ECONOMIC DEVELOPMENT IS 5%.

GOOD. THANK YOU. AND LET ME ALSO JUST SAY, MARK, I MEAN, I KNOW YOU, YOU HAVE YOUR WORK CUT OUT FOR, YOU KNOW, FOR YOU. BUT I GOTTA TELL YOU THAT WE HAVE HAD A STRONG FINANCE COUNCIL COMMITTEE UNDER THE LEADERSHIP OF COUNCIL MEMBER BONEY AND I THINK COUNCIL MEMBER EMERY. AND TODAY, COUNCIL MEMBER JOANNA ALDER KIRK SERVES ON THAT COMMITTEE AS WELL.

SO I HAVE NO DOUBT THAT THEY'LL PUT TOGETHER, BUT I WANT TO THANK THE FINANCE COMMITTEE IS BECAUSE OF THAT PERCENTAGE THAT YOU JUST HEARD, COUNCILMEMBER BONNIE REED, THAT WAS THE EFFORT OF THE FINANCE COMMITTEE PUSHING FOR THE FUND BALANCE IS TO BE AT ONE LEVEL, BUT ALSO PUTTING IN FOR PUBLIC SAFETY EQUIPMENTS INFRASTRUCTURE THROUGHOUT THE CITY.

TO GET AHEAD OF SOME OF THESE REPAIRS AND THINGS THAT WE NEEDED TO DO.

SO I WANT TO THANK THE FINANCE COMMITTEE AS WELL AS THE.

THE CHAIR, JEFF BONEY, FOR HIS CONTINUOUS HELP TO ALWAYS LOOKING OUT FOR THE CITIZENS.

SO THAT'S JUST MY STATEMENT. THANK YOU. THANK YOU SIR.

[00:20:03]

MOTION REQUIRED. WHICH ONE? THERE'S NO MOTION REQUIRED.

THERE'S NO MOTION REQUIRED ON THIS. THAT'S RIGHT.

OKAY. NO PROBLEM. THANK YOU SIR. THANK YOU. APPRECIATE IT.

THANK YOU. ALL RIGHT. WE HAVE A STAFF REPORT.

ITEM BEFORE WE GO TO ITEM FIVE B, I DO WANT TO RECOGNIZE WE HAVE ALEXANDER THAT'S HERE WITH TROOP 140 DOING CITIZENSHIP IN THE COMMUNITY EARNING A BADGE.

WELL, THANK YOU SO MUCH FOR COMING. WE REALLY APPRECIATE YOU ALL BEING HERE.

SO, ALEXANDER, I WOULD LIKE TO GIVE YOU MY BOOK, BUT BUT SO YOU CAN STUDY THIS MATERIAL OVER.

RIGHT. THERE'S A LOT OF LOT OF STUFF IN THIS BOOK.

BUT THANK YOU FOR BEING HERE TODAY. AND IF YOU HAVE ANY QUESTIONS, REACH OUT TO ANY OF THE COUNCIL MEMBERS THROUGH OUR CITY SECRETARY'S OFFICE OR CITY MANAGER'S OFFICE, AND WE'LL BE MORE THAN HAPPY TO SIT DOWN WITH YOU AND WALK YOU THROUGH.

BUT THANK YOU FOR BEING HERE. ITEM FIVE B IS CITY MANAGER'S REPORT.

[(b) City Manager Report - Provide an overview of Consent Agenda items and ...]

JASON MACK. THANK YOU, MAYOR AND COUNCIL. IT'S MY PLEASURE TO BE WITH YOU TONIGHT AND TO PROVIDE AN OVERVIEW OF THE CONSENT AGENDA.

AS A REMINDER, CONSENT AGENDA ITEMS ARE ITEMS THAT ARE CONSIDERED ROUTINE IN THE OPERATION OF THE CITY, AND USUALLY REQUIRE LITTLE OR NO DELIBERATION BY CITY COUNCIL.

I'M GOING TO TALK ABOUT FOUR OF THOSE ITEMS TONIGHT.

60 IS THE AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE A CONTRACT WITH BROOKS CONCRETE FOR SIDEWALK REPAIRS.

THIS IS FOR SIDEWALKS, STREETS, AND ALSO PARK PROJECTS.

THESE ARE PROJECTS THAT WERE BUDGETED IN FISCAL YEAR 2025.

AND THE AMOUNT NOT TO EXCEED 7,200,000. 60 IS TO RECEIVE THE QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDING ON DECEMBER 31ST, 2024. THIS IS A REPORT THAT WAS PRESENTED TO THE FINANCE AND SERVICES COMMITTEE EARLIER THIS EVENING.

60 IS TO RECEIVE. OH, SORRY. 60 IS TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A TWO YEAR CONTRACT FOR THE PURCHASE OF READY MIXED CONCRETE AND STABILIZED SAND WITH CONCRETE ON DEMAND FOR A TOTAL CONTRACT NOT TO EXCEED $122,150.

DOLLARS. AND THIS IS JUST MATERIALS FOR OUR IN-HOUSE CREWS THAT DO SIDEWALK AND CURB REPAIRS AND THINGS OF THAT MATTER.

AND THEN LASTLY SIX E IS AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT FOR THE PURCHASE OF FLEET VEHICLES AND HEAVY EQUIPMENT.

THESE ARE ITEMS THAT WERE BUDGETED IN THE CURRENT FISCAL YEAR'S BUDGET AND AMOUNT NOT TO EXCEED $1,074,506.88. AND THAT'S ALL I HAVE. THANK YOU.

I HAVE A MOTION BY COUNCILMAN. LET ME ASK IS THAT TO MOVE?

[6. CONSENT AGENDA]

WE'RE, PUTTING $7,200,000 IN STREET REPAIRS TO ONE ONE COMPANY, BROOKS CONCRETE.

I'M ASSUMING THAT. WELL, NO, I DON'T WANT TO ASSUME.

CAN YOU TELL ME, ARE THEY CAPABLE OF HANDLING THE THE THAT WORKLOAD OR, YOU KNOW, REPRESENTED BY THAT 7,000,002 OR ARE THEY USING OUTSIDE CONTRACTORS? WHAT'S THE PROCESS? GOOD EVENING, MAYOR AND COUNCIL. THE QUESTION IS, CAN BROOKS HANDLE THIS 7 MILLION CONTRACT? THE ANSWER IS YES. LAST YEAR, THEY DID $5 MILLION WORTH OF STREET REPAIRS AND $1 MILLION WORTH OF SIDEWALK REPAIRS.

SO THEY DID 6 BILLION. AND PART OF THIS 7.2 MILLION IS THEY HAVE SUBCONTRACTORS DOING ASPHALT REPAIRS, AS WELL AS WHAT WE CALL STREET LIFTING OR PAVEMENT LIFTING.

REPRESENTATIVE FROM BROOKS MR.. CHRIS BROOKS IS HERE.

THERE HAVE BEEN A LONG STANDING CONTRACTOR WITH THE CITY.

NOT ONLY THEY WERE THE LOWEST QUALIFIED, BUT THEY ALSO BID ON ALL THE BID ITEMS THAT.

THAT'S IN FRONT OF YOU TODAY. TO AGAIN, TO ANSWER YOUR QUESTION.

THEY HAVE COMMITTED SIX CREWS AND THEY'RE CAPABLE OF HANDLING THAT LEVEL OF WORK.

THE SECOND QUESTION I HAVE IS DO WE HAVE ANY KIND OF TIME FRAMES THAT THAT WE ESTABLISH AS TO YOU KNOW, A STANDARD, YOU KNOW, PANEL REPLACEMENT SHOULD TAKE TWO WEEKS OR WHATEVER IT IS.

ARE THERE ANY STANDARDS THAT WE WE TRY TO HOLD THE CONTRACTOR TO.

[00:25:02]

LAST YEAR, WE GAVE THEM $6 MILLION WORTH OF WORK, AND THEY JUST WRAPPED UP END OF FEBRUARY.

$6 MILLION WORTH OF WORK. SO OUR ANTICIPATION IS THIS WORK WILL BE EXECUTED OR COMPLETED IN A YEAR'S TIME.

USUALLY MOST OF OUR CONSTRUCTION ACTIVITIES BEGIN IN SPRING, SPRING AND SUMMER, ESPECIALLY WHEN SCHOOLS ARE OFF.

THAT'S THE PEAK OF OUR ACTIVITY. WE KIND OF SLOW DOWN A LITTLE BIT DURING THE HOLIDAYS TO AVOID STREET CLOSURES, BUT WE ANTICIPATE THIS WORK TO BE COMPLETED EARLY PART OF NEXT YEAR.

OKAY. WELL, GREAT, BECAUSE, YOU KNOW, OUR CITIZENS ARE REALLY LOOKING FOR REPAIRS AND MODIFICATIONS TO OUR STREETS AND SIDEWALKS. SO I THINK IT'S IMPORTANT THAT WE CAN CAN GIVE THEM COMFORT KNOWING THAT WE'VE GOT A VENDOR WHO CAN HANDLE THE THE WORKLOAD AND IN A TIMELY MANNER.

SO. THANK YOU. ALL RIGHT. THANK YOU. RECOGNIZING COUNCIL MEMBER O'DEKIRK.

THANK YOU. I'D LIKE TO JUST BRIEFLY MENTION THAT THE FUNDS FOR THIS ARE SIGNIFICANTLY COMING FROM METRO MOBILITY. AND I'D LIKE SOMEONE TO JUST RE-EMPHASIZE HOW THAT AGREEMENT WITH METRO WORKS.

ON HOW WE RECOUP AND OR REBATED SOME OF THOSE FUNDS.

CAN ANYONE SPEAK TO THAT? I CAN SPEAK TO THAT.

COUNCIL MEMBER. I THINK I HAVE A LITTLE SLIDE HERE TELLING HOW THOSE FUNDS COME FOR THE STREETS.

WE HAVE BUDGETED $6 MILLION. 4 MILLION OF THOSE FUNDS ARE COMING FROM METRO.

I THINK I WANT TO STAND CORRECTED HERE. I THINK IT'S FLIPPED THE OTHER WAY AROUND.

I STAND CORRECTED, I THINK 2 MILLION IS COMING FROM METRO AND 4 MILLION FROM GENERAL FUND.

THE EARLIER PRESENTATION YOU SAW THAT IN THE YEARS PAST, WE'VE BEEN TRYING TO CATCH UP WITH THE LIST OF BACKLOG THAT WE HAVE.

UPON THE ARRIVAL OF THE NEW CITY MANAGER, SHE COMMITTED 65% OF OUR FUND BALANCE TO GO INTO WHAT WE CALL PMP.

THE PRESENTATION FROM MR. K THAT YOU SAW EARLIER.

SO PART OF THE FUNDS IS COMING FROM THE FUND BALANCE.

THE REMAINING IS COMING FROM METRO. AND THIS IS THE FUNDS THAT WE USE FOR WHAT WE CALL STREET AND SIDEWALK REPAIRS PRIMARILY.

NOW JUST TO ADD TO THAT TOTAL RECONSTRUCTION PROJECT, STREET RECONSTRUCTION PROJECTS ARE FUNDED OUT OF CIP AND THOSE ARE BOND FUNDS.

THESE ARE PRIMARILY METRO AND ARE THE FUND BALANCE THAT WE USE.

THANK YOU. IT'S JUST IMPORTANT TO OUR CONSTITUENTS TO KNOW THAT WE ARE RECOUPING MONEY FROM METRO.

I WANTED TO EMPHASIZE THAT. AND I APPRECIATE THAT DISTRICT C WILL BENEFIT GREATLY ON THE SIDEWALK PROJECT, SO THANK YOU. ALL RIGHT. THANK YOU. SHASHI. I DO HAVE A FEW QUESTIONS.

LEAVE THIS SLIDE HERE. WHO PREPARED THIS SLIDE? I AND MY TEAM DID, SIR. OKAY. SO DID YOU NOT CATCH THE TWO AND THE FOUR? I THINK YEAH. MY MEMORY SERVES THAT. I THINK WE MAY HAVE FLIPPED THE NUMBERS.

IF SO, I'LL TAKE RESPONSIBILITY, AND I STAND CORRECTED.

THAT'S ALL RIGHT. SO I WOULD JUST SAY IS, BECAUSE THESE ARE BEING VIEWED BY OUR CITIZENS.

RIGHT. AND SO WE REPRESENT THE CITIZENS. SO LET'S JUST MAKE SURE THAT WE HAVE STAFF THAT GOES THROUGH THESE PRESENTATIONS AND MAYBE HAVE A SECOND LOOK AT IT BEFORE WE PRESENT THESE THINGS. AND I GET WHAT YOU'RE SAYING, THAT IT'S FLIPPED, BUT TRANSPARENCY IS THE KEY, RIGHT? SO WE WANT TO MAKE SURE THAT WE'RE ON TOP OF THAT.

I WANT TO GO BACK TO ITEM SIX B, WHICH IS THE SEVEN, SIMILAR TO WHAT COUNCIL MEMBER EMERY WAS ASKING.

BUT I'M NOT GOING TO ASK THAT SAME QUESTION. BUT MY QUESTION TO YOU IS ALLOCATING THE 7.2 ALL ONTO ONE COMPANY.

AND WHAT I FIND IS IT TAKES LONGER TIME TO GET THE RESULTS.

SO WHAT I'VE SEEN WHEN I, WHEN I THIS AGENDA ITEMS WAS ON THE ON THE ITEM FOR US TO DISCUSS.

WHEN I LOOKED AT OTHER CITIES, OUR SISTER CITIES, THEY HAVE 2 OR 3 DIFFERENT VENDORS THAT THEY ARE WORKING WITH TO GET THE PROJECTS DONE, WHICH MEANS IF WE'RE WORKING ON ONE SIDEWALKS, THEY'RE NOT GOING.

OBVIOUSLY YOU CAN'T BREAK UP SIDEWALKS AND STREET PANELS AND LEAVE IT THERE UNTIL WE GET TO IT.

SO THEY'RE GOING THROUGH THE PROCESS. SO DON'T YOU THINK I'M JUST TRYING TO UNDERSTAND WHAT'S THE PURPOSE BEHIND GIVING IT TO ONE COMPANY? AND THE RESULTS ARE LONGER. BY THE TIME WITH THE TARIFF AND WITH EVERYTHING ELSE THAT'S GOING ON IN THE COUNTRY.

THAT COST IS RISING. SO I WANT TO HEAR FROM YOU.

WHY WOULDN'T WE GIVE 2 OR 3 DIFFERENT COMPANIES TO TACKLE THESE? BECAUSE WE HAVE DISTRICT A, B, C, AND D AND ALL OF THEM HAVE CHALLENGES IN OLDER NEIGHBORHOODS.

[00:30:06]

WE'VE GIVEN IT TO MULTIPLE CONTRACTORS BEFORE.

IT'S VERY UNUSUAL FOR DIFFERENT CONTRACTORS, TO QUOTE THE SAME PRICE.

SO 1ST MAY BE THE LOWER, THE NEXT MAY BE A LITTLE BIT HIGHER.

WE'VE HAD AN INSTANCE IN THE YEARS PAST WHERE WE HAD MULTIPLE CONTRACTS, WE HAD DIFFERENT QUALITY OF WORK.

NEIGHBORS, RESIDENTS AND NEIGHBORHOODS COMPLAINED ABOUT DIFFERENT QUALITY OF WORK THAT THE CONTRACTORS ARE PERFORMING.

SO THIS TIME WE WENT WITH AN OPEN MIND TO SEE IF A CONTRACTOR CAN FULFILL THIS JOB.

WE ASK THEM TO COMMIT SIX CREWS AND NOT ONLY DIDN'T WE, THIS WAS THE CONTRACTOR WHO COULD DO THE JOB.

THE OTHER CONTRACTORS WE HAD FOR BIDS. BROOKS WAS THE ONLY ONE WHO SUBMITTED THE BIDS FOR ALL THE LINE ITEMS THAT WE ASKED FOR.

THE OTHER CONTRACTORS WERE NOT CAPABLE OF DOING ALL THE WORK THEY DID, EITHER SIDEWALK WORK OR STREET WORK.

SO FOR STAFF TO EFFECTIVELY MANAGE A CONTRACTOR, WE WANT A CONTRACTOR THAT IS CAPABLE OF DOING ALL KINDS OF STREET REPAIR WORK, BE IT ASPHALT, BE IT PANEL REPLACEMENT OR BE IT STREET LIFTING.

AND AGAIN, WE HAVE TRIED THIS PROCESS BEFORE WITH MULTIPLE CONTRACTS.

IT'S STAFF RECOMMENDATION THAT THIS IS MOST EFFICIENT AND THIS WAY WE CAN HAVE UNIFORM QUALITY CONTROL ACROSS THE CITY.

AND WE'RE MAKING SURE THAT THEY'RE COMMITTING SIX SCREWS SO THAT WE CAN COMPLETE THE JOB ON TIME.

SURE. AND I GET IT. STAFF'S GOING TO LOOK AT A LIST ON A PIECE OF PAPER AND MAKE SURE ALL THE BOXES ARE CHECKED.

BUT TO THE RESIDENT WHO'S DEALING WITH THIS FOR YEARS, AND WHEN WE SAY THAT WE ALLOCATED MONEY AND WHEN WE SAY THAT WE HAVE IN ADDITION WITH OUR FINANCE, WE HAVE PUT AN X AMOUNT OF PERCENTAGE FOR THINGS SUCH AS THIS.

THE WORK IS NOT GETTING DONE. IT'S TAKEN WAY TOO LONG.

AND IF WE GOT A HURRICANE OR IF WE GOT A RAIN, I MEAN IT'S EVEN SLOWER DOWN.

SO I DON'T KNOW HOW TO TACKLE THIS, BUT TO ASK YOU, WE GOT TO IMPROVE, FIGURE OUT A WAY TO GET THESE.

BECAUSE THE LONGER IT'S TAKING, THE LONGER TIME.

AND THE MATERIAL COST IS ALSO HIGHER. SO WHAT'S THE WHERE DO WE GO? SO IF I CAN ADDRESS THAT QUESTION QUICKLY. MAYOR.

MATERIAL COST. WE'RE LOCKED. THE PRICE IS GUARANTEED BY THE BID PRICE.

THERE IS NO PRICE ESCALATION. WHATEVER THE CONCRETE, THE CONTRACTOR ASKS THE PRICE.

THAT'S THE PRICE THAT'S GUARANTEED. I WILL WATCH IN FRONT OF YOU THAT WE ARE ONE OF THOSE SMALLER CITIES WHO ARE DOING $6 MILLION WORTH OF SIDEWALKS AND STREET REPAIR. THERE IS NOT A CITY OF OUR SIZE WHO IS DOING THAT MUCH.

WE WERE ABLE TO COMPLETE $6 MILLION WORTH OF WORK WITHIN THE LAST YEAR, AND WE TAKE PRIDE OF OURSELVES, AND THAT'S VERY HIGH QUALITY LEVEL OF WORK. AND I'M PUTTING THIS IN RIGHT IN FRONT OF YOU.

AND WE HAVE DEMONSTRATED THAT WE CAN DO $6 MILLION OF WORK.

THERE WERE FIVE YEARS AGO WHERE WE WERE DOING $1 MILLION OF WORK.

WE'RE DOING FIVE PLUS MILLION DOLLARS OF WORK.

THAT IS HOW WE HAVE IMPROVED OVER THE YEARS. THAT IS HOW WE HAVE ENHANCED OUR QUALITY.

AND WE HAVE DELIVERED THOSE PROJECTS. SO I CAN ASSURE YOU THAT THERE IS A TEAM BEHIND THIS, AND WE ARE CAPABLE OF DELIVERING THIS WORK WITHIN THE NEXT YEAR.

THANK YOU. I TRUST YOUR JUDGMENT, BUT I JUST WOULD LIKE TO SEE A SOMEWHAT MORE OF A SATISFACTION FOR CUSTOMERS WHO ARE THE END OF THIS PROCESS, RIGHT? AND THEY WANT TO GET IT DONE. SO THANK YOU FOR THAT.

MY LAST QUESTION IS TO JOYCE. I'VE JUST HEARD THEY SAID THAT THE PRICE IS SECURE, RIGHT.

WHAT HAPPENS IF THE CONTRACTOR WANTS MORE MONEY AND THEY CAN'T AFFORD IT AND THEY WALK OUT? AND THIS IS NOT AN UNUSUAL SITUATION THAT DOES HAPPEN IN CONTRACTS.

IF THEY BREAK THE CONTRACT, THEN THE CITY HAS THE OPTION, OF COURSE, TO REBID THE CONTRACT TO BRING IN ANOTHER VENDOR AND THEN TO PURSUE EITHER THEIR INSURERS OR SURETIES FOR PERFORMANCE OR OR THE COMPANY THEMSELVES.

SO THIS HAS HAPPENED ON CERTAIN PROJECTS, BUT THE CITY FOLLOWS THE CONTRACT AND DOES UTILIZE THE PROVISIONS IN THE CONTRACT TO MAKE ITSELF WHOLE. SELF-HELP. OKAY.

WELL. THANK YOU. RECOGNIZING COUNCIL MEMBER RILEY.

THANK YOU. MAYOR. SHASHI, A COUPLE OF QUESTIONS IN REGARDS TO YOU.

TALKED ABOUT THE TIMELINE ALREADY, BUT CAN YOU JUST ELABORATE ON THE INSPECTION PROCESS BEFORE YOU GUYS? AND THEN ALSO SECOND, HOW IS THE PAYMENT DISPERSED TO THE CONTRACTORS? GREAT QUESTION. COUNCILMEMBER. AND WE HAVE IT HERE, WHICH IS OUR PROJECT MANAGEMENT APPROACH.

WE HAVE THESE LOCATIONS THAT ARE PRIORITIZED BASED ON THE FUNDINGS THAT WE HAVE.

WE HAVE MONTHLY MEETINGS WITH THE CONTRACTOR.

THE PROJECT TEAM MEETS WITH THEM AND ASSIGNS THEM THE WORK FOR THAT MONTH.

THERE IS A PRE-PROJECT AND POST-PROJECT CHECKLIST BEFORE THE WORK.

THERE'S PICTURES TAKEN AFTER THE WORK. THERE IS PICTURES TAKEN.

THERE IS QUALITY CONTROL TO ENSURE THAT THEY LEAVE THE SITE AS IS OR IN BETTER CONDITIONS.

[00:35:05]

BUT WE HAVE FACTORED ALL THOSE THINGS. IT'S THE RESPONSIBILITY OF THE CONTRACTOR TO FIX IT.

ONLY AFTER AFTER AFTER THEY FIX THAT AND WE RECEIVE THE INVOICE, THE STREET SUPERINTENDENT SIGNS OFF ON IT AND THEN WE PROCESS THE PAYMENT.

SO THAT IS THE PROCESS CONTROL THAT WE HAVE. AND BROOKS CONCRETE IS KNOWN FOR QUALITY SERVICE.

AND WE HAVE RECEIVED COMPLIMENTS FROM RESIDENTS ABOUT THEIR QUALITY OF WORK, AND WE'RE CONFIDENT THAT WE'VE HIRED THE BEST CONTRACTOR TO DO THE JOB.

AND I'M CONFIDENT WITH YOU GUYS. I APPRECIATE THE RECOMMENDATION THAT YOU GUYS HAVE SUBMITTED TO COUNCIL AND THE DUE DILIGENCE THAT YOU GUYS DID.

I'M ACTUALLY PLEASED THE FACT THAT YOU'RE BRINGING BROOKS BACK BECAUSE THEY DID SUCH GREAT WORK THIS LAST CYCLE.

YES, IT DID TAKE A LITTLE BIT LONGER. I DEFINITELY UNDERSTAND THAT.

BUT I THINK OVERALL, FROM THE FEEDBACK THAT I GOT FROM RESIDENTS ACROSS THE CITY ESPECIALLY IN DISTRICT EIGHT, WAS THEY REALLY LIKED THE FACT THAT IT WAS A CLEAN JOB, THE QUALITY OF WORK AND THE IMPROVEMENTS IN THOSE PARTICULAR AREAS THEY REALLY DID APPRECIATE. BUT I DO AGREE IT DID TAKE A LITTLE BIT LONGER.

THAT WAS THEIR ONLY COMPLAINT. BUT I WOULD SAY GOING FORWARD, AS YOU GUYS ARE ENTERING INTO THIS NEXT PHASE, IF COUNCIL APPROVES, IS DO A LITTLE BIT MORE COMMUNICATIONS WITH THOSE PARTICULAR NEIGHBORHOODS AND THOSE STREETS.

IN REGARDS TO TRAFFIC CONTROL BECAUSE I KNOW IN MIDDLE CREEK THERE WAS A ONE WAY IN, ONE WAY OUT TYPE SITUATION.

AND SO THERE WAS QUITE A BIT OF TRAFFIC ON THAT PARTICULAR STREET, VALLEY MANOR, I THINK IT WAS.

SO IF YOU KIND OF TAKE THOSE EXAMPLES FOR ACROSS THE CITY, WHENEVER YOU GUYS ARE DOING THESE PROJECTS, IF THEY COULD DO A LITTLE BIT MORE CUSTOMER SERVICE TO LET PEOPLE KNOW THAT THIS IS WHEN YOU KNOW YOUR STREET IS GOING TO BE ADDRESSED, THESE ARE THE ISSUES YOU MAY FACE AND TO DO ALTERNATIVE TRAVEL ROUTES AND THINGS LIKE THAT.

BUT I'M LOOKING FORWARD TO WHAT YOU GUYS ARE GOING TO DO THIS NEXT CYCLE IF, IF COUNCIL APPROVES.

AND I DO AGAIN, I LOVE THE WORK THAT BROOKS DID.

AND SO I LIKE THE CONCEPT THAT YOU GUYS BROUGHT BACK TO US.

THANK YOU. COUNCIL MEMBER JUST A QUICK COMMENT.

WE ALWAYS WORK WITH COMMUNICATIONS AND ANYTIME WE'RE DOING A PANEL REPLACEMENT, WE GET THE MESSAGE OUT TO THE CITIZENS.

THE ONE THAT YOU'RE REFERRING, THE VALLEY MANOR, WAS A CIP TOTAL RECONSTRUCTION PROJECT THAT'S BEEN GOING ON FOR SIX MONTHS.

THAT IS THE ENTIRE STREET RECONSTRUCTION. USUALLY THAT TAKES A LONG TIME AND THERE IS SOME NUISANCE TO THE RESIDENTS WHILE THAT HAPPENS.

YES, BUT AND IN THE END, THEY WERE VERY, VERY PLEASED.

THEY WERE VERY PLEASED. SO THANK YOU. ALL RIGHT.

THANK YOU. ONE LAST QUESTION. WHERE WOULD THE CITIZENS IF THEY'RE LIVING IN DISTRICT A, B, C, D, HOW WOULD THEY FIND OUT THAT WHERE THEIR STREET OR THEIR SIDEWALK IS ON? THE SYSTEMS QUEUE, IF YOU WILL. WE WE CAN CERTAINLY POST THIS INFORMATION ON THE WEBSITE, AND WE CAN ALSO POST THE LOCATION ASSOCIATED WITH THIS ONE AS TO WHERE THE WORK IS HAPPENING.

THOSE RED DOTS THAT YOU SEE IS THE LOCATIONS, ROUGHLY ABOUT 100 LOCATIONS CITYWIDE THAT WE'LL BE DOING THESE MAJOR REPAIRS IN TERMS OF THE PHYSICAL ADDRESSES. I KNOW COUNCIL MEMBER RILEY ASKED ME THE QUESTION JUST BEFORE THE COUNCIL MEETING.

WE'LL MAKE THAT AVAILABLE TO COUNCIL AND TO THE RESIDENTS AS WELL.

ALL RIGHT. THANK YOU, THANK YOU. SHASHI. YES, SIR.

I DO HAVE A QUESTION FOR FLEET, FOR BRITTANY.

THANK YOU. GOOD EVENING. GOOD EVENING.

BRITTANY, JUST REAL QUICK. I KNOW THIS IS ABOUT CLOSE TO $1 MILLION, RIGHT? 1.1. IN IN TRYING TO REPLACE FLEETS AND AND HEAVY EQUIPMENTS.

CAN YOU SAY HOW MANY VEHICLES ARE WE REPLACING AND WHY? SO IT'S 16 IN TOTAL, COUNTING THE HEAVY EQUIPMENT PIECE.

THOSE SIX OF THOSE ARE GOING TO BE PATROL TAHOES.

AND THEN WE HAVE NINE. SO NINE TOTAL IS PD. SO SIX ARE THE TAHOES.

THREE ARE GOING TO BE EITHER ADMIN OR CID. THEN YOU HAVE A FEW FOR PARKS AND REC MAINTENANCE.

SO THOSE ARE GOING TO BE THE TRUCKS THAT ARE RUNNING ALL DAY LONG HAULING ALL THE THINGS.

WE HAVE ONE FOR PUBLIC WORKS AND THEN WE HAVE THE HEAVY EQUIPMENT FOR PARKS.

SURE. AND ARE ALL THESE LEASED VEHICLES OR. NO THEY'RE NOT.

NO, THESE ARE ONES THAT WE OWN THAT WE'RE REPLACING.

WE ARE PHASING OUT LEASING AT SOME POINT, SO WE'RE TAKING THAT INTO CONSIDERATION, AND WE WILL BE REASSIGNING VEHICLES AS THEY ARE STILL VIABLE, IF WE CAN BUMP THEM DOWN TO A LESSER UTILIZED ROLE.

THAT'S NOT EVERYDAY, ALL DAY OR HEAVY HAULING.

WE WILL REASSIGN THOSE SO THAT WE CAN BETTER UTILIZE OUR FUNDS AND BE MORE COST EFFECTIVE.

SURE. AND ONE LAST THING IS WHAT IS THE DETERMINATION FOR THE END OF LIFE FOR THESE VEHICLES?

[00:40:02]

PATROL VEHICLES ARE A LITTLE BIT DIFFERENT, BUT FOR YOUR STANDARD VEHICLES THAT AREN'T PATROLLED, THAT'S WHAT THEY START WITH. NOW WE DO A HARDER ASSESSMENT AND LOOK AT THEM AND SEE WHAT REPAIR COSTS ARE RUNNING US IF WE'VE HAD A LOT OF PROBLEMS WITH IT.

WHAT IS THAT RUNNING FOR US? IF IT'S COST EFFECTIVE TO GO AHEAD AND AUCTION IT OFF OR REASSIGN IT? WHAT DO WE NEED TO DO WITH IT? SO WE TOOK WE START WITH THE BASE GUIDELINE AND THEN WE HEART ASSESS THE CURRENT CONDITION, THE REALITY OF REPAIRS AND MAINTENANCE AND WHAT'S KIND OF GOING ON WITH THE ACTUAL VEHICLE ITSELF.

OKAY. ALL RIGHT. THANK YOU. RECOGNIZING COUNCIL MEMBER CLAWSON.

YES. BRITTANY, WHAT ARE WE GOING TO DO WITH THE VEHICLES THAT WE ARE REPLACING? IF WE OWN THOSE, WHAT ARE WE GOING TO DO WITH THOSE? SO IF THEY'RE STILL VIABLE AND THEY'RE NOT ABSOLUTELY IN TO LIFE, AND IT MAKES MORE COST SENSE TO AUCTION THEM OFF, THEN WE WILL REASSIGN THEM FOR ROLES THAT EITHER THEY DIDN'T HAVE A VEHICLE PLANNED FOR IN THE BUDGET, OR IF SOMETHING WAS WRECKED AND TOTALED OUT, AND WE NEED TO FIND A VEHICLE FOR THEM NOW, THEN WE'LL REASSIGN THAT WAY.

SO WE HAVE THE ABILITY OR POSSIBILITY TO TO SORT OF RECOUP SOME OF THE MONEY.

IF WE AUCTION THESE VEHICLES OFF. THEY WILL GO TO AUCTION IF WE'RE NOT GOING TO GO TO AUCTION.

YEAH. OKAY. ALL RIGHT. AND WOULD THAT MONEY GO BACK INTO THE GENERAL FUND? OKAY. ALL RIGHT. ALL RIGHT. THANK YOU. SEEING NO ONE ELSE ON THE QUEUE, WE HAVE A MOTION BY COUNCIL MEMBER BONEY, SECONDED BY COUNCIL MEMBER CLAUSER. LET'S GO AHEAD AND VOTE.

THE MOTION CARRIES UNANIMOUSLY. ALL RIGHT. THANK YOU. ITEM SEVEN IS PUBLIC HEARING AND RELATED ACTION.

[(1) Public Hearing- To receive comments for or against the proposed amendm...]

IT'S A PUBLIC HEARING TO RECEIVE COMMENTS FOR OR AGAINST THE PROPOSED AMENDMENT TO THE DROUGHT CONTINGENCY PLAN ORDINANCE OUTLINING THE CITY'S PLAN FOR DRINKING WATER MANAGEMENT IN THE EVENT OF A DROUGHT OR OTHER CONDITIONS DESCRIBED IN THE PLAN, INCLUDING TRIGGERS, CONSERVATION METHODS AND PENALTIES. NATHAN COOK, WAIT A MINUTE.

SO THIS IS A PUBLIC. LET ME LET ME OPEN THE PUBLIC HEARING FOR ITEM 7A1.

CITY SECRETARY, DO WE HAVE ANY RECEIVED ANY REQUESTS TO SPEAK ON THIS ITEM? NO, MR. MAYOR, WE HAVE NO COMMENTS. NO FURTHER COMMENTS.

WE'LL GO AHEAD AND CLOSE PUBLIC HEARING ITEM SEVEN A1 AND MOVING ON TO SEVEN A2.

[(2) Consideration and Possible Action - Second and Final Reading - An ordi...]

GOOD EVENING. I HAVE A PRESENTATION PREPARED, BUT IT'S THE EXACT SAME PRESENTATION THAT YOU SAW IN THE IN THE LAST MEETING. I JUST WANTED TO SAY IN THE FIRST SECTION OF THE DROUGHT CONTINGENCY PLAN, IT READS LIKE THIS.

IN ORDER TO CONSERVE THE AVAILABLE PUBLIC WATER DRINKING SUPPLY AND TO PROTECT THE INTEGRITY OF PORTABLE OF POTABLE WATER SUPPLY FACILITIES, WITH PARTICULAR REGARD FOR DOMESTIC WATER USE, SANITATION AND FIRE PROTECTION, AND TO PROTECT AND PRESERVE THE PUBLIC HEALTH, WELFARE AND SAFETY AND MINIMIZE THE ADVERSE IMPACTS OF WATER SUPPLY SHORTAGE OR OTHER WATER SUPPLY.

EMERGENCY CONDITIONS. THE CITY OF MISSOURI CITY ADOPTS THE FOLLOWING DROUGHT CONTINGENCY PLAN.

SO I'M ONLY READING THAT TO TELL YOU EXACTLY WHY WE'RE WE'RE ADOPTING THIS PLAN.

IT'S FOR HEALTH, SAFETY AND WELFARE. DOES ANYBODY HAVE ANY QUESTIONS ABOUT THE PLAN? THANK YOU SIR. I DON'T SEE ANYONE SIGNED UP ON THE QUEUE. SO WE HAVE A MOTION BY MAYOR PRO TEM BROWN MARSHALL AND SECONDED BY COUNCIL MEMBER CLOUSER.

SEEING NO ONE ELSE IN THE QUEUE, LET'S GO AHEAD AND VOTE. THE MOTION CARRIES UNANIMOUSLY.

THANK YOU SIR. ITEM EIGHT ARE RESOLUTIONS 8AAAA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MISSOURI CITY,

[(a) Consideration and Possible Action - A resolution establishing certain ...]

SEEING NO ONE ELSE IN THE QUEUE. LET'S GO AHEAD AND VOTE.

MAYOR. IF YOU DON'T MIND I JUST WANTED TO MAKE SURE FROM THE DISCUSSION THAT WE HAD AT THE RETREAT WHAT THE ACTUAL CRITERIA OF WHAT WE FINALIZED IS FOR THE CITIZENS TO KNOW WHAT WE'RE GOING OUT FOR RELATIVE TO THE RFP.

SO GOOD EVENING, MAYOR AND COUNCIL. YES. WE DID MAKE SURE THAT THOSE ITEMS ARE IN THAT SCOPE OF SERVICE, AND THOSE ARE WELL, LET ME GET TO IT. ALL RIGHT.

WE WANTED TO MAKE SURE THAT ONE OF THE THINGS THAT COUNCIL WAS ASKING FOR IS LOOKING AT RECYCLED SERVICE AND BULK SERVICE,

[00:45:04]

WE ALSO YOU GUYS WERE WANTING TO MAKE SURE AND SO WERE OTHER INDIVIDUALS THAT WE HAD AN EMERGENCY CLAUSE.

SO LOOKING AT WHAT WE WENT THROUGH WITH THE ICE STORM AND WITH THE BOROUGH, WE WANT TO MAKE SURE THAT WHOEVER TAKES THIS CONTRACT NEXT IS, IS PREPARED. SO WE DON'T HAVE ANY INTERRUPTIONS IN SERVICES.

SO THOSE ITEMS ARE ALSO IN THERE. THOSE WERE THE BIG ITEMS THAT Y'ALL HAD HIT ON DURING THE RETREAT.

THANK YOU. ALL RIGHT. THANK YOU. WE HAVE A COUPLE OF QUESTIONS WE HAVE RECOGNIZING COUNCIL MEMBER CLOUSER.

YES, WALTER. THANK YOU. I DO REMEMBER AT THE RETREAT THAT I THINK IT WAS YOU, JASON.

THAT. OR IT MIGHT HAVE BEEN DANIELLE. I CAN'T REMEMBER THAT. SAID THAT THE MOST REQUESTED OR THE REQUEST THAT Y'ALL GET THE MOST WAS FOR WEEKLY RECYCLING. I WOULD LIKE TO KNOW BECAUSE ONCE WE PUT THESE FIGURES TOGETHER, LIKE WHEN YOU SAY THE MOST REQUESTS, WHAT IS THAT LIKE? CAN YOU PUT A NUMBER TO THAT? LIKE IS DOES THAT MEAN, YOU KNOW, MAYBE TEN A YEAR AND EVERYTHING ELSE IS MISCELLANEOUS? BUT YOU KNOW, I DON'T YOU DON'T HAVE TO TELL ME RIGHT NOW.

I WOULD LIKE TO ACTUALLY HAVE ACTUALLY HAVE FACTUAL DATA ON WHAT, WHAT THOSE REQUESTS ACTUALLY LOOK LIKE, SO THAT WHEN I'M TAKING MY VOTE, I CAN MAKE SURE THAT, YOU KNOW, I'M MAKING AN INFORMED VOTE THAT MOST CITIZENS REALLY WANT AND NOT JUST A OH, WELL, TEN PEOPLE ASKED, AND, YOU KNOW, WE'RE THROWING MONEY TO SOMETHING THAT.

YEAH, ABSOLUTELY. AND THOSE WERE, YOU KNOW, ANECDOTAL EVIDENCE.

AND WE CAN DEFINITELY PUT TOGETHER EVEN A SURVEY WE HAVE A WHILE BEFORE THE COUNCIL WILL VOTE ON THIS.

AND SO WE CAN WE CAN EVEN DO A SURVEY TO THE RESIDENTS ASKING THEM AND MAKE IT A LITTLE MORE OFFICIAL.

AND THEY WILL BE THEY WILL BE INCLUDED AS AN ADD ALTERNATE SO WE CAN AT THE TIME WE AWARD THIS CONTRACT, WE CAN CITY COUNCIL CAN CHOOSE TO EITHER ACCEPT IT OR TO KEEP IT AS THE CURRENT LEVEL OF SERVICE.

OKAY. THANK YOU. ALL RIGHT. RECOGNIZING COUNCIL MEMBER O'DEKIRK.

OKAY. THANK YOU. YOU DID MENTION BEST TRASH AND THEIR CONTRACT IS UP AT THE END OF THIS YEAR.

IS THAT CORRECT? SO YES, EVERYBODY WILL BE ON THE SAME PAGE.

MUD TO IS OR OLD MUD TO IN ADDITION TO THE REMAINING RESIDENTS OF THE CITY.

CORRECT? YES. THIS WOULD ALLOW ONE CONTRACT AGREEMENT FOR THE WHOLE CITY.

SO THEY WILL HAVE TO GET USED TO EITHER OUR BIWEEKLY SERVICE OR OUR IF WE CHOOSE TO GO TO THE WEEKLY SCHEDULE, THEN EVERYBODY WILL BENEFIT FROM THAT AS WELL.

BUT THERE IS A COST. AND SO THAT IS WHAT WE DO DEFINITELY NEED SOME SORT OF POLLING OF CITIZENS, BECAUSE WE DON'T WANT TO INCUR ADDITIONAL COSTS FOR OUR COMMUNITY MEMBERS IF IT'S NOT SOMETHING THAT IS BENEFICIAL TO THE MAJORITY. RIGHT? YES. AND WE WILL HAVE THAT PRICE BROKEN OUT.

SO YOU CAN SEE EXACTLY WHAT THAT LOOKS LIKE. OKAY.

THANK YOU. RECOGNIZING MAYOR PRO TEM BROWN. MARSHALL.

MAYOR. THANK YOU. I PULLED MYSELF OUT OF THE QUEUE.

JOANNA TOUCHED ON WHAT I WANTED TO DISCUSS. I RECOGNIZE AND COUNCIL MEMBER BONNIE.

YES. I JUST WANTED TO MAKE SURE I'M CLEAR. ARE WE IN THE RFP THAT'S GOING OUT? REQUESTING THAT THEY PROVIDE A RESPONSE TO THE RFP FOR WEEKLY RECYCLING AND BUS BULK TRASH OR FOR TWICE? YEAH, WE WILL MAKE SURE THAT WE GET BOTH SO WE CAN SEE WHAT THE PRICE IS ASSOCIATED.

OKAY. ALL RIGHT. YES, SIR. AS IT SAYS, AS AN AD ALTERNATE, BUT I JUST WANTED TO MAKE SURE I WAS CLEAR THAT WE'RE REQUESTING BOTH PRICING.

YES, SIR. IN RESPONSE. OKAY. THANK YOU. ALL RIGHT.

THANK YOU. WE HAVE A MOTION BY COUNCIL MEMBER BONEY, SECONDED BY COUNCIL MEMBER CLAUSER.

SEEING NO ONE ELSE IN THE QUEUE, LET'S GO AHEAD AND VOTE. THE MOTION CARRIES UNANIMOUSLY.

ALL RIGHT. THANK YOU. THANK YOU. WALTER. ITEM NUMBER EIGHT ARE CLOSED.

[9. CLOSED EXECUTIVE SESSION]

AND THE CITY COUNCIL WILL NOW GO INTO A CLOSED EXECUTIVE SESSION PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE.

THANK YOU ALL. THE TIME IS 8:28 P.M., AND THE CITY COUNCIL WILL NOW

[10. RECONVENE]

GOOD NIGHT. GOOD NIGHT.

* This transcript was compiled from uncorrected Closed Captioning.