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THIS IS MAYOR

[00:00:01]

FOR THE TIME IS NOW SIX

[1. CALL TO ORDER]

13.

THE NOTICE FOR THE SPECIAL CITY COUNCIL MEETING WAS DULY POSTED.

THERE WILL NOW BE A ROLL CALL OF CITY COUNTY.

AS I CALL YOUR NAME, PLEASE STATE HERE.

OUR PRESENT MAYOR PRO TEM PRESTON PRESENT COUNCIL MEMBER, EDWARD PRESENT COUNCIL MEMBER STERLING PRESENT COUNCIL MEMBER BONEY COUNCIL MEMBER MODALIST PRESENT COUNCIL MEMBER EMORY PRESENT.

THERE WILL NOW BE A ROLL CALL OF CITY STAFF MEMBERS AND MEETING PRESENTERS.

AS I CALL YOUR NAME, PLEASE STATE HERE OR PRESENT INTERIM CITY MANAGER, BILL ATKINSON, PRESENT ASSISTANT CITY MANAGER, LANDMARK TAIL.

YEAH, CITY ATTORNEY JOYCE E YAHOO PRESENT.

DID HE? SECRETARY AND MARIA JACKSON PRESENT DIRECTOR OF FINANCIAL SERVICES, ELENA PORTER'S PRESENT BUDGET AND FINANCIAL REPORTING MANAGER, BIRTHDAY ALEXANDER PRESIDENT ACCOUNTING, TECHNICIAN LEE SUE, LISA SHE'S ON.

OKAY.

DIRECTOR OF HUMAN RESOURCES AND ORGANIZATIONAL DEVELOPMENT.

MARTIN RUSSELL MARTIN PRESENT HOA LIAISON KELLY MOT AWESOME MEDIA RELATIONS SPECIALIST, THREE NICU.

I'M NOT GOING TO MESS UP YOUR LAST NAME.

YOU TOO.

I'M HERE.

THANK YOU.

A FEW HERE.

MTTB PRODUCER, CLIFF MCBEE, MCTV PRODUCER, DOUGLAS MONOBLOCK.

YEAH, MEDIA RELATIONS SPECIALIST TO MATTHEW SANDERS, PRESIDENT COMMUNICATION SPECIALIST THREE ADRIANA ROBINSON RATA.

HE'S NOT AVAILABLE TO JOIN US TONIGHT.

OKAY.

MCT PRODUCER ONE LINDSEY WEST WESTMORELAND.

LIKEWISE, MAYOR FORD.

OKAY.

WE HAVE SOCIAL MEDIA MANAGER, XAVIER HENRY DIRECTOR OF COMMUNICATION, STACY WALKER, DIRECTOR OF ECONOMIC DEVELOPMENT.

JOE ASH HERE I TEAM MANAGER.

JOBY MATTHEW.

YEAH.

DIRECTOR OF INFORMATION TECHNOLOGY.

CEDRIC COLE.

IS THERE ANYONE PRESENT THAT I DID NOT CALL YOUR NAME? THERE ARE, THERE ARE NO CITIZENS SIGNED UP FOR PUBLIC COMMENTS.

UH, WE WILL START WITH TWO, A PRESENTATION OF THE FISCAL YEAR, 2021 PROPOSED BUDGET.

AND WE WILL GO AHEAD AND I WANT TO JUST START WITH A LITTLE OVERVIEW, UH, TO GET A START FOR THIS EVENING AND WHAT'S GOING TO TAKE PLACE OVER THE NEXT THREE NIGHTS.

THE BUDGET TEAM HAS BEEN DEVELOPING REVENUE AND EXPENDITURE ESTIMATES, AS WELL AS WORKING WITH THE LEADERSHIP TEAM.

ARE YOU THERE? BILL? DID WE LOSE HIM TO? I BELIEVE SO.

HE WAS OKAY.

LET'S GIVE HIM A FEW SECONDS TO RECONNECT.

THAT'S FINE.

OKAY.

WAS HE ON HIS, OR IS HE ON HIS CELL PHONE OR USING ON AN IPAD OR A LAPTOP? IT WAS ON HIS PHONE FOR AUDIO.

OKAY.

OKAY.

[2. DISCUSSION/POSSIBLE ACTION]

JUST FYI.

THIS IS MAYOR FORD.

UM, WE MIGHT HAVE SOME

[00:05:01]

TECHNICAL DIFFICULTIES TONIGHT, AS EVERYONE KNOWS THE WEATHER HAS BEEN KIND OF BAD.

SO PLEASE BE PATIENT WITH, UH, STAFF TONIGHT.

ELENA, DID SHE? THIS IS MAYOR FORD.

ARE YOU THERE? YEAH, I'M HERE.

YEAH.

IF YOU, IF YOU KINDA, IF YOU KNOW WHAT THE OVERVIEW WAS GOING TO BE, YOU CAN GO AHEAD AND GIVE IT TO US.

UH, YOU DON'T, UH, I WASN'T PREPARED FOR THAT THOUGH.

SO, UM, I KNOW THAT HE WAS GOING TO TELL YOU THAT WE'RE GOING TO HAVE ALL OF THE DIFFERENT DEPARTMENTS PRESENTING THEIR BUDGET AND THAT'S GOING TO INCLUDE THEIR MISSION, UH, VISION ALSO THEIR FISCAL YEAR 2020 ACCOMPLISHMENTS AND THEIR GOALS WITH FISCAL YEAR 2021.

YOU ALSO SEE THE STAFFING IN EACH DEPARTMENT, ALL OF THEIR FTE, AS WELL AS THEIR BASE BUDGET AND THEIR SUPPLEMENTALS.

UM, CAN YOU GO TO THE NEXT SLIDE? AND OF COURSE, UM, AS WE, THE NEXT SLIDE, THE COUNCIL PRIORITIES, UH, OF COURSE, AS WE'RE GOING THROUGH ALL OF THIS, WE'RE GOING TO BE, UM, IDENTIFYING ANY AREAS, UH, THAT ADDRESS YOUR PRIORITIES, INCLUDING ECONOMIC DEVELOPMENT OR REDEVELOPMENT INFRASTRUCTURE, THE FIRE DEPARTMENT, EMPLOYEE BEAUTIFICATION, AND PARTNERSHIPS.

AND LET'S SEE, WHAT ELSE WAS HE GOING TO SAY? YOU KNOW, LET'S GO AHEAD WITH, UH, ARE YOU THERE? GREAT, SORRY ABOUT THAT.

MAYOR AND COUNCIL.

I I'M BACK.

I HAD TECHNICAL DIFFICULTIES AND I DON'T KNOW WHAT I MISSED PART OF WHAT SHE SAID, BUT AGAIN, UH, TONIGHT, UH, ELENA IS, UH, HER TEAM, A MEDICAL AND ELENA IN THE DEPARTMENTS.

THEY HAD TOUGH BUDGET.

UH, THESE NUMBERS ARE BASED ON PRELIMINARY PROPERTY TAX NUMBERS, AND WE WILL BE RECEIVING FILE PROPERTY TAX NUMBERS, AS SHE MAY HAVE MENTIONED, UH, IN TAX INFORMATION ATTENDED JULY, BUT WE'RE WORKING WITH MARY NUMBERS.

IN ADDITION, WE'VE HAD, UH, AS YOU KNOW, UNIQUE YEAR WITH CORONAVIRUS AND, UH, CHALLENGES, AND, UH, THIS, THIS ALL HAS THE IMPACT OF THIS, BOTH ON THE REVENUE.

AND IT'S BEEN HERE FOR SCIENCE AND WILL PROVIDE A BRIEF OVERVIEW OF THIS AND SCHEDULE ADDITIONAL MEETINGS TO DISCUSS, UH, SPECIFICALLY THIS IMPACT AS IT RELATES TO, AS YOU ALL ARE FAMILIAR WITH THE CARES ACT AND CHIEF CAMPBELL AND THE EMERGENCY OPERATIONS TEAM, BUT WORKING WITH FINANCE AND THE OTHER DEPARTMENT HEADS IN REVEALING WHAT AVAILABILITY WE HAVE A FUNDING, UH, FROM THE COUNTY, UH, WHICH WE WILL HAVE ABOUT ROUGHLY 3.7, $9.

THAT SOUNDS FAIRLY HIGH FROM THE FED.

WE DO HAVE LIMITATIONS ON HOW THAT CAN BE SPENT, AND THERE'LL BE SOME INFORMATION IT'S AN ITEM, AND WE WILL COVER THAT AND ADDITIONAL NEEDS GOING FORWARD.

UH, TONIGHT AGAIN, I, ONE WILL BE A GENERAL GOVERNMENT, WHICH SHOWS YOU THE CITY COUNCIL, CITY MANAGEMENT.

UH, SO YOU SECRETARIES, OFFICE LEGAL, HAMMOND, RESOURCES, COMMUNICATIONS, ECONOMIC DEVELOPMENT, FINANCE, AND IT, UH, NIGHT TWO WILL BE FOCUSED ON PUBLIC SAFETY GROUPS, UH, FIRE COURT AND POLICE.

AND THEN FINALLY IN MY THREE, WE WILL HAVE PUBLIC WORKS, DEVELOPED AND SERVICE PARKS AND LGC.

AND, UH, THEN WE'LL WRAP THAT UP WITH, UH, GANEY QUESTIONS YOU MAY HAVE THROUGHOUT THE NIGHT.

DO WE WANT THIS TO BE INTERACTIVE, GET YOUR FEEDBACK SO THAT WE CAN CONTINUE TO

[00:10:01]

ACKNOWLEDGE THE BUDGET, YOUR THOUGHTS AND YOUR POLICY IDEAS AS WE, UH, UM, THERE'S THIS PROCESS FOR.

AND, UH, AGAIN, ELIANA WAS PROBABLY TWICE THAT EACH OF THE PRESENTATIONS TONIGHT AND TURN OUT THE EXTERIOR IN HIGH SCHOOL, UH, PROVIDE YOU WITH THE MISSION AND VISION OF THE, THE APARTMENTS.

THEY HAD A 20 AND, UH, AND IT HADN'T ANYBODY ASKED THAT OPTIONS COULD BE AS SMALL AS THE TOP GOALS FOR ONE, AND THEN THEY OFFER US FTA AND REVIEW OF THAT BUDGET WILL BE NICE FOR EACH OF THE DEPARTMENTS.

AND THEN FINALLY PROVIDING YOU WITH THE OVERVIEW OF SUPPLEMENTAL REQUESTS THAT THE DEPARTMENTS ARE PROVIDING FOR THE PROGRAMS AND SERVICES THAT THEY LOOK TO BE PROVIDING NEXT YEAR.

AND, UH, , UH, THOSE ARE ONE TIME EXPENDITURES AS WELL AS THOSE THAT MAY HAVE REOCCURRING COSTS WITH THEM.

SO AGAIN, I JUST WANTED TO GIVE YOU A LITTLE BIT OF AN OVERVIEW FOR THAT, OF THIS COMING TONIGHT.

AND THEN AGAIN, BASED ON THE PRESENTATION FEEDBACK, WE'LL LEAVE TIME.

UH, OPEN SCHEDULE FEATURE MEANS THROUGHOUT JULY TO CONTINUE TO DEVELOP THE BUDGET.

AND, UH, AGAIN, BY STATUTE AND BY OUR CHARTER, I HAVE TO PROVIDE THIS TO YOU, UH, BY THE, UH, BEGINNING OF AUGUST, AUGUST ONE.

AND SO WE WANT TO MAKE SURE THAT YOU HAVE PLENTY OF TIME TO WORK THROUGH IT WITH US AND, UH, AND GET THAT SMOOTH TO YOU.

SO, UH, WITH THAT, I'LL, UH, I'LL TURN IT BACK OVER.

THANK YOU.

GOOD EVENING, MAYOR AND CITY COUNCIL.

UM, I WANT TO START THIS PRESENTATION WITH THE FUND STRUCTURE OF THE CITY.

UH, THIS'LL SHOW SOME OF THE THINGS THAT YOU'LL BE HEARING OVER THE COURSE OF THE NEXT THREE DAYS.

UH, THE CITY'S ACCOUNTING STRUCTURE, IT CONSISTS GOVERNMENTAL AND PROPRIETARY FUNDS WITHIN THE GOVERNMENTAL FUNDS ARE THE GENERAL FUND, SPECIAL REVENUE FUNDS AND CAPITAL PROJECT FUNDS.

WITHIN THE GENERAL FUND.

WE HAVE ALL THE DEPARTMENTS THAT YOU'LL HEAR, UH, THE NEXT THREE EVENINGS, A SPECIAL REVENUE FUNDS OR FUNDS WHERE THE REVENUES IS FOR A SPECIFIC PURPOSE.

ONLY IF THE DEPARTMENT MANAGES FUNDS THAT ARE CONSIDERED TO BE A SPECIAL REVENUE FUND.

YOU'LL HEAR ABOUT THAT FUND DURING THEIR SPECIFIC DEPARTMENT PRESENTATION, YOU'LL HEAR ABOUT THE CAPITAL PROJECT FUNDS ON NIGHT THREE WHEN PUBLIC WORK PRESENTS, BUT THEN THE PROPRIETARY FUNDS WE HAVE THE UTILITY FUNDS, THE LOCAL GOVERNMENT CORPORATION OF CALL SOMEONE LGC AND THE SOLID WASTE FUNDS.

THESE FUNDS ARE OPERATED AS SELF-SUPPORTING FUNDS, WHERE THE FEES CHARGED ARE TO COVER ALL OF THE EXPENDITURES.

YOU WILL HEAR ABOUT THESE FUNDS ON WEDNESDAY.

NEXT SLIDE.

NEXT TIME.

NOW WE'LL GO OVER AN OVERVIEW OF WHERE WE'RE AT WHEN IT COMES TO PREPARING THE GENERAL FUND BUDGET.

AGAIN, THESE ARE PRELIMINARY, UH, THEY ARE ESTIMATES AND THEY ARE SUBJECT TO CHANGE.

UH, THE TOTAL PRELIMINARY ESTIMATE OF REVENUE FOR THE GENERAL FUND IS 59 MILLION, $215,185, WHICH IS APPROXIMATELY $4 MILLION OVER THE CURRENT FISCAL YEAR.

THIS INCREASE IS PRIMARILY DUE TO THE ASSUMPTIONS, THE PROPERTY TAX AND LICENSE AND PERMITS OF THE PROPERTY TAX ESTIMATE AND USES THE PRELIMINARY TAXABLE ASSESSED VALUE, WHICH IS SUBJECT TO CHANGE.

WHEN WE RECEIVED THE CERTIFIED ROLE, THE ESTIMATED THE VOTER APPROVAL RATE AND USE THIS ESTIMATE AND A CALCULATION AS STATED AT THE LAST COUNCIL MEETING, THE TAXABLE ASSESSED VALUE INCREASED WITH THE LARGEST PERCENTAGE INCREASES SEEN IN COMMERCIAL INVENTORY AND MULTIFAMILY RESIDENTIAL.

AND THIS IS IN COMPARISON TO THE LAST TAX YEAR 2019 SUPPLEMENTAL ROLE THAT WE RECEIVED.

A NICE PORTION OF THIS INCREASE IS LOCATED IN THE TERS.

AND YOU'LL SEE THAT, UM, ON ANOTHER SLIDE AGAIN, THESE RIGHTS ARE ESTIMATES AND ARE SUBJECT TO CHANGE.

ONCE WE RECEIVE THE CERTIFIED TAX ROLL AND THE PROPERTY TAX RATE IS ADOPTED JUST FOR REFERENCE THE DIFFERENCE BETWEEN THE NO NEW REVENUE RATE, WHICH WAS PREVIOUSLY THE EFFECTIVE TAX RATE AND THE VOTER APPROVAL RATE USING THE CURRENT ASSUMPTIONS IS APPROXIMATELY $1 MILLION.

THE SALES TAX ESTIMATE AND USES INFORMATION PROVIDED BY OUR CONSULTANT JOHN HOCKING HILLS WITH TXP.

THE ASSUMPTION IS CONSERVATIVE IS THAT 98% OF HIS FORECAST.

SO SALES TAX WAS BUDGETED CONSERVATIVELY IN THE PAST, ESPECIALLY IN FISCAL YEAR 2020, UH, THE IMPACTS RELATED TO COVID-19 ARE MINIMAL.

YOU'LL SEE THAT THE BUDGET IS REDUCED BY A QUARTER OF A PERCENTAGE OF WHICH IS JUST $21,301.

WE'LL CONTINUE TO MONITOR THIS REVENUE SOURCE AND DETERMINE IF THE ESTIMATE CHANGE FOR THE PROPOSED BUDGET AS WE HAVE RECEIVED REVENUE THROUGH APRIL.

SO WE'LL BE ABLE TO MONITOR TO SEE WHAT IT LOOKS LIKE.

AND, UH,

[00:15:01]

MAY AND JUNE FRANCHISE FEES ARE PROJECTED TO REMAIN FLAT IN FISCAL YEAR 2021.

UH, THE MAJORITY OF THE REMAINING REVENUE CATEGORIES ARE DEPARTMENTAL.

AND SINCE MOST DEPARTMENTS HAVE COMPLETE UNDERSTANDING OF THEIR REVENUE AND FACULTY AFFECTING THEM, THE ESTIMATES WERE PROVIDED BY THE DEPARTMENTS.

UH, THE METHODS THAT WERE USED TO PROJECT THESE REVENUES VARY WITH THE REVENUE SOURCE MOST INCLUDE A TREND ANALYSIS, WHICH IS A REVIEW OF HISTORICAL COLLECTION PATTERNS, AS WELL AS CONSIDERING OTHER FACTORS THAT INCOME THAT COULD IMPACT NEXT YEAR'S COLLECTION, INCLUDING COVID-19 AND THE RECENT USER FEE INCREASES LICENSES AND PERMITS ARE ANTICIPATED TO INCREASE.

WE HAVE SEEN AN INCREASE IN VOLUME AND THIS INCREASE COUPLED WITH THE IMPLEMENTED USER FEE STUDY RESULTS IN INCREASE OF APPROXIMATELY $1 MILLION IN THE BUDGET FOR FINES AND FORFEITURES.

IN ADDITION TO THE IMPACTS OF PANDEMIC CLOSURE AND THE ISSUANCE OF LESS TICKETS, UH, LEGISLATIVE CHANGES HAVE IMPACTED THESE REVENUES RESULTING IN LOWER COLLECTIONS.

CHARGES FOR SERVICES ARE PROJECTED TO DECREASE BY APPROXIMATELY 28% AS DEMAND MAY LESSEN DUE TO THE PANDEMIC.

AND THIS INCLUDES, UH, PARKS AND RECREATION SERVICES IN A GOVERNMENTAL REVENUE IS ANTICIPATED TO INCREASE AND INCLUDES FUNDING FOR VARIOUS GRANT PROGRAMS, INCLUDING THE CRIME VICTIM LIAISON PROGRAM, FORT BANNON AND HOUSTON HAIDA, FORT BEND COUNTY TRAINING REIMBURSEMENT, AND OTHER SMALL GRANTS.

THE MAJORITY OF THE REVENUE IN THIS AREA IS RECEIVED FROM SIANNA AND OTHER LEDS FOR FIRE PROTECTION.

IT'S APPROXIMATELY TWO POINT $6 MILLION THAT WE RECEIVE TO COVER THE COST OF THE FIRE DEPARTMENT.

WE HAVE TYPICALLY BUDGETED INTEREST INCOME CONSERVATIVELY.

THIS BUDGET IS PROBABLY GOING TO BE DECREASED BASED ON THE CURRENT MARKET, UH, RECENTLY LOOKING AT OUR MATURITY DATES AND OUR CURRENT INVESTMENT LADDER, OUR INVESTMENT ADVISOR PROJECTABLES PORTFOLIO, OR EARN APPROXIMATELY 1% DURING FISCAL YEAR 2021.

OUR FUND BALANCE IS AT IT'S HIGHEST, UH, CURRENTLY OVER 30%.

AND WE ARE TRYING TO MAXIMIZE OUR INVESTMENTS, UH, WHILE CONSIDERING SAFETY, LIQUIDITY, AND YIELD.

BUT I DO BELIEVE THAT THIS NUMBER, AS WE REFINE OUR PROJECTIONS WILL COME DOWN THE TRANSFERS.

THE TRANSFERS FOR MOST OF THE MAJORITY OF THEM ARE TRANSFERS FOR ADMINISTRATIVE COSTS FROM VARIOUS SPECIAL REVENUE AND UTILITY FUNDS.

AND THIS INCLUDES TERS MCDA SOLID WASTE AND A METRO NEXT SLIDE GENERAL FUND EXPENDITURES.

THE BASE BUDGET IS $55,583,077.

THE CITY USES THE INCREMENTAL APPROACH TO BUDGETING.

UH, INCREMENTAL BUDGETING IS BUDGETING BASED ON SLIGHT CHANGES FROM THE PROCEEDING PERIOD.

YEAH, THE PUDDLE INCREASE IS 1.5%.

UH, PERSONNEL COSTS INCREASED 3%.

THIS INCLUDES SALARY AND BENEFITS, INCLUDING HEALTH AND RETIREMENT.

IF POSITIONS ARE VACANT, UH, AND MOST DEPARTMENTS ARE BUDGETED AT THE MIDPOINT WITH HEALTH INSURANCE AT THE HIGHEST FAMILY RATE TO ENSURE THAT WE ARE ADEQUATELY BUDGETED UPON HIRE IT'S THE COUNSELOR, MAJORITY OF THE INCREASE.

IF POSITIONS ARE NOT FILLED AT THIS LEVEL, WE WILL SEE A SALARY SAVINGS DURING THE YEAR.

ALSO ONE TIME EXPENDITURE IS FUNDED IN FISCAL YEAR 2020 HAVE BEEN REMOVED AND ACCOUNT FOR A MAJORITY OF THE CATEGORY DECREASES AS WE REVIEW ALL THE INDIVIDUAL BUDGETS, YOU'LL SEE THERE BASING OUT THE BASE AMOUNT IS ALLOCATED TO THE DEPARTMENT AS WELL AS THEIR SUPPLEMENTAL REQUESTS.

NEXT SLIDE, PLEASE, IN ORDER TO DETERMINE THE AMOUNT OF FUNDS AVAILABLE FOR APPROPRIATION OUTSIDE OF THE BASE BUDGET, WE PREPARE THE FOLLOWING MODEL THAT YOU SEE ON THE SCREEN.

WE ADD THE CHANGES TO REVENUE AND THE NON-RECURRING THAT WERE ALLOTTED IN THE PRIOR YEAR.

SO HERE YOU SEE THE CHANGES THAT WE HAVE.

NEXT SLIDE, PLEASE.

WE THEN DECREASE THIS AMOUNT BY ALL OF THE ANTICIPATED EXPENDITURES, INCLUDING PRIOR COMMITMENTS, BUT JUST THE IMPLEMENTATION OF THE COMPENSATION STUDY FLEET REPLACEMENTS, BECAUSE THE MAJORITY ARE NOT A MAJORITY, BUT A NICE AMOUNT OF THE PROPERTY TAXES ARE FOR THE TERMS. WE ALSO HAVE TO INCREASE THE TRANSFER TO THE TERRORS BASED ON THEIR TAXABLE ASSESSED VALUE WITH ALL OF THE ADJUSTMENTS MADE.

WE BELIEVE WE WILL HAVE APPROXIMATELY 3 MILLION AVAILABLE TO FIND SUPPLEMENTAL REQUESTS OR MAKE OTHER ADJUSTMENTS FOR COUNCIL DIRECTION.

NEXT SLIDE, PLEASE DEPARTMENT SUBMITTED A TOTAL OF $1,954,676 AND SUPPLEMENTAL REQUEST HERE.

YOU SEE THE TOTAL BY CATEGORY AND BY DEPARTMENT, AS WE REVIEW EACH DEPARTMENT'S BUDGET, THE DETAIL FOR THE SUPPLEMENTAL WILL ALSO BE

[00:20:01]

PRESENTED.

NEXT SLIDE, PLEASE.

PRIOR TO MOVING FORWARD WITH DEPARTMENT PRESENTATIONS, WE WOULD LIKE TO DISCUSS THE CARES ACT FUNDING BY THE CITY HAS BEEN ALLOCATED FUNDS TO ADDRESS THE CORONAVIRUS PANDEMIC.

UH, AND AS THE SLIDE SHOWS, THESE FUNDS CAN BE USED TO COVER COSTS THAT ARE NECESSARY, UH, EXPENDITURES AND CARDS DUE TO THE CORONAVIRUS.

WE USE TO RESPOND DIRECTLY TO THE EMERGENCY SUCH AS BY ADDRESSING MEDICAL OR PUBLIC HEALTH NEEDS.

UH, IT CAN BE USED TO RESPOND TO SECOND ORDER EFFECTS OF THE EMERGENCY, AND WE CAN ONLY USE IT FOR, UM, FOR ITEMS THAT WERE NOT ACCOUNTED FOR IN THE MOST RECENT BUDGET, WHICH WOULD BE THE FISCAL YEAR 2020 BUDGET.

AND THESE COSTS WOULD HAVE TO BE FROM MARCH 1ST, 2020 UNTIL DECEMBER 30TH, 2020.

NEXT SLIDE, PLEASE.

THE CITY RECEIVED AN ALLOCATION OF $3,763,760.

AND AS OF JUNE 17TH, WE SPENT $124,545 LEAVING A BALANCE OF 3 MILLION, $639,215.

A MEMBERS OF LEADERSHIP TEAM WE MET TO DISCUSS POSSIBLE EXPENDITURES.

AND THESE INCLUDE THE FOLLOWING THAT ARE OUTLINED ON YOUR SLIDE.

A FACILITY IMPROVEMENTS SMALL, AT LEAST FACILITY IMPROVEMENTS WOULD BE TO PROTECT THE PUBLIC AND STAFF, A SMALL BUSINESS PROGRAMS, MORTGAGE RENTAL, UTILITY ASSISTANCE PROGRAMS, COVID RELATED REIMBURSEMENTS, INCLUDING PERSONNEL COSTS, DISTRIBUTION OF PPE PLANNING ACTIVITIES FOR THE PANDEMIC AND EMERGENCY MANAGEMENT PLANNING FOR FUTURE EVENTS.

AND I BELIEVE AT THIS TIME, WE WOULD LIKE TO, TO HEAR FROM YOU AS FAR AS THE TYPES OF PROGRAMS THAT YOU WOULD LIKE TO SEE, UH, WITH THE CARES ACT FUNDING BILL, DO YOU HAVE ANYTHING ELSE TO ADD ON CARES ACT I DON'T, OTHER THAN WE WANTED TO PRESENT THIS AS JUST SORT OF INFORMATION AS A, UH, WITHIN WORKING WITH, UH, THE IMPACT GROUP AND WE ARE GOING TO SET ASIDE, UH, SOME, UH, COME BACK AND JUST TALK ABOUT WHAT I WAS WORKING WITH, UH, OUR CONSULTANT AND TEACHER THAT WE HAVE ALL THE INFORMATION CATEGORY, AND THESE ARE THE BROAD CATEGORIES OF HOW THEY CAN BE SPENT AND THEN ALSO WORKING WITH THEM TO MAKE SURE WE MAXIMIZE THE MONEY.

UM, AND WHEN IT COMES WITH, UH, UH, LOOKING AT WHAT THE COUNTY PROGRAMS ARE, HOW MUCH MONEY THEY HAVE BEEN AWARDED TO DO AND WHAT PROGRAMS WE WANT TO MAKE SURE WE MAXIMIZE THAT BY NOT OFFERING THINGS THAT THEY HAVE, THAT THEY COULD POTENTIALLY HAVE THEIR MONEY, UH, UTILIZED, AND WE CAN HAVE SOME OF IT LESS WORTH SAYING.

SO, UH, AGAIN, WE WORK CLOSELY WITH COUNTY AND KNOWING, AND, UH, CHIEF CAMPBELL WAS OUR REPRESENTATIVE ON THE STEERING COMMITTEE FOR THE COUNTY AND, UH, KEEPING US APPRISED OF THOSE PROGRAMS. SO WE DO PLAN TO COME BACK, UH, IN THE VERY NEAR FUTURE, IF NOT THE NEXT MEETING, TO DISCUSS THIS FURTHER AND GET YOUR FEEDBACK SO THAT WE CAN, UH, BEGIN BUILDING THE DOLLARS, UH, HOW YOU SEE, UH, BILL.

THIS IS, UH, COUNCILMAN EMORY, UH, I KNOW MAYBE PREMATURE, BUT DO YOU HAVE ANY KIND OF A FEEL FOR, UM, WHAT, UH, WE MIGHT BE ABLE TO, UH, UH, TO USE OUT OF THAT, UH, AVAILABLE BALANCE YES, SIR.

UH, WE CAN'T, UH, RIGHT NOW WE LOOK LIKE WE HAVE ROUGHLY 125 TO $150,000 AND, UH, EXISTING EXPENSES, UH, THAT HAVE TAKEN PLACE.

AND SO WE'D WANT TO MAKE SURE THAT WE GOT OUR REIMBURSEMENT FOR THOSE.

AND THEN FROM THERE, UH, WE CAN MAKE DETERMINATIONS AS TO WHAT PROGRAMS, UH, WE WOULD WANT TO, UH, DIVIDE THE MONEY UP FOR.

AND A STAFF HAS BEEN LOOKING AT SOME FACILITY IMPROVEMENTS THAT WOULD BE NECESSARY FOR PROTECTING THE PUBLIC AS WELL AS EMPLOYEES, AND ALSO MAKING SURE THAT, UH, WE LOOK AT OUR PLANNING DOCUMENTS AND, UH, AND CHASE CAMPBELL, UH, CAN FILL YOU IN ON THAT, UH, MADE AGAIN ABOUT, UH, THE MARINE X'S IN REGARD TO PANDEMICS AND OTHER CRISES, UH, THAT THIS TYPE OF MY WOOD COVERS WELL, AND THEN OBVIOUSLY A DISTRIBUTION OF PPE WILL BE IMPORTANT AS WE BEGIN TO OPEN OUR SERVICES AND, UH, START WORKING DIRECTLY AS A PUBLIC.

WE CURRENTLY DO, UH, HAVE, UH, TRACK AND KEEP GOOD INVENTORY ON OUR PPE AND, UH, THE FIRE DEPARTMENT AND POLICE DEPARTMENTS, UH, PRIMARILY, AND THEN OTHER WORKERS AS WELL.

SO AGAIN,

[00:25:01]

ALL THESE AREAS ARE OPPORTUNITIES.

SO WE ARE WORKING IN WITH, UH, IMPACT WHO HAS A GREAT DEAL OF EXPERTISE WITH US AND PROVIDING US WITH SOME IDEAS AS TO HOW THEY MIGHT BE ABLE TO USE IT.

AND WE'LL COME BACK TO YOU WITH THOSE IDEAS AND SEE WHAT YOUR FEEDBACK IS FOR MOVING THROUGH THE EXAM.

AND WE ANTICIPATE LIKE SAY IN JULY, UH, VERY SOON, NEXT FEW WEEKS BACK TO DISCUSS THIS FURTHER.

OKAY.

THANK YOU.

THANK YOU.

SO YOU'RE IN COUNCIL, THE NEXT SLIDE, UH, AS GENERAL GOVERNMENT.

AND SO, UH, CITY COUNCIL IS, UH, WE MONITOR FIRST, IF WE CAN, OTHER THAN THAT, AND THEN WE'LL GO THROUGH THESE AND ALL, AND I WILL HAND IT OFF TO EACH OF THE, UH, UH, DEPARTMENT HEADS TO GO THROUGH THEIR RESPECTIVE BUDGETS AND INFORMATION IS GOING TO BE PROVIDED TO NOT GO TO THE NEXT SLIDE AGAIN, BASE BUDGET FOR CITY COUNTS.

AS YOU SEE IN ALL OF ONE 21, ONE OH NINE, UH, THE COST WE HAVE NOT CHANGED, BUT, UH, AGAIN, SOMETHING THAT TENDS TO BE THINKING ABOUT IF THERE ARE SOME AREAS IN WHICH, UH, THERE ARE ADJUSTMENTS OR, UH, INQUIRIES ABOUT THAT WE CAN ANSWER.

WE'LL BE HAPPY TO TAKE THOSE DOWN, LOOK INTO THEM FURTHER AND, UH, GET BACK WITH YOU IF NECESSARY, UH, FOR CITY MANAGEMENT, AGAIN, EMISSIONS TO LEAD OUR ORGANIZATION AND SHAVING THE SHARED MISSION, WHICH IS TO DELIVER OUTSTANDING CUSTOMER SERVICE, ALL MEMBERS OF OUR DIVERSE COMMUNITY AND VISION, BEING THAT, UH, TO BE KNOWN, TO RECOGNIZE THE SPIRIT SUPERIOR MUNICIPAL ORGANIZATION.

AND SO NEXT SLIDE THIS PAST YEAR WITH CURRENT YEAR THAT WE'RE IN, UH, WE HAVE HAD SEVERAL, UH, ACCOMPLISHMENTS, EXECUTION, ACTION STEPS AND DISCIPLINE, UH, OR THE MUD STUDY WITH IMPROVEMENTS TO COMMUNICATIONS AND TRUE-UP PROCEDURES WITH THE RESPECT OF MUDS.

AND, UH, THEY HAVE BEEN VERY HAPPY WITH THAT.

THE TEAM HAS BEEN WORKING VERY HARD AND UTILITIES AND, AND WE CAN CONTINUE TO LOOK AT THE MUD STUDY AND THE OTHER RECOMMENDATIONS AS WE MOVE FORWARD INTO THE FUTURE HERE, WE CONTINUED IMPLEMENTATION OF ECONOMIC DEVELOPMENT AND REDEVELOPMENT PLAN BY WORKING WITH YOU, THE COUNCIL TO SET PRIORITIES, AND JOANNE WILL BE GIVING MORE INFORMATION ABOUT THAT IN A FEW MOMENTS, WORKED WITH THE COMMUNITY AND REGIONAL GROUPS TO CONTINUE DEVELOPING, IMPROVING FUNDRAISING CAPACITY FOR THE PARKS FOUNDATION.

THEY'VE BEEN VERY SUCCESSFUL IN SUPPORTING THE PARTS MASTER PLAN.

AND AS YOU KNOW, WE HAVE, UH, SEVERAL PROJECTS, UH, PARTICULARLY THE VETERANS MEMORIAL.

AND AGAIN, UH, WE PLAN TO PREACH SOME INFORMATION TO YOU IN REGARD TO THAT AS AN UPDATE FROM OUR CIP GROUP IN THE NEAR FUTURE, UH, WITH THEM WORKING, UH, TO PROVIDE RESOURCES ASSISTANCE TO THE IMPLEMENTATION OF THE DEVELOPMENT REVIEW PROCESSES AND IDENTIFIED IN THE ASSESSMENT.

AND AGAIN, UH, INNER GOV HAS BEEN UP IN THE NEW SOFTWARE AND, UH, OH, THIS, UH, SPRAGUE'S AND HIS TEAM HAVE DONE AN EXCELLENT JOB ALONG WITH IT AND FINANCE, WORKING TOGETHER TO MAKE THIS HAPPEN.

AND HE CAN PROVIDE FURTHER INFORMATION ON IT.

AND THEN WORKING IN CONCERT WITH EMERGENCY MANAGEMENT, AS I JUST MENTIONED, THERE'S BEEN WHERE CHIEF CAMPBELL AND JAMAICA JEWITT TO IMPLEMENT NEW PROCESSES AND PROCEDURES AND COMMUNICATIONS MIGHT HAVE THE COVID-19 PANDEMIC.

AND WE HOPE TO CONTINUE TO IMPROVE OUR POSITION AND WITH REGARD TO EMERGENCY MANAGEMENT AND WITH RESPECT TO THAT.

AND WE'VE ALWAYS LEARNING THROUGH THIS PROCESS FOR 2021 GOALS THAT WE ARE LOOKING TO ARE TO CONTINUE WORKING AGAIN IN CONCERT WITH EMERGENCY MANAGEMENT, OTHERS, TO IDENTIFY FUNDING, IMPLEMENTING THE PROCESSES, UH, WE BELIEVE, AND WE'VE HAD QUITE A FEW CONVERSATIONS JUST TODAY, ALONE, THAT POLICIES ARE CHANGING ON A FEDERAL LEVEL, UH, FUNDING, UH, POSSIBILITIES ARE COMING ABOUT THAT.

UH, WE DID NOT KNOW ABOUT UNTIL RECENT, AND WE KEEP OUR EAR TO THE GROUND WITH RESPECT TO THAT, SO THAT WE CAN CONTINUE, UH, TO MAKE SURE THAT WE KEEP OUR CITIZENS SAFE AND ALSO TAKE FULL ADVANTAGE OF THE OPPORTUNITIES, UH, FROM FUNDING PERSPECTIVE, TO MAKE SURE WE HAVE EVERYTHING WE NEED.

UH, WE'LL CONTINUE WORKING WITH THE COUNCIL ON SETTING PRIORITIES, IDENTIFIED IN THE EMPHASIS AND IMPLEMENTATION OF THE ECONOMIC DEVELOPMENT REDEVELOPMENT PLAN.

JOE'S BEEN WORKING CLOSELY WITH YOU OVER THE PAST FEW MONTHS WITH RESPECT TO THAT, AND WE MIGHT CONTINUE TO MAKE THAT A TOP PRIORITY, UH, MOVING FORWARD ALSO AND IMPLEMENTATION OF 2020 SALARY AND BENEFITS STUDY.

UH, WE DO HAVE, UH, ARE FINISHING THAT UP AND WITH OUR CONSULTANT IN GALLAGHER.

AND, UH, SO WE SHOULD HAVE INFORMATION, UH, WITHIN THE NEXT FEW WEEKS TO A MONTH THAT WE CAN UTILIZE TO PROVIDE YOU SOME MORE INFORMATION WITH REGARDS TO THAT AND GET THE IMPLEMENTATION

[00:30:01]

OF THAT IN PLACE.

UH, WE DO IDENTIFY IT AS A FINDING IN THE, UH, IN THE PROPOSED BUDGET, WE WILL CONTINUE TO REVIEW AND DISCUSS, UH, AND DETERMINED STRATEGIES RELATED TO THE 2019 MUNICIPAL UTILITY DISTRICT STUDY.

AGAIN, UH, WE ARE WORKING CLOSELY WITH THE MINDS, A COUPLE ITEMS THAT ARE COMING UP, BUT AGAIN, THE TROUGHS AND THE PROCESSES AND PROCEDURES WORKING, UH, AND HAVING MORE OPEN COMMUNICATIONS WITH THEM.

AND, UH, IN THE NEXT FEW WEEKS TO MONTHS, WE SHOULD HAVE AN ITEM COMING FORWARD WITH REGARD TO OPERATORS THAT, UH, WE CURRENTLY ARE THE OPERATORS THAT, UH, OPERATE THE PLANTS AND WHAT WE'RE DOING WITH THAT.

AND THEN ALSO DEVELOPING A FINANCIAL PLAN FOR OUR DEBT FOR THE POSSIBILITY OF THE FUTURE INFRASTRUCTURE BOND PROPOSAL.

UH, WE'RE WORKING WITH THE FINANCIAL ADVISOR TO MAKE SURE THAT, UH, WE GET OURSELVES IN A POSITION THAT WE HAVE THAT, UH, THOSE DOLLARS, BECAUSE AS YOU KNOW, AND, UH, MOST OF THE CATEGORIES WE ARE OUT OF CAPACITY, UM, AS FAR AS, UH, AS VOTER PARADE CAPACITY, AND WE WILL NEED TO TAKE A LOOK AT THEM AND SEE HOW MUCH WE COULD GO TO THE VOTERS WITH, AND ALSO, UH, THAT WILL GIVE US AN OPPORTUNITY, UH, TO DEVELOP A BOND PROGRAM MOVING FORWARD.

SO, UH, THOSE ARE SOME OF THE BIG GOALS WE HAVE FOR THIS YEAR, AND ALSO THE ACCOMPLISHMENTS THAT HAVE BEEN, UH, UNDERTAKEN BY MANY, UH, THROUGHOUT THE YEAR.

SO, UH, JUST WANT TO GET THAT OVERVIEW IN CITY MANAGEMENT.

NEXT SLIDE HERE, WE HAVE SOME FISCAL YEAR 18.

YOU SAW THAT, UH, WE HAVE SIX EMPLOYEES.

UH, WE ARE, WE WENT DOWN TO FIVE BECAUSE WE HAD CREATED THE, UH, PERFORMANCE OR THE CHIEF PERFORMANCE OFFICER.

AND WE HAD IT IN A SEPARATE, UH, CA HER DEPARTMENT THIS PAST YEAR.

WE, UH, WITH THE DEPARTURE OF OUR, UH, CHIEF PERFORMANCE OFFICER LAST YEAR, WE LOOKED AT THE OPPORTUNITY TO BRING CHANGE THAT POSITION TO AN ASSISTANT, TO THE CITY MANAGER, UH, THAT WOULD GIVE US, UH, A BROAD SOMEBODY WITH SOME BROAD SKILLS TO HELP FACILITATE PROGRAMS WITHIN DIFFERENT AREAS THROUGHOUT THE CITY, AND HAVE MY BROAD SCOPE THAT THEY COULD ASSIST WITH, UH, THROUGHOUT THE ORGANIZATION.

SO, UH, WE BROUGHT THAT UNDER THE CITY MANAGER'S OFFICE AND, UH, THE FUNDING THAT WAS IN THE CHIEF PERFORMANCE OFFICERS, UH, BUDGET WAS BROUGHT OVER TO THE CITY COMMANDER'S OFFICE.

WE WILL CONTINUE TO DO SOME OR A LOT OF THINGS THAT WE'RE DOING WITH THE CHIEF PERFORMANCE OFFICER, BUT WE COULD DO IT THROUGH THE ASSISTANT TO, AND IN CONCERT WITH OTHERS, SUCH AS, UH, HUMAN RESOURCES AND OTHER DEPARTMENTS.

UH, AGAIN, THE TOTAL FOR THE, UH, BUDGET WAS 1.3 MILLION, AND WE DID NOT HAVE ANY SUPPLEMENTAL REQUEST IN THE CITY MANAGER DEPARTMENT AT THIS TIME.

NEXT YEAR, THIS TIME I'LL HAND IT TO MARIA JACKSON.

I MEAN, COUNCIL, THIS IS MARIA.

UM, I WANT TO START OFF WITH THE CITY SECRETARY'S OFFICE MISSION.

WE HAVE QUITE A FEW MISSION IT'S TO RECORD ALL ACTUALLY THE CITY COUNCIL TO ABIDE BY THE TEXAS OPEN MEETINGS ACT FOR ALL MEETINGS OF CITY COUNCIL TO GUARANTEE THE AUTISTIC ENTITY AND PROVIDE FOR THE SAFEKEEPING AVERAGE TABLE OF ALL OFFICIAL DOCUMENTS, TO ADMINISTER CITY ELECTIONS, TO ABIDE BY THE TEXAS STATE LIBRARY AND ARCHIVES COMMISSION FOR LOCAL GOVERNMENT RETENTION SCHEDULES IN TERMS FOR THE CITY RECORDS MANAGEMENT PROGRAM AND TO FULFILL PUBLIC INFORMATION REQUESTS.

ACCORDING TO THE TEXAS PUBLIC INFORMATION ACT DIVISION OF THE CITY SECRETARY'S OFFICE IS TO BE RECOGNIZED AS AN EFFICIENT, EFFECTIVE, AND RECEPTIVE MUNICIPAL SERVICES TEAM.

NEXT SLIDE HERE WE HAVE THE ACCOMPLISHMENTS FOR FISCAL YEAR 2020.

THIS IS OUR CURRENT FISCAL YEAR.

THE FIRST ONE IS FIRST OUT CITY COUNCIL ORDINANCE DIRECTED TRAINING FOR 33 DEPARTMENTAL RECORDS MANAGEMENT TEAMS REGARDING RECORDS MANAGEMENT PROGRAMS AND DOCUMENT MANAGEMENT.

WE COORDINATED A REQUIRED, UH, BIANNUAL TRAINING FOR THE TEXAS PUBLIC INFORMATION ACT ALL A 75% OF THE CITY SECRETARY'S OFFICE MEMBERS ARE ENROLLED IN CERTIFICATION AND RECERTIFICATION FOR THE TEXAS MUNICIPAL SERVICE.

BUT TECHNICALLY WHEN IT'S FILLED WITH SUCH ASSOCIATION, WE'VE UPDATED THE CITY SECRETARY'S OFFICE COAT PLAN, WE'VE CONTINUED, UH, DEPARTMENTAL MUNICIPAL OPERATIONS DOING THE CODE PEN GIMMICK THIS TIME, UH, 50% OF THE CITY SECRETARY'S OFFICE, THESE ARE WORKING REMOTELY AND THE OTHER 50% ARE WORKING IN THE OFFICE.

AND WITH THAT SOUP PLANT THAT WAS MADE POSSIBLE.

THE GOAL FOR FISCAL YEAR 20 2021 ARE TO PROVIDE A PROMPT AND STRAIGHTFORWARD RESPONSES TO PUBLIC INFORMATION REQUESTS WITHIN 10 DAYS, WHICH IS, YOU KNOW, OUT OF STATE MANDATE DEVELOP AND IMPLEMENT IN CORDY PUBLIC INFORMATION.

I CAN

[00:35:01]

RECORD RETENTION BY ANNUAL TRAINING SESSIONS WITH CITY STAFF MEMBERS CONTINUE TRAINING WITH CITY STAFF AND RECORDS MANAGEMENT PROCESSES AND RETENTION SCHEDULE O CONTINUED RECORDS MANAGEMENT.

WE HELP TO HAVE A CLEANUP DAY AND IMPLEMENT A CITYWIDE PROGRAM FOR FISCAL YEAR 20, THE FISCAL YEAR 20 AND 2021.

AND THE IMPLEMENTATION OF AN AUTOMATED RECORD, I'M SORRY, LIMITATION OF AN AUTOMATED AGENDA MANAGEMENT PROCESS MODULE.

NEXT SLIDE.

UH, HERE WE HAVE THE FTES, UH, FOR THE CITY SECRETARY'S OFFICE.

UM, SINCE SOME FISCAL YEAR FISCAL YEAR 2018 TO PRESENT OUR SIN FOR OUR FULL TIME EMPLOYEES IN THE CITY SECRETARY'S OFFICE AND THE, UH, THE BASE, UH, BUDGET FOR THE CITY SECRETARY'S OFFICE IS CURRENTLY AT 446,911, AND INCLUDES PERSONNEL CALLS, SUPPLIES, AND MATERIALS, PROFESSIONAL CONTRACT SERVICES, AND OTHER EXPENDITURES HERE.

WE HAVE THE SUPPLEMENTAL REQUESTS THAT WE'RE ASKING FOR THIS, THIS NEXT FISCAL YEAR.

THE FIRST ONE HAS TO DO WITH OUR HOSPITALITY ACCOUNT, THE CITY SECRETARY'S OFFICE, WE'RE ASKING FOR $1,200.

UM, WE'RE ASKING FOR YOU TO CONSIDER THIS REQUEST TO PLACE BURNS WITHIN THE CITY SECRETARY'S OFFICE HEALTH FATALITY ACCOUNTS IN AN EFFORT TO INCREASE PARTICIPATION OF RECORDS MANAGEMENT LEAD LIAISON TO OUR QUARTERLY RECORDS MANAGEMENT TRAINING, AND ALSO TO ASK FOOD EXPENSES FOR OUR ANNUAL CLEANUP DAY.

THE NEXT ACCOUNT HAS TO DO WITH OUR TRAINING AND TRAVEL ACCOUNT.

UH, WE'RE ASKING YOU FOR OUT ALL OF OUR CITY STAFF MEMBERS NEXT FISCAL YEAR TO, UH, TO IT, TO ENROLL IN OUT THE TECHS THAT WILL ONE OF THEM TO BE ENROLLED IN THE TEXAS MUNICIPAL CLERK CERTIFICATION PROGRAM AND THE SALT GRASS CHAPTER, AND ALSO TO OUT SO THAT THEY CAN, UM, ATTEND DIFFERENT MEETINGS WITH A SELL GUYS CHAPTER WE'RE ASKING FOR THOSE MEMBERSHIPS.

UM, AND WITH THE, WITH THE CHAPTER IS IF YOU ATTEND THROUGH YOUR MORE SALT GRASS CHAPTER MEETINGS PER YEAR, YOU'RE ELIGIBLE TO, UH, TO GET SCHOLARSHIPS.

AND THOSE SCHOLARSHIPS CAN GO UP TO $500 TO PAY FOR TRAINING AND TRAVEL EXPENSES.

AND THE LAST ACCOUNT IS, UH, MEMBERSHIP DUES HAVE INCREASE, UH, WITH THE OF MUNICIPAL CLERKS ASSOCIATION, THE SALTGRASS CHAPTER AND THE INTERNATIONAL INSTITUTE OF MUNICIPAL CLERKS.

AND THAT AMOUNT IS 360.

NEXT SLIDE.

I'LL TURN IT OVER TO LEGAL.

ANY QUESTIONS? THANK YOU.

GOOD EVENING, MAYOR AND MEMBERS OF COUNCIL.

UM, JUST TO, BEFORE I BEGIN WITH THE MISSION AND VISION FOR THE LEGAL DIVISION, I JUST WANT TO LET YOU ALL KNOW KIND OF WHAT THE LEGAL DIVISION IS COMPRISED OF.

WE, UH, ARE COMPRISED OF FOUR FULL TIME EMPLOYEES, THE DIVISION, UH, AS I HOPE YOU ALL KNOW, ALSO WORKS CLOSELY WITH A, UH, AN OFFICE MANAGER WHO PROVIDES US WITH A WEALTH OF ADMINISTRATIVE SUPPORT.

WE ALSO WORK CLOSELY WITH EVERY CITY DEPARTMENT AND PROVIDE A WIDE RANGE OF LEGAL SERVICES TO THE CITY, INCLUDING ADVISING YOU ALL THE COUNCIL, AS WELL AS CITY BOARDS AND COMMISSIONS.

THE CITY ATTORNEY'S OFFICE ALSO REPRESENTS THE CITY AND TRADITIONAL PROCEEDINGS SUCH AS MUNICIPAL COURT AND PREPARES ORDINANCES, RESOLUTIONS CONTRACTS, D AS IN DEEDS AND OTHER LEGAL DOCUMENTS.

THE LEGAL DIVISION ALSO SUPERVISES LITIGATION MATTERS NOT COVERED BY THE TEXAS MUNICIPAL LEAGUE RISK POOL.

AND WE ALSO PROVIDE COORDINATION AND ASSISTANCE ON MATTERS HANDLED WITH OUTSIDE COUNSEL, UH, TO GO BACK TO THE SLIDES.

THE MISSION OF THE LEGAL DIVISION IS TO PROVIDE, DELIVER OUTSTANDING CUSTOMER SERVICE TO THE CITY.

AND OUR VISION IS TO BE KNOWN AND RECOGNIZED AS A SUPERIOR LEGAL DIVISION.

NEXT SLIDE, PLEASE.

THE LEGAL DIVISION IDENTIFIED JUST A FEW OF OUR ACCOMPLISHMENTS IN FISCAL YEAR 2020.

THOSE INCLUDE WORKING ON THE SUBDIVISION SHOT CLOCK ORDINANCE, WHICH PROVIDES A, ESSENTIALLY A TURNAROUND TIME OF 30 DAYS FOR THE REVIEW OF CERTAIN PLATS AND OTHER DOCUMENTS WE WORK CLOSELY.

YOU KNOW, JUST ONE THING I'D LIKE TO SAY IS FULL LEGAL DIVISION IS THIS INTERNAL SUPPORTIVE TYPE OF DIVISION.

NO PROJECTS THAT WE PRODUCE IS WITHOUT THE INPUT AND PARTICIPATION WITH OTHER DEPARTMENTS.

SO I'VE LISTED THESE THINGS, I'LL IDENTIFY THE DEPARTMENTS THAT WE WORKED WITH AS WELL ON THESE DOCUMENTS, BUT THAT FIRST ITEM IS THE SUBDIVISION SHOT CLOCK ORDINANCE.

AND WE'VE WORKED WITH THE PLANNING DIVISION

[00:40:01]

ON THAT.

WE HAVE ALSO FACILITATED AND DRAFTED CONTRACTS RELATING TO THE EXPANSION OF THE MUSTANG BY U UTILITY SYSTEM.

WE HAVE NEGOTIATED A RAW WATER CONTRACT, AND WE'VE ALSO ASSISTED WITH THE ACQUISITION OF PROPERTY FOR A TRANSPORTATION IMPROVEMENT.

THOSE ITEMS ALL REFLECT YOUR PRIORITY OF ENHANCING THE CITY'S INFRASTRUCTURE.

AND ALL OF THOSE PROJECTS RELATE TO THE PUBLIC WORKS DEPARTMENT.

WE'VE BEEN FORTUNATE ENOUGH TO WORK VERY CLOSELY WITH THEM ON SEVERAL PROJECTS THIS FISCAL YEAR AND FISCAL YEAR 2021, WE HAVE GOALS.

UM, AND YOU ALL, I'M SURE SOME OF YOU WHO'VE BEEN ON COUNCIL FOR AWHILE HAS SEEN THIS GOAL, OR YOU SEE IT EVERY ABOUT FOUR YEARS WHEN THE CHARTER REVIEW COMMISSION COMES UP.

SO OUR GOAL THOUGH IN 2021 IS TO PROVIDE LEGAL SERVICES, OF COURSE, TO THE CHARTER REVIEW COMMISSION.

AND IN DOING THAT, THE CITY ATTORNEY'S OFFICE PROVIDES LEGAL OPINIONS AND BACKGROUND INFORMATION FOR ITEMS THAT ARE CONSIDERED BY THE CHARTER REVIEW COMMISSION.

WE ALSO FACILITATE THE CHARTER REVIEW COMMISSION MEETINGS IN THAT ROLE.

ANOTHER GOAL FOR 2021 IS TO SUPERVISE THE DEVELOPMENT OF THE LEGISLATIVE AGENDA.

AND AGAIN, YOU ALL HAVE SEEN US ON THE BEFORE TO EVERY OTHER YEAR, OUR STATE LEGISLATURE MEETS TO COME UP WITH RULES AND REGULATIONS THAT IMPACT THE CITY.

AND SO WE ARE VERY, THE LEGAL DIVISION IS VERY ACTIVE IN THE CREATION.

AND LATER ON THE IMPLEMENTATION OF THOSE REGULATIONS, THE NEXT GOAL FOR 2021 IS TO COMPLETE THE DEVELOPMENT OF AN ELECTRONIC COMPLIANCE PROGRAM FOR CERTAIN STATE REQUIREMENTS.

AS YOU WILL KNOW, CERTAIN DEPARTMENTS SUCH AS THE FINANCIAL SERVICES DEPARTMENT HAVE SPECIFIC RULES AND REGULATIONS THAT THEY HAVE TO ABIDE BY THAT COME UP ANNUALLY.

OUR GOAL IS TO CREATE ESSENTIALLY WORK WITH IT, TO CREATE A SYSTEM THAT WOULD NOTIFY FINANCIAL SERVICES, EMPLOYEES OF SPECIFIC TIMELINES AND SPECIFIC DATES AS THEY COME UP, UH, JUST TO, TO HELP WITH COMPLIANCE.

ANOTHER GOAL THAT WE HAVE IS TO DEVELOP COMPLIANCE CHECKLIST FOR THE MAJOR UTILITY CONTRACTS.

I'VE ACTUALLY ALREADY STARTED THIS PROJECT AND THIS FISCAL YEAR, BECAUSE WE HAVE, OF COURSE, AS YOU ALL KNOW, AS WELL WITH THE DIFFERENT UTILITY DISTRICTS, THERE ARE SEVERAL CONTRACTS THAT REQUIRE SPECIFIC BENCHMARKS.

AND WE FOUND THAT IN, UH, ESSENTIALLY AN IMPLEMENTING CONTRACTS THAT THE CHECKLIST CAN BE HELPFUL.

SO OUR GOAL IN 21 IS TO DEVELOP THOSE FOR SOME OF THOSE MAJOR UTILITY SYSTEM CONTRACTS.

OUR LAST ITEM FOR 2021 IS JUST TO PROVIDE STAFF WITH QUARTERLY POLICY HIGHLIGHTS ON LEGAL ISSUES.

NEXT SLIDE PLEASE.

UM, AS MENTIONED BEFORE, THE CITY ATTORNEY'S OFFICE HAS FOUR FULL TIME EMPLOYEES, INCLUDING MYSELF, UM, AND OUR TOTAL BUDGET IS A BASE BUDGET IS $666,770.

NEXT SLIDE PLEASE.

SO THIS FISCAL YEAR, NEXT FISCAL YEAR, WHAT WE'RE ASKING FOR, UM, IN TERMS OF SUPPLEMENTAL REQUESTS RELATES TO PERSONNEL EXPENDITURES.

ONE OF OUR FULL TIME EMPLOYEE POSITIONS IS FUNDED IN PART BY TOURS AND PITS PER TERS AND PID REVENUE, UM, AFTER UTILIZING A PRIVATE CONTRACTOR FOR AN ISSUE THAT CAME UP THIS FISCAL YEAR, AND I BELIEVE SOME OF LAST FISCAL YEAR AS WELL, UH, STAFF BELIEFS, THAT IT WOULD BE HOOVED THE CITY AND THE MANAGEMENT OF THE TERS AND PITS TO UTILIZE AN OUTSIDE CONTRACTOR TO ADMINISTER THOSE PROGRAMS AS SUCH, EXCUSE ME, AS SUCH.

UM, I BELIEVE THAT IT WOULD, UM, WE WOULD NEED TO ESSENTIALLY TAKE BACK THAT FUNDING FOR THAT POSITION, WHICH WOULD LEAVE THE EMPLOYEE THAT'S FUNDED THROUGH THAT WITH A CUT OF ABOUT 50% THAT EMPLOYEE IS WILLING TO WORK LESS HOURS.

UM, SO PART OF THIS FUNDING THAT'S REQUESTED HERE IS THE ADDITIONAL 10 HOURS OF FUNDING TO PROVIDE FOR THAT POSITION.

UM, THE OTHER PART OF THAT IS TO PROVIDE, UH, ANOTHER EMPLOYEE WHO'S TAKEN ON ADDITIONAL RESPONSIBILITIES, UM, SUCH AS PRODUCING ABOUT 50% OR REVIEWING ABOUT 50% OF DEPARTMENT CONTRACTS, UM, AND SUPPORTING UTILITIES AND OTHER MAJOR PROJECTS, INCLUDING CODE ENFORCEMENT AND ANIMAL SERVICES

[00:45:01]

WITH ADDITIONAL FUNDING FOR THAT POSITION TO PROVIDE, OR TO PUT THAT POSITION A LITTLE CLOSER TO THE OTHER POSITIONS IN THE DEPARTMENT IN TERMS OF COMPENSATION.

SO WITH THAT, UM, AND WE'VE ALSO HAD THE BENEFITS THAT GO ALONG WITH THAT ADDITIONAL COMPENSATION.

WE ARE REQUESTING $46,720.

ARE THERE ANY QUESTIONS? OKAY, WELL, THANK YOU FOR YOUR TIME.

EXCELLENT MARTIN RUSSELL, GOOD EVENING, MAYOR AND CITY COUNCIL.

UM, AS FAR AS ON A HUMAN RESOURCES, OUR MISSION IS TO DELIVER THE MOST EFFECTIVE, EFFICIENT, AND RESPONSIVE HUMAN RESOURCES SERVICES TO INTERNAL AND EXTERNAL CUSTOMERS THAT ARE POLICY AND PROCEDURE COMPLIANT, AND TO FACILITATE THEIR RECRUITMENT RETENTION AND THE DEVELOPMENT OF A SUSTAINABLE QUALITY WORKFORCE ALIGNING WITH THE CITY STRATEGY.

OUR VISION IS THAT WE ARE STRONG WE'RE CLIENT FOCUSED QUALITY SERVICE ORIENT TEAM IN THE CITY, MISSOURI CITY COURSE, WE CONTINUOUSLY PURSUE QUALITY INTO DEVELOPMENT, IMPLEMENTATION, AND EVALUATION OF HUMAN RESOURCES PRACTICES.

TO THE EXTENT THAT WE ARE RECOGNIZED AS LEADERS IN THE STATE OF TEXAS, THE DEPARTMENT OF HUMAN RESOURCES, ORGANIZATIONAL DEVELOPMENT DESIGNS, AND IMPLEMENTS PROCESSES, AND PROCEDURES, ACCORDING TO ESTABLISHED PROCEDURES.

AND THEN WE ALSO PARTNER WITH INDIVIDUALS AT EVERY LEVEL TO EFFECTIVELY MANAGE ALL HUMAN RESOURCES FUNCTIONS IN THE CITY.

WE SERVE AS A RESOURCE TO OUR EMPLOYEES AS THEY USE OUR EXPERTISE TO HELP THEM MAKE INFORMED DECISIONS REGARDING WORK AND LIFE MATTERS.

AND WE CHAMPION THE DEVELOPMENT OF HUMAN TALENT IN THE CITY TO MAXIMIZE INDIVIDUAL CONTRIBUTION TO SERVICE DELIVERY.

AS FAR AS OUR ACCOMPLISHMENTS FOR THIS 2020, UH, FISCAL YEAR, UH, WE PUT TOGETHER A 20, 20 BENEFITS SUMMARY GUY FOR THE FIRST TIME THAT THE CITY HAS AN OPPORTUNITY FOR OUR EMPLOYEES TO HAVE A ONE SOURCE RESOURCE TO LOOK AT OUR BENEFITS AND WHAT WE DO OFFER, UH, OUR EMPLOYEES, UH, MANY, UH, FOUND THIS TO BE A VERY GOOD GUY TO USE SPECIALLY WHEN, UM, AND, AND PUTTING EVERYTHING TOGETHER IN ONE SOURCE THAT THEY'RE ABLE TO ACCESS TO HAVE ACCESS TO.

AND THEN ALSO WITH THE COVID IN THE CORNER VIRUS OUTBREAK THAT WE'VE HAD, WE PUT TOGETHER COVID-19 PROCEDURES AND SUPPORTING DOCUMENTS IN ORDER TO HELP OUR EMPLOYEES AND NAVIGATE OUR WAY THROUGH THAT AND WHICH WE'RE CURRENTLY ALWAYS DOING AND UPDATING THOSE PROCEDURES, WE'RE FILLING OPEN POSITIONS, UH, WITH OUR, WITH MY CURRENT POSITION.

AND THEN OF COURSE WE JUST HIRED AN HR MANAGER AND A PART TIME HR JOURNALIST TO HELP, UH, COMPLIMENT OUR TEAM.

UM, WE SUCCESSFULLY ENROLLED ACTIVE AND RETIRED EMPLOYEES FOR THE 2020 BENEFITS YEAR WITH MINIMAL MINIMAL SERVICE DISRUPTION.

WE IMPLEMENTED A NEW NATIONWIDE PREEMPLOYMENT BACKGROUND CHECKS, SOFTWARE SAVING THE CITY BETWEEN 50 TO $250 PER APPLICANT.

OUR FISCAL YEAR 2021 GOALS.

WE WILL CONTINUE TO MONITOR NEGOTIATE AND SECURE BENEFITS AS RENEWAL, ACCORDING TO PROJECTED AND APPROVED BUDGET AMOUNT FOR THE FISCAL YEAR, WE'RE HERE TO REVISE REVIEW AND REVISE UPDATE AND IMPLEMENT A CITYWIDE WELLNESS INITIATIVE.

WE ALSO PLAN TO DELIVER AND CONTINUOUSLY IMPROVE ACTIVE AND RETIREES, UH, EMPLOYEE ABILITY AND ROLE CHANGE OR RENEW BENEFITS USING THE EMPLOYEE SELF SERVICE PORTAL.

UM, FOR THE 25TH 2020 BENEFITS YEAR, WE PARTNER WITH THE EMPLOYEE RECOGNITION GROUP AND OF COURSE THE EMPLOYEE ADVISORY GROUP TO PLAN AND DELIVER THE THIRD EMPLOYEE CONFERENCE.

THIS MIGHT BE A VIRTUAL COMING UP FOR THIS UPCOMING YEAR, DEPENDING ON, UH, WHAT, UH, WHAT OUR ENVIRONMENT WOULD BE AT THAT PRESENT TIME.

AND THEN WE ALSO WILL PARTNER WITH MEMBERS OF THE MISSOURI CITY COMMUNITY AND FORT BEND COUNTY BUSINESS COMMUNITY TO DELIVER THE, AGAIN, THE CITY'S THIRD ANNUAL JOB FAIR.

AGAIN, WE MIGHT HAVE TO BE CREATIVE WHEN IT COMES TO HOW WE WERE ABLE TO, UM, COMPLETE THIS, UH, AND IT COULD BE VIRTUAL AS WELL.

NICK'S SIDE, PLEASE.

AS FAR AS OUR AUTHORIZED FTES IS BEEN CONSISTENT OVER THE PAST THREE YEARS, AS FAR AS OUR BASE BUDGET, YOU SEE THE PERSONNEL COSTS ALONG WITH THE SUPPLIES AND MATERIALS, THE CONTRACTS AND OTHER EXPENDITURES, WHICH COMES UP TO A TOTAL OF FIVE 71, THREE 86.

[00:50:01]

AND AS FAR AS OUR SUPPLEMENTAL REQUESTS, UH, CURRENTLY WHAT WE'RE LOOKING TO DO IS COMBINE TWO PART TIME POSITIONS ALONG WITH THE SUMMER INTERN POSITION AND CREATE ANOTHER FULL TIME HR GENERALIST POSITION.

AND ALONG WITH THAT, UH, AND LAST YEAR'S, UH, BUDGET, UM, THE UNEMPLOYMENT COMPENSATION WAS LEFT OUT AS A, A LINE ITEM IN OUR BOOK BUDGET, UM, WITH THE UPCOMING, UH, AND THE PROJECTED, UM, EXPENSES THAT WE'LL HAVE WITH ALL OF THE FURLOUGHS AND, UH, THE VIRUS THAT IS OUT THERE.

WE ALSO WANT TO MAKE SURE WE HAVE THAT, UH, LINE ITEM, UH, FULLY FUNDED, UH, FOR THE, UH, FUNDING OF THOSE ITEMS THAT WILL COME OUR WAY WHEN IT COMES TO UNEMPLOYMENT COMPENSATION, UH, WHICH HAS A TOTAL OF 72,904.

AND I THINK WITH THAT BEING SAID, I THINK THAT IS THE END OF OUR, UH, OUR, IN THIS CASE, UH, THE HUMAN RESOURCES PRESENTATION, UH, IS THERE A NURSE COUNSELOR? OH, SORRY, GO AHEAD, BILL MARTIN.

YES.

THIS IS COUNSELING AND EMORY.

UH, I SEE WHERE YOU'RE GOING TO, UH, I GUESS, ROLE TO, UM, PART TIME, UH, FOLKS INTO, UH, THE GENERALIST POSITION.

YES, SIR.

DOES THAT 57,000, IS THAT NET OF WHAT THOSE TWO, UH, PART TIME EMPLOYEES ARE, UH, ARE RECEIVING? MMM.

I WOULD SAY 90% OF THAT IS THE TWO PART TIME.

AND THE, UM, THERE'S ALSO A SUMMER INTERN POSITION THAT WE HAVE, WHICH IS ANOTHER PART TIME POSITION, BUT SOME OF IT WILL COME OUT OF OUR CONTRACTUAL SERVICES LINE ITEM, BUDGET THAT WE HAVE THAT CURRENTLY WE HAVE ENOUGH MONEY IN, IN THAT LINE ITEM IN ORDER TO HELP FUND THIS POSITION.

SO THERE'S NO ADDITIONAL COSTS.

UM, AND WE ARE TRYING TO SAVE WHAT WE HAVE IN OUR CURRENT BUDGET.

OKAY.

THAT'S THAT WAS THE GIST OF MY QUESTION IS THAT THE, EVEN THOUGH IT'S A SUPPLEMENTAL REQUEST FOR 57,000, IT'S NOT A TOTAL INCREASE IN YOUR BUDGET OF 57,000.

CORRECT.

AND THAT IS ALSO THE SAME WITH THE UNEMPLOYMENT COMPENSATION AS WELL.

IT IS COMING OUT OF ANOTHER LINE ITEM THAT WE HAVE IN OUR CURRENT BUDGET.

OH, OKAY.

THANK YOU.

QUESTIONS ON HUMAN RESOURCES.

IT'S NOT, WE'LL TURN IT OVER TO STACY WALKER WITH COMMUNITY GOOD EVENING.

MAYOR FORD CITY COUNCIL MEMBERS AND STAFF IN FISCAL YEAR 2021, COMMUNICATIONS IS GOING TO FOCUS SPECIFICALLY ON THE FEEDBACK FROM THE 2020 COMMUNITY SURVEY FOCUSED ON CORE OPERATIONS OF CITIZEN EDUCATION, ENGAGEMENT, AND FOCUS ON IMPROVING PERFORMANCE, ANY EFFICIENCIES AND OPERATIONS AND BUSINESS PLAN INITIATIVES.

WITH RESPECT OF COUNSEL'S TIME, WE WILL NOT READ OUR HPO TEAM'S VISION, MISSION AND GOALS VERBATIM.

I WILL NOTE THOUGH THAT ALL THREE ARE SPECIFIC TO PROVIDING CONSISTENT, TIMELY AND SUPERIOR CUSTOMER SERVICE TO CITIZENS, BUSINESSES, STAKEHOLDERS, AND PARTNERS ON THE TEAM'S ACCOMPLISHMENTS.

OUR COVID-19 PROACTIVE RESPONSE.

ONE SPECIFICALLY HIGHLIGHT THAT WE RECORDED AND LIVE STREAM 27 VIRTUAL MEETINGS FOR CITY COUNCIL P AND Z AND PARKS BOARD.

SINCE MARCH 3RD, THAT WE'VE DESIGNED 17 CUSTOM GRAPHICS PRODUCED AND DISTRIBUTED NINE MTT EX EXPRESS DIGITAL NEWSLETTERS ANSWERED ABOUT 380 CALLS PERTAINING TO THE PANDEMIC HELPED COORDINATE AND FACILITATE THREE CITY HOSTED FOOD PPE DISTRIBUTIONS POSTED 69 UNIQUE CORONA VIRUS MESSAGES ON THE CITY'S SOCIAL MEDIA NETWORKS POSTED 60 ALERTS ON THE CITY WEBSITE.

RED ALERT BAR WROTE DISTRIBUTED AND POSTED 30 UNIQUE PRO-BONO VIRUS NEWS RELEASES POSTED MESSAGES, NOT JUST ON SOCIAL MEDIA, BUT BOTH WEBSITES.

THE CITY HALL LED SIGN AND MTTB CRAWL.

WE HAVE ALSO PARTICIPATED IN AT LEAST 30 CONFERENCE CALLS AND VIRTUAL WEBINARS WITH THE STATE AND COUNTY RESPONDED TO MORE THAN 100 EMAILS, COMPLETED 17 TO 14 FORMS AND PHOTOGRAPHED AND VIDEOTAPED ABOUT 30 EVENTS.

WE'RE ALSO DISTRIBUTING COVID-19 MATERIALS TO BUSINESSES, CITYWIDE,

[00:55:01]

AND ALL OF THESE EFFORTS WILL BE ONGOING FOR THE DURATION OF THE PAM.

DAMMIT.

I'M ALSO PROUD TO NOTE THAT WE'RE THE FIRST CITY TO POST ANY COVERT INFORMATION.

THE FIRST DAY AFTER THE PANDEMIC WAS ANNOUNCED IN TEXAS, WE PUT A MESSAGE UP.

UM, I ALSO WANT TO HIGHLIGHT AS WELL FOR THE ACCOMPLISHMENTS THAT ARE LISTED.

THE TEAM'S PROFESSIONAL EXPERIENCE AND EXPERTISE HAS RESULTED IN DEVELOPMENT AND DESIGN BEING ABLE TO BE DONE IN HOUSE AT A SIGNIFICANT SAVINGS TO THE CITY.

THE CONSERVATIVE ESTIMATE FOR THAT IS ABOUT 90,000 AND THAT'S BASED ON INDUSTRY COSTS THAT ARE TRACKED THROUGH PROFESSIONAL ORGANIZATIONS, SUCH AS THREE CMA, TAMMY AND NAB FISCAL YEAR 2021 GOALS AND BUSINESS PLAN PROJECTS LISTED BEFORE YOU ARE SPECIFICALLY RELATED TO IMPROVING THE EFFECTIVENESS OF COMMUNICATION.

AS NOTED IN THE 2020 COMMUNITY SURVEY, WE'LL WORK TO ACHIEVE THIS THROUGH ENHANCING INITIATIVES FOR CITIZEN EDUCATION, ENGAGEMENT AND OUTREACH.

EXCELLENT STAFFING FOR THE DEPARTMENT HAS GONE FROM A HIGH OF 14 FULL TIME EMPLOYEES AND TWO TO THREE PART TIME EMPLOYEES AND FISCAL YEAR 20 2007 TO THE CURRENT NINE FTES AND ZERO PART TIME EMPLOYEE.

WE CONTINUING TO SEEK CONSIDERATION FOR STAFFING OF AT LEAST THE VACANT FRONT DESK POSITION, THE OCCLUSION OF THE HOA LIAISON POSITION IN THE NEXT ITERATION OF THE COMPENSATION AND BENEFITS STUDY AND THE INCLUSION OF THE WEBSITE, SOCIAL MEDIA OR POSITION, AND THE MTTB PRODUCER POSITIONS IN THE PREMIUM PAY STRUCTURE AS WAS GUARANTEED BY FORMER CITY MANAGER, ANTHONY SNIPES, IN ADDITION TO THE DIVISION ONE OH EIGHT ACCOUNTS, AND THE GENERAL FUND COMMUNICATIONS ALSO HAS OVERSIGHT OF TWO TO FOUR, WHICH IS USED FOR PRODUCTION TECHNOLOGY, EQUIPMENT, SOFTWARE, AND OTHER ASSOCIATED RESOURCES.

STATE OF THE CITY SHOULD ALSO BE INCLUDED IN THE LEADERSHIP WATCHING CATEGORY, ALONG WITH THE OTHER KEY HOLDER KEY STAKEHOLDER INITIATIVES THAT ALMOST DID ALSO IN THE OTHER CATEGORIES AND BUDGET REQUESTS.

YOU SEE THAT BRANDING, MARKETING AND PROMOTION INITIATIVES, OUR OUTREACH AND OUTREACH ARE KEY.

UH, IN COMMUNITY COMMUNICATIONS, WE ARE REQUESTING BUDGET FUNDING FOR FOUR CITIZEN NEWSLETTERS AND ONE ANNUAL REPORT THAT IS IN ALIGNMENT WITH FEEDBACK FROM THE 2020 COMMUNITY SURVEY PRINTING, MAILING POSTAGE BINDING COSTS HAVE INCREASED DUE TO OPERATIONAL COSTS AND THE INCREASE IN THE NUMBER OF RESIDENTIAL AND COMMERCIAL ROOFTOP CITYWIDE IN CONTRACTUAL SERVICES.

PLEASE NOTE THAT CIVIC PLUS EXPENDITURES INCREASED DUE TO HOSTING SERVICES NEEDED FOR THE 11 DEPARTMENT HEADERS THAT WE'RE IN THE PROCESS OF REVIEWING CURRENTLY, THE TEAM WILL ALSO TRANSITION THE MOBILE APP TO THE WEBSITE PLATFORM.

THIS W THIS YEAR AS WELL FOR EASE THE FUNCTIONALITY AND INTEGRATION WITH OTHER COMMUNICATION PROCESSES CIVIC PLUS MOBILE IS THE NEXT EVOLUTION OF THE MOBILE EXPERIENCE FOR LOCAL GOVERNMENTS AND THEIR CITIZENS.

AND IT WILL HELP US TO UNITE ALL OF OUR COMMUNICATIONS THROUGH ONE PORTAL.

OTHER MAINTENANCE CONTRACTS, THE IN THE CONTRACTUAL SERVICES ACCOUNT INCLUDE LINKEDIN SWAG.

IT ARCHIVE SOCIAL, WHICH PROVIDES RECORDING AND DOCUMENTATION OF ALL SOCIAL MEDIA POSTS, ZENDESK, WHICH WILL BE THE WEBSITE REQUEST SYSTEM THAT WILL BE ROLLED OUT TO STAFF SO THAT WE CAN TRACK ALL REQUESTS AND ALL UPDATES IN A TIMELY MANNER RUSH WORKS, WHICH IS THE PLAYBACK SYSTEM AND MCTV TV EYES, WHICH TRACKS ALL BROADCAST COVERAGE OF MISSOURI CITY MAILCHIMP MAILCHIMP, WHICH IS USED FOR THE DIGITAL NEWSLETTER MVP BACKGROUND CHECK CREDITS THROUGH THE STATE.

THE MVP TRADEMARK PROCESS THAT WILL BE COORDINATED THROUGH LEGAL AND ALSO INCLUDED IS THE ESTIMATED COST OF A NEW LED SIGN FOR, FOR THE CITY HALL COMPLEX TRAINING AND TRAVEL COSTS, COVER PROFESSIONAL WORLDS AND DEVELOPMENT NEEDS.

AND THEN PEG EXPENDITURES FOR FYI 2021 ARE STILL BEING FINALIZED.

THEY ARE ESTIMATED TO BE AROUND $124,700, AND THOSE FUNDS WILL BE USED TOWARDS HIGH DEFINITION PRODUCTION TECHNOLOGY UPGRADES, AND COUNCIL CHAMBERS, A PRODUCTION STEP, AND REPEAT A NEW DRONE AUDIO, VISUAL EQUIPMENT, DIGITAL PHOTO FRAMES, STORAGE HARD DRIVES RADIO STATION SOFTWARE IF IT'S NEEDED.

AND IN OUR BUDGET DISCUSSION LAST WEEK, I BELIEVE THE TOTAL AMOUNT IN THE FUND IS $687,610.

THERE ARE NO INFRASTRUCTURE UPGRADES PLANNED FOR COUNCIL CHAMBERS AS CITY COUNCIL WASN'T FORMED LAST WEEK THAT THERE IS NO CIP FUNDING FOR THOSE AND BY INFRASTRUCTURE UPDATES, I MEAN, NEW FLOORING LIGHTING, PAINTING

[01:00:01]

OF THE WALLS, STANDING OF THE DYES AND AN INCREASE OF THE POWER WATTAGE IN THE ROOM.

AND ADDITIONALLY, WE'LL BE LOOKING AT A NUMBER OF SOLUTIONS FOR OUTREACH THIS YEAR, INCLUDING THE COMMUNITY CONNECTION SUMMIT, WHICH GAVE US A LOT OF GREAT FEEDBACK.

THE LAST TIME WE HELD ONE HOSTING OF THE SIXTH ANNUAL CITIZENS UNIVERSITY CLASS CONTINUED HURRICANE PREPAREDNESS SURVEYS, A COMMUNICATIONS OUTLET CAME CAMPAIGN, AND TWO HOA SUMMITS.

THANK YOU, COUNCIL, MAYOR, AND COUNCIL.

DO YOU HAVE ANY QUESTIONS FOR STACY? IF NOT, UH, UH, JOE ASH, HE'LL BE PRESENTING INFORMATION ON ECONOMICS.

GOOD EVENING, MAYOR AND COUNCIL.

UM, AS WE KNOW, THE MISSION OF ECONOMIC DEVELOPMENT IS TO FACILITATE THE USE THROUGH USE OF APPROPRIATE RESOURCES, THE CREATION OF A SUSTAINABLE BUSINESS ENVIRONMENT THAT PROMOTES THE CONSISTENT QUALITY AND CONDAMINE ENHANCES STANDARD LIVING FOR ALL OUR RESIDENTS PROVIDE THE NECESSARY FINANCIAL RESOURCES, THE CITY THROUGH EXPANDED AND DIVERSIFIED TAX SPACE.

OUR VISION IS TO BE EFFECTIVE, EFFICIENT, PROACTIVE RESOURCE FOR THE CITY MANAGER TO SUPPORT THE ACHIEVEMENT OF GOALS AND PRIORITIES.

THOSE GOALS AND PRIORITIES ARE IDENTIFIED IN THE ECONOMIC DEVELOPMENT PLAN THAT WAS APPROVED BY COUNCIL, AND THAT WE WERE ACTING ON THE TOP FIVE GOALS OF THE ECONOMIC DEVELOPMENT PLAN AND IN INCLUDE THE REDEVELOPMENT AREA FOCUS ON THE CONTINUED DEVELOPMENT OF THE PROPERTY AND AROUND 98 AND THE BELTWAY FOCUS ON THE SIENNA TOWN CENTER AREA, ALSO A OFFICE DEVELOPMENT, AND THEN LASTLY, RESOURCES FOR ECONOMIC DEVELOPMENT.

NEXT SLIDE, PLEASE.

THE ACCOMPLISHMENTS, UM, ZASS PROVIDED A LIST OF THE TOP FIVE.

AND SO ONE OF THE THINGS THAT WE HAVE SEEN SINCE I WAS A VACANT OFFICE BUILDING OVER BY LOWE'S.

AND SO WORKING WITH A NEW OWNER TO FACILITATE THE REDEVELOPMENT OF THE BUILDING X PROFESSIONAL OFFICE BUILDING IS SOMETHING THAT'S BEEN A LONG HELD OBJECTIVE OF OURS.

THAT IS SOMETHING WE'VE WORKED WITH WITHOUT HAVING ANY INCENTIVES.

I KNOW THE COUNCIL HAS ASKED OVER THE YEARS WHEN, WHEN DO WE STOP PROVIDING INCENTIVES? AND I WOULD TELL YOU THAT INCENTIVES DON'T MAKE A BAD PROJECT, A GOOD PROJECT THAT MAKES SOMETIMES A GOOD PROJECT POSSIBLE, BUT THEY'RE NOT THE ONLY MEANS BY WHICH WE CAN ACCOMPLISH THING AS IS EVIDENCED BY THIS PROJECT, WE COMPLETED A MARKET ASSESSMENT FOR THE REDEVELOPMENT AREAS.

COUNCIL MAY REQUIRE RE RE RE REQUIRE RECALL.

WE LOOKED AT OPTIONS FOR SOME OF THE LARGER PROJECTS AND WHAT COULD ACTUALLY DEVELOP THERE FROM, UH, THE RESTAURANT, UH, STATUS TO A MULTIFAMILY, TO OTHER TYPES OF USES.

WE COMPLETED THE INCENTIVE AGREEMENT FOR GRAND PARK CENTER AND PRIOR TO THE PANDEMIC, THEY WERE GETTING READY TO START THE REDEVELOPMENT OF THAT.

AND WE COMPLETED AN LOI FOR THE NEW, WITH NEW QUEST FOR THE DEVELOPMENT OF FORT BEN TOWN CENTER, TOO.

THAT'S A CINEMARK ANCHOR 220, 72,000 SQUARE FOOT POWER CENTER AT THE INTERSECTION OF HIGHWAY SIX, THE FORT BEND TOLL ROAD.

LASTLY, WE CONTINUE TO WORK WITH AND FACILITATE THE PLANNING AND DEVELOPMENT OF OVER 300, 3 MILLION SQUARE FEET OF COMMERCIAL SPACE AND AROUND USA, U S 98.

AND THE BELTWAY EIGHT, OUR GOALS FOR THE FORTHCOMING YEAR, UH, IS TO HELP SUPPORT OUR BUSINESS COMMUNITY AND THE RECOVERY FROM THE DAMMIT TO CONTINUE THEY WITH ROTATION OF THE ECONOMIC DEVELOPMENT PLAN, TO SUPPORT PROPERTY OWNERS AND DEVELOPERS AND THEIR EFFORTS TO ATTRACT NEW BUSINESSES TO ROUTE TO THE REDEVELOPMENT AREA, AS COUNSEL IS AWARE WE'RE TO THAT IN WE'RE PRESENTLY WORKING WITH A NEW OWNER OF THE QUAIL CORNER, WHERE THE KING DOLLAR IS AT CONTINUE TO SUPPORT THE DEVELOPMENT OF INDUSTRIAL BUSINESS PARK, ZONED PROPERTIES, THE BELTWAY, AND THEN ALSO SUPPORT DEVELOPMENT.

LAW ENFORCEMENT TOLD WAY OF RIGHT NOW, WE'RE WORKING WITH A DEVELOPER THAT MAY BE AT A MILLION SQUARE FOOT USER NEAR, UM, HURRICANE LANE, UM, OFF FORT MENTAL ROAD.

NEXT SLIDE, PLEASE, WITH THE PANDEMIC.

UM, WE HAVE LOOKED AT LEAVING THE BUDGET FLAT, QUITE FRANKLY, AT THIS POINT, THERE WERE STILL HAVE A LOT THAT'S GOING ON.

WE STILL HAVE PROJECTS THAT ARE IN THE MIX.

WE'RE STILL ADDRESSING THOSE NEEDS.

AND UNTIL THE THINGS, UM, LEVEL OUT, IT DID NOT MAKE SENSE TO TRY TO INCREASE THE BUDGET.

SO WHAT YOU SEE AS A FLAT BUDGET, WHEN YOU LOOK AT THOSE COSTS UNDER OTHER EXPENDITURES THAT REPRESENTS THE PROGRAM EXPENSES, THE MAJOR CATEGORIES OF THAT INCLUDE COUNTY ECONOMIC DEVELOPMENT PROGRAM IS YOU'LL RECALL.

WE HAVE A MEMBERSHIP AND THE GREATER FORT BEND ECONOMIC DEVELOPMENT COUNCIL.

AND WE ALSO PARTICIPATE IN THAT COUNTY WIDE MARKETING INITIATIVE.

THOSE COUNT FOR ABOUT 37 AND A HALF THOUSAND DOLLARS.

[01:05:01]

WE ALSO HAVE OTHER EXPENDITURES IN OUR OWN WHERE WE'RE HELPING TO PROMOTE, UM, THE CITY AND NUMBER OF VENUES.

ONE OF THE THINGS THAT WE DO OR WOULD HAVE DONE THIS YEAR WOULD BE TO ATTEND THE INTERNATIONAL COUNCIL OF SHOPPING CENTERS, ANNUAL CONFERENCE.

THEY HAVE QUARTERLY AND ANNUAL CONFERENCES, THEIR ANNUAL, YOUR ANNUAL CONFERENCE.

AND WE HAVE PARTICIPATED THAT TO PROMOTE THE ATTRACTION OF RETAIL TO OUR COMMUNITY.

UNFORTUNATELY, THAT WAS SUSPENDED DUE TO THE PANDEMIC.

THERE'S A NUMBER OF ASPECTS OF THE AGREEMENT OF THE AGREEMENT OF THE BUDGET, BUT WE'RE CHANGING.

WE'RE NOT CHANGING THOSE THIS YEAR.

YOU'LL SEE AUTHORIZE FTES, AS YOU'LL RECALL, WE HAD AN ADDITIONAL POSITION FOR REDEVELOPMENT COORDINATOR.

THAT POSITION HAS YET TO BE FILLED.

AS WE WENT OUT TO THE MARKETPLACE, UM, WE FOUND THAT THE PEOPLE THAT WERE RESPONDING WERE ASKING FOR SIGNIFICANTLY HIGHER WAGES THAN WHAT THE POSITION WAS QUALIFIED FOR OR WAS QUALIFIED WAS, WAS RATED TOO.

SO WE WEREN'T ABLE TO ATTRACT SOMEONE TO FILL THE POSITION BASED ON THE SALARY AS THE PANDEMIC HIT.

WE PUT THINGS IN SUSPENSION WITH ALL NEW POSITIONS AND HAVEN'T LOOKED TO FILL IT IN AS WE'VE BEEN ABLE TO ADDRESS A LOT OF THE, THE PROJECTS THAT HAVE, OR ALL THE PROJECTS THAT HAVE COME TO US.

WHAT WE'RE LOOKING TO DO IS TO RETASK THAT POSITION WITHIN THE BUDGET LOOK HOW WE CAN SUPPORT NOT ONLY ECONOMIC DEVELOPMENT, BUT FINANCE AND OTHER ED DEPARTMENTS THROUGHOUT THE CITY WITH INFORMATION.

ONE OF THE THINGS THAT WE COMMONLY GET TASKED WITH OR ASKED IS TO TRACK, UM, THE JOB MARKET TO TRACK THE GROWTH IN, IN, IN, IN, UH, EMPLOYMENT, THE CHANGES IN DEMOGRAPHICS, OTHER THINGS TO SUPPORT THE CITY THAT WE GET FROM THE BUSINESS COMMUNITY ALSO FROM DEVELOPMENT SERVICES.

AND SO IF WE CAN TAKE THAT POSITION AND FOCUSING ON ADMINISTRATIVE SUPPORT THAN IT IS THE BANG FOR THE BUCK, YOU FEEL FORGIVE ME, IT GOES UP BECAUSE WE CAN MAKE SURE THAT THE BENEFIT NOT ONLY PROVIDES A USEFULNESS TO THOSE PEOPLE WHO ARE LOOKING TO LOCATE HERE FOR THEIR BUSINESS, THAT WE'RE ATTRACTING AND NEED INFORMATION, BUT ALSO THE OTHER DEPARTMENTS THAT DEPEND ON THAT INFORMATION AND ABOUT AS FAST AS I CAN TALK, THOSE ARE MY SLEEP THREE SLIDES.

I'D BE HAPPY TO ENTERTAIN ANY QUESTIONS THAT YOU MAY HAVE REGARDING THE ECONOMIC DEVELOPMENT PROGRAM.

ANY QUESTIONS? WELL, THANK YOU, JOE.

APPRECIATE IT.

THANK YOU.

NEXT NEXT.

WE'LL HAVE, UH, ALLINA, UH, FORESTS AND, UH, SHE'LL GIVE AN OVERVIEW OF FINANCIAL SERVICES.

GOOD EVENING.

UH, THE MISSION OF THE FINANCIAL SERVICES DEPARTMENT IS TO BE RECOGNIZED AS A DEPARTMENT THAT EXCELS AND FOR THINKING WHILE MAXIMIZING EFFICIENCY AND MAINTAINING THE HIGHEST LEVEL OF INTEGRITY WE SERVE AS A FINANCIAL RESOURCE TO THE CITIZENS, EMPLOYEES AND OTHER STAKEHOLDERS BY IMPLEMENTING SOUND AND INNOVATIVE PRACTICES IN ACCORDANCE WITH FEDERAL STATE AND LOCAL GUIDELINES.

VISION IS FOR THE FINANCIAL SERVICES DEPARTMENT TO BE A HIGHLY TRAINED, COLLABORATIVE, PROACTIVE TEAM OF PROFESSIONALS THAT IS RESULTS ORIENTED AND SUING THE HIGHEST RATINGS AS REFLECTED IN RATINGS, AWARDS, RECEIVED AND RESPONSES FROM OUR CUSTOMERS.

NEXT SLIDE PLEASE.

UH, SOME OF OUR ACCOMPLISHMENTS FOR THE CURRENT FISCAL YEAR.

UM, I KNOW YOU HAVE SEEN A LOT OF THESE ITEMS CAUSE THEY HAVE COME BEFORE YOU, UH, WE ENHANCED OUR FINANCIAL REPORTING TO CITY COUNCIL AND DEPARTMENTS.

UH, WE ALSO POST THESE FINANCIAL REPORTS TO THE CITY'S WEBSITE.

THIS INCLUDES THE SALES TAX REPORTS AND THE MONTHLY FINANCIAL REPORT.

WE ALSO HAD TO BE, UH, MAYBE A YEAR, A BUDGET REPORT THAT WAS ALSO POSTED ONLINE AND PROVIDED TO COUNCIL.

WE ALSO NOW PROVIDE THE DEPARTMENTS WITH A MONTHLY BUDGET REPORT.

UH, THE DEPARTMENT HAS RECEIVED THAT DIRECTLY TO THEIR EMAIL, SO THEY DO NOT HAVE TO GO INTO THE SYSTEM, UM, TO SEE SOME OF THE INFORMATION, ALTHOUGH THEY'RE ABLE TO, UH, THEY HAVE THE ABILITY TO QUICKLY SCAN THROUGH AND SEE THEIR INFORMATION ON A MONTHLY BASIS.

ALSO, WE HAVE, WE HAVE ALSO CREATED AND OUR UPDATED VARIOUS POLICIES, PROCESSES, AND PROCEDURES.

UM, THIS INCLUDES THE IMPACT FEE POLICY.

OF COURSE, OUR ANNUAL INVESTMENT POLICY.

WE ALSO INCLUDED A USER FEE GUIDELINES.

UH, WE HAVE UPDATED OUR P CARD POLICY AND WE'RE FINALLY FINALIZING A CONTRACT ADMINISTRATIVE MANUAL.

AND THAT'S JUST A FEW OF THEM.

UH, WE ALSO WILL BE UPDATING SOME OF OUR FINANCIAL POLICIES THAT COME BEFORE COUNCIL,