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TO ORDER AT 5:42 PM[1. CALL TO ORDER]
AND STATE THAT THE NOTICE FOR THE SPECIAL CITY COUNCIL MEETING WAS DULY POSTED.THERE WILL NOW BE A ROLL CALL OF CITY COUNCIL.
AS I CALL YOUR NAME, PLEASE STAY HERE.
PRESENT MAYOR PRO TEM PRESTON PRESENT COUNCIL MEMBER EDWARDS, PRESIDENT COUNCIL MEMBERS STERLING HERE.
COUNCIL MEMBER BONEY, PRESENT COUNCIL MEMBER MORALIST PRESENT COUNCIL MEMBER EMORY HERE.
THERE WILL NOW BE A ROLL CALL.
THE CITY STAFF MEMBERS AND MEETING PRESENTERS.
AS I CALL YOUR NAME, PLEASE STAY HERE AT PRESENT.
DID YOU MANAGE YOUR OLDEST JONES' ASSISTANT CITY MANAGER, BILL ATKINSON, PRESENT ASSISTANT CITY MANAGER, GLENN MARTEL PRESENT A CITY ATTORNEY
UM, JUDGE DEBRA SINCLAIR PRESENT JUDGE ROBERT RICHTER HERE.
IS THERE ANYONE PRESENT THAT I DID NOT CALL I'M SORRY.
SHANNON PLEASANT PROCUREMENT AND RISK MANAGER.
MAYOR POLICE CHIEF MIKE BARROWS.
[2(a) DISCUSSION/POSSIBLE ACTION: Discuss amending Chapter 62, Municipal Court, of the Missouri City Code, to provide duties for the presiding judge.]
ITEM TWO, A DISCUSS AMENDING CHAPTER 62 MUNICIPAL COURT OR THE MISSOURI CITY CODE TO PROVIDE DUTIES OF THE PRESIDING JUDGE.EACH JOYCE WILL BE PRESENTING.
THIS ITEM IS BEING PRESENTED AS REQUESTED BY COUNCIL TO PROVIDE YOU ALL WITH INPUT FROM THE CITY'S MUNICIPAL COURT JUDGES, AS IT RELATES TO A PROPOSED ORDINANCE.
UM, A FEW WEEKS AGO WITH ORDINANCE WAS PRESENTED TO YOU WHILE THAT WOULD HAVE CONSOLIDATED THE CITY'S THREE PANELS OF THE MUNICIPAL COURT INTO A SINGLE PANEL.
SINCE THAT TIME, THE PROPOSED ORDINANCE HAS BEEN PROVIDED TO THE JUDGES AS REQUESTED BY COUNSEL TO OBTAIN THEIR INPUT.
THE DESIRE OF THE JUDGES JUDGES IS TO RETAIN THE THREE PANELS AND NOT CONSOLIDATE THE THREE PANELS, UM, AS SUCH THE COMMENTS OF THE JUDGES JUDGES, AS WELL AS A REVISED ORDINANCE HAVE BEEN PROVIDED TO YOU IN YOUR PACKET, YOU WILL SEE THE LAST VERSION OF THE PROPOSED ORDINANCE INCORPORATES THE JUDGES SUGGESTIONS AS WELL AS A FEW CHANGES THAT HAVE ALSO BEEN MADE OR SUGGESTED BY STAFF.
JUST TO PROVIDE YOU WITH A BRIEF OVERVIEW OF WHAT SOME OF THOSE ITEMS ARE IN RELATION TO THE INITIAL ORDINANCE THAT WAS PRESENTED TO YOU ALL INTO, UH, THE FIRST CHANGE IS THAT AGAIN, THE REVISED ORDINANCE RETAINS THE THREE PANELS INSTEAD OF CONSOLIDATING THEM.
THE ORDINANCE ALSO PROVIDES SPECIFIC DUTIES FOR THE PRESIDING JUDGE THAT, UH, ASPECT WAS, UH, RETAINED FROM THE PREVIOUS PROPOSAL AND THE REVISED ORDINANCE ELIMINATES THE PENALTY PROVISION THAT WAS IN THE INITIAL ORDINANCE AT THIS TIME, I BELIEVE THE JUDGES ARE AVAILABLE, UH, AND STAFF IS ALSO AVAILABLE AND READY TO ANSWER ANY QUESTIONS YOU MIGHT HAVE.
SO WE CAN OPEN UP FOR OUR DISCUSSION.
IS THERE A MOTION ONCE OUR MOTIONS OPEN UP FOR DISCUSSION COUNCIL MEMBER EDWARDS SHOULD A SECOND COUNCIL MEMBER PRESTON SECOND.
ARE THERE ANY QUESTIONS FOR JOYCE, OTHER JUDGES AND IT'S THIS IS COUNCIL MEMBER EDWARDS.
UM, I JUST WANTED TO GET OPINIONS FOR THE PUBLIC AND YOU GUYS CAN PROVIDE THE PROS AND CONS OF CONSOLIDATING, UM, THE DUTIES OF YOU GUYS' POSITIONS OF THE POINT OF JUDGES.
IF YOU CAN PROVIDE THE PROS AND CONS FOR THE PUBLIC.
I WAS ON MUTE AND I DIDN'T REALLY HEAR YOUR QUESTION.
COULD YOU RE-ASK THAT PLEASE? ALL RIGHT.
UM, BASICALLY I JUST WANTED TO, UM, HAVE YOU GUYS INPUT, CAUSE
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LAST TIME WE SPOKE ABOUT THIS, WE DID NOT HAVE YOU GUYS ON THE CALL.SO FOR THE PUBLIC'S INTERESTS, COULD YOU PLEASE PROVIDE, UM, THE PROS AND CONS? UM, IF WE WERE TO CONSOLIDATE TO ONE PANEL VERSUS THREE? WELL, I'M NOT SURE THERE ARE ANY PROS OR CONS, TO BE HONEST WITH YOU.
I THINK IT'S, WHATEVER COUNCIL WOULD DECIDE.
I THINK IT'S SET UP, IT'S SET UP NOW WITH THREE PANELS WAS JUST MEANS WE HAVE THREE JUDGES THAT ARE, THAT ARE EMPLOYED AND WORKING.
UM, THE ISSUE WAS WHEN WE, I THINK IT WAS CHANGED, EGOS COULD BETTER ANSWER THIS.
IT WAS CHANGED TO THREE PANELS WHEN THE PRESIDING JUDGES ORDINANCE WAS DONE AWAY WITH, AND I MAY BE NOT SAYING THAT CORRECTLY, GEORGE, SO PLEASE CORRECT ME, BUT, UM, WE'RE NOT, THE ISSUE WAS NEVER THAT WE HAD THREE PANELS.
THE ISSUE WAS WE DIDN'T HAVE ANY SPECIFIC LANGUAGE RELATING TO THE OFFICER PRESIDING JUDGE.
AND SO IT WAS CAUSING JUST A LITTLE BIT OF CONFUSION AS TO WHO WAS ON LAB WHO'S ON FIRST AND CERTAIN DUTIES THAT HAD TO BE ACCOMPLISHED.
SO THAT WAS THE WHOLE PUSH, UM, TO DO THIS, CERTAINLY COUNSEL CAN PLEASE DO ONE PANEL IF THAT'S WHAT IT CHOOSES TO DO.
AND THIS IS, UH, EASY JOYCE JUST TO, UH, POP IN WITH A QUICK CLARIFICATION.
THE ADDITIONAL PANELS WERE ACTUALLY CREATED BACK IN 1988 AND THE PRESIDING JUDGE DUTIES WERE ELIMINATED IN 2010.
SO THERE'S JUST A BIT OF A, A TIME GAP IN THERE THAT THE REASON WE WERE INITIALLY ASKING FOR OR PROPOSING THIS SINGLE PANEL IS BECAUSE STATE LAW PROVIDES THAT WHEN YOU HAVE MULTIPLE PANELS, EACH JUDGE ON EACH PANEL HAS THE SAME POWER.
AND SO THE REASON WE WERE PUSHING OR NOT PUSHING, BUT PROPOSING THAT SINGLE PANEL WAS TO KIND OF BE IN LINE WITH WHAT THE STATE LAW PROVIDED.
WELL, IF WE'RE GOING, WHICH STATE LAW, THEN THERE'S A WHOLE ORDINANCE ABOUT PRESIDING JUDGE DUTIES THAT WE ARE NOT ADOPTING OR NOT EVEN PROPOSING.
SO I THINK WE'RE DOING A HYBRID.
LAW PROVISION APPLIES TO MUNICIPAL COURTS OF RECORD.
THERE IS NOT ONE FOR MUNICIPAL COURTS OF NON RECORD, BUT, BUT I WILL JUST SAY THIS AND WE CAN STOP THAT.
WE DON'T HAVE TO TALK ABOUT THIS LONG, BUT THE MUNICIPAL COURT ORDINANCE THAT WE HAD THAT WAS DONE AWAY WITH IN 2010, IT TRACKED THE EXACT STATUTE THAT DEALT WITH COURTS OF RECORD, JUST AN FYI, BUT IT'S NOT.
I MEAN, I JUST WANTED TO CLARIFY THAT, UM, NO, WE DON'T HAVE, WE DON'T HAVE A COURT OF RECORD, BUT WE HAVE, UH, THE JUDGES AND STAFF HAVE PROPOSED AN ORDINANCE, WHICH IS AT THE END OF YOUR PACKET, WHICH PROVIDES FOR THE MULTIPLE PANELS TO BE RETAINED AND PROVIDES THE SPECIFIC DUTIES THAT ARE REQUESTED COUNCIL MEMBER.
EDWARD, DID I ADDRESS YOUR QUESTION? I'M NOT SURE IF I DID.
UM, I DO HAVE ONE, ONE, ONE, ONE COMMENT OR ONE QUESTION THAT I WOULD LIKE TO ASK THE CITY ATTORNEY TO CLARIFY FOR ME, IF YOU DON'T MIND.
UM, SO HE DRAWS THE WAY I READ WHAT WE HAVE HERE.
IT APPEARS THAT THE WAY IT'S PRESENTED THE DIVISIONAL DIRECTOR WILL HAVE UNILATERAL AUTHORITY TO SCHEDULE DOCKETS.
I AGREE WITH YOU THAT YOU SHOULD HAVE A PRIMARY DUTY TO DO THAT, BUT I HAVE HAD SITUATIONS WHERE, UM, THE WAY THE DOCKET IS SET UP, IT COULD HAVE BEEN DONE MAYBE A LITTLE BIT DIFFERENTLY TO MAKE IT BETTER FOR THE JUDGES.
SO DO YOU ENVISION WHAT WE HAVE HERE BEING OKAY TO ACCOMPLISH THAT? BECAUSE IT SAYS, IT SAYS IN 62, WHAT IN 62, EIGHT, EIGHT, IT TOOK OUT FACILITATE YOU PROPOSE TAKING OUT, FACILITATE AND PUT IT THAT SHE SHALL MANAGE THE SYSTEM.
AND THEN IN 62 EIGHT, I BELIEVE IT'S FOUR.
YOU SAY AT THE REQUEST OF THE DIVISIONAL DIRECTOR.
SO IF THAT'S THE, SHE SHOWED HER FIST, THE DIVISIONAL DIRECTOR WITH THE SIGNING JUDGES TO SCHEDULE DOCKETS.
THE REASON THAT I ASKED THE QUESTION, I HAD A DOCKET LAST WEEK THAT WAS UNUSUALLY LARGE, WHICH IS NOT A, NOT, NOT A BIG PROBLEM FOR ME.
THERE WAS ONE GENTLEMAN ON THE DOCKET ON, IN ADDITION TO THE LARGE BATCH OF IT HAD 20 CASES.
I WOULD HAVE PREFERRED THAT THOSE 20 CASES BE PLACED ON A SMALLER DOCKET.
SO IN THAT SCENARIO, DO YOU BELIEVE WHAT WE HAVE HERE? ACCOMMODATES ME BEING ABLE TO, YOU
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KNOW, I DON'T WANT, I DON'T WANT TO WAIT FOR HER TO ASK ME TO DO THAT.I WANT TO BE ABLE TO SAY THAT LEFT WHEN WE HAVE THAT LARGE NUMBER FOR ONE DEFENDANT, LET'S NOT PUT THAT DEFENDANT ON A LARGE DOCKET, IF WE CAN HELP IT.
AND, UH, JUDGE, UH, THIS IS JOYCE.
I BELIEVE THAT ADMINISTRATIVELY.
UH, AND IF Y'ALL ARE NOT ABLE TO DO IT, PLEASE LET ME KNOW.
BUT ADMINISTRATIVELY YOU SHOULD BE ABLE TO REQUEST THAT SUCH, UH, DEFENDANTS ARE CONSIDERED ON SMALLER DOCKET.
RIGHT? I WILL STATE THAT AS WRITTEN, UM, ITEM 62 A AS PROPOSED, AUTHORIZES THE DIRECTOR TO MANAGE THE DOCKETS BECAUSE, AND I THINK WE'VE TALKED ABOUT THIS A LITTLE BIT OFFLINE.
UM, THE CITY ESSENTIALLY PROVIDES RESOURCES, BOTH PERSONNEL AND OTHER RESOURCES FOR THE DOCKETS.
THEREFORE THE CITY SHOULD, UH, CONTROL THOSE RESOURCES.
HOWEVER, WITH SOMETHING LIKE WHAT YOU'RE, YOU'RE MENTIONING WITH THAT 20% OR 20 CASE, UM, DOCKET OR, UH, 20 CASE PER DEFENDANT, I THINK THAT'S SOMETHING THAT YOU SHOULD BE ABLE TO HOPEFULLY TALK TO, UH, THE DIVISIONAL DIRECTOR ABOUT AND STATE THAT IF MAYBE SET A THRESHOLD, IF IT'S 20 OR IF IT'S 10, I KNOW SOMETIMES THOSE, UH, CASES DEPENDING ON THE DEFENDANT CAN TAKE A WHILE.
UM, SO WHAT YOU MIGHT WANT TO DO IS JUST SET A THRESHOLD SO THAT IF THERE'S ANY DEFENDANT THAT HAS 10 CASES OR MORE, THAT INDIVIDUAL SHOULD BE PLACED ON A DOCKET OF, UH, YOU KNOW, A SMALL DOCKET OR YOU CAN SET THE NUMBER IN TERMS OF CASES TO BE CONSIDERED ON THAT TYPE OF DOCKET.
THAT WAY THE DIVISIONAL DIRECTOR IS STILL CONTROLLING, ESSENTIALLY CONTROLLING THE USE OF THE CITY'S RESOURCES FOR DOCKETING PURPOSES, BUT AS THE JUDGE, OR, YOU KNOW, AS YOU AS FINDING OTHER JUDGES TO A DOCKET, YOU HAVE THAT INPUT OF STATING THAT IT IS MORE EFFICIENT FOR YOU ALL TO CONSIDER AND TO WORK WITH A DEFENDANT WHO HAS MULTIPLE CASES IN A SMALLER SETTING VERSUS A LARGER DOCKET.
RIGHT? WELL, I APPRECIATE THAT.
UNFORTUNATELY, IT'S NOT NECESSARILY THAT CUT AND DRY WHERE YOU CAN SAY, OKAY, THIS IS THRESHOLD.
SOMETIMES YOU MAY HAVE ONE DEFENDANT WHO PRETTY DIFFICULT.
SO, YOU KNOW, THIS IS GOING TO BE AN ISSUE.
SO LET'S PUT THIS, LET'S PUT THIS CASE ON A SMALLER DOCKET.
I D I JUST DON'T WANT TO BE FORECLOSED FROM MAKING THOSE SUGGESTIONS AND, AND HAVING THEM RECEIVED.
IF YOU UNDERSTAND, THAT'S ALL I'M SAYING.
SO IF YOU BELIEVE THIS ACCOMPLISHES THAT THEN, OKAY.
BUT I MEAN, THE JUDGES HAVE TO WORK WITHIN THE CONFINES OF THE CITY'S RESOURCES AS WELL.
SO WE ALL SHOULD HAVE THAT SAME GOAL IN MIND.
THIS IS MAYOR FORD, UH, JUSTIN, CLAIRE, WHAT WOULD BE THE, I GUESS, THE OPTION WHERE THAT LANGUAGE THAT WE COULD CONSIDER, TO BE HONEST, THAT THINGS, AS WE PROPOSE IN THE JUDGES, UH, ORDINANCE 62, EIGHT, EIGHT, WHERE THE DIRECTOR SHALL FACILITATE, WHICH IS THE LANGUAGE AS IT STANDS.
NOW, I THINK THAT LANGUAGE ACCOMPLISHES IT.
SO LEAVING IT AS IS, IS THAT MEETING THE 62 88 WITH, IF YOU LOOK AT THE ORDINANCE THAT WE PROPOSED, IT SAYS, IF YOU LOOK AT 62 88, WE JUST SAID, LOOK AT THAT, THAT'S THE LANE THAT I'VE ACCOMPLISHED IS WHAT I'M SAYING WITHOUT THERE BEING ANY FUTURE FUSION.
SO HE JOINS, IS THERE AN ISSUE WITH US LEAVING THAT LANGUAGE AS IT IS? NO.
IT'S THE REQUEST SHOP, FACILITATE THE EQUITABLE SCHEDULING, OR IS IT TO CHANGE 50, 60 TO A, TO STATE THE DIVISIONAL DIRECTOR OF MUNICIPAL COURT I'LL FACILITATE THE SYSTEM THE WELL WE'RE I'M I'M WHEN YOU SAY SYSTEM, DO YOU MEAN THE ACTUAL COMPUTER SYSTEM THAT WE WORK WITH? THE PROGRAM THAT PACES NOW MA'AM, UH, JUST THE DOCKETING THEN I DON'T I'M SORRY.
I DON'T UNDERSTAND YOUR QUESTION.
I WAS JUST ASKING WHETHER THE DESIRE WAS TO INCLUDE THE ENTIRETY OF YOUR PROPOSED 62 DASH EIGHT A THE FIRST LINE, OR IF THE DESIRE WAS SIMPLY TO CHANGE THE PHRASE IN THE 62 DASH EIGHT EIGHT, THAT WE'VE REVIEWED THE PHRASE THAT SAYS SHALL MANAGE IS A DESIRE JUST TO CHANGE THAT PHRASE SHALL MANAGE, OR IS THE DESIRE TO SIMPLY REVERT BACK TO THE PERSON.
I THINK WE COULD JUST TAKE YOUR PATH
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AND SAY THE DIVISIONAL DIRECTOR OF MUNICIPAL COURT FACILITATE INSTEAD OF MANAGE, BUT SEE, YOU'RE TALKING ABOUT A SYSTEM MAKES ME THINK COMPUTER DOCKETING SYSTEM, BUT I WANT TO FACILITATE IT.BUT IF THERE'S INPUT BECAUSE OF HOW THE CASES ARE BEING SAID, OR HOW THE COURT, I WANT TO HAVE THE FLEXIBILITY OF BEING ABLE TO, OR WHOEVER COMES EVEN BEHIND ME, THEY HAVE THE FLEXIBILITY OF HAVING THAT INPUT.
SO FACILITATE IS A BETTER WORD IN MY MIND.
UM, UM, I DO WANT TO ASK IF THERE ARE ANY OTHER SUGGESTIONS THAT WE NEED TO MAKE, AND THIS IS NOT DIRECTLY DIRECTLY TO YOU, UM, JOSH, SINCE THERE, BUT IF ANY OF THE OTHER TWO JUDGES WANT TO, UM, BASICALLY CHIME IN TO SEE IF WE CAN INPUT ANY OTHER SUGGESTIONS TO MAKE SURE OPERATIONS ARE RAN A LOT SMOOTHER, I WILL LOVE TO HEAR FROM THEM.
UM, AND THEN ALSO I'LL JUST WAIT FOR MY NEXT QUESTION.
AFTER THAT ONE, JUDGE, RICK, YOUR JUDGE ROSENBERG, YOU GUYS HAVE ANY INPUT? I CAN'T AND I'M SPEAKING, AM I MUTED OR UNMUTED? OKAY, LISTEN, THIS IS BOB RICHTER.
I COULDN'T TELL FROM WHAT I'M LOOKING AT.
UM, I THINK THAT ALL OF THE THINGS THAT WE'VE WORKED ON HERE ARE BASICALLY WHAT WE THOUGHT WOULD BE THE LEAST NUMBER OF THINGS THAT COULD BE CHANGED TO ACCOMPLISH PROVIDING DUTIES FOR THE PRESIDING JUDGE, WHICH IN EFFECT BOTH JUDGE ROSENBERG AND MYSELF, I THINK HAVE, HAVE BEEN DEFERRING TO JUDGE SINCLAIR SINCE SHE'S BEEN APPOINTED, UH, FROM THE FIRST ANYWAY, BUT, BUT THIS JUST CODIFIED IT SO THAT IT'S, IT'S CLEAR WHAT THE DUTIES OF THE PRESIDING JUDGE ARE.
I, YOU KNOW, TO, TO SAY, ARE THERE ANY OTHER THINGS, WELL, YOU COULD LIST PROBABLY A MILLION THINGS, BUT THERE'S NO REASON TO DO THAT.
AND ONE OF THE THINGS THAT I'VE NOTICED IN LISTENING TO THIS, UH, BODY AS WE'VE GONE THROUGH THE FIRST PARTS OF THIS MEETING TODAY IS CLEARLY THERE ARE NOT, THERE MAY BE FEW, IF ANY ATTORNEYS ON THE GROUP, WHICH IS WHAT CAUSES THE BREVITY OF WHAT I'VE HEARD TODAY, WHICH I AM SAYING AS A COMPLIMENT TO THE COUNCIL AND THE MEMBERS THEREOF.
IT, WHAT WE WERE TRYING TO DO IS JUST SIMPLY SAY, OKAY, WHAT IS THE PRESIDING JUDGE DO? AND HERE IT IS, UH, THAT'S ALL I HAVE TO SAY, ROSENBERG, THANK YOU FOR INVITING ME TO SPEAK.
I WOULD FIRST LIKE TO THANK, THANK EVERYONE FOR REMOVING THE SECTION THAT DEALT WITH CRIMINAL PENALTIES.
UH, I FELT THAT WAS SOMETHING THAT SHOULD BE REMOVED.
IT WAS REMOVED, AND I'M VERY THANKFUL FOR IT.
UH, NOT TURNING IN OUR JOB INTO POSSIBLE CRIMINAL, CRIMINAL, CRIMINAL RAMIFICATIONS.
I'D LIKE TO SAY THAT I THINK THINGS WORKED VERY EFFICIENTLY, UH, AT THE COURT.
I HAVE EXPERIENCED IN MANY OTHER COURTS AS AN ATTORNEY AND, UH, BEEN OF THE COURT, SAYS ANOTHER COURT IS A JUDGE AND BEEN JUDGED IN ANOTHER COURT.
I THINK THAT COURT RUNS REALLY WELL.
AND, UH, I LIKE THE COOPERATION THAT WE DO HAVE BETWEEN THE PARTIES AND I HOPE IT CONTINUES.
AND I THINK THAT WHAT WE DONE WILL MORE OR LESS CAUGHT UP BY WHAT'S BEING DONE AND HOPEFULLY THINGS WILL CONTINUE TO WORK VERY SMOOTHLY.
THANK YOU, COUNCIL MEMBER THAT YOU HAD ANOTHER QUESTION, COUNCIL MEMBERS.
CAUSE I KNOW EARLIER SHE STATED THAT THE DUTIES WERE DONE AWAY WITH IN 2009 TO, TO EXPLAIN WHY THAT HAPPENED OR WHAT WAS THE HISTORY BEHIND THAT? AND IT WAS 2010.
AND I, I'M NOT, UM, EXACTLY CERTAIN AS TO WHY THEY WERE DONE AWAY WITH BACK IN 2010.
I WOULD ASSUME THAT THE ATTORNEYS IN 2010 WERE PROBABLY READING THE STATUTE AS WE'VE BEEN READING THE STATE LAW PROVISION AS IT RELATES TO PROVIDING EQUAL POWERS TO THE JUDGES.
SO I WOULD THINK THAT THAT'S WHY IT WAS ELIMINATED BACK IN 2010.
UNFORTUNATELY I DON'T HAVE THE, UH, ACTUAL HISTORICAL HISTORICAL KNOWLEDGE TO PROVIDE YOU WITH REAL LIFE CONTEXT AS TO WHAT WAS GOING ON AT THAT TIME.
BUT, UH, LOOKING AT THE COVER MEMO, UM, FROM 2010, I WOULD THINK THAT IT RELATED TO JUST ENSURING THAT EACH JUDGE
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HAD THE SAME POWERS AS THE OTHER JUDGES.ARE THERE ANY OTHER QUESTIONS FOR THE JUDGES OR EAT JOYCE? JOYCE? WE'RE NOT TAKING ANY ACTION ON THIS TONIGHT.
MA'AM THIS IS JUST FOR DISCUSSION, BUT IF YOU ALL ARE, UM, SATISFIED WITH WHAT HAS BEEN PRESENTED TO YOU ALL, UM, AT THE END OF THE PACKET, IN TERMS OF THE DRAFT THAT WAS REVISED PURSUANT TO THE JUDGE'S COMMENTS, AS WELL AS THE CHANGE THAT WAS JUST PROPOSED BY JUDGE SINCLAIR, THEN WE CAN MOVE FORWARD WITH THIS UP ON THE NEXT AGENDA OR AT SOME OTHER AGENDA THAT YOU ALL DECIDE.
SO IT LOOKS LIKE WE CAN MOVE FORWARD ON THE NEXT AGENDA.
I'M SORRY TO ALL FOR YOUR CONSIDERATION.
AND THANK YOU, JUDGE SINCLAIR, JO JUDGE ROSENBERG, AND JUDGE RICHTER.
[2(b) Presentation of the Proposed Fiscal Year 2021 Budget by Assistant City Manager Atkinson and Director of Financial Services Portis.]
ON TO ITEM TWO B PRESENTATION OF THE PROPOSED FISCAL YEAR 2021 BUDGET, AND WE WILL HAVE ALAINA AND BILL PRESENTING TONIGHT, MAYOR AND COUNCIL SPILL ATKINSON, AND, UH, THE STUDY MANAGERS ONLINE, AS WELL AS IF HE HAD AN INTRODUCTION.YOU WANTED TO DO A PARTY AT THIS POINT, OR IF YOU WANT ME TO GO FORWARD, I'LL BE HAPPY TO, I JUST WANT TO SAY THAT THE STAFF HAS BEEN WORKING HARD ON A BUDGET OVER THE LAST COUPLE OF WEEKS.
HOWEVER, UH, AND SO WITH THAT, I THINK, YOU KNOW, ATLANTA, CHICAGO HERE PRESENT THIS PART OF IT AND GET A SECOND PART OF IT.
SO, UH, MAYOR AND COUNCIL, UH, JUST TO GIVE THE, UH, PUBLIC AND OTHERS A BRIEF OVERVIEW, AS YOU'LL RECALL, BACK IN MID JUNE, MID, LATE JUNE, WE HAD, UH, FREE MEANS WHICH HE HAD THE CITY COUNCIL GOING THROUGH, UH, BOTH SISKEL YEAR FY, 19 BUDGET, AS IT IS, UH, CURRENTLY.
AND, UH, WHAT WE THINK, UH, MIGHT BE, UH, NEEDED FOR FYI 2021.
AND SO THAT IS WHAT YOU HAVE, UH, BEFORE YOU AGAIN, WHERE TONIGHT, WHAT WE'RE GOING TO DO IS, UH, PRESENT FOUR AREAS.
UH, FIRST WITH THE, UH, BUDGET OVERVIEW WILL BE, UH, ELENA WILL BE REVIEWING WITH YOU, UH, THE ESTIMATED REVENUES EXPENDITURES.
AND I GAVE YOU SOME IDEA PER LINE ITEM.
UH, THERE'S SOME HIGHLIGHTS OF A PARTICULAR LINE ITEMS SUCH AS SALES TAX, PROPERTY TAX, AS TO WHY WE ARE ESTIMATING AS WE ARE.
AND A LOT OF THAT HAS TO DO WITH THE INFORMATION YOU'VE BEEN PRESENTED WITH, UH, BOTH LAST YEAR AND DURING THE BUDGET REVIEW PROCESS WITH, UH, MR. HOKAN YOS WITH, UH, SALES TAX AND, UH, AGAIN, WORKING WITH THE COUNTY ON PROPERTY TAX AND PRELIMINARY TAX NUMBERS, THEN, UH, WE WERE GOING TO, UH, TAKE A LOOK AT THE ALL FUNDS EXPENDITURES, UH, AS THEY RELATE TO THE DEPARTMENTS AND WHAT THEY LOOK LIKE.
AND THEN FINALLY, UH, THE WAY WE WOULD CALL, UH, THE, UH, REQUESTS BY, UH, DEPARTMENTS AND SOMETHING, NO REQUESTS, THE DEPARTMENTS WILL TAKE A LOOK AT THOSE AND HOW THOSE TIE BACK TO THE PRIORITIES YOU HAVE SET AND WHAT ONES, UH, WE HAVE, UH, RECOMMENDED APPROVAL AT THIS TIME.
AND, UH, FINALLY, UH, WHAT THE BUDGET PROCESS WILL LOOK LIKE GOING FORWARD FROM A CALENDAR'S, UH, PERSPECTIVE.
UH, ONE THING TO KNOW, LOOK AT THE CALENDAR IS THAT THIS YEAR HAS, UH, IS UNIQUE IN THAT WE ARE WORKING UNDER NEW GUIDELINES FROM THE STATE, AS FAR AS, UH, THE PROCESS TO ESTIMATE, UH, THE EFFECTIVE TAX RATE, AS WELL AS THE ROLLBACK RATES.
AND, UM, WE HAVE HAD SOME UNIQUE SITUATIONS WITH DECLARATION OF A DISASTER THAT HAVE KICKED IN.
UM, SO, UH, AGAIN, IT'S A LITTLE, LITTLE DIFFERENT THAN IT IS IN PAST YEARS.
AND THEN ALSO, UH, THE COUNTY IS WORKING WITH AN ALLINA, WILL EXPLAIN THIS MORE, UH, HAS, UH, DIFFERENT WORKSHEETS THAT THEY'RE WORKING WITH AS FAR AS THE ESTIMATE AND THE CALCULATION OF THE DIFFERENT TAX RATES AND, AND NUMBERS THAT WE HAVE TO LOOK AT.
AND FINALLY, THERE'LL BE A NEW LANGUAGE THAT'LL BE USED AS WELL.
UH, AND THOSE, UH, NEW LANGUAGE IS, UH, PROBABLY MORE, UH, COMMON LANGUAGE THAN WHAT'S BEEN USED IN THE PAST.
AND SO THAT'S WHAT THEY'RE TRYING TO DO IN ORDER FOR IT TO BE MORE, UH, UNDERSTANDABLE BY THE GENERAL PUBLIC.
SO WITH THAT, I'LL TURN IT OVER TO ELENA TO PRESENT THE FIRST PART OF IT.
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THANK YOU, BILL.UH, FIRST, I'M GOING TO START OFF WITH REVIEWING THE GENERAL FUND BUDGET OVERVIEW.
THE CHART THAT YOU SEE WHAT'S PRESENTED, UH, DURING THE BUDGET WORKSHOP SESSIONS THAT BILL REFERRED TO THAT WERE HELD JUNE 22ND THROUGH THE 24TH, UH, DURING THE MONTH OF JULY, WE HAVE FURTHER REFINED THE BUDGET ESTIMATES SPECIFICALLY IN THE AREAS OF REVENUE PROJECTIONS, AND ALSO IN THE REVIEW OF SUPPLEMENTALS, WE ARE PROJECTING OR ESTIMATING THAT THE FISCAL YEAR 2021 BUDGET FOR REVENUE WILL BE 55 MILLION FOR 22, SEVEN 73 INCLUDED IN THAT AMOUNT IS THE PROPERTY TAX AT THE ESTIMATED EFFECT OF TAX RATE, WHICH IS NOW KNOWN AS THE NO NEW REVENUE RATE.
WE ARE CURRENTLY WORKING WITH THE FORT BEND COUNTY TAX OFFICE TO CALCULATE ALL OF THE RATES, UM, FROM THE INFORMATION THAT I HAVE SEEN, UH, WITH STAFF ATTEMPTING TO, UM, UH, MAKE THE ESTIMATES.
ALSO THE TAX RATE THAT WE HAVE, THE EFFECTIVE TAX RATE THAT WE HAVE CURRENTLY IN THE PROPOSED BUDGET IS VERY, VERY CLOSE TO WHAT WE BELIEVE THE, UH, RATE WILL BE ONCE WE, EXCUSE ME, RECEIVE THE OFFICIAL INFORMATION FROM, FROM THE COUNTY, WHICH IS GREAT, SO THAT, UM, WE WON'T HAVE TO MAKE MANY ADJUSTMENTS, UM, AS IT RELATES TO ANY IMPACTS AND REDUCTIONS TO PROPERTY TAXES, SALES TAX, AS BILL STATED, WE USED ESTIMATES FROM JOHN HOPKINS.
UM, THE GOOD NEWS IS THAT WE HAVE NOT SEEN, UM, ANY, UH, IMPACTS WHEN IT COMES TO COVID-19 OUR SALES TAX REVENUE.
UM, WE RECEIVED, UH, MARCH, APRIL AND MAY, UM, COMBINE THEM.
WE'VE RECEIVED MORE THAN WE RECEIVED IN THE PREVIOUS FISCAL YEAR.
WE WERE ONLY DOWN IN THE MONTH OF APRIL BY 11,000, BUT, UH, LAST MONTH IN MAY, UM, WE WERE UP COMPARED TO, UH, CALENDAR YEAR 2019 FOR THE MONTH.
UH, SO, UH, JOHN HOCKEY NEIL'S REVISED HIS, UM, JUST FORECAST FOR US BASED ON NEW INFORMATION AND THIS RESULTS IN THE AMOUNT OF SALES TAX THAT YOU SEE BEFORE YOU, WE CURRENTLY HAVE 9.8 IN THE BUDGET FOR THE FISCAL YEAR 2021, UH, PROPOSED BUDGET.
UH, WE ARE BEING CONSERVATIVE STILL.
UH, WE'RE BASING THIS ESTIMATE IS BASED ON 97% OF HIS PROJECTION FOR FRANCHISE KEYS.
UH, WE HAVE A SMALL REDUCTION, UM, AND THAT'S BASED ON A PRIOR YEAR ACTUALS.
AND WE ALSO WORK WITH THE DEPARTMENTS TO REFINE THE PROJECTIONS FOR ALL OF THE REVENUES THAT ARE DRIVEN BY, UH, THE DEPARTMENTS, INCLUDING LICENSES AND PERMITS, FIND SEEDS AND FORFEITURES AND CHARGES FOR SERVICES, LICENSES, AND PERMITS.
YOU SEE, WE HAVE AN INCREASE AND THAT'S BASED ON THE VOLUME.
AND WE ALSO HAVE THE USER FEE STUDY THAT HAS BEEN IMPLEMENTED THAT INCREASED, UH, INCREASED VARIOUS FEES AND FINES AND FORFEITURES.
YOU'LL SEE THAT WE HAVE A REDUCTION AND THAT'S BASED ON, UH COVID-19 AND THE MANNER IN WHICH THE COURTS ARE RUNNING.
WE BELIEVE THAT THERE WILL BE A REDUCTION AND I BELIEVE THERE ALSO MAY BE A REDUCTION IN SOME OF THE TICKETS THAT HAVE BEEN ISSUED BASED ON STAY AT HOME ORDERS, UH, CHARGES FOR SERVICES.
MAJORITY OF THIS IS IN THE PARKS AND RECREATION AREA.
WE DO HAVE A REDUCTION OF APPROXIMATELY 28% AND THAT'S ALSO BASED ON IMPACTS OF COVID-19 AND THE DEMAND FOR, UH, FOCUSES WITHIN THE PARKS AND RECREATION IN OUR GOVERNMENTAL REVENUES.
UH, WE HAVE, UH, AN INCREASE, A MAJORITY OF THE REVENUE IN THIS AREA DEALS WITH THE FIRE DEPARTMENTS, CONTRACTS FOR SERVICES, WITH THE MUD, UH, INVESTMENT EARNINGS, UH, WE'RE AT, UM, 200 YEAH, 3000, WHICH IS ABOUT THE SAME AMOUNT AS WHAT WE HAVE BUDGETED FOR FISCAL YEAR 2020.
WE'VE BEEN VERY CONSERVATIVE IN THE MANNER IN WHICH WE HAVE BUDGETED, UM, INTEREST INCOME IN THE GENERAL FUND, UH, FOR THIS CURRENT FISCAL YEAR, WE'RE BUDGETED AT APPROXIMATELY 196,000.
AND I BELIEVE WE RECEIVED ABOUT 400,000.
SO ALTHOUGH, UM, THE AMOUNT IS STILL 200,000, THIS IS A CLOSER ESTIMATE TO WHAT WE'RE ANTICIPATING BASED ON REDUCTION IN INTEREST RATES VERSUS, UH, IT'S APPROXIMATELY THE SAME AS, UH, THE PRIOR YEAR.
AND THIS INCLUDES AUCTION PROCEEDS, PURCHASING CAR REBATES AND TOWER LEASES.
UH, WE ALSO HAVE TRANSFERS IN, WHICH IS APPROXIMATELY THE SAME AMOUNT AS THE PRIOR FISCAL YEAR.
UM, AND THIS WAS BASED ON ADMINISTRATIVE, UH, FEES FROM OTHER FUNDS.
SO THE TOTAL REVENUE AND TRANSFER IN, WE HAVE 57 MILLION, ONE 63, SEVEN 34, UH, DURING THE MONTH OF JULY, WE WORKED WITH THE CITY MANAGER, UH, THE CITY MANAGER AND THE ASSISTANT CITY MANAGER TO,
[00:30:01]
UM, REVIEW ALL OF THE SUPPLEMENTALS.AND SO THE CHANGES THAT YOU'LL SEE IN THIS AREA INCLUDE THE ADDITION OF SOME OF THE SUPPLEMENTAL, UH, REQUESTS THAT WERE APPROVED, ADDED INTO THE BUDGET.
SO THE TOTAL EXPENDITURES, UM, FOR FISCAL YEAR 2021 IN THE GENERAL FUND, WE CURRENTLY HAVE AT 50,003 62, FOUR 17, UH, WE HAVE TRANSFERS TO OTHER FUNDS, WHICH OF WHICH A MAJORITY OF THIS IS THE TERS, UH, BUTTERS TRANSFERS.
SO THE PROPERTY TAXES THAT ARE COLLECTED WITHIN THE GENERAL FUND FOR THE TERRORS IS COUNTED IN THE PROPERTY TAX REVENUE FIGURE.
AND THEN LATER TRANSFERRED OUT INTO THE TERS.
I'M A STATE THAT WHEN IT COMES TO THE CERTIFIED TO FORT BEND COUNTY, UH, THE TERRORS IS THEY, THEY HAVE, UM, INCREASED THEIR VALUATION.
IT ACTUALLY ACCOUNTS FOR APPROXIMATELY 36% OF THE INCREASE IN THE ASSESSED VALUATION.
SO YOU'LL SEE THAT THE TRANSFERS TO THE TERRORS ARE HIGHER BASED ON THEIR VALUES CURRENTLY, UH, USING THE EFFECTIVE TAX RATE OR THE NO NEW REVENUE RATE, UH, BASED ON THE INCREASE IN ASSESSED VALUATION, UH, LOOKING AT THE REVENUES AND EXPENDITURES, UH, REVENUE CURRENTLY EXCEEDS EXPENDITURES BY 987,477.
I BELIEVE THERE MAY BE SOME ITEMS SUCH AS INSURANCE THAT MAY STILL NEED TO BE, UH, FURTHER REFINED.
AND WE WILL HAVE ALL OF THIS INFORMATION TOGETHER FOR YOU, UH, FOR THE MEETING ON AUGUST 17TH, WHERE I BELIEVE THE CITY MANAGER IS GOING TO BE SUBMITTING HIS PROPOSED BUDGET.
NEXT SLIDE, UH, WITHIN THE GENERAL FUND, UM, THE STAFFING FOR THE ENTIRE CITY, ACTUALLY WE HAVE 375 POSITIONS.
UH, THIS INCLUDES, UH, AN ADDITION OF A COUPLE OF POSITIONS, UH, ONE IN, UH, DEVELOPMENT SERVICES.
THE OTHER ONE IS THAT I'D HAVE TO GO BACK AND GET THAT INFORMATION, BUT THIS INFORMATION WAS ECONOMIC DEVELOPMENT.
THANK YOU, ECONOMICS ECONOMIC DEVELOPMENT.
UM, WASN'T ANOTHER ONE WHERE THERE WAS A PART-TIME THAT WENT TO FULL-TIME.
I KNOW THAT THOSE INCREASES YOU'LL SEE ALL OF THIS DETAILED RESOURCES.
SO THOSE ARE THE CHANGES, HUMAN RESOURCES, DEVELOPMENT SERVICES, AND AN ECONOMIC DEVELOPMENT.
WE ALSO REDUCED ONE POSITION IN THE POLICE DEPARTMENT.
IT WAS A, I BELIEVE AN ASSISTANT CHIEF POSITION THAT WAS VACANT, BUT UNFUNDED, IT HAD NOT BEEN FUNDED IN PRIOR YEARS AND WE REMOVED THE FTE.
WE ARE CURRENTLY GOING THROUGH A RESTRUCTURE AND I BELIEVE CITY MANAGER, OLDEST JONES WILL BE PROVIDING AN OVERVIEW OF THIS CHART HERE, ALAINA.
UM, THE, AND IT MIGHT, IT MIGHT BE MORE FOR CHIEF BARISAN.
UM, THE ASSISTANT CHIEF POSITION, WASN'T THAT THE POSITION THEY TRANSFERRED OVER TO THE ANIMAL SHELTER THAT IS CORRECT.
AND THAT, AND THAT IS WHY THE POSITION WAS UNFUNDED.
THE FTE WAS STILL THERE, BUT THERE WASN'T ANY MONEY ATTACHED TO IT.
MAYOR MEMBERS OF COUNCIL IS SITTING THERE, ANDREW JONES.
WE HAD AN INITIAL RESTRUCTURING.
UM, TYPICALLY I JUST LIKE TO HAVE MY POLICE CHIEF AND FIRE CHIEF RUNNING RECORD TO ME.
UM, THE ALUMNI COLLABORATE, UH, TAKING OVER THE OVERSIGHT DUTIES OF THOSE OTHER DEPARTMENTS, JUICY BEARING, WHICH IS HR.
IF THERE'S NO QUESTIONS WE CAN MOVE ON TO THE NEXT SLIDE.
NEXT WE'LL GO OVER THE PROPOSED BUDGET OVERVIEW.
THAT INCLUDES ALL OF THE FUNDS.
UH, THE PROPOSED BUDGET, UH, FOR REVENUE FOR ALL FUNDS IS ALMOST 139 MILLION, 138,000,008 38, EIGHT 25.
THE, THE GENERAL FUND IS A MAJORITY.
UH, I WON'T SAY A MAJORITY, BUT 41% OF THE TOTAL BUDGET, UH, EQUIPMENT REPLACEMENT FUNDS, UH, APPROXIMATELY 1.5.
THEN WE HAVE THE SPECIAL REVENUE FUNDS CAPITAL PROJECTS THAT SERVICE FUNDS, UH, UTILITY FUNDS.
OF COURSE, IT'S ANOTHER, UH, ENTERPRISE FUND, UH, THE ENTERPRISE FUNDS THAT INCLUDES THE SURFACE WATER AND WATER WASTEWATER UTILITIES.
AND THEN WE HAVE OTHER ENTERPRISE FUNDS WHICH INCLUDE SOLID WASTE.
AND, UH, THE LGC FOR A TOTAL AMOUNT
[00:35:01]
OF 138, LITTLE, ALMOST $139 MILLION.NEXT SLIDE FOR THE EXPENDITURES OF THE EXPENDITURES ARE HIGHER THAN THE REVENUE.
AND THAT'S BASED ON AN ANTICIPATED THAT SALE ALSO, UH, EXPENDITURES OF BOND PROCEEDS THAT WE CURRENTLY HAVE.
UH, SO THE GENERAL FUND, WE ARE, AGAIN, A MOMENT MAJORITY OF OUR EXPENSES ARE THERE AT 36%.
UM, SPECIAL REVENUE FUNDS WERE AT 12.4 MILLION AT 8% CAPITAL PROJECT FUNDS, UH, ALMOST 26 MILLION AT 25.7, THAT SERVICE FUND.
THIS INCLUDES ALL OF OUR, UM, THAT, UH, THAT'S, THAT'S PAID FROM PROPERTY TAXES.
UH, WE'RE ANTICIPATING 12 POINT ALMOST 12.3 MILLION.
AND THE UTILITY FUNDS ARE 39.8.
AND THIS INCLUDES EXPENDITURE OF BOND PROCEEDS, UH, FOR THE EXPANSION OF MUSTANG BY YOU AND OTHER PROJECTS THAT ARE INCLUDED WITHIN THE CIP.
TOTAL EXPENDITURES FOR ALL FORCES IS CURRENTLY AT 155 MILLION, ONE 37, NINE 43.
AND IF THERE'S NO QUESTIONS ABOUT THE INFORMATION THAT I WAS JUST PRESENTED, I BELIEVE BILL WILL MOVE FORWARD WITH THE ORGANIZATIONAL FOCUS AND PRIORITIES.
THANK YOU, ELENA, UH, MAYOR COUNSEL, AS YOU KNOW, WE, UH, YOU HAVE IDENTIFIED, UH, SIX AREAS WHERE YOUR PRIORITY FOCUS AT WHEN WE WENT THROUGH THE, UH, THE STRAIGHT, UH, STRATEGIC PLANNING PROCESS BACK IN JANUARY.
AND, UH, SO WHEN WE LOOK AT THESE ITEMS, WE LOOK AT THEM FROM THAT PERSPECTIVE.
AND, UH, WHAT I WILL DO IS I'M NOT GOING TO, UH, I'M NOT GOING TO GO THROUGH EVERY ITEM YOU SEE LISTED HERE, BUT, UH, ALL OF THEM ARE IMPORTANT.
UH, THEY WERE ASKED FOR BY THE DIFFERENT DEPARTMENTS AND, UH, AND REVIEWED AGAINST THE BACKDROP OF, UH, WHAT THAT NEED IS WHAT THE COUNCIL FOCUS IS AND, UH, HOW WE CAN BEST SERVE THE PUBLIC WITH THE FUNDING THAT WE HAVE AVAILABLE TO US.
AND SO, UH, WITH THAT, UH, AS YOU WILL CALL, UH, CHIEF CAMPBELL HAS, UH, BEEN TALKING TO US ABOUT THE FACT THAT WE NEEDED TO UPGRADE, UH, AND GET A STANDARDIZED REPLACEMENT PROGRAM IN PLACE FOR PROTECTIVE CLOTHING.
AS YOU MAY RECALL, AT THE LAST COUNCIL MEETING, YOU JUST APPROVED A CONTRACT OR REPAIR OF THAT WHEN IT CAN BE REPAIRED, BUT OTHERWISE THERE MAY BE SITUATIONS IN WHICH IT HAS TO BE REPLACED.
AND SO THE, UH, THAT, OR IT MAY, UH, HIT ITS END OF LIFE.
AND SO, UH, THIS AMOUNT THAT YOU SEE AT THE VERY FIRST ITEM OF $62,000 REPRESENTS THAT, AND THIS KEEPS US IN COMPLIANCE WITH, UH, NSPA, UH, 1851.
UH, AS I MENTIONED, THERE'S SEVERAL SUBSCRIPTIONS THROUGHOUT HERE THAT HAVE TO DO WITH, UH, MANAGEMENT SOFTWARE TRAINING AND CONTINUING ED PROGRAMS AND KEEPING TRACK OF ALL THAT, UH, MOVING DOWN AND LOOKING AT, UH, THE SQUAD 31, THE PLACEMENT MAKE READY.
UH, THIS IS, UH, UH, FOR US TO BE ABLE TO PUT THE EQUIPMENT NECESSARY EQUIPMENT ONTO THAT VEHICLE, UH, AND TO OUTFIT IT.
AND SO THAT $38,000 REPRESENTS THAT THE, UH, ALSO WE HAVE SEVERAL COMPONENTS IN HERE FOR TRAINING, UH, WITH REGARD TO OUR EMERGENCY MANAGEMENT, UH, CONFERENCE AND ALSO, UH, EOC SOFTWARE AND TECHNOLOGY, WHICH WILL HELP US WITH ELC OPERATIONS.
AND, UH, WE WILL THEN BE ABLE TO TIE IN WITH OUR PARTNERS, UH, THROUGHOUT THE AREAS THAT, UH, THAT SOFTWARE'S CHANGED.
AND THAT WILL HELP US WITH THAT.
UH, ALSO WE HAVE THE, UH, THE TRUCK THAT WE SHOW, UH, ALLY FULL OF THIS AT 80,900.
THIS WILL BE PART OF THE FLEET REPLACEMENT, UH, PROGRAM THAT, UH, IS TAKEN CARE OF BY OUR FLEET, UH, OPERATIONS OUT OF PUBLIC WORKS.
AND IN THIRD-PARTY YOUR VIEW, AND THIS REPRESENTS THE, UH, WORK THAT WE'VE BEEN DOING WITH RESPECT TO DEVELOPMENT SERVICES OR A COMPONENT OF DEVELOPMENT SERVICES AND DOING FIRE REVIEWS AND, UH, CONTINUING THAT, UH, AMOUNT SO THAT WE CAN, UH, KEEP PACE WITH, UH, WITH THE, WITH THE FARMERS THAT WE GET IN, OR THE REQUESTS THAT WE GET IN AND GET THEM TURNED OUT.
AND THEY TIME THAT IS, UH, UH, REPRESENTATIVE OF, UH, WHAT WE HAD TOLD THE CLIENTS THAT WE WOULD DO.
SO IF WE COULD GO TO THE NEXT SLIDE, OKAY, THAT YOU IDENTIFIED WAS INFRASTRUCTURE AND THE INFRASTRUCTURE, AS YOU KNOW, CAN MEAN MANY DIFFERENT AREAS OR BE MET THROUGHOUT MANY PARTS OF THE CITY, IT INFRASTRUCTURE BECOMES MORE AND MORE CRITICAL AS CITIES BECOME MORE AND MORE DEPENDENT ON TECHNOLOGY.
WE HAVE A REPLACEMENT PROGRAM THAT'S IN PLACE, UH, FOR CRITICAL, CRITICAL INFRASTRUCTURE, MAKE MAKING SURE THAT WE KEEP IT UPDATED, THAT, UH, WE DON'T HAVE ANY FAILURES WITHIN IT, WHETHER IT BE SOFTWARE OR HARDWARE.
AND SO WE HAVE A REPLACEMENT PROGRAM AND THEN THIS BUDGET WE'RE PROPOSING FOR THE REPLACEMENT PROGRAM AND THE FEES THAT ARE PAID TO THE REPLACEMENT
[00:40:01]
PROGRAM, A 1.27, 5 MILLION.AND THEN I S I T, AND SERVICE REPAIR AGREEMENTS.
UH, WE'VE BEEN DOING SOME WORK ON THAT THIS SUMMER WITH YOU, UH, THE COUNCIL WITH RESPECT TO THE, UH, MAINTENANCE AND SERVICE AGREEMENTS FOR THE SOFTWARE.
IF YOU'LL RECALL, YOU'VE ADOPTED THOSE, UH, AS ONGOING EXPENSES SO THAT WE DON'T HAVE TO LOOK AT OR HAVE TO HAVE THOSE COME BACK YEAR AFTER YEAR AFTER YEAR.
AND SO, UH, THAT REPRESENTS THOSE NUMBERS AS WELL AS SOME OTHER COMPONENTS.
WE DO, UH, NOT ONLY PURCHASE, BUT THERE'S, UH, IT'S WISE TO LEASE IN SOME CASES BECAUSE SOFTWARE CHANGES, EXCUSE ME, ARE WHERE CHANGES, UH, OFTEN.
AND SO IN ORDER TO KEEP PACE WITH IT, WE HAVE BEEN ABLE TO DO AT LEAST PROGRAMS WHERE, UH, WE HAVE SEEN A COST SAVINGS AND WE'RE ABLE TO ALSO KEEP OUR EQUIPMENT UP TO DATE WITH THE MOST CURRENT NEEDS, MOVING THROUGH THERE, A TEMPORARY BUILDING FOR PARKS, AS YOU KNOW, WE ARE GETTING READY TO START A DESIGN AND THEN ULTIMATELY CONSTRUCTION ON THE PARTS MAINTENANCE FACILITY ACROSS THE STREET FROM CITY HALL, AS PART OF THAT PROCESS OF REQUIRE SOME TEMPORARY BUILDING, UH, FACILITIES OR FACILITATING THAT CONSTRUCTION TEAR DOWN THE CONSTRUCTION.
SO THAT REPRESENTS THAT NUMBER THEN, UH, THROUGHOUT WE HAVE THROUGHOUT THE CITY, WE HAVE SEVERAL, UH, AC UNITS THAT NEED TO BE REPLACED.
AND I HAVE TO SAY THAT THE, THE, UH, THE BUILDING MAINTENANCE DEPARTMENT HAS DONE A GREAT JOB IN, UH, IN TRYING TO KEEP THINGS RUNNING AS LONG AS THEY CAN, UNTIL IT BECOMES MORE TO REPLACE IT.
AND THAT'S THE TACK THAT THEY TAKE WHEN THEY'RE LOOKING AT THESE ITEMS. AND SO THESE ITEMS REPRESENT ONES THAT WE'VE BROUGHT ALONG AS FAR AS WE CAN, AND NOW NEED TO BE REPLACED.
UM, YOU ALSO RECALL DURING THIS PAST YEAR THAT YOU'VE, UH, HAD SEVERAL NEW, UH, STRAIGHT LINE OR EXCUSE ME, TRAFFIC FACILITIES THAT HAVE BEEN IMPLEMENTED WITH THE EXPANSION OF OUR, UH, OUR TRANSPORTATION SYSTEM.
AND, UH, SO THAT REPRESENTS, UH, THE NEED WITH MORE POLES, MORE, UH, UH, REPAIRS, THERE'S MORE, UH, PARTS THAT ARE NEEDED.
SO THAT REPRESENTS THAT INCREASE.
THEN ALSO, IF YOU'LL RECALL, UH, CLIFF AND SHAWSHEE PRESENTED TO YOU THIS PAST YEAR, UH, THE AUTOMATED, UH, TRAFFIC SOLUTIONS THAT, UH, ARE GOING TO ASSIST WITH, UH, PROVIDING, UH, MORE ACCURATE TRAFFIC PATTERNS AND WORKING TO ASSIST, UH, EMERGENCY VEHICLES, THAT SOFTWARE HAS A LICENSING FEE THAT COMES ALONG WITH IT THAT WE HAVE TO PAY ANNUALLY.
AND SO THAT FOR THIS FIRST YEAR, WE ARE SHOWING THIS TO YOU IN THE BUDGET THAT THAT WILL BE AN ONGOING COST AS WE MOVE FORWARD, UH, AGAIN, TECHNOLOGY AND, UH, TRYING TO KEEP PACE WITH THE NEEDS.
AND THEN FINALLY, A COUPLE ITEMS, UM, A REFRIGERATOR AND BREAK ROOM AND, AND TRAFFIC MAINTENANCE.
SO, UH, YOU CAN SEE THAT FROM AN INFRASTRUCTURE STANDPOINT, IT'S, UH, IT VARIES WIDELY AND TOUCHES ALL PARTS OF THE CITY.
IF WE CAN GO TO THE NEXT SLIDE, THE NEXT PART OF THIS, UH, IN YOUR PRIORITIES WAS BEAUTIFICATION.
AND, UH, AND, UH, SO A COUPLE OF THINGS THAT WE DID THIS PAST YEAR, UH, WE DID ON AN INCREMENTAL BASIS FOR A YEAR, AND WE SAID THAT WE'D COME BACK WITH A FULL YEAR OF COSTS.
UH, AND SO SOME OF THESE ITEMS REPRESENT THAT.
AND THEN ALSO YOU'LL SEE, UH, SOME OF THE ITEMS THAT, UH, MAY NOT LET PRE NOW WITH RESPECT TO THE CARTWRIGHT PROJECT, CAR RIDE, TEXAS PARKWAY, UH, MEDIUM PROJECT, BUT IN THE END, IN THE NEXT FEW WEEKS, YOU'LL SEE VAST IMPROVEMENT WITH, UH, THE PLANTING THAT'LL GO ON IN THOSE AREAS.
SO, UH, WE DID INCREASE THE, UH, CLEAN PARKS, UH, RESTROOMS AND YOU'LL CALL.
THAT WAS PART OF A REQUEST LAST YEAR.
AND THIS IS, UH, THE ADDITIONAL COST FOR THE REMAINDER OF A FULL YEAR.
LAST YEAR WE DID ON AN INCREMENTAL BASIS.
AND THEN THE PAY PER VIEW, WE, UH, AS I MENTIONED, THE MEDIUMS, UH, FOR IRRIGATION ON THE CAR BY PROJECT THAT'S UNDERWAY, THEN WE ALSO, UH, HAVE THE LITTER COLLECTION.
THIS WAS SOMETHING THAT WAS OF GREAT INTEREST THROUGHOUT THE, UH, CITY COUNCIL WITH RESPECT TO THE PARKS AS YOU'LL CALL.
WE HAVE BEEN TRYING TO DO THAT WITH OUR OWN PERSONNEL AND HAVING THEM DRIVE THROUGH AND, AND, UH, TAKE CARE OF EMPTY CANS, ESPECIALLY ALONG SOME OF THE TRAILS OF THE EDIBLE ARBOR TRAIL AND SOME OTHER PARTS.
UH, WE HAD SOME GLOWING TRASH AND STUFF AND SO FORTH.
SO, UH, WE PICKED THAT, OR WE INCREASED THAT NUMBER AND, UH, TO BIWEEKLY SERVICE.
AND, UH, THIS IS THE ADDITIONAL COST.
WE DID THAT ON AN INCREMENTAL BASIS LAST YEAR.
THIS IS THE 76 REPRESENTS THE REST OF THE YEAR.
UH, AS WE'VE TALKED ABOUT, UH, AGAIN, THE, THE INCREASED COSTS FOR LANDSCAPE MAINTENANCE, AND THIS INCLUDES NOT ONLY, UH, ON TEXTS, PARKLAND, CARTWRIGHT, BUT ALSO, UH, SOME OF THE IMPROVEMENTS THAT CITY HALL HAS TAKEN PLACE AS WELL.
[00:45:01]
SOMETHING THAT, UH, YOU'VE BEEN KEY ON AND MENTIONING IS, UH, UPDATE OF THE PARKS MASTER PLAN THAT JASON HAS, UH, RECOMMENDED.AND ALONG WITH THAT, WE'VE DONE, UH, THE ASSESSMENT FOR, UH, REPAIRS AND REPLACEMENT.
AND THIS IS FUNDING, UH, FOR THOSE, UH, $20,000.
AND, UH, ALSO, UH, JUST RECENTLY HAD THE PRESENTATION OF OUR STABLE PARK, AND THAT WAS FOR SOMETHING, UH, OUT IN THE FUTURE TO DO, UH, AS A, UH, OVERALL, UH, UPGRADE TO IT.
THIS WOULD BE JUST, UH, MAINTENANCE OF THE EXISTING, WHETHER THE EXISTING THERE, THREE OF THE EXISTING MALL FIELDS, UH, MAINLY FOR SAFETY PURPOSES.
UH, AS WE MENTIONED, WE HAVE SOME ADDITIONAL MOWING THAT WILL BE ADDED TO, UH, THE STOCK AS WE, UH, AGAIN, HAVE MORE WIDE WAVES THAT COME ABOUT, AND THEN, UM, MOVING ON DOWN, UH, YOU'LL SEE THE AERIAL LIFT AND CHIPPER TRUCK.
THESE WILL BE VITAL TO US BEING ABLE TO PROVIDE SERVICES FOR, UH, IN DIFFERENT AREAS, UH, FOR THE PUBLIC.
AND, UH, THEN FINALLY, UH, THIS IS SOMETHING AGAIN MENTIONED, UH, NOT ONLY DURING OUR BUDGET TALKS, BUT ALSO HAPPEN TO COME UP AT A MEETING, UM, FIRST UNITE ABOUT, UH, STREET SWEEPING.
AND SO, UH, WE HAVE PUT IN THERE A SECOND STREET SWEEPER RECOMMENDATION FOR A SECOND STREET SWEEPER AT $210,035.
AGAIN, ALL THESE ITEMS ANG TOWARD, UH, CONTINUED BEAUTIFICATION AND MAINTENANCE OF THOSE BEAUTIFUL, UH, BEAUTIFICATION EFFORTS THAT WE'VE UNDERTAKEN NEXT, EXCUSE ME, FINALLY, AS, UH, WE HAD, UH, EMPLOYEES ARE AS A KEY COMPONENT OF OUR COUNCIL'S PRIORITIES.
AND AS YOU KNOW, UH, WALKING WITH GALLAGHER TO CONDUCT THE COMPENSATION STUDY FOR 2020, WE LASTED IN 2018.
AND WE'RE NOW IN PROCESS OF, OR THEY'RE IN PROCESS OF REVIEW OF, UH, THAT WE HAVE PUT AN AMOUNT IN HERE THAT NOT ONLY TAKES CARE OF THAT, BUT, UH, WE'LL BE LOOKING AT, UH, WHAT WE MIGHT BE ABLE TO DO WITH RESPECT TO, UH, THE BENEFITS AS WELL.
AND SO WE'RE JUST NOW STARTING THE REVIEW OF THAT, AND WE'LL BE COMING FORWARD TO YOU WITH THAT STUDY AND THAT INFORMATION, UH, YEAH.
AND, UH, THESE TWO ITEMS, UH, CAPRA, AS JASON HAD MENTIONED TO YOU, JASON MANGUM WITH RESPECT TO, UH, PARKS, WE ARE SEEKING A CERTIFICATION FOR THE PARKS UNDER THE CAPRA AGENCY, AND THAT'S, UH, UH, A LOFTY GOAL, BUT WE WANT TO GO AFTER.
AND IT'S SOMETHING THAT ONCE WE OBTAIN IT, WE, UH, THERE'LL BE A, UH, A GREAT FEATHER IN OUR CAP AND ALSO A MEANS TO KEEP OUR PARKS AT TOP CONDITION.
AND SO THE ACCREDITATION VISIT IS A PART OF THOSE COSTS, AS WELL AS, UH, MAKING SURE THAT OUR EMPLOYEES, UH, ARE ABLE TO ATTEND THE CONFERENCE, UH, WITH RESPECT TO THAT, UH, WE'LL NOTE THAT TRAVEL AND TRAINING WITH, UH, COVID AND WE'LL CONTINUE TO MONITOR THAT, AND THESE MAY BECOME VIRTUAL LESSER THAN MAYBE SOME COST SAVINGS, UH, PARTNERSHIPS, UH, WE MENTIONED EARLIER ABOUT THE, UH, FIRE REVIEWS, THE PLANAR VIEWS.
THIS ITEM IS A PART OF THAT STUDY THAT WAS, THAT TOOK PLACE WITH, UH, MANAGEMENT PARTNERS, LOOKING AT OUR VIA PROCESS AND HAVING THE REVIEW COORDINATOR POSITION.
AND, UH, RIGHT NOW WE HAVE IT IN THERE AS A PART-TIME POSITION AND, UH, IS FUNDED BY A PLANNER, UH, THE, UH, PLANNER ONE POSITION THERE, ADDITIONAL PLAN OR ONE POSITION NOT BEING, UH, UH, FILLED AT THIS POINT BY A PLANNER, BUT BY THE DEVELOPMENT SERVICES, THIS WILL TAKE CARE OF HAVING BOTH THE PLANNER ONE, UH, POSITION AND THE ADDED, UH, DEVELOPMENT COORDINATOR ON A FULL-TIME BASIS.
THIS AMOUNT WOULD TAKE CARE OF THAT IMPLEMENT.
AND, UH, WE HAVE FOUND THAT TO BE A VALUABLE ASSET TO, UH, THE DEVELOPMENT COMMUNITY THEN.
AND, UH, I'LL, I'LL SKIP DOWN TO THE OTHER, UH, ITEMS, FLEET REPLACEMENT, UH, 444,000, AS YOU KNOW, WE PUT MONEY IN ANNUALLY TOWARDS FLEET REPLACEMENT, AND WE HAVE A FLEET REPLACEMENT PROGRAM THAT TAKES A LOOK AT THE CONDITION.
UH, MIKE TUBBS AND TEAM DID A GREAT JOB IN REVIEWING THAT AND MAKING SURE THAT WE KEEP THE FLEET AND A COST EFFECTIVE MAYOR IN GOOD SHAPE.
AND FOR THOSE ITEMS WHERE WE NEED TO REPLACE, THEY AGAIN, ARE MAKING THOSE RECOMMENDATIONS THAT, UH, THIS WOULD REPRESENT THE AMOUNT THAT WE WOULD HAVE FOR NOT ONLY THE, UH, WE HAD THE, THE, UH, STREET SWEEPER, BUT THERE ARE OTHER ITEMS THAT ARE BEING REPLACED, UH, BASED ON THEIR CONDITION.
AND THEN, UH, ANOTHER ITEM THAT WAS IDENTIFIED DURING THE, UM, THE
AND SO, UH, ONE OF THE THINGS WE'RE
[00:50:01]
DOING IS WE'RE IN DEVELOPMENT OF A, UH, SOMETHING THAT WE'VE BEEN WORKING.YOU SAID HE MAY HAVE DRAWN A DEVELOPMENT OF THE COMMUNICATIONS PLAN CONFERENCE PLAN.
UH, STACY WALKER AND TEAM ARE WORKING ON THAT.
AND, UH, WITH THAT, UH, TAKING A LOOK AT SOME OPPORTUNITIES WHO, UH, THE COMMUNICATIONS AND COMMUNITY OUTREACH THAT MAY TAKE PLACE, THERE'S SOME ITEMS THAT SHE IS RECOMMENDING.
UH, AND SO THAT REPRESENTS, DOES NUMBERS.
AND THEN FINALLY WE HAVE, UH, BEEN ADVISED THAT, UH, LAST YEAR WE DID NOT GET HER VIEW OF OUR PROPERTY AND LIABILITY, UH, INSURANCE PREMIUMS THIS YEAR.
THEY, THEY SKIPPED A YEAR AND THEY CAME BACK AND WITH, UH, ADDITIONS OF FACILITIES VALUE AND, UH, SO FORTH, WE HAVE SEEN AN INCREASE WITH $44,000 IN THAT AMOUNT.
SO, UH, I DID PURPOSELY, UM, SKIP OVER THE ECONOMIC DEVELOPMENT REDEVELOPMENT.
UH, I DON'T KNOW IF CITY MANAGER WANTS TO TOUCH ON THAT AND IDEAS WITH THAT POSITION BILL BEFORE WE TRANSITION AND GO OVER WITH, UH, UM, JOHN'S TALK CINEMA OR YOUR AUTOZONE'S TALK.
UM, I WANT TO SHOOT A TOUCH ON THE HOLDUP OR THE BEAUTIFICATION.
A LOT OF RESIDENTS IN THE HR MEETINGS HAVE BEEN ASKING.
I KNOW YOU SAID WE WERE ZOOM IN A COUPLE OF WEEKS OR NEXT WEEK OR SO, BUT COULD YOU TOUCH ON THAT? UH, YES.
AND IF I COULD, IF I COULD ASK, UH, GLEN MORTEL, BECAUSE I THINK HE HAD AN UPDATE TODAY WITH RESPECT TO THAT, GLENN.
UM, WE, UH, DID GET, UH, THE CONTRACTOR BACK, UH, IN THE CITY LAST WEEK, UH, DOING SOME IRRIGATION, HOOKUPS, WATER, METERS, AND STUFF TO MAKE SURE WE HAD WATER THERE.
UH, THEY ARE IN THE PROCESS NOW OF GETTING THAT LAST, UH, METER HOOKED UP BY THE BUD.
UM, LATER THIS WEEK, THE TREES FOR THE PROJECT WILL BE DELIVERED.
UH, THIS WEEK, UH, CLEANING UP, GETTING RID OF THE EXCESSIVE WEEDS ARE PREPARING THE HOLES AND STUFF WITH THE PLANTINGS.
AND THEN OVER THE NEXT COUPLE OF WEEKS, AS THEY GO DOWN EACH STREET TO THE PLANNINGS WILL BE PUT INTO PLACE, UH, YOU KNOW, CLEANED UP FINALIZED AND DONE SO PENDING WEATHER.
UH, RIGHT NOW WE ARE TRACKING, UH, ABOUT THE THIRD WEEK OR SO HERE OF AUGUST.
SO WE'RE LOOKING FORWARD TO GETTING THAT DONE AND GETTING, UH, EVERYTHING LOOKING REALLY NICE ALONG THE TWO CORRIDORS.
AND I GUESS THE OTHER THING TO MENTIONED TOO, JUST FOR THE POWER OF THE MAY, AND I KNOW THEY WERE IMPACTED BY THEIR CREWS WERE IMPACTED BY COVID.
AND SO THEY HAD A DELAY NOT TO MENTION THEY WERE WORKING IN ANOTHER COMMUNITY, SO I'M TRYING TO WORK SIMULTANEOUSLY AND OTHER COMMUNITY AND BECAUSE OF COVID, UH, THAT WAS, UH, WE WERE IMPACTED BY THAT.
SO, MR. JONES, YOU HAVE ANYTHING TO ADD ON THE ECONOMIC DEVELOPMENT OR REDEVELOPED? I DIDN'T KNOW IF YOU WANTED TO TOUCH BASE ON THAT.
UH, SO MAYOR AND COUNCIL, UH, THOSE ARE THE PRIORITY NEEDS THAT WE SHALL FIND IT.
IF WE CAN GO TO THE NEXT SLIDE, UH, AGAIN, WE, THESE DO NOT REPRESENT THE AMOUNT THAT'S ONLY BEING FUNDED BY THE INCREASE THROUGH, UH, VALUES OF THIS YEAR.
THIS ALSO, UH, THIS NUMBER THAT WE'RE GETTING OUR NUMBERS WE'RE GETTING READY TO GO THROUGH ARE REPRESENTED BY THAT AS WELL AS, UH, WE WERE ABLE TO, IN SOME AREAS TAKE CARE OF SOME OF THE THINGS THAT WE SHOWED YOU WITH CURRENT FUNDING.
AND, UH, SO WHEN WE TALK ABOUT THE FACT THAT WE HAVE A $1.2 MILLION OF SUPPLEMENTAL GRANT, UH, SUPPLEMENTAL REQUESTS THAT WERE GRANTED THIS YEAR, UH, WE HAD 2.6 OR TWO, EXCUSE ME, 2.3 THAT WERE REQUESTED, UH, 1.2 THAT ARE, THAT ARE BEING GRANTED.
ALL THE OTHER NUMBERS YOU SAW, UH, REPRESENT, UH, FUNDING FROM OTHER SOURCES, AS WELL AS THE SUPPLEMENTAL AMOUNT THAT WE HAVE AND INCREASED, UH, REVENUES AS A RESULT OF GROWTH IN THE CURRENT YEAR.
AND, UH, FOR REOCCURRING COSTS OF THIS AMOUNT, UH, THAT IS 415,005 48, AND THE ONE-TIME EXPENDITURES WOULD BE 784,009, 46.
AND AGAIN, WITH RECURRING COSTS, WE WANT TO KEEP A GOOD EYE ON THAT, BECAUSE AGAIN, THOSE WOULD BE COSTS THAT WE'LL HAVE TO PAY FOR ONGOING BASIS.
SO WE TRY TO KEEP THOSE DOWN, UH, YEAR TO YEAR TO MAKE SURE THAT WE CAN CONTINUE TO PROVIDE THOSE SERVICES AS THERE NEEDED TO BE FUNDED.
SO, UM, THAT REPRESENTS THE SUPPLEMENTAL REQUEST.
UH, DO YOU HAVE ANY QUESTIONS? AND THEN AGAIN, SOME OF THESE ITEMS ARE, ARE, UH, FUNDED THROUGH, UH, REPLACEMENT PROGRAMS AND OTHER FUNDING SOURCES.
SO I JUST WANT TO MAKE THAT CLEAR AND WE'LL BE HAPPY TO ANSWER ANY QUESTIONS ON SOMETHING THOUGH, BILL THIS COUNCIL AND EMORY, UH, DO WE HAVE AN INVENTORY OF, UH, THOSE, UH, RECURRING,
[00:55:01]
UH, EXPENDITURES AND THE ONE TIME, UH, THAT YOU COULD MAYBE PROVIDE, UH, YOU KNOW, UH, EITHER IN DROPBOX OR SOMEWHERE OR SO WE CAN SEE WHAT, UH, UH, SUPPLEMENTAL, UH, PROJECTS AND PROGRAMS AND COSTS THAT WE, UH, WE GRANTED.AND, UH, WE CAN, UH, AND AGAIN, WE'VE GOT THE, UH, SWEET MANAGER'S PROPOSED BUDGET COMING TO YOU ON THE 17TH.
AND SO, UH, WE'LL LOG IT WITH THEM AND WE'LL DETERMINE HOW TO DO THAT OR WORK WITH THEM ON HOW WE WANT TO DO THAT.
DOES ANYONE ELSE HAVE ANY OTHER QUESTIONS, IF NOT, I'LL TURN IT BACK OVER TO ALLINA AND SHE'S GOING TO, UH, GO THROUGH THE BUDGET, UH, CALENDAR WITH YOU.
SO, UM, PREVIOUSLY WE HAD THE PROPOSED BUDGET BEING BROUGHT TO COUNCIL TONIGHT WITH ADOPTION BY THE 17TH.
AND THAT WAS BASED ON US ALLOWING TIME, UH, JUST IN CASE WE NEEDED TO HAVE AN ELECTION FOR THE PROPERTY TAX RATE, SINCE THE BUDGET WORK SESSION, UH, WE BLEW FOR, BUT THE EFFECTIVE TAX RATE, UM, WHICH IS A NO NEW REVENUE RATE, UM, WITHIN THE BUDGET.
SO IT DOESN'T REQUIRE THE ADOPTION WITH THAT, UH, ESCALATED TIMEFRAME.
SO THIS IS ALLOWED US TO, UH, BE ABLE TO GO BACK AND WORK WITH THE NEW CITY MANAGER TO REVIEW THE PRIORITIES AND ALL OF THE, UH, FUNDING REQUESTS.
AND AS I STATED PREVIOUSLY, FURTHER REFINED, UM, ALL OF THE ESTIMATES.
SO, UH, THE CALENDAR HAS CHANGED AS SHOWN ON THIS SLIDE, UH, THE NEXT STEP.
SO AT THE NEXT COUNCIL MEETING ON MONDAY, AUGUST 17TH, UH, THAT'S WHEN WE'LL DISCUSS THE PROPOSED BUDGET AND SETTING THE PROPOSED MAXIMUM TAX RATE BY THEN, WE SHOULD HAVE THE, UM, FINAL TAX RATE CALCULATION BY THE COUNTY.
UM, AND AGAIN, THIS WILL BE THE MAXIMUM.
SO AS ANY, AT ANY TIME AFTER RECEIVING THE PROPOSED BUDGET, IF THE, UH, RATE NEEDED TO CHANGE, IT WOULD BE LESS THAN THE AMOUNT THAT, UM, IS ADOPTED AS A PROPOSED BY COUNCIL ON THIS DATE.
SO THAT IS A POINT TO CORRECT THE NEXT MEETING.
UM, ON THURSDAY, AUGUST 20TH, THE BUDGET IS GOING TO BE FILED WITH THE CITY SECRETARY, AND IT'S GOING TO BE POSTED TO THE WEBSITE.
UH, WE DO HAVE TO SUBMIT THE LGC BUDGET, SO THEY'LL JUST BE BOARD FOR APPROVAL, BUT WANT TO BE DOING THAT THE SAME DAY THAT WE BRING THE, UH, CITY BUDGET FOR APPROVAL THAT'S, UH, MONDAY, SEPTEMBER 21ST, UH, WE WILL HAVE A PUBLIC HEARING AS REQUIRED, UH, FOR THE BUDGET AND THAT LOOK HER PRIOR TO A BUDGET ADOPTION.
UH, WE HAVE THE TAX RATE BEING ADOPTED ALSO ON SEPTEMBER 21ST.
IT HAS TO BE ADOPTED AFTER THE BUDGET IS ADOPTED.
UM, IF WE CONTINUE WITH, UH, USING THE LOWER OF THE EFFECTIVE TAX RATE OR ROLLBACK RATE, UM, WE WILL NOT HAVE TO HAVE A PUBLIC HEARING.
UM, SO IF ANYTHING CHANGES AFTER THE PROPOSED BUDGET THAT COULD POSSIBLY REQUIRE A PUBLIC HEARING, THESE DATES COULD CHANGE, BUT AS IT STANDS, NOW, WE'RE GOING TO, UH, HAVE THE BUDGET ADOPTION AND THE ADOPTION OF THE TAX RATES SEPTEMBER 21ST.
BUT YOU ALL RECEIVING THE PROPOSED BUDGET, WHICH WILL HAVE ALL OF THE DETAILS, UH, ON AUGUST 20TH AND AUGUST 17TH MEETING THE PRESENTATION OR ANY QUESTIONS IN REGARDS TO THE REVISED CALENDAR HEARING.
THEN I'M NOT SURE IF THERE'S ANOTHER SLIDE.
QUESTIONS HEADING TO A PRESENTATION ON THE BUDGET OVERVIEW.
THERE'S ANY QUESTIONS WE'RE HERE ANSWERING.
UM, DID WE, AT LAST EIGHT MONTHS WE HAD DIGITAL EXPENDITURES OR DID WE HAVE ANY BURN BONDS THAT WE HAD TO SPEND? ANYTHING LIKE THAT? OKAY.
THIS IS ONLY IMPORTANT THAT I DIDN'T UNDERSTAND THE FIRST PART YOU WERE GOING IN AND OUT.
I DIDN'T HEAR THE SECOND PART ABOUT BOND PROCEEDS.
UM, SO WE DO HAVE CURRENTLY HAVE POLICIES THAT WE ARE CONTINUING TO SPEND ON PROJECTS AND THAT'S FOR DEBT THAT HAS ALREADY BEEN ISSUED.
WE DO HAVE, UH, A DEBT ISSUE THAT IS SCHEDULED TO BE COMPLETED THIS CURRENT FISCAL YEAR, AND WE'LL RECEIVE THE FUNDS AND WE'LL SPEND THE FUNDS MOST OF THE FUNDS IN A FISCAL YEAR, 2021.
I'M NOT SURE IF THAT ANSWERED THE FIRST PART OF YOUR QUESTION, THAT ANSWERS BOTH OF THEM.
AND IF I COULD ADD TO THAT, UH, WE, THE CITY MANAGER HAD ASKED, UH,
[01:00:01]
WHEN HE GOT HERE AND AGAIN, UH, HE'S BEEN HERE TWO WEEKS AND, UH, WE ARE, UH, WORKING TOGETHER TO, UH, ON THE, UH, BUDGET.AND ONE OF THE DISCUSSIONS WE WERE HAVING IS WHERE WE'RE AT WITH OUR, OUR DEBT SERVICE, WITH OUR DEBT CAPACITY AND SO FORTH.
AND OUR, UH, FINANCIAL ADVISOR IS, UH, IS, UH, MAKING, UH, ESTIMATES ON WHAT OUR CAPACITY MIGHT BE ABLE TO BE IN THE FUTURE FOR US TO, UH, UH, POTENTIALLY HAVE MORE AUTHORIZATIONS.
SO THAT IS SOMETHING THAT, UH, THE CITY MANAGERS BROUGHT UP AND, UH, WE'RE WORKING ON AS WELL.
ARE THERE ANY OTHER QUESTIONS? ALL RIGHTY.
[3. CLOSED EXECUTIVE SESSION (Part 1 of 2)]
6:43 PM.THE CITY COUNCIL WILL NOW GO INTO EXECUTIVE SESSION PURSUANT SECTION FIVE 51.074.
UH, DOUG, IF YOU CAN GO AHEAD AND PUT US IN AND SEND THE CITY MANAGER IN FIRST, PLEASE.
[4. RECONVENE (Part 1 of 2)]
CAN YOU HEAR ME? YES, MA'AM.THE CITY COUNCIL WILL NOW RECONVENE BACK INTO THE SPECIAL MEETING.
UM, WE WILL HAVE TO RECESS AND COME BACK.
SO WE ARE GOING TO RECESS NOW AND WE'LL, WE'LL START THE REGULAR MEETING.
[3. CLOSED EXECUTIVE SESSION (Part 2 of 2)]
EIGHT 58.WE WILL NOW RECONVENE INTO THE SPECIAL CITY COUNCIL MEETING.
I WILL DO A ROLL CALL, VOTE MAYOR PRO TEM PRESTON HERE.
COUNCIL MEMBER EDWARDS, PRESIDENT COUNCIL MEMBERS STERLING HERE, COUNCIL MEMBER BONEY, PRESENT COUNCIL MEMBER MORALIS HERE, AND COUNCIL MEMBER EMORY HERE.
AND DOUG, IF YOU CAN PUT US BACK INTO OH, AND STAFF, I'M SORRY.
WE WILL NEED, UM, OUR DIRECTOR OF DEVELOPMENT, SERVICE, ODA SPRAYS.
ARE YOU STILL THERE? I'M SORRY.
I NEED MARTIN DIRECTOR OF HUMAN RESOURCES.
IS HE ON THE CALL? YES, HE JUST UNMETERED ME.
SO WE NEED MARTIN AND THE CITY MANAGER.
DOUG, IF YOU CAN GO AHEAD AND PUT US INTO EXECUTIVE SESSION, IT LOOKS LIKE WE'RE
[4. RECONVENE (Part 2 of 2)]
ALL BACK.THE TIME IS NOW NINE 31 AND WE WILL RECONVENE THE SPECIAL SESSION.
AND NOW WE WILL ADJOURN IF THERE'S NO FURTHER BUSINESS.